Intsrplay (Integrated Play and Leisure) Cornpany Registration Number. 03258423 Directors, Report and Financial Statements forthe year ended 315t March 2023
Interplay Ilntegrated Play and Leisure) Company Number 03258423 Contents Page Legal and administrative information DireGtors report Independent Examination report ststement of financial activities Balance sheet Notes to the financial staternents 9-14 Page 2
Interplay (Integrated Play and Leisure} Le al and administrative information Company Number 03258423 Company Name.. Interplay (Integrated Play and Leisurel Incorp)rated: 3rd October 1996 Company Registration Nurnber. 03258423 Charity Registration Number 1062152 Address.. 7 Llangwm Penlan Swansea SA5 7JT Directors.. Rebe¢¢a Cole Helen Elton Christine Milbum - held office whole year - held office whole year held office whole year Company Seuetary P DiTnmock Independent Examiner. Ashmole & Co The Old School, The Quay, Carmarthen, Carmarthenshire, SA313LN Page 3
Interplay (Integrated Play and Leisure) Re ort of the Directorsrrrustees For the year ended 31 March 2023 Company Number 03258423 The directors present their report and the financial statements forthe year ended 31 March 2023. The directors who served during the year and up to the date of Ihis report are set out on page 1. Governing Document The Charity is ¢ontrolled by it5 goveming document a deed of trust and constitutes a Company Limited by Guarantee and therefore has no share ¢apitsl. Overall management of the company is the responsibility ofthe trustees who are also director5 who are elected and c(>opted under the terms of the memorandum and articles of associalion_ Objectives To provide a variety of integrated out of school play centred activities for children and young people with additional needs and provide training and advice on disabilty awareness for other organisations and workers. The charity promotes the facilitation of integration withing existing leisure amenities and to identify needs and establish New projects to meet those needs. Achievements Activities and Performance With removal of COVID restrictions Interplay are now able to fvlly retum to face to fa provision on all project At the request of the children and young people we continued to delpier some of the digttal provision. However, with the offer of the broader mix of provision that we now provide throughout the year, this has become less and less as the year has progressed. This year with ftjnding we have received through Wesl Glamorgan Regional Partnership Board LD RIF fund, we have been able to re-establish our 12-17 and 18-25 residential, which has been of great benefit to those young people that are not in a position to spend time away from home wf(hout support and introduced them to a variety of activities and experiences. Also with RIF funding we have had the opportunity to work in partnership with the Swans Foundations to set up and facilitate the Leaming Disability Liaison Forum, with Interplay ensuring that children and young people get to have their say on the services and provision commissioned by the Local Health Authority- We have been awarded two separate nds by BBC Children in Need to deliver Access to Mainstream services in Nealh Port Talbot, to help to overcoffE the disparity of services across the region. We have also been awarded funds to take part in their pilot Youth Social Action Project and are working with a group of young people with disability and additional support needs to raise the issues that are important to them. With fvnding from the Moondance Foundation we were able to offer six month of Non-Attendee provisitsn lo continue the great work that was started in 21- 22. Unfortunately. we were unable obtsin continuatron funding for the remainder of the year. In addition, we have continued many of the projects that we were running prior lo the pandemic adapting them to meet the needs of children and young people post COVID. 