REGISTERED COMPANY NUMBER: 03269959 (England and Wales)
REGISTERED CHARITY NUMBER: 1062538
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
FOR
HAILSHAM PAVILION LIMITED
Aequitas Limited
1 Swan Wood Park
Gun Hill
Horam
East Sussex
TN21 0LL
HAILSHAM PAVILION LIMITED
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
|
|
Page |
|
Report of the Trustees |
1 |
to |
2 |
Independent Examiner's Report |
|
3 |
|
Statement of Financial Activities |
|
4 |
|
Balance Sheet |
5 |
to |
6 |
Notes to the Financial Statements |
7 |
to |
14 |
Detailed Statement of Financial Activities |
15 |
to |
16 |
HAILSHAM PAVILION LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
ThetrusteeswhoarealsodirectorsofthecharityforthepurposesoftheCompaniesAct2006,present their
reportwiththefinancialstatementsofthecharityfortheyearended31December2020.Thetrustees have
adoptedtheprovisionsofAccountingandReportingbyCharities:StatementofRecommended Practice
applicabletocharitiespreparingtheiraccountsinaccordancewiththeFinancialReportingStandard applicable
in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
Thecharityiscontrolledbyitsgoverningdocument,adeedoftrust,andconstitutesalimitedcompany, limited
by guarantee, as defined by the Companies Act 2006.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
03269959 (England and Wales)
Registered Charity number
1062538
Registered office
George Street
Hailsham
East Sussex
BN27 1AE
Trustees
M Shipley (resigned 27.1.21)
B Simmonds
Mrs S Knight
G R Macey
T W Dowsett
R Beckwith
Mrs J Skinner
Mrs J Elphick
C E Hide
G H Jones (appointed 30.9.20)
T Powis (appointed 21.10.20)
Company Secretary
Mrs J Elphick
Independent Examiner
Aequitas Limited
Association of Chartered Certified Accountants
Aequitas Limited
1 Swan Wood Park
Gun Hill
Horam
East Sussex
TN21 0LL
Page 1
HAILSHAM PAVILION LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020
Approved by order of the board of trustees on 20 July 2021 and signed on its behalf by:
B Simmonds - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HAILSHAM PAVILION LIMITED
Independent examiner's report to the trustees of Hailsham Pavilion Limited ('the Company')
IreporttothecharitytrusteesonmyexaminationoftheaccountsoftheCompanyfortheyear ended
31 December 2020.
Responsibilities and basis of report
Asthecharity'strusteesoftheCompany(andalsoitsdirectorsforthepurposesofcompanylaw)you are
responsibleforthepreparationoftheaccountsinaccordancewiththerequirementsoftheCompaniesAct 2006
('the 2006 Act').
HavingsatisfiedmyselfthattheaccountsoftheCompanyarenotrequiredtobeauditedunderPart16of the
2006Actandareeligibleforindependentexamination,Ireportinrespectofmyexaminationofyour charity's
accountsascarriedoutundersection145oftheCharitiesAct2011('the2011Act').Incarryingout my
examinationI havefollowedthe Directionsgivenby the CharityCommissionundersection145(5)(b) of the 2011
Act.
Independent examiner's statement
Ihavecompletedmyexamination.Iconfirmthatnomattershavecometomyattentioninconnectionwith the
examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I haveno concernsand havecomeacrossno othermattersin connectionwiththe examinationto which attention
should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Aequitas Limited
Association of Chartered Certified Accountants
Aequitas Limited
1 Swan Wood Park
Gun Hill
Horam
East Sussex
TN21 0LL
20 July 2021
Page 3
HAILSHAM PAVILION LIMITED
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
|
|
31.12.20 |
31.12.19 |
|
|
Unrestricted |
Total |
|
|
funds |
funds |
|
Notes |
£ |
£ |
INCOME AND ENDOWMENTS FROM |
|
|
|
Donations and legacies |
2 |
39,303 |
20,000 |
Other trading activities |
3 |
81,089 |
246,389 |
Investment income |
4 |
199 |
398 |
Total |
|
120,591 |
266,787 |
EXPENDITURE ON |
|
|
|
Raising funds |
5 |
160,504 |
254,358 |
NET INCOME/(EXPENDITURE) |
|
(39,913) |
12,429 |
RECONCILIATION OF FUNDS |
|
|
|
Total funds brought forward |
|
160,778 |
148,349 |
TOTAL FUNDS CARRIED FORWARD |
|
120,865 |
160,778 |
The notes form part of these financial statements
Page 4
HAILSHAM PAVILION LIMITED
BALANCE SHEET 31 DECEMBER 2020
31.12.20
Unrestricted
funds
Notes
£
FIXED ASSETS
Tangible assets
11
5,865
CURRENT ASSETS
Stocks
12
931
Debtors
13
14,568
Cash at bank and in hand
112,395
127,894
CREDITORS
Amounts falling due within one year
14
(12,894)
NET CURRENT ASSETS
115,000
TOTAL ASSETS LESS CURRENT
LIABILITIES
120,865
NET ASSETS
120,865
FUNDS
15
Unrestricted funds
120,865
TOTAL FUNDS
120,865 |
31.12.19
Total
funds
£
7,675
1,866
3,744
208,177
213,787
(60,684)
153,103
160,778
160,778
160,778
160,778 |
|
|
The charitablecompanyis entitledto exemptionfromauditunderSection477of the CompaniesAct2006for the
year ended 31 December 2020.
