Interplay (Integrated Play and Leisure) Company Registration Number.. 03258423 Directors, Report and Financial Statements for the year ended 31$1 March 2022
Interplay Ilntegraled Play and Leisure) Company Number 03258423 Contents Page Legal and administrative infomiation Directors report Independent Examination report Statement of financial activities Balan sheet Notes to the financial statements 10-15 Page 2
Interplay Ilnlegrated Play and Leisure} al and administrative inform2tion Company Number 03258423 Company Name.. Interplay Ilnlegrated Play and Leisur81 Incorporated.. 3rf October 1996 Company Registration Number_. 03258423 Charity Registration Number.. 1{2152 Addres5'. 7 Llangwm Penlan Swansea SA5 7JT Directors.. Rebecca Cole Helen Eiton Christine Milburn held office whole year - held office whole year - held offi¢e whole year Company Secrelary P Dimmock Independent Examiner: Ashmole & Co The Old School, The Quay, Carmarthen, Carrnarthenshire, SA31 3LN Page 3
Interplay (Integrated Play and Leisure) Re ort of the DTreCtOrsr For Ihe year ended 31 March 2022 Company Number 03258423 The directors presenttheir reportand the financial statements forthe year ended 31 March 2022. The directors who served during the year and up lo the date of thls report are set out on page 1. Goveming Document The Charity is controlled by its governing document, a deed of trust and constitutes a Company Limited by Guarantee and therefo has no share capital. Overall management of the company is the responsibilty of the trustees who are also directors who are elected and ¢tspted under the terms of the memorandum and arttcles of associ8tion. Obje¢tives To provide a variety of integrated out of school play centred activities for children and young people with additional needs and provide training and advice on disability awareness for other organisations 3nd workers. The charity promotes the facilitation of inlegmtion withing exisb'ng leisure amenities and to identrfy needs and establish new projects lo meet those needs. Achievements Activities and Perfomiance The lifting of some COVID restrictions have enabled us to relum lo face-to-face provision on all projects. At the request of the children and young people we have continued to deliver some of the digital prowsion that was sel up in 20-2110 meet the needs of the children and young people during the lockdown periods, so now offer a broader mix of provision, which we havè been 8ble to do with fund5 awarded by VSRF Small Grants. Many of our services have continued into 2021-22, as well as piloting some new projects to meet the needs of children and young people as they return to a world of face-to-face activities and gel to re-engage with their peers_ Al the start of 2021-22 we were running many services that were well known to children, young people. and their families. Wellbeing 4 Me Project -Neath Port Talbot County Borough Council INPT CBC) awarded an additional year to the project that Interplay Tuns as a con50rtium w(th Resolven Building Blocks for O- 25 years ENABLED - Once again this year Interplay was awarded funds through tPEe National Lottery Awards For All grant to deliver our 18- 25 Independence project ENspir and Wellbeing Project-with an extension to our ICF funding we have continued to deliver our 12-17118 youth provision across both counties. Wellbeing 4 Early Years Our 4-11 provision has also continued acmss both counties with an extension through ICF Funding_ City and County ofswansea ICCS) ENspir and PAWS funding was extended until July 2021 to ensu the continuation of service5 until the laun¢h of the new CCS Commissioned Tenders were lo be awarded. In June 2021 Interplay were awarded the contracts to deliver both the Lot 1 Access to Mainstream and Lot 4 Holiday Provision seTvices until March 2024. This has enabled us to deliver. A2M- a service for 4-19 years to provide supportto children and young people with additional support needs to aCsS mainstream play, leisure and social activities of their Ghoice, with the opportunity for travel training for those 13+ Interplay@- In previous year Interplay has delivered Interplay@Crug Glas PMLD summer provision. This 15 complimented by the new Interplay@The Play Hwb holiday provision that provides access to play during all the school holidays with the exception of the Christmas break. th the support of CCS we have also been able to increase staffing for our 12-17118 provisions in Swansea and Deliver a Non-Attendees service to support children and young people that have found the return to full time education post the pandemic very difficult. In addition, funding through the NPT CBC and CCS Summer of Fun gpnts enabled Interplay to deliver play provision for all ages throughout the summer. Page 4
