**Charity Registration No. 1062246**
**Company Registration No. 3324143 (England and Wales)**
**RELATE PENNINE KEIGHLEY AND CRAVEN DIRECTORS’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021**
**RELATE PENNINE KEIGHLEY AND CRAVEN**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
|**Directors**|Jacqueline Fairlie|
|---|---|
||Susan Holmes|
||Elspeth Barfoot|
||Anthony Perryman (Chair)|
||Marian Eastwood|
||Gordon Lingard (Treasurer)|
||Brenda Botten|
||Rachel Kelly (appointed 7 May 2021)|
|**Charity number**|1062246|
|**Company number**|3324143|
|**Company Secretary**|Kenneth Sanderson|
|**Principal Address**|Acres House|
||Berry Lane|
||Keighley|
||West Yorkshire|
||BD21 1DN|
|**Independent Examiner**|Kevin J Meddings MAAT|
||Stuart B Lodge & Co|
||44 Bradford Road|
||Idle|
||Bradford|
||West Yorkshire|
||BD10 9PE|
|**Bankers**|Co-operative Bank plc|
||Olympic House|
||6 Olympic Court|
||Salford|
||M5 2QP|
**RELATE PENNINE KEIGHLEY AND CRAVEN**
## **CONTENTS**
||**Page**|
|---|---|
|Directors’ report|1 – 4|
|Independent Examiners report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Statement of Cashflows|8|
|Notes to the accounts|9 – 13|
1.
## **RELATE PENNINE KEIGHLEY AND CRAVEN DIRECTORS’ REPORT** _**FOR THE YEAR ENDED 31 MARCH 2021**_
The directors present their report and accounts for the year ended 31 March 2021.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s Memorandum and Articles of Association, the Companies Act 2006 and the Charities Act 2011.
On 2 April 2021 following a special resolution, the company changed it’s name to Relate Cross Pennine Ltd.
## **Objects of the charity**
This is a company limited by guarantee and is registered as a charity with the Charity Commission. The affairs of the Centre are governed by its memorandum and articles of association. The liability of the members in the event of the Centre being wound up is limited to a sum not exceeding £1. The principal activity of the Centre is to educate the public concerning the institution of marriage and other central relationships and to offer counselling to those experiencing problems with such relationships.
Relate Pennine Keighley and Craven is one of a network of Relate Centres in England and Wales. It is affiliated to Relate Central Office and abides by its standards.
## **Chairman’s Report**
This is a time to reflect upon the events which have brought our organisation to this point in time. So much has happened over the last year, much of which has set the foundation for our future. This, however, has been against the backdrop of a continuing pandemic, where our normal freedoms have been curtailed. In some ways it has probably felt like life has stood still, because we have all worked from home sat in front of our screens, contacting people who are similarly placed. However, we have begun to see some rays of light.
I am happy to say Relate Pennine Keighley and Craven has made positive progress over this period. This year we have despite all the uncertainties with which we have had to contend, returned a strong financial outcome. To achieve this kind of positive financial result requires effective teamwork. Counsellors using zoom working from home, Admin staff ensuring business processes are maintained remotely, and managers ensuring there is support and managing costs all have contributed to this positive financial outcome.
The decision to move into Lancashire is beginning to show a small return on our investment. We have established a presence in several towns in the county, which will enable us to provide face to face counselling in the forthcoming year.
The Board took a decision two years ago to close two centres and open a new centre equidistance between Huddersfield and Halifax. The pandemic forced us to close Huddersfield and Halifax without securing a new centre. This was financially a prudent decision allowing us to manage our costs more effectively. We are now able to open our new centre in Brighouse this year.
Finally, I would like to thank, the Trustees, Ken, Nick, Diane and all the Counsellors and Admin staff for your continued support. However, I would like to take this opportunity to thank Gordon who is stepping down at this AGM. Gordon has brought wise counsel to the Board and will therefore be greatly missed.
2.