Themembershavenotrequiredthecompanytoobtainanauditofitsfinancialstatementsfortheyear ended
31 December 2020 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
Page 5
HAILSHAM PAVILION LIMITED
BALANCE SHEET - continued
31 DECEMBER 2020
Thesefinancialstatementshavebeenpreparedinaccordancewiththeprovisionsapplicableto charitable
companies subject to the small companies regime.
ThefinancialstatementswereapprovedbytheBoardofTrusteesandauthorisedforissueon20July2021 and
were signed on its behalf by:
B Simmonds - Trustee
The notes form part of these financial statements
Page 6
HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
Thefinancialstatementsofthecharitablecompany,whichisapublicbenefitentityunderFRS102, have
beenpreparedinaccordancewiththeCharitiesSORP(FRS102)'AccountingandReportingby Charities:
StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordance with
theFinancialReportingStandardapplicableintheUKandRepublicofIreland(FRS102)(effective 1
January2019)',FinancialReportingStandard102'TheFinancialReportingStandardapplicableinthe UK
and Republicof Ireland'and the CompaniesAct 2006.The financialstatementshavebeenprepared under
the historical cost convention.
Income
AllincomeisrecognisedintheStatementofFinancialActivitiesoncethecharityhasentitlementto the
funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructiveobligation committing
thecharitytothatexpenditure,itisprobablethatatransferofeconomicbenefitswillberequired in
settlementandthe amountof the obligationcanbe measuredreliably.Expenditureis accountedfor on an
accrualsbasisandhasbeenclassifiedunderheadingsthataggregateallcostrelatedtothe category.
Wherecostscannotbe directlyattributedto particularheadingsthey havebeenallocatedto activitieson a
basis consistent with the use of resources.
Tangible fixed assets
Depreciationisprovidedatthefollowingannualratesinordertowriteoffeachassetoverits estimated
useful life.
Improvements to property |
- 25% on reducing balance |
Plant and machinery |
- 25% on reducing balance |
Fixtures and fittings |
- 25% on reducing balance |
Computer equipment |
- 25% on reducing balance |
Stocks
Stocksarevaluedatthelowerofcostandnetrealisablevalue,aftermakingdueallowancefor obsolete
and slow moving items.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestrictedfundscanbeusedinaccordancewiththecharitableobjectivesatthediscretionof the
trustees.
Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthe charity.
Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Furtherexplanationofthenatureandpurposeofeachfundisincludedinthenotestothe financial
statements.
continued...
Page 7
HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
1. ACCOUNTING POLICIES - continued
Hire purchase and leasing commitments
RentalspaidunderoperatingleasesarechargedtotheStatementofFinancialActivitiesonastraight line
basis over the period of the lease.
2. DONATIONS AND LEGACIES
DONATIONS AND LEGACIES |
|
|
|
31.12.20 |
31.12.19 |
|
£ |
£ |
Grants |
39,303 |
20,000 |
Grants received, included in the above, are as follows: |
|
|
|
31.12.20 |
31.12.19 |
|
£ |
£ |
Other grants |
39,303 |
20,000 |
In January2021an additional£29,811.60grantwasreceivedfromtheBritishFilmIndustryto support the
cinema during the ongoing Covid 19 Pandemic.
3. OTHER TRADING ACTIVITIES
Income from cinema/theatre
Net kiosk income
Lettings
Sundry income
INVESTMENT INCOME
Interest receivable - trading |
31.12.20
£
68,290
3,834
5,579
3,386
81,089
31.12.20
£
199 |
31.12.19
£
209,176
13,961
18,522
4,730 |
|
|
246,389 |
|
|
31.12.19
£
398 |
4. INVESTMENT INCOME
Interest receivable - trading
continued...
