Charity Registration No. 1062246
Company Registration No. 3324143 (England and Wales)
RELATE PENNINE KEIGHLEY AND CRAVEN DIRECTORS’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021
RELATE PENNINE KEIGHLEY AND CRAVEN
LEGAL AND ADMINISTRATIVE INFORMATION
| Directors | Jacqueline Fairlie |
|---|---|
| Susan Holmes | |
| Elspeth Barfoot | |
| Anthony Perryman (Chair) | |
| Marian Eastwood | |
| Gordon Lingard (Treasurer) | |
| Brenda Botten | |
| Rachel Kelly (appointed 7 May 2021) | |
| Charity number | 1062246 |
| Company number | 3324143 |
| Company Secretary | Kenneth Sanderson |
| Principal Address | Acres House |
| Berry Lane | |
| Keighley | |
| West Yorkshire | |
| BD21 1DN | |
| Independent Examiner | Kevin J Meddings MAAT |
| Stuart B Lodge & Co | |
| 44 Bradford Road | |
| Idle | |
| Bradford | |
| West Yorkshire | |
| BD10 9PE | |
| Bankers | Co-operative Bank plc |
| Olympic House | |
| 6 Olympic Court | |
| Salford | |
| M5 2QP |
RELATE PENNINE KEIGHLEY AND CRAVEN
CONTENTS
| Page | |
|---|---|
| Directors’ report | 1 – 4 |
| Independent Examiners report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Statement of Cashflows | 8 |
| Notes to the accounts | 9 – 13 |
RELATE PENNINE KEIGHLEY AND CRAVEN DIRECTORS’ REPORT FOR THE YEAR ENDED 31 MARCH 2021
The directors present their report and accounts for the year ended 31 March 2021.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s Memorandum and Articles of Association, the Companies Act 2006 and the Charities Act 2011.
On 2 April 2021 following a special resolution, the company changed it’s name to Relate Cross Pennine Ltd.
Objects of the charity
This is a company limited by guarantee and is registered as a charity with the Charity Commission. The affairs of the Centre are governed by its memorandum and articles of association. The liability of the members in the event of the Centre being wound up is limited to a sum not exceeding £1. The principal activity of the Centre is to educate the public concerning the institution of marriage and other central relationships and to offer counselling to those experiencing problems with such relationships.
Relate Pennine Keighley and Craven is one of a network of Relate Centres in England and Wales. It is affiliated to Relate Central Office and abides by its standards.
Chairman’s Report
This is a time to reflect upon the events which have brought our organisation to this point in time. So much has happened over the last year, much of which has set the foundation for our future. This, however, has been against the backdrop of a continuing pandemic, where our normal freedoms have been curtailed. In some ways it has probably felt like life has stood still, because we have all worked from home sat in front of our screens, contacting people who are similarly placed. However, we have begun to see some rays of light.
I am happy to say Relate Pennine Keighley and Craven has made positive progress over this period. This year we have despite all the uncertainties with which we have had to contend, returned a strong financial outcome. To achieve this kind of positive financial result requires effective teamwork. Counsellors using zoom working from home, Admin staff ensuring business processes are maintained remotely, and managers ensuring there is support and managing costs all have contributed to this positive financial outcome.
The decision to move into Lancashire is beginning to show a small return on our investment. We have established a presence in several towns in the county, which will enable us to provide face to face counselling in the forthcoming year.
The Board took a decision two years ago to close two centres and open a new centre equidistance between Huddersfield and Halifax. The pandemic forced us to close Huddersfield and Halifax without securing a new centre. This was financially a prudent decision allowing us to manage our costs more effectively. We are now able to open our new centre in Brighouse this year.
Finally, I would like to thank, the Trustees, Ken, Nick, Diane and all the Counsellors and Admin staff for your continued support. However, I would like to take this opportunity to thank Gordon who is stepping down at this AGM. Gordon has brought wise counsel to the Board and will therefore be greatly missed.
RELATE PENNINE KEIGHLEY AND CRAVEN DIRECTORS’ REPORT FOR THE YEAR ENDED 31 MARCH 2021
Treasurer’s Report
I can only echo the comments made in the Directors’ report with the statutory accounts. We began the financial year in a state of enormous uncertainty. Effectively as at 1st April 2020 most of our operations had closed down and all staff were working remotely.
In order to monitor the situation in the early stages of the financial year we held remote board meetings almost weekly.
It is a testament to the indefatigable dedication of Nick up to his retirement, Ken our new CEO, Diane and all the staff as well as counsellors and trustees that not only has the charity managed to keep its head above water but to expand and adopt, embrace new technology and new methods of working.