## **RELATE PENNINE KEIGHLEY AND CRAVEN DIRECTORS’ REPORT** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **Treasurer’s Report**
I can only echo the comments made in the Directors’ report with the statutory accounts. We began the financial year in a state of enormous uncertainty. Effectively as at 1st April 2020 most of our operations had closed down and all staff were working remotely.
In order to monitor the situation in the early stages of the financial year we held remote board meetings almost weekly.
It is a testament to the indefatigable dedication of Nick up to his retirement, Ken our new CEO, Diane and all the staff as well as counsellors and trustees that not only has the charity managed to keep its head above water but to expand and adopt, embrace new technology and new methods of working.
The financial outcome as at 31st March 2021 is nothing short of remarkable. I cannot imagine many charities are in such a relatively strong position after such an unprecedented period of uncertainty during the financial year.
There are so many opportunities for the future with new premises in Brighouse and the opportunities in Lancashire.
After seven years on the board I decided that it was time to make way for “new blood “on the board and I am delighted to be able to leave the charity knowing that it is going forward from strength to strength.
3.
## **RELATE PENNINE KEIGHLEY AND CRAVEN DIRECTORS’ REPORT** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **Structure, Governance and Management**
Being a registered charity and a company limited by guarantee, Relate Pennine Keighley and Craven is governed by a memorandum and articles of association.
New directors are appointed at our Annual General Meeting by election. Potential directors are identified by networking or by public advertisement. Wherever possible potential directors are invited to attend several Board Meetings as a non-voting observer so that, when they represent themselves to members at the AGM, they already have a good understanding of our charity’s activities and objects. New directors are offered formal training and induction and are provided with information from the Charities Commission on the role and responsibilities of Trustees.
The Board’s approach to the recruitment of directors is that each director should bring relevant skills and experience to the charity and that the make-up of the Board should, as far as is possible, be generally representative of the local population.
The Board meet on a six weekly basis to review the charity’s current activities, receive reports from staff and to determine the future strategy of the charity. The responsibility for implementing Board policy lies, in the main, with the charity’s paid manager.
## **Directors**
The trustees who are also the directors for the purpose of company law, who served during the year were:Jacqueline Fairlie Susan Holmes Elspeth Barfoot Anthony Perryman (Chair) Marian Eastwood Gordon Lingard (Treasurer) Brenda Botten
None of the directors had any beneficial interest in the company. All of the directors are members of the company and guarantee to contribute £1 in the event of a winding up.
## **Reserves policy**
The directors’ policy is to build and maintain general reserves of between three and six months of operating costs.
## **Investment policy**
Funds in excess of immediate requirements are invested in interest bearing accounts.
## **Risk factors**
The directors have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks.
4.
## **RELATE PENNINE KEIGHLEY AND CRAVEN**
## **DIRECTORS’ REPORT**
## _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **Statement of Directors Responsibilities**
The directors of Relate Pennine Keighley and Craven are responsible for preparing the Directors Annual report and accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the directors to prepare accounts for each financial year. Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the
state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these accounts the directors are required to:-
- select suitable accounting policies and apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements that are reasonable and prudent;
- state whether UK accounting standards have been followed, subject to any departures disclosed and explained in the accounts; and
- prepare the accounts on a going concern basis unless it is inappropriate to presume that the charity will continue in business.
The directors are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and disseminator of accounts may differ from legislation in other jurisdictions.
The directors are responsible for maintaining proper accounting records which disclose at anytime the financial position of the charitable company and to enable them to ensure that the accounts comply with the Companies Act 2006, and the Charities Act 2011. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **On behalf of the board of directors**
......................................
Dated:
5.
## **RELATE PENNINE KEIGHLEY AND CRAVEN**
## **INDEPENDENT EXAMINER’S REPORT TO THE DIRECTORS OF RELATE PENNINE KEIGHLEY AND CRAVEN**
I report on the accounts of the charity for the year ended 31 March 2021 set out on pages 6 to 13.
