2022-08-31-accounts - Chalk Village Pre-School

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Trustees' Annual Report for the period Period start date Period end date 01 09 2021 31 08 2022

From

Section A Reference and administration details

Charity name Chalk Village Pre-School

Other names charity is known by

Registered charity number (if any) 1062607

Charity's principal address Chalk Village Hall

Chalk Road Chalk

Postcode DA12 2ND

Names of the charity trustees who manage the charity

----- Start of picture text -----
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
L Warner Designated
1
person/Member
D Wood Designated
2
person/Member
3 L Robbins Treasurer
4 S Wilson Member
5 V Clarke Chair
6 L Buckland Secretary
7 H Lovell Vice Secretary
8 A Loines Member
9 A Renolds Member
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

April 2023

Names and addresses of advisers (Optional information)

Type of adviser

Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Pre-School Learning Alliance 2011 Model Constitution Type of governing document

(eg. trust deed, constitution)

As above How the charity is constituted (eg. trust, association, company)

Appointed at AGM Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

TAR

April 2023

The aim is to enhance the development and education of children under the statutory school age Summary of the objects of the charity set out in its governing document

The Pre-School provides learning experiences through structured play opportunities for up to 39 children aged between 2-5. The sessions run over a maximum of 15 hours per week.

Children are drawn from the local area with parents being involved alongwith the wider community including the local church.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

TAR

April 2023

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

TAR

April 2023

Section D Achievements and performance

Summary of the main achievements of the charity during the year

We have maintained our close family friendly approach and the pre-school continues to be a happy and safe one. All members, community and families are personally known and cared for by the staff.

A visit was made in May 2018 from Ofsted and were awarded GOOD.

All pre-school staff are DBS checked along with any committee members. All have safeguarding and PREVENT training in place. 2 senior members of staff are appointed for the management responsibilities. There are a total of 9 paid staff.

The Pre-school remains fully-inclusive and has seen an increase in its SEN(D) applications.

Fundraising has been extremely slow this year, although events have been well attended. Parental engagement is key to the ethos of Chalk Village Pre-School and are welcomed all events, alongside their meetings with their child’s keyworker. Chalk Village Pre-School welcomes visits before their child is enrolled to showcase their warm and caring approach and facilities that are on offer.

Section E Financial review

TAR

April 2023

Brief statement of the charity’s policy on reserves

Current reserves remain over £15000 to go some way to ensure the Pre-School could meet its statutory obligations should the need arise. Trustees are advised of this rationale at every AGM.

Details of any funds materially in deficit

Whilst the accounts show a loss of £12441.09 this should be read alongside a profit of £7185.74 the previous year (20202021). This is because the way funding is received from Kent County Council can differ when it is received; either at the end of August/beginning of September

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

The income for the Pre-School remains a challenge. The preschool is not able to offer a change to its published offered hours and therefore extra income cannot be generated. The Preschool is also seeing the increase in rental to the PCC of Chalk a continuing challenge and has had severe impact for the expenditure of the pre-school. Funding rates do not reflect the necessary income required to sustain the longevity of the preschool.

The committee are aware of the future challenges for the survival of the pre-school, following advice from the Accountant and Treasurer and discussions are underway for the current year into 2024.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Leigh Robbins Position (eg Secretary, Treasurer Chair, etc) Date 13.04.2023

TAR

April 2023

Balance Sheet Report for Chalk Village Pre School

	Aug 31, 2022	Aug 31, 2022	Aug 31, 2021	Aug 31, 2021
Account	Asset	Liability	Asset	Liability
LONG-TERM ASSETS Furniture and fittings IT Equipment Long-term Assets (total) CURRENT ASSETS & LIABILITIES Balance on Suppliers Current 11965601 Deposit 02215484 Petty cash Current Assets & Liabilities (total) Net current assets (liabilities) Total assets less current liabilities LONG-TERM LIABILITIES Long-term Liabilities (total) Total net assets (liabilities) CAPITAL & RESERVES Balance on P&L Profit and loss Retained profit Capital & Reserves (total) Total assets	221.94 2,014.02 2,235.96 2,452.35 10,320.64 50.00 12,822.99 11,988.89 14,224.85 14,224.85 15,058.95	834.10 834.10 0.00 (12,441.09) 470.22 26,195.72 14,224.85 15,058.95	221.94 2,014.02 2,235.96 9,138.58 15,319.10 50.00 24,507.68 24,429.98 26,665.94 26,665.94 26,743.64	77.70 77.70 0.00 0.00 470.22 26,195.72 26,665.94 26,743.64

Prepared on Jan 4, 2023 at 11:53:19 AM

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the Chalk Village Pre-School trustees/ members of

31 August 2022 On accounts for the year ended

Charity 1062607 no (if any)

Set out on pages As attached on P & L

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31.08.2022

Responsibilities and basis of report

As the charity trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect,

the accounting records were not kept in accordance with section 130 of the Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: PD Gevaux Date: 04.01.23

Name: Pauline Gevaux

Relevant PDG Payroll

April 2023

IER

professional qualification(s) or body (if any):

PDG Payroll & Bookkeeping Services Villa Euthalia Address: Halicouna Corfu, Greece, 49084

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here details of any items that the examiner wishes to disclose .

NONE

April 2023

IER

IER April 2023