2022-23 Once again, the Interplay staff have worked extrèmety hard to ensure that every Child and young petson a¢¢essing Interplay services have been given the opportunity lo take part in play, leisure and social activities and opportunities that enhance their wellbeing and emotional resilience as the worfd retums to more face-tO- fa interacbons. Though many have Welcom this and are happy to rebjm to play and social interaction, for others this has been very daunting and increased their levels of anxiety. Due to the adaplabilty of the staff team, we have bèen able to provide a wide range of olifferent projects. The new CCS A2M and Holiday Provision commissioned service5 have continued to be successful, growing frorn strength to strength. We have provided a total of 9 weeks of integrated play heM¢S supporting 105 children and young people over 393 sessions, as well 406 sessions of mainstream support ac$ Swansea. Wth fvnding from Moondance Foundation we were able to continue our Non-Attend&s project for six months service support children and young people to reengage with their peers and to retum to education. Unfortunately, due to school time 5UPPOrt bein9 a statutory provision and this money already being paid to schools, we were unable to secure additional funding. However, we hope to be able to relaunch this project again in the future. This year we have managed lo complete the work on the front garden and are hoping to be able to provide some garden and wildlife Sessions next year Page4
Interplay Ilntryrated Play and Leisure) Company Number 03258423 With the support that we received from Pilotlight and their amazing Pilotlighters Interplay Managing plans, process and procedure are now robust and will enable us to not onty look at improving our current services. but to also start to look at plans to develop Intsrplay further in the future. Throughout 2022-23 Intsrplay has been able to continue to support the children, young people and their families to return to fats to face provision. With the addition of the 2 new part(CiP8tion sejvices, Interplay has supported 311 children and young people to aCsS 784 person Gentred age appropriate sessions, providing 2 total of 2,571 hours of support Looking ahead to 2023-24 Interplay starts the year in a positive financial position. Although the types of support and provision needed going forwards have changed, in some ways the issues that children and young people are now facing are different to those pre pandemic. However, over the 3 years, Interplay staff team have shown their levels of adaptabilty and professionalism and we look forward lo a positive 2023-24. We will continue to grow and change in line with the needs of the children and young people we support, continuing to provide vital services and support for children. young people and their families, facing each new challenge as strong and resilient team. Financial review Policy on reseTves The Company's reseNe policy Is to retain a minimum of 3 months working capital plus termination Costs as minimum reserve level. Statement of Directors. responsibilities The Directors are resFX)nsible for pparing the annual report and the financial statements in accordance wrf(h applicable law and United Kingdom Generally Accepted A¢¢ounting Practice. The directors have taken advantage of the exemptions available to small companies. including the audrf( exemption. Law, in accordan with the CIC rUlator requires the Directors to prepare financial stalernents for each financial yearwhich a true and fairview of Company's financial activities during the year and of its financial position at the end of the year. In preparing financial statements giving a true an¢J fair view, the Directors are required to-. select suitable accounting policies and then appty them consistenly., make judgements and estimates that are reasonable and prudent,. and prepare the financial statements on the going COnM basis unless it is inappropriate to presume that the Company will continue in operation. The Directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial posfiion of the Company and enable them to ensure that the financial statements comply with the Companies Act Directors are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Directors declare that they have approved the Dire¢tors' report above. On beha of the board Signed= .Direclor 26103124 Helen Elton Print Name........... Page 5
Interplay Ilnt¢grated Play and Leisurel Company Number 03258423 Independent Examinerfs Rèport to the Trustees of Interplay Ilnt¢grated Play and L8lsurel I report on the accounts for the year ended 31st March 2023, which are set out on pages 7 to 13. Responsibilities and basis of report As the charity's trustees land also the directors for the purposes of company law) you a responslble for the preparation of the accounts in accordance with the requirements ofthe Companies Act 2006. Having satisfied myself that the charEty Is not subject to an audit under company law and is eligible for independent examinath)n. I have examined your charity's accounts as required under section 145 of the Charities Act 2011 Ilhe Act'l. In carrying out my examination I have followed the Directions gwen by the Charity Commission under 5eGtion 145(5llbl of the 2011 ACL My role is to state whether any material