Interplay Ilntegrated Play and Leisurel Company Number 03258423 2021-22 Once again, the Interplay staff have worked extremely hard to ensure that every child and young person accessing Interplay services have been given the opportunity to take part in play, leisure and s(Kial activities and opportunities that enhance their wellbeing and emotional resilience at a time when the world has felt very strange and alien to many of us. Although many of the restrictions pul in plats lo protect communities from COVID-19 have been slowly lifted throughout the year, the health and wellbeing of the children and young people we 5UPPOrt has been of pawmount importance. This has unfortunately meant the Servi has not been able to support as many children and young people 8S Wt were able to prior to the pandemic. Due to the adaptability of the staff team shown in 2020-21, provision has remained flexible and been able to revertto digital provision as and when needed. Due lo a spike in infection rates in the summer months, services were cancelled for 5 days due to 4 staff members contracting COVID-19. However, although the number of infections rose and fell throughout the year, Interplay's closure days remained at 5 and provision remained open for the rest of 2021-22. The launch of the new CCS service5 in July has meant an increase in play scheme SUPF)Ort and access to mainstream support through the school holidays. Unfortunatety, due to the new ServIS Interplay are no longer delivering the PAWS Se)vices as this has been merged with other early years provision. However. with the increased holiday fvnding this yearwe were able to a full 6-week summer provision. A total of 7 weeklong integrated play schemes offering 580 places across 811 schemes during the summer holidays, as well as 160 hours of mainstream support across both Swansea and Neath Port Talbol. With funding through the CCS, grant funding enableé us to set up the very successful Non-Attendees service SUPFX)rting children and young people for re-engagemenl with their peers and to retum to education, a seNice that we hope to be able to replicate in 2022-23. th the support of the additional funding that we received in 2021-22 and the 2 new services to our year- round and half term holiday provision, Interplay supported 243 children and young people in aCSsIng 780- person centred age-appropriate sessions and provided 392 support hours with mainstream settings. At the end of 2019-20, pre the pandemic, there were plans to develop the front garden at the Play Hwb to establish a wildlife and sensory garden for the children and young people lo access during sessions. Having the opportunity to plant flowers had been put on hold due to the pandemic. The wildlife garden pack that we were awarded through Keep Wales Tidy's Local Places for Nature project is now well established and the Pergola funded through the Austin Bailey Foundation has now been installed, with hopes to further develop the garden in 2022-23. Interplay has been very lucky this year to have been enrolled into the 10 month Pilotlight Programme and had support of business mentors to help us to review our existing slralegiclbusiness plan, g0veman, staffing structures and processes. The programme has been very po$Ve to Interplay as a whole and has ensured that we are in a good position with our managerial processes going forwards. Although not as neg3tively impacted by the pandemic, 2021-2022 services have still been adapted to meet the new normal, but due lo staff adaptability and additional funding opportunities, Interplay has been able to continue to support the children, young people and their families during difficult tirnes. Face to face provision has returned and children and young people are now able to accèss some of the activities that they were unable to in 2020-21. However, things may never return to the preserved normal. The return for children 2nd young people with disabl1eS 2nd additional support needs and their families, has been very difficult, with many finding adjusting to engagement stressfvl. As we enter 2022-23, we are Unrtain to whether the pandemic will cause further di5ruptr.on to day to day life, however, with