The financial outcome as at 31st March 2021 is nothing short of remarkable. I cannot imagine many charities are in such a relatively strong position after such an unprecedented period of uncertainty during the financial year.
There are so many opportunities for the future with new premises in Brighouse and the opportunities in Lancashire.
After seven years on the board I decided that it was time to make way for “new blood “on the board and I am delighted to be able to leave the charity knowing that it is going forward from strength to strength.
RELATE PENNINE KEIGHLEY AND CRAVEN DIRECTORS’ REPORT FOR THE YEAR ENDED 31 MARCH 2021
Structure, Governance and Management
Being a registered charity and a company limited by guarantee, Relate Pennine Keighley and Craven is governed by a memorandum and articles of association.
New directors are appointed at our Annual General Meeting by election. Potential directors are identified by networking or by public advertisement. Wherever possible potential directors are invited to attend several Board Meetings as a non-voting observer so that, when they represent themselves to members at the AGM, they already have a good understanding of our charity’s activities and objects. New directors are offered formal training and induction and are provided with information from the Charities Commission on the role and responsibilities of Trustees.
The Board’s approach to the recruitment of directors is that each director should bring relevant skills and experience to the charity and that the make-up of the Board should, as far as is possible, be generally representative of the local population.
The Board meet on a six weekly basis to review the charity’s current activities, receive reports from staff and to determine the future strategy of the charity. The responsibility for implementing Board policy lies, in the main, with the charity’s paid manager.
Directors
The trustees who are also the directors for the purpose of company law, who served during the year were:Jacqueline Fairlie Susan Holmes Elspeth Barfoot Anthony Perryman (Chair) Marian Eastwood Gordon Lingard (Treasurer) Brenda Botten
None of the directors had any beneficial interest in the company. All of the directors are members of the company and guarantee to contribute £1 in the event of a winding up.
Reserves policy
The directors’ policy is to build and maintain general reserves of between three and six months of operating costs.
Investment policy
Funds in excess of immediate requirements are invested in interest bearing accounts.
Risk factors
The directors have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks.
RELATE PENNINE KEIGHLEY AND CRAVEN
DIRECTORS’ REPORT
FOR THE YEAR ENDED 31 MARCH 2021
Statement of Directors Responsibilities
The directors of Relate Pennine Keighley and Craven are responsible for preparing the Directors Annual report and accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the directors to prepare accounts for each financial year. Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the
state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these accounts the directors are required to:-
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select suitable accounting policies and apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements that are reasonable and prudent;
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state whether UK accounting standards have been followed, subject to any departures disclosed and explained in the accounts; and
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prepare the accounts on a going concern basis unless it is inappropriate to presume that the charity will continue in business.
The directors are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and disseminator of accounts may differ from legislation in other jurisdictions.
The directors are responsible for maintaining proper accounting records which disclose at anytime the financial position of the charitable company and to enable them to ensure that the accounts comply with the Companies Act 2006, and the Charities Act 2011. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
On behalf of the board of directors
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Dated:
RELATE PENNINE KEIGHLEY AND CRAVEN
INDEPENDENT EXAMINER’S REPORT TO THE DIRECTORS OF RELATE PENNINE KEIGHLEY AND CRAVEN
I report on the accounts of the charity for the year ended 31 March 2021 set out on pages 6 to 13.
Respective responsibilities of directors and examiner
The directors, who also act as trustees for the charitable activities of Relate Pennine Keighley and Craven, are responsible for the preparation of the accounts. The directors consider that an audit is not required for this year under section 144(2) of the Charities Act 2011, the 2011 Act, and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
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(i) examine the accounts under section 145 of the 2011 Act;
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(ii) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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(iii) to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention;
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(a) which gives me reasonable cause to believe that in any material respect the requirements;
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(i) to keep accounting records in accordance with section 386 of the Companies Act 2006; and (ii) to prepare accounts which accord with the accounting records comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice; Accounting and Reporting by Charities;
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have not been met; or
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(b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Kevin J Meddings MAAT
Stuart B Lodge & Co 44 Bradford Road Idle Bradford West Yorkshire BD10 9PE
Dated:
RELATE PENNINE KEIGHLEY AND CRAVEN
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021
Unrestricted Restricted funds funds Notes £ £ Income Incoming resources from generated funds Voluntary income 2 113,076 3,360 Incoming resources from charitable activities 3 118,884 48,917 Job Retention Scheme (furlough) 42,337 - Total income 274,297 52,277 Expenditure Charitable activities 4 285,884 20,290 Total expenditure 285,884 20,290 Net income/(expenditure) Net movement in funds before transfers (11,587) 31,987 Transfers between funds (170) 170 Net income/(expenditure) Net movement in funds after transfers (11,757) 32,157 Total funds brought forward 162,117 - Total funds carried forward 150,360 32,157 |
Total 2021 £ 116,436 167,801 42,337 326,574 306,174 306,174 20,400 - 20,400 162,117 182,517 |
Total 2020 £ 106,314 227,890 - 334,204 336,586 336,586 (2,382) - (2,382) 164,499 162,117 |
|---|---|---|
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
RELATE PENNINE KEIGHLEY AND CRAVEN BALANCE SHEET AS AT 31 MARCH 2021
| Notes Unrestricted Restricted funds funds £ £ Fixed Assets Tangible fixed assets 8 104,560 - Current Assets Debtors and prepayments 9 9,336 9,506 Cash at Bank and in Hand 44,042 22,806 Total Assets 157,938 32,312 Creditors: Amounts Falling Due Within One Year 10 (7,578) (155) Total Assets less Current Liabilities 150,360 32,157 The Funds of the Charity Unrestricted funds 150,360 - Restricted funds 11 - 32,157 Total Charity Funds 150,360 32,157 |
2021 Total funds £ 104,560 18,842 66,848 190,250 (7,733) 182,517 150,360 32,157 182,517 |
2020 Total funds £ 104,560 19,941 44,717 169,218 (7,101) 162,117 162,117 - 162,117 |
|---|---|---|
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2021. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of those accounts.