matters have come to my attention giving me cause lo believè: that accounting records were not kept as requlred by section 386 of the Companies Act 2006-, or that the accounts do not accord wth those records., or that the accounts do not¢omply with the accounting requirements of section of the Companies Act 2005 and with the methods and principles of the Charities Stslement of Recommended Praclicg applicablè to charitie5 preparing their accounts in 2CCDrdance with the Financial Reporting Standard applicgble in the UK and Ireland-. or that there is further infomiation needed for a proper unders*i nding of the acwunts. Indepèndent examinerfs statement I have completed my examination and h8ve no concems in respect of the matters {11 to141 listed above and, in Gonnection with following the Diredions of the Charity Commission I have found no matters that require drawing to your attention. Ashmole & Co. Chartered Certified Accountants The Old School The Quay Carmarthe Carmarthenshire SA31 3LN J)°l..I Page 6
Interplay (Intrated Play and Leisure) Company Number 03258423 STATEMENT OF FINANCIAL ACTivrriES for the year onded 31st March 2023 Unrestricted Restricted Fvnds Funds Total Fund5 notes Last Year INCOME Donatlon8 Legaeies & Similar Incoming resvurces Donations and lègacies 1,738 1,738 790 Incomlng Resources from Charftable Activities Graftts for Play Proiision SenAces 199,282 182,963 382,245 295,786 Investments Bank Interest ReCod 105 105 Other Incoming ResDurces Tax Rebate from Gift Aid Donations Other income TOTAL INCOMING RESOURCES 201,125 182,963 384,088 296,578 EXPENDITURE Costs of Raising fv¥ ChaTiiable Acttvlties Expenditure: Ctssts of Play Promsion G0manCe Costs: 200,945 132,557 333,503 270,649 Accounting & Examination Faes 2,043 1,925 TOTAL RESOURCES EXPENDED 202,988 132,557 33S,546 272,574 NET INCOMING RESOURCES Before transfers (1.8631 50,406 48,542 24,004 Transfers Bew FLFnds 13991 NE[ INCOMING RESOURCES After transfe {2,2621 50,8D5 48,542 24,004 GainslLossès on Reb8luation of Fixed Assets NEf MOVEMENT IN FUNDS {2,2621 50,805 24,004 Total Funds Brtyjght Forward Total Funots Carried Fomrd 46,818 26,098 72,916 48,912 44,556 76,903 121,459 72,916 The Statement of Financial Actnfities includes all gains and losses recognised in the year Page 7
Interplay Ilntegrated Play and Leisure) Company Number 03258423 Total Funds notes Last Year BALANCE SHEET as at 31st March 2023 Fixed Ats-Tan ibl& Fixed AsSgts- T?ngible 2,794 110 Current Ass•ts Debtors & Prepayments Bar & Cash 10 18,703 106,702 125,405 13,071 66,083 79,134 Current Liabilitles Creditors & AccnJalÈ Defewj Income falltn due within 1 •ar 6,741 6,328 6,741 6,328 Net Current Assets 118,865 72,8(6 Tolal Assets less Curront Liabilitiès 121,4S9 72,916 CrEdf(ors Falling due after 1 year Total Net Assets 121,459 72,918 Fund Balances Generdl Funds igrtated Funds Re$tri¢ted Funds 44,556 46,818 76.903 26,098 TOTAL FUNDS 121,459 71916 The charitable company is entitled trs exemption from audit under Sèction 477 ofthe Companiès A¢t 2006 brthe year ended 31st MarcEI 2023 The members ha not required the charitable company to obtsin an alit of its financial slalernents in accordance Mrith Section 476 ofthe Companies Act 20. 1ctOrS aCknedge their ]ESnSIbIlIt for la} ensuring th the challtable Company ke8ps accounting records that comFly wrth Sections 386 and 387 of the Companies Act 20[ and Ibl preparing fina[181 staternents which gike a trt aThJ fair uew of the state of affai¥s ofthe charitable Company as at the enoj of each financial year 8nd of it5 Sutplvs ordeficit for each fin8ncial year in accordance wth the wuirements of Sections 394 and 395 and which otlErwise comply wtth the requirements of the Companies Act 2006 relating to financial statèments, $0 far as applicable to the charitablè cotnpany These financial statements ha%E been ptepared in accordance with thè prousion8 applicable to sm811 Companies subiect to the small comnIeS regime and in accordance wth FRS102 SORP. The fnancial slat8rnents were appro%eJ by the Boarf on 2610312024 . 8ndwere signed on its bghalf by.. Signed.... Trustee & Director Helen Elton Print Namè.............................................................. Page 8