the determination and adaptsbility of the Interplay staff teams Interplay will continue on a positive forward momentum delivering services that improve the wellbeing and emotional resilience of children and young people in Swansea and Neath Port Talbot. Looking ahead to 2022-23 Interplay starts the year in a positive financial position with 2 long term contracts and continuation funding of many of our Current projects. SBUHB due diligence process will be completed early this year in preparation for the new Health Authority tender which will be open later this year for pmvision in 2024. Although the types of support and provision needed going fonNards have changed, in some ways the issues that children and young people are now facing are different to those post pandemic. Interplay has shown in the last 2 years its ability to change provision to meet the changing needs of those accessing the servi, while at the same time adhering to our Vision, Mission and Values. This time last year, we wèff facing uncertainty with service provision and how it would look going forwards. This year however, Interplay is in a place to develop new services and expand our current provision. Our managerial processes are now robus( with clearfy defined processes lo enable us to meet change swiftly and effectively. We look forward to a positive 2022-23 and will continue lo grow and change in line with the needs of the children and young people we support, continuing Page 5
Interplay (Integrated Play and Leisurel Company Number 03258423 to provide vital services and support for children, young people, and their families. facing each new challenge as a strong and resilient team. Financial review Policy on reserves The Company's reserve policy is to retain a minimum Of 3 months working capital plus terminatior¥ costs as a minimum reserve level. statement of Directors. responsibilities The Directors are responsible for preparing the annual report 8nd the financial statements in accordance with applicable law and United Kingdom Generally A¢cepled Accounting Practice. The directors have taken advantage of the exemptions available to small companies, including the audit exemption. Law, in accordan with the CIC regulator requires the Directors to prepare financial ststements for each financial yearwhich give a true and fair view of Company's financial activities during the year and of ils financial position at the end of the yèar. In preparing financial statements giving a true and fair view. the Directors are required to.. select suitable accounting policies and then apply them consistendy., make judgements and estimates that are reasonable and prudent and prepare the ff nancial statements on the going ¢oncem basis unless il is inappropriate to presume that the Company will ¢ontinue in operab"on. The Directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any lime the financial posib.on of the Company and enable them to ensure that the financial statements comply with the Companies Act. Directo are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Directors decla that they have approved the Directors, report above. On behalf of the board Signed-. .Director Date.. 2211112022 Print Name... Helen Elton Page 6
Independent Examlnetrs Report to the Trustees of Interplay Ilntegrated Play and Leisurel I report on the accounts for thg year ended 31&t March 2022, which are set out Dn pages 8 to 15. Responslbilities and basis of report As th& charity's trustees land also the directors for the purposes of company law) you are responsiblè for the preparation of the accounts in accordance with the requirements of the Companies Art 2006. Having satisfied myseLI that the charity is not subject to an audlc under company law and is eligible for independent examination. I have examined your ¢harity's accounts 8$ required under section of the Charities Act 2011 1.the Act,). In carying out my examination I hav8 followed the Directions given by the Charity Commission under section 14515}(bl of the 2011 Act. My role is lo stale whether any material matters have come to my attention grlg me cause lo beligve: that accounting records were nol kept as required by section 386 of the Companies Act 2006.- or that the accounts do not accord with those records., or that the accounts do not comply with the accounting requirements of sèction of tho Companies Act 2006 and with the methods and principles of the Charities Slatgmenl of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Ireland., or that there is further information needed for a proper understanding of the accounts. Independent examiner's statement I have completed my examination and havo no concerns in respect of the matters (11 to (41 listed abov8 and. in connection with following the Directions of the Charity Commisslon I have found no matters that require drawing lo your attention. Ashmole & Co. Chartered Certified Accountants The Old School The Quay Carmarthen Carmarthenshire SA313LN Page