## **Respective responsibilities of directors and examiner**
The directors, who also act as trustees for the charitable activities of Relate Pennine Keighley and Craven, are responsible for the preparation of the accounts. The directors consider that an audit is not required for this year under section 144(2) of the Charities Act 2011, the 2011 Act, and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- (i) examine the accounts under section 145 of the 2011 Act;
- (ii) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- (iii) to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention;
- (a) which gives me reasonable cause to believe that in any material respect the requirements;
- (i) to keep accounting records in accordance with section 386 of the Companies Act 2006; and (ii) to prepare accounts which accord with the accounting records comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice; Accounting and Reporting by Charities;
- have not been met; or
- (b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Kevin J Meddings MAAT**
Stuart B Lodge & Co 44 Bradford Road Idle Bradford West Yorkshire BD10 9PE
Dated:
6.
## **RELATE PENNINE KEIGHLEY AND CRAVEN**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT** _**FOR THE YEAR ENDED 31 MARCH 2021**_
|
**Unrestricted Restricted**
**funds**
**funds**
**Notes**
**£**
**£**
**Income**
Incoming resources from generated funds
Voluntary income
2
113,076
3,360
Incoming resources from charitable activities 3
118,884
48,917
Job Retention Scheme (furlough)
42,337
-
**Total income**
274,297
52,277
**Expenditure**
Charitable activities
4
285,884
20,290
**Total expenditure**
285,884
20,290
**Net income/(expenditure)**
**Net movement in funds before transfers**
(11,587)
31,987
Transfers between funds
(170)
170
**Net income/(expenditure)**
**Net movement in funds after transfers**
(11,757)
32,157
Total funds brought forward
162,117
-
**Total funds carried forward**
150,360
32,157|**Total**
**2021**
**£**
116,436
167,801
42,337
326,574
306,174
306,174
20,400
-
20,400
162,117
182,517|Total
2020
£
106,314
227,890
-
334,204
336,586
336,586
(2,382)
-
(2,382)
164,499
162,117|
|---|---|---|
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
7.
## **RELATE PENNINE KEIGHLEY AND CRAVEN BALANCE SHEET** _**AS AT 31 MARCH 2021**_
|**Notes**
**Unrestricted Restricted**
**funds**
**funds**
**£**
**£**
**Fixed Assets**
Tangible fixed assets
8
104,560
-
**Current Assets**
Debtors and prepayments
9
9,336
9,506
Cash at Bank and in Hand
44,042
22,806
**Total Assets**
157,938
32,312
**Creditors: Amounts Falling Due**
**Within One Year**
10
(7,578)
(155)
**Total Assets less Current Liabilities**
150,360
32,157
**The Funds of the Charity**
Unrestricted funds
150,360
-
Restricted funds
11
-
32,157
**Total Charity Funds**
150,360
32,157|**2021**
**Total**
**funds**
**£**
104,560
18,842
66,848
190,250
(7,733)
182,517
150,360
32,157
182,517|**2020**
**Total**
**funds**
**£**
104,560
19,941
44,717
169,218
(7,101)
162,117
162,117
-
162,117|
|---|---|---|
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2021. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of those accounts.
The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with section 386 of the Act and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources , including its income and expenditure, for the financial year in accordance with the requirements of section 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.
These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies regime.
The accounts were approved by the board on
And signed on their behalf by
....................................
.........................................
**Company Number 3324143**
8.
## **RELATE PENNINE KEIGHLEY AND CRAVEN STATEMENT OF CASHFLOWS**
## _**AS AT 31 MARCH 2021**_
|**Notes**
**Cash generated/(used) in operating activities**
12
Cash equivalents at the beginning of the year
**Total cash equivalents at the end of the year**|**2021**
**£**
22,131
44,717
66,848|**2020**
**£**
(3,584)
48,301
44,717|
|---|---|---|
9.
## **RELATE PENNINE KEIGHLEY AND CRAVEN**
## **NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## 1 **Accounting policies**
## a. **Accounting Convention**
The accounts are prepared under the historical cost convention unless otherwise stated.