The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with section 386 of the Act and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources , including its income and expenditure, for the financial year in accordance with the requirements of section 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.
These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies regime.
The accounts were approved by the board on
And signed on their behalf by
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Company Number 3324143
RELATE PENNINE KEIGHLEY AND CRAVEN STATEMENT OF CASHFLOWS
AS AT 31 MARCH 2021
| Notes Cash generated/(used) in operating activities 12 Cash equivalents at the beginning of the year Total cash equivalents at the end of the year |
2021 £ 22,131 44,717 66,848 |
2020 £ (3,584) 48,301 44,717 |
|---|---|---|
RELATE PENNINE KEIGHLEY AND CRAVEN
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021
1 Accounting policies
a. Accounting Convention
The accounts are prepared under the historical cost convention unless otherwise stated.
The accounts are prepared in accordance with Accounting and Reporting by Charities; Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) published on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice as it applies from 1 January 2015.
The charity constitutes a public benefit entity as defined by FRS102.
Having considered future planned activities and the reserves available to the charity the directors are satisfied that the financial statements should continue to be prepared on the going concern basis.
b. Incoming Resources
Donations and legacies are included in full in the Statement of Activities (SOFA) when receivable.
Fees and charges, room hire and all other related income is accounted for when received by the charity.
Income from investments is included in the year in which it is receivable.
Revenue grants for specific projects are credited to the Statement of Financial Activities when received and unspent amounts are carried forward in the form of restricted reserves.
- c.
Resources Expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be recovered and is reported as part of the expenditure to which it relates. These include those costs incurred by the charity in the delivery of its activities and services for beneficiaries.
d. Taxation
As a registered charity the company benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
e.
Tangible Fixed Assets
Freehold property:
No depreciation is charged:
The trustees do not consider depreciation charges on this asset to be material as the residual value, based on prices at the time of acquisition, is not materially different from the carrying amount of the asset.
Fixtures, fittings, office equipment and library
Depreciated at 20% straight line
It is the policy of the charity to only capitalise individual items costing in excess of £2,000.
RELATE PENNINE KEIGHLEY AND CRAVEN
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021
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f. Fund accounting
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Unrestricted funds are available to spend on activities that further any of the purposes of the charity.
Restricted funds are subject to specific conditions by donors as to how they may be used.
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g. Pensions
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The charity pays contributions into Smart Pension Ltd which is a defined contribution master trust pension scheme.
