2020-08-31-accounts - Chalk Village Pre-School

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Trustees' Annual Report for the period

Period start date Period end date 01 09 2019 31 08 2020

From

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1062607 Charity's principal address Chalk Village Hall Chalk Road Chalk Postcode DA12 2ND

Chalk Village Pre-School

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	L Warner	Designated person/Member
	D Wood	Designated person/Member
	L Robbins	Treasurer
	S Wilson	Member
	V Clarke	Chair
	L Buckland	Vice Secretary
	H Lovell	Secretary

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

June 2021

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Pre-School Learning Alliance 2011 Model Constitution Type of governing document (eg. trust deed, constitution) As above How the charity is constituted

(eg. trust, association, company)

Appointed at AGM Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The aim is to enhance the development and education of children under the statutory school age

Summary of the objects of the charity set out in its governing document

TAR

June 2021

The Pre-School provides learning experiences through structured play opportunities for up to 39 children aged between 2-5. The sessions run over a maximum of 15 hours per week.

Children are drawn from the local area with parents being involved alongwith the wider community including the local church.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

June 2021

Section D Achievements and performance

Summary of the main achievements of the charity during the year

We have maintained our close family friendly approach and the preschool continues to be a happy and safe one. All members, community and families are personally known and cared for by the staff.

A visit was made in May 2018 from Ofsted and were awarded GOOD.

All pre-school staff are DBS checked along with any committee members. All have safeguarding and PREVENT training in place. 2 senior members of staff are appointed for the management responsibilities. There are a total of 9 paid staff.

The unforeseen Covid 19 pandemic saw many challenges since March 2020 as evidenced with every other educational sector. Without the continued funding by the DfE throughout the pandemic, the Pre-school would not have survived.

The Pre-School reached out to as many families during the pandemic to ensure that their children could attend sessions if they were classed as keyworkers. This was difficult in such challenging circumstances and with the restraints placed upon the Pre-school and the rented hall.

Families were contacted via social media to ensure they were kept up to date on events and all staff were contactable during the pandemic, to ensure that children and their families felt supported and any issues could be addressed.

TAR

June 2021

Section E Financial review

Brief statement of the charity’s policy on reserves

The charity has yet to implement a reserves policy, but is in the process of doing so. Current reserves remain over £18000 to ensure the PreSchool could meet its statutory obligations should the need arise. Trustees are advised of this rationale at every AGM.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Leigh Robbins Position (eg Secretary, Chair, Treasurer etc) Date 21.06.2021

TAR

June 2021

Profit and Loss Report for Chalk Village Pre School

	Sep 1, 2019 to Aug 31, 2020	Sep 1, 2019 to Aug 31, 2020	Sep 1, 2018 to Aug 31, 2019	Sep 1, 2018 to Aug 31, 2019
Account	Expense	Income	Expense	Income
SALES KCC EYPP KCC Funded Fees KCC SEN Support KCC Senif Non Funded Fees Registration Fees Snack Fund Uniform Sales Sales (total) INVESTMENTS Bank Interest OTHER INCOME Donations - Collaboration Donations - Comp Serv Fund Raising Other Income Other Income (total) Total Revenue (Turnover) DIRECT EXPENSES Arts and Crafts Fund Raising Costs Garden Equipment Snack Fund Costs Toys and Equipment Toys and Equipment Collab Toys and Equipment EYPP Toys and Equipment Senif Uniform	61.51 85.46 32.68 613.92 149.40 149.01 192.91 104.10 0.00	302.10 56,771.90 300.00 2,120.69 8,703.92 80.00 1,111.91 216.56 69,607.08 64.14 450.00 382.00 290.00 50.00 1,172.00 70,843.22	541.40 388.74 54.00 920.06 1,024.93 0.00 0.00 0.00 78.90	0.00 60,470.64 0.00 0.00 11,866.00 40.00 1,742.00 491.00 74,609.64 56.90 400.00 0.00 1,365.50 80.00 1,845.50 76,512.04


Wages and HMRC Senif Wages and PAYE Direct Expenses (total) Gross Profit / (Loss) INDIRECT EXPENSES Accountancy and Bookkeeping General Expenses Insurance Legal and Professional Photo's, Film and Development Postage and Stationery Premises Costs Rent and Rates Telephone Training Courses & Materials Indirect Expenses (total) Total Expenses Net Income	1,175.96 62,282.18 64,847.13 570.00 360.74 425.07 150.00 48.28 156.68 442.43 5,993.50 90.24 600.53 8,837.47 73,684.60	5,996.09 (2,841.38)	0.00 65,412.21 68,420.24 550.00 351.17 419.31 180.00 157.80 290.10 73.37 5,736.40 75.81 222.00 8,055.96 76,476.20	8,091.80 35.84

Prepared on Jun 18, 2021 at 3:18:24 PM

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Chalk Village Pre-School members of On accounts for the year 31 August 2020 Charity no 1062607 ended (if any) Set out on pages As attached on P & L (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31.08.2020

Responsibilities and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordance with the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect,:

the accounting records were not kept in accordance with section 130 of the Act; or
the accounts did not accord with the accounting records; or
• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: PD Gevaux Date: 18.06.2021 Name: Pauline Gevaux PDG Payroll Relevant professional qualification(s) or body (if any): PDG Payroll & Bookkeeping Services Spiti Kountou Aimilia Address: Graves Gastouri

IER

June 2021

Corfu, Greece, 49084

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here details of any items that the examiner wishes to disclose .

NONE

IER

June 2021