The accounts are prepared in accordance with Accounting and Reporting by Charities; Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) published on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice as it applies from 1 January 2015.
The charity constitutes a public benefit entity as defined by FRS102.
Having considered future planned activities and the reserves available to the charity the directors are satisfied that the financial statements should continue to be prepared on the going concern basis.
## b. **Incoming Resources**
Donations and legacies are included in full in the Statement of Activities (SOFA) when receivable.
Fees and charges, room hire and all other related income is accounted for when received by the charity.
Income from investments is included in the year in which it is receivable.
Revenue grants for specific projects are credited to the Statement of Financial Activities when received and unspent amounts are carried forward in the form of restricted reserves.
- c.
## **Resources Expended**
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be recovered and is reported as part of the expenditure to which it relates. These include those costs incurred by the charity in the delivery of its activities and services for beneficiaries.
## d. **Taxation**
As a registered charity the company benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## e.
## **Tangible Fixed Assets**
## **Freehold property:**
No depreciation is charged:
The trustees do not consider depreciation charges on this asset to be material as the residual value, based on prices at the time of acquisition, is not materially different from the carrying amount of the asset.
## **Fixtures, fittings, office equipment and library**
Depreciated at 20% straight line
It is the policy of the charity to only capitalise individual items costing in excess of £2,000.
10.
## **RELATE PENNINE KEIGHLEY AND CRAVEN**
## **NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2021**_
- f. **Fund accounting**
- Unrestricted funds are available to spend on activities that further any of the purposes of the charity.
Restricted funds are subject to specific conditions by donors as to how they may be used.
- g. **Pensions**
- The charity pays contributions into Smart Pension Ltd which is a defined contribution master trust pension scheme.
## 2. **Incoming resources from generated funds**
|**Voluntary income**
**Grants:**
Bradford District Care NHS Foundation Trust
Bradford District Care NHS Foundation Trust (IAPT)
Local Council Covid 19 Grants
**Donations:**
Ilkley Town Council
Charles & Elsie Sykes Trust
Ilkley Charitable Trust|**2021**
2020
**£**
£
36,814
36,814
45,600
65,700
27,262
-
3,360
-
3,000
3,000
400
800
116,436
106,314|
|---|---|
|3.
**Incoming resources from charitable activities**
**Unrestricted**
**Restricted**
**£**
**£**
Client contributions for core work
98,901
-
Invoiced income for young peoples work
-
5,920
Sundry income
2,348
-
Room hire
-
-
Fund raising
38
240
Contract income
17,097
4,150
Client sessional payments
-
3,145
Rotary Club Brighouse
500
-
Donations: Oxenhope Straw Race
-
-
Denholme Town Council
-
-
Bingley Town Council
-
-
New 2 U
-
-
Farnhill Parish Council
-
-
Wilsden Parish Council
-
-
Gargrave Parish Council
-
-
Hellifield Parish Council
-
-
118,884
13,455
**Restricted funds: Grants receivable**
Bradford CAMHS Healthy Minds
-
35,462
118,884
48,917|**Total**
**2021**
**£**
98,901
5,920
2,348
-
278
21,247
3,145
500
-
-
-
-
-
-
-
-
132,339
35,462
167,801|2020
£
124,264
19,203
4,051
10,505
1,176
16,709
13,770
-
750
500
500
500
250
150
50
50|
|---|---|---|
|||192,428|
|||35,462|
|||227,890|
11.
## **RELATE PENNINE KEIGHLEY AND CRAVEN**
## **NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2021**_
|4.
