## **Trustees' Annual Report for the period**
Period start date Period end date 01 09 2019 31 08 2020
**From**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1062607 **Charity's principal address** Chalk Village Hall Chalk Road Chalk **Postcode DA12 2ND**
Chalk Village Pre-School
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||L Warner|Designated
person/Member|||
||D Wood|Designated
person/Member|||
||L Robbins|Treasurer|||
||S Wilson|Member|||
||V Clarke|Chair|||
||L Buckland|Vice Secretary|||
||H Lovell|Secretary|||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
June 2021
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Pre-School Learning Alliance 2011 Model Constitution Type of governing document (eg. trust deed, constitution) As above How the charity is constituted
- (eg. trust, association, company)
Appointed at AGM Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The aim is to enhance the development and education of children under the statutory school age
**Summary of the objects of the charity set out in its governing document**
**TAR**
June 2021
2
The Pre-School provides learning experiences through structured play opportunities for up to 39 children aged between 2-5. The sessions run over a maximum of 15 hours per week.
Children are drawn from the local area with parents being involved alongwith the wider community including the local church.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
June 2021
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
We have maintained our close family friendly approach and the preschool continues to be a happy and safe one. All members, community and families are personally known and cared for by the staff.
A visit was made in May 2018 from Ofsted and were awarded GOOD.
All pre-school staff are DBS checked along with any committee members. All have safeguarding and PREVENT training in place. 2 senior members of staff are appointed for the management responsibilities. There are a total of 9 paid staff.
The unforeseen Covid 19 pandemic saw many challenges since March 2020 as evidenced with every other educational sector. Without the continued funding by the DfE throughout the pandemic, the Pre-school would not have survived.
The Pre-School reached out to as many families during the pandemic to ensure that their children could attend sessions if they were classed as keyworkers. This was difficult in such challenging circumstances and with the restraints placed upon the Pre-school and the rented hall.
Families were contacted via social media to ensure they were kept up to date on events and all staff were contactable during the pandemic, to ensure that children and their families felt supported and any issues could be addressed.
**TAR**
June 2021
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The charity has yet to implement a reserves policy, but is in the process of doing so. Current reserves remain over £18000 to ensure the PreSchool could meet its statutory obligations should the need arise. Trustees are advised of this rationale at every AGM.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Leigh Robbins **Position (eg Secretary, Chair,** Treasurer **etc) Date** 21.06.2021
**TAR**
June 2021
5
**Profit and Loss Report for Chalk Village Pre School**
||**Sep 1, 2019**
**to Aug 31, 2020**|**Sep 1, 2019**
**to Aug 31, 2020**|**Sep 1, 2018**
**to Aug 31, 2019**|**Sep 1, 2018**
**to Aug 31, 2019**|
|---|---|---|---|---|
|**Account**|**Expense**|**Income**|**Expense**|**Income**|
|SALES
KCC EYPP
KCC Funded Fees
KCC SEN Support
KCC Senif
Non Funded Fees
Registration Fees
Snack Fund
Uniform Sales
**Sales (total)**
INVESTMENTS
Bank Interest
OTHER INCOME
Donations - Collaboration
Donations - Comp Serv
Fund Raising
Other Income
**Other Income (total)**
**Total Revenue (Turnover)**
DIRECT EXPENSES
Arts and Crafts
Fund Raising Costs
Garden Equipment
Snack Fund Costs
Toys and Equipment
Toys and Equipment Collab
Toys and Equipment EYPP
Toys and Equipment Senif
Uniform|61.51
85.46
32.68
613.92
149.40
149.01
192.91
104.10
0.00|302.10
56,771.90
300.00
2,120.69
8,703.92
80.00
1,111.91
216.56
**69,607.08**
64.14
450.00
382.00
290.00
50.00
**1,172.00**
**70,843.22**|541.40
388.74
54.00
920.06
1,024.93
0.00
0.00
0.00
78.90|0.00
60,470.64
0.00
0.00
11,866.00
40.00
1,742.00
491.00
**74,609.64**
56.90
400.00
0.00
1,365.50
80.00
**1,845.50**
**76,512.04**|
||||||
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|---|---|---|---|---|---|
|Wages and HMRC Senif
Wages and PAYE
**Direct Expenses (total)**
**Gross Profit / (Loss)**
INDIRECT EXPENSES
Accountancy and Bookkeeping
General Expenses
Insurance
Legal and Professional
Photo's, Film and Development
Postage and Stationery
Premises Costs
Rent and Rates
Telephone
Training Courses & Materials
**Indirect Expenses (total)**
**Total Expenses**
**Net Income**|1,175.96
62,282.18
**64,847.13**
570.00
360.74
425.07
150.00
48.28
156.68
442.43
5,993.50
90.24
600.53
**8,837.47**
**73,684.60**|**5,996.09**
**(2,841.38)**|0.00
65,412.21
**68,420.24**
550.00
351.17
419.31
180.00
157.80
290.10
73.37
5,736.40
75.81
222.00
**8,055.96**
**76,476.20**|**8,091.80**
**35.84**||
Prepared on Jun 18, 2021 at 3:18:24 PM
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Chalk Village Pre-School **members of On accounts for the year** 31 August 2020 **Charity no** 1062607 **ended (if any) Set out on pages** As attached on P & L (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31.08.2020**
**Responsibilities and** As the charity trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect,:
- the accounting records were not kept in accordance with section 130 of the Act; or
- the accounts did not accord with the accounting records; or
- • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed:** PD Gevaux **Date:** 18.06.2021 **Name:** Pauline Gevaux PDG Payroll **Relevant professional qualification(s) or body (if any):** PDG Payroll & Bookkeeping Services Spiti Kountou Aimilia **Address:** Graves Gastouri
1
**IER**
**June 2021**
Corfu, Greece, 49084
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here details of any items that the examiner wishes to disclose** .
NONE
2
**IER**
**June 2021**