Intsrplay Ilntegrated Play and Leisure) Notes to the financial statements for the year ended 31 March 2023 Company Number 03258423 l. Basis of preparation 1.1. Basis of preparing the financial ststements The financial statements of the Charitable company, which is a publi¢ benefft entity under FRS 102, have been prepared in accordance wth the Charities SORP IFRS 1021 'A¢counting and Reporting by Charities.. statement of Recommended Pracli¢e applicable to charities preparing their a¢¢ounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 {effectNe 1 January 2015),, Financial Reporbng Standard 102'The Financial Reporting Standard applicable in the UK and Republic of lffland, and the Companies Act 2006. The financial statements have been prepared under the historical ¢ost ¢onvention. Financial reporting standard 102- reduced disclosure exemptions The chanty has taken advantage of the following disclosure exemptions in preparing these financial ststements, as permitted by FRS 102'The Financial Reporting Standard applicable in the UK and Republic of Ireland,: 1.2. Change in Basis of Accounting There has been no Change to the accounting policies (valuation rules and methods of 8¢oountingl sinTr last year. 1.3. Changes to previous Accounts No changes have been made to accounts for the previous years. 2. A¢¢ounting poli¢ie$ The prin¢ipal accounting policies are ssjmmarised below. The accounting policies have been applied onsistently ihroughout the year. 2.1 Incoming resources All incoming resources are included in the statement of financial activities when the Company is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of in¢ome'. Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when receivable. Grfts donated for resale are Includ as income when they are sold. Donated assets are included at the value lo the Company where this can be quantified and a third party is bearing the cost. Income from trading activities includes VAT. The value of services provided by volunteers has not been included. Tax Reclaims are included in the SOFA at Ihe same time as the gfft to which they relate. Grants, including grants for the purchase of fixed assets, are Cognised in full in the Statement of Financial ActNtties in the year in which they are receivable. In¢ome from investments is included in the year in which it is receivable. Legacies are included when the Company is advised by the personal repffsentative of an estate that payment will be made or propety Iransferffd and the amount involved can be quantified. 2.2 Resources expended Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fvlly recovered, and is reported as part of the expenditure to which it relates. Resources expended are recognised in the year in which they are incurred. Support costs are those costs incurred directly in support of expenditure on the objects of the Company and include project management. 2.3 Tangible ftxed assets and depffcialion Expenditure is capitalised rf the asset has a usefvl lrfe of more than 1 year and its cost eXedS £200. Page 9
Inlerplay (Integrated Play and Leisure) Company Number 03258423 Tangible fed assets are staled at cost less accuniulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful lrfe, on a straight-lin basis as follows- EquipmenL Fittings and Fumiture 3. Analysis of Incorning Resources Thisyear Last Year Donation$ and Lègacies Gener81 Fees ReCeId Other Donations Rece¢d 863 790 875 1,738 Total Donab'ons and Legacies 790 Unrestricted Income SCVS Small Grants - Enabled POBL Playfvl Communities - Gwalia Ccs PSF Q4 CCS Summer of Fun 7,716 7,534 29,8 41,471 7,000 9,963 3,058 38,242 74,516 Nealh Port Talbot Play MixTup CCS HI@CGrrpH Neath Port Talbot W4M 12,957 2.344 34,201 67,905 21122 HSCH 14,337 390 1.140 2,980 Total Unrestricted Income 199.282 156,356 Designated Income Lease Agreement Income Total Destgnated Income RestriGted InGome CCS (Non Attend) ICF C & C Swansea Children and Young People Awards for all CCS PPP & NAP RIF- LD Wellbeing 4 Eady Years RIF - Rèsidential Project 01 LD ISRES RIF En5pire & Wellbeing Moondance- Non Attendance Children in Need NPT-AM2 Children In Need Youth Social Action Family Hl@CG CCS Youth 20,000 69,167 21,229 9,824 11,000 10,000 2,900 28,707 36,257 23,600 14,160 19,816 47,523 1,060 7,150 Total Restricted Income 182,963 139,430 TOTAL INCOME 383,983 2,576 Page 10
Interplay Ilntegrated Play and Leisure) 4. Analysis of Resources Expended Company Number 03258423 This Year 248,406 Last Year 196,9 Vvages. Salaries and Associated Costs Redundancy Payments Printing, Postage & Stationery Rent, Rates Light & Heat Training & Resources Tr&el & Subsistence Venues, Telephone & Intemet AdrtIsIng Insurance Small Tools & Equipment Resources & Materials Repairs & Maintenance Bank Charges Wellbeing Costs & Software Lease of Equipment Subscriptions and Annual Fees Bad Debt5 Other Chargesllnleresl Depreciation 4,238 3,522 46,244 8,201 808 2, 161 50,426 6,065 3,742 835 4.213 <2011 2,876 319 13 2,387 1,471 7,151 931 30 30 390 1,736 261 110 Total EXPENDITURE 333 503 270 649 Management and Administration Costs are as follows.. Govemance Costs are as follows.. Book kee roll Fees Inde endent Examination fees 2,043 1,925 S. Director Expenses No expenses were paid or reimbursed to the directors during the year. 6. Audit & Accounting Fees This ear 2,043 Last Year Fee for Audit l Examination of Accounts 7. Staff Expendlture 7. 1 Staff Costs This Year 231 391 Last Year 185,520 Gross Wa es & Salaries Pension Costs incl. ER NI Page11