Interplay Ilntegrated Play and Leisurel Company Number 03258423 STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31st MarGh 2022 Unrestricted Restricted Funds Funds Total Funds notes Last Year INCOME Donation4 Legacies& Slmllar Incomlng reurCeS Donations and legacies 790 790 620 Ineomlng Resjurcesfrom Charltsble Activities Grants for Play Promsion SeNces 156357 139430 295786 305289 Investments Bank Interest ReceId Other Incoming Resources Tax Rebate from Gift Aid Donations Other income TOTAL INCOMING RESOURCES 157148 139430 296578 305909 EXPENDITURE Costs of Raising fijnds Charitable Activities Expenditt&re: Costs of Play Prwsion Resources Expended on Man8gement & Administration G0manCe Costs.. Accounting & Bwkkeeping Fees Year End Preparation & Examination Fees 117489 1161 270649 286518 267 1925 Ig25 1870 TOTAL RESOURCES EXPENDED 119414 153161 272574 268655 NET INCOMING RESOURCES Befere transfers 37735 -13731 24004 37254 Transfers Between Funds NET INCOMING RESOURCES After transfers 37729 -13725 24004 37254 GainslLosses on ReluatIOn of Fixed Assets MOVEMENT IN FUNDS 37729 -13725 24004 37254 Total Funds Brought Forswdrd Total Funds Carried Forward 9089 39823 48912 119 46818 26098 72916 48912 The Statement of Financial Acliirilies includes all galns and losses recognised in the year Page 8
Interplay Ilntegrated Play and Leisurel Company Number 03258423 Total FtEnds notes Last Yèar BALANCE SHEET as at 31st March 2022 Fixed As8ets-Tan ible Fixed Assets Tangible 110 Currènt Ats Debtors & Prepayments Bank & Cash 10 13071 66062 79134 4907 497 54702 Current Liabilities Crèditors & AccnJals Déferred Income due wrthin 1 ear 28 8010 6328 6010 Net Curffnt Assets 72808 48692 Total Assets le¥5 Current Llabilities 72916 48912 Creditors Falling due after 1 y68r 11 Tot81 Net Assets 72916 48912 Fund Balances Gènèr81 FuS Designated Funds Rèstricted Funds 46818 26098 39824 TOTAL FUNDS 72916 48912 Tre charitable compary is enlilled to exemption from audt under Section 477 of the Companies Act 20C6 for the year ended 31st March 2022 The mernbers ha not required the charit)le company to obtsin an audit of its financial Statrnents in aceordanc ryth Section 476 of tFiÈ Companies Act 200$. The di10[$ acknedge thèir responsibilities fctr 181 ensuring that the Gharitsble compary keeps accounting records that comply with Sections 388 and 387 the Companies Act 2006 a1 prepsring financial staternenls which gi a truè and fair iiew of the st*e of 3ffairs of the charitable comi as * the end of each financial year and of ils surplus or deficit for èaeh financial year in aBcord3nce wt the quIrErent5 of Sections 394 #nd 395 and which olherwryse comply with the r8quirernents of the Companies Act 2006 relating to finanfjial Staternents, so frdr as applicable to the ¢torilable company These firiancial Statements hale en prepared in accordance with the promsions applioable to small Companiè$ I lo the srnall companiés rÈgirne and in accottsnce wpth FRS102 SORP. Ibl The finan¢i¥l statements re apprOd by the Board on 2211112022 andwere signed on it5 behalf Signed...... Trustee & Dlrèctor Print Name.. Helen Elton Page 9
Interplay (Integrated Play and Leisurel Company Number 03258423 N tes to the financial statements for the year ended 31 March 2022 1. Basis of preparation 1.1. Basis of preparing the financial statements The financial statements of the charitable Company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP {FRS 1021 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charitiès preparing their a¢counls in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102} leffecb've 1 January 20151,, Financial Reporting Standard 102'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The financial statements have been preparetj under the histori¢al cost convenlion. Financial reporting standard 102 - reduced disclosure exemptions The charity has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporbng Standard applicable in the UK and Republic of Ireland,: 1.2. Change in Basis of Accounting There has been no change to the accounting policies (valuation mles and methods of accounting) since last year. 1.3. Changes lo previous Accounts No changes have been made to accounts for the previous years. 