Page 8
HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
5. RAISING FUNDS
Raising donations and legacies
Support costs
Other trading activities
Purchases
Staff costs
Licensing
Aggregate amounts
6.
SUPPORT COSTS
Management
Finance
£
£
Raising donations and legacies
33,157
9,248
7.
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
Depreciation - owned assets
Hire of plant and machinery |
31.12.20
£
44,324
31.12.20
£
29,509
86,491
180
116,180
160,504
Other
£
1,919
31.12.20
£
1,919
- |
31.12.19
£
74,530
31.12.19
£
88,582
91,066
180 |
31.12.19
£
74,530
31.12.19
£
88,582
91,066
180 |
|
|
179,828 |
|
|
|
254,358 |
|
|
|
Totals
£
44,324
31.12.19
£
2,450
439 |
Totals
£
44,324 |
continued...
Page 9
HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
8. TRUSTEES' REMUNERATION AND BENEFITS
Therewerenotrustees'remunerationorotherbenefitsfortheyearended31December2020norfor the
year ended 31 December 2019.
Trustees' expenses
Therewerenotrustees'expensespaidfortheyearended31December2020norfortheyear ended
31 December 2019.
9. STAFF COSTS
The average monthly number of employees during the year was as follows:
|
31.12.20 |
31.12.19 |
General Manager |
1 |
1 |
General Employees |
4 |
4 |
|
5 |
5 |
No employees received emoluments in excess of £60,000. |
|
|
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES |
|
|
|
|
Unrestricted |
|
|
funds |
|
|
£ |
INCOME AND ENDOWMENTS FROM |
|
|
Donations and legacies |
|
20,000 |
Other trading activities |
|
246,389 |
Investment income |
|
398 |
Total |
|
266,787 |
EXPENDITURE ON |
|
|
Raising funds |
|
254,358 |
NET INCOME |
|
12,429 |
RECONCILIATION OF FUNDS |
|
|
Total funds brought forward |
|
148,349 |
TOTAL FUNDS CARRIED FORWARD |
|
160,778 |
10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
continued...
Page 10
HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
11. TANGIBLE FIXED ASSETS
|
|
Improvements |
Improvements |
Improvements |
|
|
Fixtures |
|
|
|
|
to |
|
|
Plant and |
|
and |
Computer |
|
|
|
property |
|
|
machinery |
|
fittings |
equipment |
Totals |
|
|
£ |
|
|
£ |
|
£ |
£ |
£ |
|
COST |
|
|
|
|
|
|
|
|
|
At 1 January 2020 |
14,474 |
|
|
24,506 |
|
75,124 |
653 |
114,757 |
|
Additions |
|
|
- |
|
- |
- |
109 |
109 |
|
At 31 December 2020 |
14,474 |
|
|
24,506 |
|
75,124 |
762 |
114,866 |
|
DEPRECIATION |
|
|
|
|
|
|
|
|
|
At 1 January 2020 |
14,188 |
|
|
21,456 |
|
71,145 |
293 |
107,082 |
|
Charge for year |
|
|
72 |
|
762 |
995 |
90 |
1,919 |
|
At 31 December 2020 |
14,260 |
|
|
22,218 |
|
72,140 |
383 |
109,001 |
|
NET BOOK VALUE |
|
|
|
|
|
|
|
|
|
At 31 December 2020 |
|
214 |
|
2,288 |
|
2,984 |
379 |
5,865 |
|
At 31 December 2019 |
|
286 |
|
3,050 |
|
3,979 |
360 |
7,675 |
12. |
STOCKS |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
31.12.20 |
31.12.19 |
|
|
|
|
|
|
|
|
£ |
£ |
|
Stocks |
|
|
|
|
|
|
931 |
1,866 |
13. |
DEBTORS: AMOUNTS |
FALLING DUE WITHIN ONE YEAR |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
31.12.20 |
31.12.19 |
|
|
|
|
|
|
|
|
£ |
£ |
|
Trade debtors |
|
|
|
|
|
|
2,403 |
3,744 |
|
Other debtors |
|
|
|
|
|
|
7,178 |
- |
|
VAT |
|
|
|
|
|
|
4,987 |
- |
|
|
|
|
|
|
|
|
14,568 |
3,744 |
continued...