Interplay (Integrated Play and Leisurel 7.2 Number of Em lo ees Company Number 03258423 This Year 16 Last Year 14 Full time em lo ees ore uwalent 8. Grant making No donations have been made during the year. 9. Fixed Assets ui enin Balance Cost Additions in Year Dis osals in Year Cltssin Balance at Cost 5.905 50 enin Accumulated De Char efor ear Released on Dis osal Closin Accumulated De reciation 261 50 reciation Closin N¢t Book Value No assets have been re-valued during the year. 10. Debtors and prepayments The debtor figure represents.. Mixtsjp RIF Q4 £1,411 £17,292 Totsl £18 703 11. Creditors and Accruals Amounts falling due within 1 year are as follows.. This Year Trade Creditors Accruals PAYE creditor Net Wages control Loan from Trustee Pension creditor £ 2,100 £ 2,980 1,950 £ 2,795 1,000 583 £ 1,661 No credf(ors are falling due after 1 year. Page 12
Interplay Ilntegrated Play and Leisure) 12. Transactions with lated Parties Company Number 03258423 A loan made to the organisation of £1000 by a trustee was converted to a donation in the year. 13. Analysis of Charitable Funds Relcted Funds Anal sls Op@ning Fund Balances 1,500 333 900 3,864 18.300 415 Closing Balance of Funds 1,500 333 900 5,101 18,300 Income in Expet)dilure Period in Period Trdnsfers CYP Swansea ICFEarty Years (Well being) Austin Bailey Awards for all 22123 fund CYPYCG ICF Residential ICF EN NPT CCS PPP & NAP RIF- LD Wellbeing 4 Eaty Years RIF - Residential Project 01LD ISRES RIF Enspire & Wellbeing Moondan¢e- Non Attendance Children in Need NPT-AM2 Children In Nd Youth Social Action 10,OCN) 8,763 14151 17861 1,eoo 2.9 28,707 36,257 23.6( 14,160 19,816 47,523 4,500 28,707 36,257 23,600 14,160 10,221 6,349 9,595 41,174 Total Restricted Funds 26,098 182,963 132,557 399 76,902 Unrestricted FundsAnal Opening Fund 8alances 48,818 Closing Bal8nce of Funds 44,557 Income in Expenditure Period in Period 201,126 2Q2,988 General Funds Designated Funds {3991 Total Unrestricted Funds 46,818 201,126 202,988 (399) 44,557 TOTAL FUNDS 72.916 384.089 335,546 121,459 Fund Descrlptlons CYP Swansea- to Run the Play and Wellbeing servi$ for4-11 year olds, the ENspir Project for12-18 yea[5, SWAT and JASC access to mainstream provision for 6-16 year olds and the OSCARS PMLD after school club for Children that attend Ysgol Crug Glas Special School. ICF Early years - to run Wellbeing 4 Early Years 4-11 year old siblings project. Austin Bailey - for the purchasefinslallalion of a pergola for the sensory garden Idelayedl. Award4AII- to run the ENABLED Project 18-25 projecL CYPYCG- To run Interptay@Crug Glas PMLD summer scheme ICF Resldentlal - ICF Western Bay partnership board fundlng to wn SIdential5. ICF EN NPT- ICF Westem Bay partnership board funding to run Enspire 12-18 project in NPT. Page13
Interplay Ilntegrated Play and Leisurel Company Number 03258423 CCS PPP & NAP delivery of the Penderri P18y project - children in the local comrnunity and the Non attendees proje¢ due to COVID funds hèlped support the children initially outlined to receive face to face proviston to receive digital and keyworker support during pandemic. RIF - LD Wellbeing 4 Early Yearn - is a play and social provision for children aged 4-11 with disability and additional needs in Swansea and Neath Port Talbot RIF - Residential provides Iwo Independence residentials per year for young people aged 12-15 with additional support needs RIF - Enspire & Wellbeing is a play and social provision for young people aged 12-17118 with disability and additional needs in Swansea and Neath Port Talbot Moondance (Non Attendees) one off pilot project funding to provide weekday daytime play and social interaction opportunities for children and young people aged 6-16 that are not attending school due to anxiety or behavioural issues. To build confidence and emotional resiliencelcoping strategies lo support children that are non-school attendees to return to edueation. Children In Need - NPT AM2 Access to Ilainstream project for children and young people living in Neath Port Talbot Children In Need Youth Social Action - project for chIldn and young people living in Neath Port Talbot 14. Additional Disclosures None Page 14