2. Accounting policies The plincipal accounting policles are summarised below. The accounting policies have been applied Consistently throughout the year. 2.1 Incoming resources All incoming resouffes are included in the statement of financial activities when the Company is enkn.led to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income.. Voluntary income is ceIVed by way of donations and gifts and is included in full in the Statement of Financial Activities when re¢eivable. Gifts donated for resale are included as income when they are sold_ Donated assets are included al the value to the Company where this n be quantified and a third party 15 bearing the cost. Income from trading activities includes VAT. The value of servIS provided by volunteers has not been included. Tax Reclaims are included in the SOFA at the same time as the gift to which they relate. Grants, including grants for the purchase of fixed assets, are recognised in full in the Statement of Financial Activities in the year in which they are receivable. Income from investments is included in the year in which it is receivable. Legacies are included when the Company is advised by the personal preSentative of an estate that payment will be made or propety tranSferd and the amount involved c3n be quantified. 2.2 Resources expended Expenditure is recognised on an accrual basis as a liability is incurr¢d. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditu lo which it relates. Resources expended are recognised in the year in which they are incurred. Support costs are those costs incurred directty in support of expenditure on the objects of the Company and include project management. 2.3 Tangible fixed assets and depreciation Expendfoure is c2Pitalised if thè asset has a useful life of more than 1 year and its cost exceeds £200. Page 10
Interplay Ilntegrated Play and Leisurel Company Number 03258423 Tangible fixed assets are ststed at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost le residual value of each asset over its expected useful lifè, on a straight-line b8sis as follows.. Equipment, Fittings and Fumiture 25/0 3. Analysis of Incomlng Resourceg Thisyear Lastyear Donations and Legacies General Fees Receiyed Other DonaÈions Recei 790 620 Total Donations and Legacies 790 620 Unre*ricted Incomè Bamado Sernices Limited POBL Playful Communities ~ Gwalia Ccs PSF Q4 Bridgend Project Neath Port Talbot Play MixTup CCS HI@CGttPH Neath Port Talbol W4M 7534 29885 9790 9899 12957 2344 34201 679Q75 23916 1967 59790 19120 HSCH 390 1140 Total Unrestricted Income 156356 105362 Degnated Income Lease Agrnent Income Totsl De&gnated In¢ome Resthcted Income Austin Bailey CCS Non Attendees ICF C & C Swansea Children and Young People Awards fr)r all 21122 fijnd Moondance VSRF Small Grant WCF CCS PPP & NAP Edwatd Goslling Icc cvs Family Hl@CG CCS Youth 900 20000 69167 21229 9824 72647 76762 3035 23083 4167 11000 5000 3333 11000 1060 7150 Totsl RestriGtsd Income 139430 199927 TOTAL INCOME 296576 305909 Page 11
Interplay Ilntegrated Ptay and Leisu) 4. Analysis of Resources Expended Company Number 03258423 This Year 196963 Last Year 181231 Wages, Salaries and Associal8d Costs Redundancy Payments Printing, Postage & Stationery Rent, Rates Light & Heal Training & Resources Tra1 & Subsistence Venuès, Telephone & Intemel Adlertising Insurance Small Too15 & Equipment 808 2161 50426 5884 6065 1250 15617 50241 2107 6049 4213 -201 3328 433 riii Resources & Materials Repairs & Maintenance Bank Charges Wellbeing Costs IT & Softwa Lease of Equipment Subscriptions and Annual Fees Training Books & manuals Interest Payable Depreciation 319 13 2387 1471 155 6535 278 30 50 110 110 Total EXPENDITURE 270649 266518 Management and Administration Costs are as follows.. Governance Costs are as follows-. Book kee roll Fees 267 Inde endent Examination fees 1925 1870 S. Director Expenses No expenses werè paid or reimbursed to the directors during the year_ 6. Audit & Accounting Fees This ear 1925 L2sI Year 1870 Fee for Audit l Examination of Accounts 7. Staff Expenditure 7.1 Staff Costs This Year 185520 10689 Last Year 170929 9423 Gross Wa es & Salaries Pension Costs incl. ER NI Page 12
