## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**3**|**3**|**3**|**1**|**0**|**3**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||107th DERBY SCOUT GROUP
ASTON WESTON AND SHARDLOW SCOUT GROUP
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||SIMON KNOTT|CHAIR|| ||JENNY VALDINGER|SECRETARY|| ||JOANNA MATHEWS|TREASURER|| ||STUART COOKE||| ||JOANNE COOKE||| ||CRAIG MORRIS||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ |Type of advisor|Name|Address| |---|---|---| |NONE||| |||| |||| |||| 1 LT700001 (27 February 2024) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
(e.g. trust deed, constitution)
Type of governing document
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
The Group's governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 4
Trustees (including 1 Ex Officio Trustees) and meets every
4 months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.|| ||The Group's governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 4
Trustees (including 1 Ex Officio Trustees) and meets every
4 months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.| 2 LT700001 (27 February 2024) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Trustee Board has identified the major risks to which
they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern and their
mitigations that have been identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and some
fundraising. The group does hold a reserve to ensure the
continuity of activities should there be a major reduction in
income. The Committee could raise the value of
subscriptions to increase the income to the group on an
ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 4 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.| 3 LT700001 (27 February 2024) |**Section C**|**Objectives and activities**| |---|---| |Additional details of the objectives and activities (optional information but encouraged as best practice)
You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
Summary of the objects of the charity set
out in its governing document
**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Over the past year the Group has been organising activities
for the young people, recruiting new adult leaders and
buying new and replacement equipment.
Summary of the main activities in relation
to these objects
The volunteers are entirely responsible for ensuring the
activities of the group continue and also any fundrasing that
occurs. The Group financially supports those young people
who otherwise would not be able to take part.
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||Over the past year the Group has been organising activities
for the young people, recruiting new adult leaders and
buying new and replacement equipment.
| ||The volunteers are entirely responsible for ensuring the
activities of the group continue and also any fundrasing that
occurs. The Group financially supports those young people
who otherwise would not be able to take part.| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| 4 LT700001 (27 February 2024) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||The group have continued to deliver a full programme for
the beavers, cubs and two scout sections. A new minibus
was acquired allowing more leaders to be able to drive.
New leaders have been recruited to ensure the sections
can operate.| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to ensure the basic costs
of running the group are met by subscriptions. Reserves
are
used
to
fulfill
short
term
significant
expenses.
Fundraising supplements these reserves.| ||| ||None| 5 LT700001 (27 February 2024) Further financial review details (optional information) |You**may choose**to include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);
• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;|
**Investment Policy**
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.

| |---|---| ## **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|S R Knott|S R Knott|S R Knott|S R Knott|S R Knott|S R Knott|| |---|---|---|---|---|---|---|---| ||||||||| ||SIMON ROBIN KNOTT||||||| ||||||||| ||Chair||||||| ||D
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4|| 6 LT700001 (27 February 2024) |**Income**
**2023-31 Mar 2024**
Admin Refunds
47.10
Donation
0.00
Events - Beavers
410.60
Events - Cubs
0.00
Events - Scouts
6,525.00
Events - Scouts Fridays
4,101.90
Events - Scouts Tues Birds
1,716.00
Events - Scouts Tues Colours
2,984.40
Fundraising
6,244.99
Gift Aid
3,329.79
Grants received
827.97
Hoodies & T-shirts
755.00
Insurance Claims
13,850.00
Membership Fees
15,510.00
Minibus Non Section Useage
0.00
Rent
346.50
Total Income
56,649.25
**Income Exc Events**
**40,911.35**
**Expense**
Activity Equipment
88.99
Admin
507.52
Badges
825.58
Camping Equipment
1,322.15
Capitation
5,161.50
Events - Beavers
411.04
Events - Cubs
225.00
Events - Scouts
7,107.56
Events - Scouts Fridays
4,011.04
Events - Scouts Tues Birds
1,427.65
Events - Scouts Tues Colours
2,813.75
Fundraising
3,852.28
Gas and sundries
78.50
Gift Aid Jnl
0.00
Hoodies & T-shirts
1,491.00
Insurance
434.61
Meetings
0.00
Meetings - Beavers
157.57
Meetings - Scouts Fridays
45.54
Meetings - Scouts Tues Birds
127.46
Meetings - Scouts Tues Colours
163.19
Membership Costs
502.39
Minibus Fuel
1,694.05
Minibus Insurance
1,078.04
Mini Bus purchase
38,251.00
Minibus Service, MOT, Repairs
3,354.23
Minibus Tax
550.00
Neckers, Woggles, Shirts etc
531.50
Parents Meetings
147.19
Rent
2,187.00
Training
0.00
Total Expenditure
78,547.33
**Expenditure Exc Events**
**62,551.29**
**Account balances**
Cash
145.26
Barclays Bank
6,539.07
**Summary**
Account balance brought forward
28,582.41
Total income
56,649.25
Total expenditure
78,547.33
Net income
-21,898.08
Account balance carried forward
6,684.33|**Income Summary**
**£**| |---|---| ||Donations income
18,839.79
Charitable Activities
6,999.99
Other TradingActivities
16,084.40| ||Total
41,924.18
Not included
14,725.07
Agrees with total income
56,649.25| ## **Independent Examiner's Report to the Trustees of Derby 107[th] Scout Group** I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2024. ## **Responsibilities and basis of report** As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: ## Julie Bowles BFP ACA FCCA Institue of Chartered Accountants in England and Wales The Barns Sutton Bonington LE12 5NB Date 03/09/24