2. Incoming resources from generated funds
| Voluntary income Grants: Bradford District Care NHS Foundation Trust Bradford District Care NHS Foundation Trust (IAPT) Local Council Covid 19 Grants Donations: Ilkley Town Council Charles & Elsie Sykes Trust Ilkley Charitable Trust |
2021 2020 £ £ 36,814 36,814 45,600 65,700 27,262 - 3,360 - 3,000 3,000 400 800 116,436 106,314 |
|---|---|
| 3. Incoming resources from charitable activities Unrestricted Restricted £ £ Client contributions for core work 98,901 - Invoiced income for young peoples work - 5,920 Sundry income 2,348 - Room hire - - Fund raising 38 240 Contract income 17,097 4,150 Client sessional payments - 3,145 Rotary Club Brighouse 500 - Donations: Oxenhope Straw Race - - Denholme Town Council - - Bingley Town Council - - New 2 U - - Farnhill Parish Council - - Wilsden Parish Council - - Gargrave Parish Council - - Hellifield Parish Council - - 118,884 13,455 Restricted funds: Grants receivable Bradford CAMHS Healthy Minds - 35,462 118,884 48,917 |
Total 2021 £ 98,901 5,920 2,348 - 278 21,247 3,145 500 - - - - - - - - 132,339 35,462 167,801 |
2020 £ 124,264 19,203 4,051 10,505 1,176 16,709 13,770 - 750 500 500 500 250 150 50 50 |
|---|---|---|
| 192,428 | ||
| 35,462 | ||
| 227,890 |
RELATE PENNINE KEIGHLEY AND CRAVEN
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021
| 4. Charitable activities Reources expended Service to clients: Salaries and NICs Travel expenses Training and supervision Support costs: Salaries and NICs Pension costs Payroll charges Federation fees Staff training & travel Utilities Rent, rates and water Insurance Repairs and renewals Phone, postage and stationery Advertising, printing & publicity Cleaning Removal costs Subscriptions and zoom licences Sundry expenses Electronic banking charges Independent examination DBS checks Total resources expended |
2021 £ 92,524 - 1,127 143,671 2,017 2,674 13,504 64 1,918 20,900 3,415 6,411 4,806 3,131 241 1,390 2,509 957 2,711 1,872 332 306,174 |
2020 £ 107,840 2,442 1,084 146,477 2,159 2,704 13,424 2,197 5,491 25,510 3,442 6,671 7,111 1,532 3,260 - - 699 2,446 1,818 279 336,586 |
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5. Directors
None of the directors (or any person connected with them) received any remuneration during the year. We can confirm that there are no related party transactions that require disclosure in the accounts.
6. Employees
| 2021 Number The average number of employees (including part time) during the year was 23 Employment costs 2021 £ Wages and salaries 229,418 Social security costs 6,777 Pension costs 2,017 238,212 |
2020 Number 27 2020 £ 245,893 8,424 2,159 256,476 |
|---|---|
There were no employees whose annual emoluments were £60,000 or more.
Social security costs in 2021 are after the deduction of the £4,000 (2020: £3,000) employers allowance.
RELATE PENNINE KEIGHLEY AND CRAVEN
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021
7. Defined Contribution Pensions and other post-retirement benefit commitments
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Contributions payable by the charity during the year | 2,017 | 2,159 |
At the year end contributions amounting to £175 (2020: £136) were outstanding.
8. Tangible Fixed Assets
| Freehold Fixtures & Office Books for Property Fittings Equipment Library £ £ £ £ Cost At 1 April 2020 And At 31 March 2021 104,560 8,812 14,931 794 Depreciation At 1 April 2020 And At 31 March 2021 - 8,812 14,931 794 Net Book Value At 31 March 2021 104,560 - - - At 31 March 2020 104,560 - - - |
Total £ 129,097 24,537 104,560 104,560 |
|---|---|
The freehold property, Acres House, Berry Lane, Keighley, BD21 1DN was revalued on 24 July 2017 by Mark Williams MRICS of Dacres Commercial. The market value at that date was £175,000. This revaluation has not been included in the accounts so as to comply with the rules of the Financial Reporting Standard (FRS 102).
9. Debtors
| Trade debtors Prepayments 10. Creditors: amounts falling due within one year Trade Creditors Taxation and Social Security Accruals |
2021 £ 18,664 178 18,842 2021 £ 2,469 3,410 1,854 7,733 |
2020 £ 19,643 298 19,941 2020 £ 2,367 2,934 1,800 7,101 |
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RELATE PENNINE KEIGHLEY AND CRAVEN
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021
11. Restricted funds
| Restricted funds | ||||||
|---|---|---|---|---|---|---|
| Balance at | Incoming | Resources | Balance at | |||
| 1 April 2020 | Resources | Expended | Transfers | 31 | March 2021 | |
| £ | £ | £ | £ | £ |
||
| Kirklees Young People | - | 150 | (320) | 170 | - | |
| Keighley Young People | - | 51,247 | (19,659) | - | 31,588 | |
| Halifax Young People | - | 880 | (311) | - | 569 | |
| - | 52,277 | (20,290) | 170 | 32,157 |
Transfers represent overerspends on funds.
Young People Projects
A free and confidential counselling service for young people aged 10 to 18.
12. Reconciliation of net movement in funds to net cashflow from operating activities
| Net movement in funds Decrease in debtors Increase/(decrease) in creditors Net cash generated/(used) in operating activities |
2021 £ 20,400 1,099 632 22,131 |
2020 £ (2,382) 1,029 (2,231) (3,584) |
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