**Charitable activities**
Reources expended
**Service to clients:**
Salaries and NICs
Travel expenses
Training and supervision
**Support costs:**
Salaries and NICs
Pension costs
Payroll charges
Federation fees
Staff training & travel
Utilities
Rent, rates and water
Insurance
Repairs and renewals
Phone, postage and stationery
Advertising, printing & publicity
Cleaning
Removal costs
Subscriptions and zoom licences
Sundry expenses
Electronic banking charges
Independent examination
DBS checks
**Total resources expended**|**2021**
**£**
92,524
-
1,127
143,671
2,017
2,674
13,504
64
1,918
20,900
3,415
6,411
4,806
3,131
241
1,390
2,509
957
2,711
1,872
332
306,174|**2020**
**£**
107,840
2,442
1,084
146,477
2,159
2,704
13,424
2,197
5,491
25,510
3,442
6,671
7,111
1,532
3,260
-
-
699
2,446
1,818
279
336,586|
|---|---|---|
## 5. **Directors**
None of the directors (or any person connected with them) received any remuneration during the year. We can confirm that there are no related party transactions that require disclosure in the accounts.
## 6. **Employees**
|**2021**
**Number**
The average number of employees (including part time) during the year was
23
**Employment costs**
**2021**
**£**
Wages and salaries
229,418
Social security costs
6,777
Pension costs
2,017
238,212|2020
Number
27
2020
£
245,893
8,424
2,159
256,476|
|---|---|
There were no employees whose annual emoluments were £60,000 or more.
Social security costs in 2021 are after the deduction of the £4,000 (2020: £3,000) employers allowance.
12.
## **RELATE PENNINE KEIGHLEY AND CRAVEN**
## **NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## 7. **Defined Contribution Pensions and other post-retirement benefit commitments**
||**2021**|**2020**|
|---|---|---|
||**£**|**£**|
|Contributions payable by the charity during the year|2,017|2,159|
At the year end contributions amounting to £175 (2020: £136) were outstanding.
## 8. **Tangible Fixed Assets**
|**Freehold Fixtures &**
**Office Books for**
**Property**
**Fittings Equipment**
**Library**
**£**
**£**
**£**
**£**
**Cost**
At 1 April 2020
And
At 31 March 2021
104,560
8,812
14,931
794
**Depreciation**
At 1 April 2020
And
At 31 March 2021
-
8,812
14,931
794
**Net Book Value**
At 31 March 2021
104,560
-
-
-
At 31 March 2020
104,560
-
-
-|**Total**
**£**
129,097
24,537
104,560
104,560|
|---|---|
The freehold property, Acres House, Berry Lane, Keighley, BD21 1DN was revalued on 24 July 2017 by Mark Williams MRICS of Dacres Commercial. The market value at that date was £175,000. This revaluation has not been included in the accounts so as to comply with the rules of the Financial Reporting Standard (FRS 102).
## 9. **Debtors**
|Trade debtors
Prepayments
10.
**Creditors: amounts falling due within one year**
Trade Creditors
Taxation and Social Security
Accruals|**2021**
**£**
18,664
178
18,842
**2021**
**£**
2,469
3,410
1,854
7,733|2020
£
19,643
298
19,941
2020
£
2,367
2,934
1,800
7,101|
|---|---|---|
13.
## **RELATE PENNINE KEIGHLEY AND CRAVEN**
## **NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## 11. **Restricted funds**
|**Restricted funds**|||||||
|---|---|---|---|---|---|---|
||**Balance at**|**Incoming**|**Resources**||**Balance at**||
||**1 April 2020**|**Resources**|**Expended**|**Transfers**|**31**|**March 2021**|
|||**£**|**£**|**£**|**£**|
**£**|
|Kirklees Young People|-|150|(320)|170||-|
|Keighley Young People|-|51,247|(19,659)|-||31,588|
|Halifax Young People|-|880|(311)|-||569|
||-|52,277|(20,290)|170||32,157|
Transfers represent overerspends on funds.
## **Young People Projects**
A free and confidential counselling service for young people aged 10 to 18.
## 12. **Reconciliation of net movement in funds to net cashflow from operating activities**
|Net movement in funds
Decrease in debtors
Increase/(decrease) in creditors
**Net cash generated/(used) in operating activities**|**2021**
**£**
20,400
1,099
632
22,131|**2020**
**£**
(2,382)
1,029
(2,231)
(3,584)|
|---|---|---|