**Trustees' Annual Report for the period** Period start date Period end date 01 09 2021 31 08 2022
## **From**
## Section A Reference and administration details
**Charity name** Chalk Village Pre-School
**Other names charity is known by**
**Registered charity number (if any)** 1062607
**Charity's principal address** Chalk Village Hall
Chalk Road Chalk
**Postcode DA12 2ND**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
L Warner Designated
1
person/Member
D Wood Designated
2
person/Member
3 L Robbins Treasurer
4 S Wilson Member
5 V Clarke Chair
6 L Buckland Secretary
7 H Lovell Vice Secretary
8 A Loines Member
9 A Renolds Member
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
April 2023
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Pre-School Learning Alliance 2011 Model Constitution Type of governing document
- (eg. trust deed, constitution)
As above How the charity is constituted (eg. trust, association, company)
Appointed at AGM Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**TAR**
April 2023
2
The aim is to enhance the development and education of children under the statutory school age **Summary of the objects of the charity set out in its governing document**
The Pre-School provides learning experiences through structured play opportunities for up to 39 children aged between 2-5. The sessions run over a maximum of 15 hours per week.
Children are drawn from the local area with parents being involved alongwith the wider community including the local church.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
**TAR**
April 2023
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
**TAR**
April 2023
4
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
We have maintained our close family friendly approach and the pre-school continues to be a happy and safe one. All members, community and families are personally known and cared for by the staff.
A visit was made in May 2018 from Ofsted and were awarded GOOD.
All pre-school staff are DBS checked along with any committee members. All have safeguarding and PREVENT training in place. 2 senior members of staff are appointed for the management responsibilities. There are a total of 9 paid staff.
The Pre-school remains fully-inclusive and has seen an increase in its SEN(D) applications.
Fundraising has been extremely slow this year, although events have been well attended. Parental engagement is key to the ethos of Chalk Village Pre-School and are welcomed all events, alongside their meetings with their child’s keyworker. Chalk Village Pre-School welcomes visits before their child is enrolled to showcase their warm and caring approach and facilities that are on offer.
## **Section E Financial review**
**TAR**
April 2023
5
## **Brief statement of the charity’s policy on reserves**
Current reserves remain over £15000 to go some way to ensure the Pre-School could meet its statutory obligations should the need arise. Trustees are advised of this rationale at every AGM.
## **Details of any funds materially in deficit**
Whilst the accounts show a loss of £12441.09 this should be read alongside a profit of £7185.74 the previous year (20202021). This is because the way funding is received from Kent County Council can differ when it is received; either at the end of August/beginning of September
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
The income for the Pre-School remains a challenge. The preschool is not able to offer a change to its published offered hours and therefore extra income cannot be generated. The Preschool is also seeing the increase in rental to the PCC of Chalk a continuing challenge and has had severe impact for the expenditure of the pre-school. Funding rates do not reflect the necessary income required to sustain the longevity of the preschool.
- The committee are aware of the future challenges for the survival of the pre-school, following advice from the Accountant and Treasurer and discussions are underway for the current year into 2024.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Leigh Robbins **Position (eg Secretary,** Treasurer **Chair, etc) Date** 13.04.2023
**TAR**
April 2023
6
## **Balance Sheet Report for Chalk Village Pre School**
||**Aug 31, 2022**|**Aug 31, 2022**|**Aug 31, 2021**|**Aug 31, 2021**|
|---|---|---|---|---|
|**Account**|**Asset**|**Liability**|**Asset**|**Liability**|
|LONG-TERM ASSETS
Furniture and fittings
IT Equipment
**Long-term Assets (total)**
CURRENT ASSETS & LIABILITIES
Balance on Suppliers
Current 11965601
Deposit 02215484
Petty cash
**Current Assets & Liabilities (total)**
**Net current assets (liabilities)**
**Total assets less current liabilities**
LONG-TERM LIABILITIES
**Long-term Liabilities (total)**
**Total net assets (liabilities)**
CAPITAL & RESERVES
Balance on P&L
Profit and loss
Retained profit
**Capital & Reserves (total)**
**Total assets**|221.94
2,014.02
**2,235.96**
2,452.35
10,320.64
50.00
**12,822.99**
**11,988.89**
**14,224.85**
**14,224.85**
**15,058.95**|834.10
**834.10**
**0.00**
(12,441.09)
470.22
26,195.72
**14,224.85**
**15,058.95**|221.94
2,014.02
**2,235.96**
9,138.58
15,319.10
50.00
**24,507.68**
**24,429.98**
**26,665.94**
**26,665.94**
**26,743.64**|77.70
**77.70**
**0.00**
0.00
470.22
26,195.72
**26,665.94**
**26,743.64**|
Prepared on Jan 4, 2023 at 11:53:19 AM
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the** Chalk Village Pre-School **trustees/ members of**
31 August 2022 **On accounts for the year ended**
**Charity** 1062607 **no (if any)**
**Set out on pages** As attached on P & L
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31.08.2022**
## **Responsibilities and basis of report**
As the charity trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect,
- the accounting records were not kept in accordance with section 130 of the Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed:** PD Gevaux **Date:** 04.01.23
**Name:** Pauline Gevaux
**Relevant** PDG Payroll
**April 2023**
1
**IER**
**professional qualification(s) or body (if any):**
PDG Payroll & Bookkeeping Services Villa Euthalia **Address:** Halicouna Corfu, Greece, 49084
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here details of any items that the examiner wishes to disclose** .
## NONE
**April 2023**
2
**IER**
IER
April 2023