Interplay {Integrated Play and Laisurel 7.2 Number of Em lo ees Company Number 03258423 This Year 14 Last Year 18 Full tim& em ees ore uivalent 8. Grant making No donations have been made during the year. 9. Fixed Assets ment enin Balance Cost Additions in Year Dis osals in Year Closin Balance at Cost 59D5 5905 enin Accumulated De Char efor ear Released on Dis osal Closin Accumulated De reciation 5685 110 reciation 5795 Closin Net Bookvalue 110 No assets have been re-valued during the year. 10. Debtors and prepayments The debtor figure represents= NPT W4M ccs Swansea Bay Universty HSCH £5319 £1600 £5762 £390 Total £13071 11. Credltors and Accruals Amounts falling due wlthin 1 year are as follows.. This Year Last Year Trade Creditors Accruals PAYE creditor Net Vvages Control Loan from Trv5tee Pension creditor 750 1870 £ 2390 1950 £ 2795 1000 583 1000 £ 6328 £ 6010 No creditors are falling due after 1 year. Page 13
Interplay Ilntegrated Play and Leisurel Company Number 03258423 12. Tran$actions with related Parties A loan was made to the org8nisation of £1000 by a trustee lo assist with cashflow. This loan is interest free and repayable when ¢a5h is available. 13. Analysis of Charitsble Funds Restricted FundsAnal Sts Opening Fund Balances iooo 333 90D Closing Balance of Funds 1500 333 goo 3864 18300 415 786 Income in Expenditure Period in Period Trdnsfers 17167 16667 CYP Swansea ICFEarly Years (Vvell being) Austin Bailey Awards for all 20121 nd CYPYCG ICF Residential ICF EN NPT VSRF Small Grant CCS PPP & NAP Icc cvs CCS Youth CCS Non Attendees Family Hl@CG 9824 4062 37988 31179 5960 5762 37573 30798 17191 11000 20000 17191 110W 7150 20000 1QEO 715Q 20000 1060 Total Restrictsd Funds 39823 139430 153161 26098 Unrestrirted FundsAnal sis Opening Fund Balances 9089 Closing Balance of Funds 46818 Income in Expenditure Period in Period 157148 119474 General Funds Designated Funds Totsl Unre&ricted Funds 9089 157148 119414 46818 TOTAL FUNDS 48912 296578 272574 72916 Fund Descriptions CYP Swansea- to Run the Play and Wellbeing setviees for 4-11 year Olds, the ENspir Project for 12-18 years, SWAT and JASC access to mainstream piovision for 6-16 year olds and the OSCARS PMLD after school club for Children that attend Ysgol Crug Glas Special School. Award4AII - to mn the ENABLED Project 18-25 project. ICF Earfy years- to run Wellbeing 4 Early Year$ 4-11 year old siblings project. Austin Bailey - for the purchaselinstallalion of a pergola for the sensory garden (delayed until 2021-22 due lo COVID}. CYPYCG- To run Inlerplay@Crug Glas PMLD summer scheme as above. ICF Residential - ICF Western Bay partnership board funding to run residenlials_ Page 14
Interplay (Integrated Play and Leisurel Company Number 03258423 ICF EN NPT- ICF Westem Bay partnership board funding to run Enspire 12-18 proje¢t in NPT. VSRF Small Grant- IWCVS Voluntary Service Recovery Fund) Small Grant- Additional staffing hoLJrs on current projects. CCS PPP & NAP - delivery of the Penderri Play project- children in the local community ar¢d the Non attendees project, due lo COVID funds helped support the children initially oulfined to re¢eive face to face provision lo receive digital and keyworker support during pandemic. ICC CVS - purchase of laptops, Logme In remote access to digital server and digital equipment to provide digital provision and PPE resources to enable safe face to face play under COVID safety guidance. CCS Youth Children and Communthes Grant ICCGI Youth Support Grant - One off fvnding to enable Interplay lo provide additional support during sessions and enable staff to pmvide separate group wellbeing support time during every session for young people to discuss the impact of lockdown isolation and tha ongoing issues in ward to day-to-day activities due to COVID-19. Groups sessions with staff and their peers and intensive 1."1 emotional wellbeing support dealing wfth issues of bereavement and extreme increase of anxiety around re-engagement CCS Non Attendees - one off pilot project funding to provide weekday daytime play and social interaction opportunities for children and young people aged 6-16 that are not attending school due to anxiety or behavioural issues. To build confidence and emotional resiliencelcoping strategies to support children that are non-school attendees to retum to education. Family Hl@CG DonatlDn from Family Housing Association Ltd to spend on resources at the Intsrpl8y @ Crug Glas Summer Scheme. 14. Additional Disclosures None Page 15