Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 4 | 2 | 3 | 3 | 3 | 1 | 0 | 3 | 2 | 4 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | ||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
107th DERBY SCOUT GROUP ASTON WESTON AND SHARDLOW SCOUT GROUP 1 0 6 2 4 6 9 1 0 0 1 5 2 7 2 |
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| 96 WESTON ROAD | |||||||||||||
| ASTON-ON-TRENT | |||||||||||||
| DERBYSHIRE | |||||||||||||
| Postcode | D | E | 7 | 2 | 2 | D | X |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| SIMON KNOTT | CHAIR | ||
| JENNY VALDINGER | SECRETARY | ||
| JOANNA MATHEWS | TREASURER | ||
| STUART COOKE | |||
| JOANNE COOKE | |||
| CRAIG MORRIS | |||
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
| Type of advisor | Name | Address |
|---|---|---|
| NONE | ||
1 LT700001 (27 February 2024)
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) (e.g. trust deed, constitution) Type of governing document Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. Trustee selection methods (e.g. trust, association, company) How the charity is constituted The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 4 Trustees (including 1 Ex Officio Trustees) and meets every 4 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. |
|
| The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
|
| The Group is a trust established under its rules which are common to all Scouts. |
|
| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
|
| The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 4 Trustees (including 1 Ex Officio Trustees) and meets every 4 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. |
2 LT700001 (27 February 2024)
| Section B | Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern and their mitigations that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and some fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. |
3 LT700001 (27 February 2024)
| Section C | Objectives and activities |
|---|---|
| Additional details of the objectives and activities (optional information but encouraged as best practice) Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement Summary of the objects of the charity set out in its governing document The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Over the past year the Group has been organising activities for the young people, recruiting new adult leaders and buying new and replacement equipment. Summary of the main activities in relation to these objects The volunteers are entirely responsible for ensuring the activities of the group continue and also any fundrasing that occurs. The Group financially supports those young people who otherwise would not be able to take part. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| Over the past year the Group has been organising activities for the young people, recruiting new adult leaders and buying new and replacement equipment. |
|
| The volunteers are entirely responsible for ensuring the activities of the group continue and also any fundrasing that occurs. The Group financially supports those young people who otherwise would not be able to take part. |
|
| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
4 LT700001 (27 February 2024)
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year |
|
| The group have continued to deliver a full programme for the beavers, cubs and two scout sections. A new minibus was acquired allowing more leaders to be able to drive. New leaders have been recruited to ensure the sections can operate. |
|
| Section E | Financial Review |
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
Reserves Policy The Group's policy on reserves is to ensure the basic costs of running the group are met by subscriptions. Reserves are used to fulfill short term significant expenses. Fundraising supplements these reserves. |
| None |
5 LT700001 (27 February 2024)
Further financial review details (optional information)
| Youmay chooseto include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); • investment policy and objectives; • how expenditure has supported the key objectives of the charity; |
Investment Policy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. |
|---|---|
Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them) Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
S R Knott | S R Knott | S R Knott | S R Knott | S R Knott | S R Knott | |
|---|---|---|---|---|---|---|---|
| SIMON ROBIN KNOTT | |||||||
| Chair | |||||||
| D D M M Y Y 2 8 0 9 2 4 |
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| D 2 |
D 8 |
M 0 |
M 9 |
Y 2 |
Y 4 |
6 LT700001 (27 February 2024)
| Income 2023-31 Mar 2024 Admin Refunds 47.10 Donation 0.00 Events - Beavers 410.60 Events - Cubs 0.00 Events - Scouts 6,525.00 Events - Scouts Fridays 4,101.90 Events - Scouts Tues Birds 1,716.00 Events - Scouts Tues Colours 2,984.40 Fundraising 6,244.99 Gift Aid 3,329.79 Grants received 827.97 Hoodies & T-shirts 755.00 Insurance Claims 13,850.00 Membership Fees 15,510.00 Minibus Non Section Useage 0.00 Rent 346.50 Total Income 56,649.25 Income Exc Events 40,911.35 Expense Activity Equipment 88.99 Admin 507.52 Badges 825.58 Camping Equipment 1,322.15 Capitation 5,161.50 Events - Beavers 411.04 Events - Cubs 225.00 Events - Scouts 7,107.56 Events - Scouts Fridays 4,011.04 Events - Scouts Tues Birds 1,427.65 Events - Scouts Tues Colours 2,813.75 Fundraising 3,852.28 Gas and sundries 78.50 Gift Aid Jnl 0.00 Hoodies & T-shirts 1,491.00 Insurance 434.61 Meetings 0.00 Meetings - Beavers 157.57 Meetings - Scouts Fridays 45.54 Meetings - Scouts Tues Birds 127.46 Meetings - Scouts Tues Colours 163.19 Membership Costs 502.39 Minibus Fuel 1,694.05 Minibus Insurance 1,078.04 Mini Bus purchase 38,251.00 Minibus Service, MOT, Repairs 3,354.23 Minibus Tax 550.00 Neckers, Woggles, Shirts etc 531.50 Parents Meetings 147.19 Rent 2,187.00 Training 0.00 Total Expenditure 78,547.33 Expenditure Exc Events 62,551.29 Account balances Cash 145.26 Barclays Bank 6,539.07 Summary Account balance brought forward 28,582.41 Total income 56,649.25 Total expenditure 78,547.33 Net income -21,898.08 Account balance carried forward 6,684.33 |
Income Summary £ |
|---|---|
| Donations income 18,839.79 Charitable Activities 6,999.99 Other TradingActivities 16,084.40 |
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| Total 41,924.18 Not included 14,725.07 Agrees with total income 56,649.25 |
Independent Examiner's Report to the Trustees of Derby 107[th] Scout Group
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Julie Bowles BFP ACA FCCA
Institue of Chartered Accountants in England and Wales The Barns Sutton Bonington LE12 5NB
Date 03/09/24