Page 11
HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
14. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
|
31.12.20 |
31.12.19 |
|
£ |
£ |
Payments on account |
6,907 |
31,390 |
Trade creditors |
4,387 |
15,163 |
VAT |
- |
12,871 |
Accrued expenses |
1,600 |
1,260 |
|
12,894 |
60,684 |
15.MOVEMENT IN FUNDS
Unrestricted funds
General fund
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
TOTAL FUNDS
Comparatives for movement in funds
Unrestricted funds
General fund
TOTAL FUNDS |
Net
movement
At
At 1.1.20
in funds
31.12.20
£
£
£
160,778
(39,913)
120,865
160,778
(39,913)
120,865
Incoming
Resources
Movement
resources
expended
in funds
£
£
£
120,591
(160,504)
(39,913)
120,591
(160,504)
(39,913)
Net
movement
At
At 1.1.19
in funds
31.12.19
£
£
£
148,349
12,429
160,778
148,349
12,429
160,778 |
|
|
continued...
Page 12
HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
15. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
Incoming |
Resources |
Movement |
resources |
expended |
in funds |
£ |
£ |
£ |
Unrestricted funds |
|
|
General fund
266,787 |
(254,358) |
12,429 |
TOTAL FUNDS
266,787 |
(254,358) |
12,429 |
A current year 12 months and prior year 12 months combined position is as |
follows: |
|
|
Net |
|
|
movement |
At |
At 1.1.19 |
in funds |
31.12.20 |
£ |
£ |
£ |
Unrestricted funds |
|
|
General fund
148,349 |
(27,484) |
120,865 |
TOTAL FUNDS
148,349 |
(27,484) |
120,865 |
Acurrentyear12monthsandprioryear12monthscombinednetmovementinfunds,includedin the
above are as follows:
Unrestricted funds
General fund
TOTAL FUNDS |
Incoming
Resources
Movement
resources
expended
in funds
£
£
£
387,378
(414,862)
(27,484)
387,378
(414,862)
(27,484) |
|
|
continued...
Page 13
HAILSHAM PAVILION LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020
16. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2020.
Page 14
HAILSHAM PAVILION LIMITED
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
DETAILED STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 DECEMBER 2020 |
|
|
|
31.12.20 |
31.12.19 |
|
£ |
£ |
INCOME AND ENDOWMENTS |
|
|
Donations and legacies |
|
|
Grants |
39,303 |
20,000 |
Other trading activities |
|
|
Income from cinema/theatre |
68,290 |
209,176 |
Net kiosk income |
3,834 |
13,961 |
Lettings |
5,579 |
18,522 |
Sundry income |
3,386 |
4,730 |
|
81,089 |
246,389 |
Investment income |
|
|
Interest receivable - trading |
199 |
398 |
Total incoming resources |
120,591 |
266,787 |
EXPENDITURE |
|
|
Other trading activities |
|
|
Rental of films |
29,509 |
88,582 |
Wages |
86,491 |
91,066 |
Licensing |
180 |
180 |
|
116,180 |
179,828 |
Support costs |
|
|
Management |
|
|
Hire of equipment |
- |
439 |
Rates and water |
112 |
705 |
Insurance |
1,186 |
1,147 |
Light and heat |
5,336 |
5,925 |
Phone and computer expenses |
3,149 |
4,783 |
Postage and stationery |
395 |
1,101 |
Advertising |
6,009 |
21,200 |
Sundries |
830 |
2,835 |
Repairs and maintenance |
12,488 |
17,768 |
Subscriptions |
3,157 |
3,402 |
Management Fees re Digital |
495 |
2,132 |
|
33,157 |
61,437 |
This page does not form part of the statutory financial statements
Page 15
HAILSHAM PAVILION LIMITED
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
FOR THE YEAR ENDED 31 DECEMBER 2020 |
|
|
|
31.12.20 |
31.12.19 |
|
£ |
£ |
Management |
|
|
Finance |
|
|
Payroll bureau |
142 |
132 |
Accountancy fees |
4,355 |
3,584 |
Bank charges |
4,751 |
6,928 |
|
9,248 |
10,644 |
Other |
|
|
Improvements to property |
71 |
95 |
Plant and machinery |
763 |
1,017 |
Fixtures and fittings |
995 |
1,326 |
Computer equipment |
90 |
11 |
|
1,919 |
2,449 |
Total resources expended |
160,504 |
254,358 |
Net (expenditure)/income |
(39,913) |
12,429 |
This page does not form part of the statutory financial statements
Page 16