REGJSTERED CHARITI. NlllklBER: 1061602 Triist¢¢s' R¢ ort and Unaudited Financial Statements for thc Year Ended 28 F¢bru for n & Melid¢n Cotnmuni 2025 Pr¢sta Action Grou
Presta n & Melid¢n Communit Action Grou Contents of Ihc Financial Statenients for th¢ Y¢ar Ended 28 Febru 2025 Page Trust¢¢5' Rcw)rt Ito4 Ind¢p¢ndent Examiner's R¢port Statement of Finan¢ial Artivilies Bal¢¢ Sh¢¢t Notes to the Fin3n¢ial Statcments 8tolO Detailed Stat¢m¢nl of Financial A¢liviti¢s
Prest n & Mcliden Comn)unit Action Cirou Trustees, Re ort tor the Year Ended 28 Februar 2025 The trus(ees PTesent their report ivith the financial statements ot the charity for the period ended 28 February 2025. Th¢ tru.glees hal'e adopted the provisions of the Stat¢ment of Reeommended Practi¢c {SORP}'Ac¢ounting and R¢porting bv Charities, ibsued in Mat¢h 2005. RF.FERENCE AD ADMINISTK4TIVE DETAILS Registered Charity number 1061602 Prin¢ipi)l #ddress The Pop In Centre 28-30 Meliden Road Pr¢statyn LL19 9RT Tru5tets Mrs V Wellb, Chair Miss J PiLLman Mrs A Wall¢r Independent examiner Meacher-Jones 6 St John's Court Vicars Lane Chebter Cheshire CHI IQE STRLIC."TIIRE, GOVERNANCE AND MANAGEMENT Since the dcparture ol-lhe Charity s Manag¢r in January 2022 and the decision to m¢rgc the chariti¢s P&MCAG and WRYPP in De¢¢mb¢r 2022 Ihe Charity has been focused on setting up a n¢M, CIO to h¢lp S¢¢UT¢ future youth proi'i5ion in Preslalyn. The trubtees have continucd to seek legal guidance a local rtrm ol-solicitors ISwa)'nc Johnson) to guid¢ th¢m through this process. The chariti. is nOn-alI1ad to any umbrella body and works indcTKnd¢ntly to its own constitution, policics and proc£dur¢s. FolloM.ing tlie decision io mcrgc to a new CIO all w)licies and proc¢duTes are eurrently being rel'ie'ed. Th¢ Trustees haN'e been colleciively rcsponsible lor th¢ day-to-day de¢ision-making will) SUPPXTrTt ot interim management team. The Charity no long¢r ¢mploys statTdirectly however the Chair of Triistees continiied to und¢rtak¢ voluntary work serving the local community. The ongoing financial transactions ar¢ caThied out via an online banking facililv which can b¢ acccssed by the tx)ih th¢ Treasurer and WRYPP Tnallager who have thc authority to undertake liniinLial transactions up lo a IiTnit of £2000 bcfore consulting designated trustccs. This maL'¢s thc day-to-day running of the Ch8ritW Tnore etTicient and a¢¢c55ible. Page I
Prtsta n & Meliden C'ommunit ALtion CFrou Trustees, Rt tor ihe Year Ended 28 Febru 2025 FINAN("IAL REVIEIV It is our poliLy lo trj. and maintain a balance ol- unrestricted funds- of £iO.000 Iwhieh bhould provide up lo 6 monihs bas1¢ running costs). It is held to smooth out flow. m¢¢t ¢m¢rg¢ncies and provide a bufter fvnd ivhilst grant applications arc agreed and processed. At 28 February 2025, the charity held unrestricted funds ot £130,489, Significantly above the larg¢l l¢v¢l. 'Ihis rell¢¢ts the proceeds from the sale ol-the charity's property in July 2024. Giv¢n th¢ trustees, decision (o dissolve the charitv and merge into the Youth Engagement and Wellbeing Coll¢ctiv¢. th¢ r¢Krv¢s poli¢y is no longer applicable in its traditional sense. These lunds are being held in preparation for transfer lo the neiv CIO ab part ot th¢ disbolution and merger process. ensuring continuity of charitable purpose and the ability of the new organisation lo ¢ontinue %¢rving th¢ local community. Pag¢ 2
Prestat n & Meliden Con)muni Action Grou Tiustecs. R¢ ort for the Y at Ended 28 Februar 2025 The financial yeax ending 28 February 2025 Tepresents thc final opcralional p¢riod lor Pr¢siatyn & M¢lid¢n Community Action Group before its planned dissolution and merger into the Youth Engagement and Wellbeing Lolle¢tive (YEW Coll¢ctiv¢). As su¢h. tlie IEnancial a¢tivities during tl)is period reflect the winding down of the charity's operations and the coniplction ot outstanding conimi¢ni¢nts. The most significant tinancial ticnt of thc ycar was th¢ bal¢ of th¢ chaTit) s buil(ling at 28-JO M¢lid¢n Road. Prestatyn, Ivhith compl¢t¢d on 19 July 2024. This transaction generated a prolit of £67.362. Ivhich foTn15 the majority. of lh¢ charit> 5 incorning resoiirces for the year1£69.281 total). The proceeds from this sale will be transferred to the new CIO a5 part of the merger process. During tile early part of the financial year (lip to June 2024, prior ¢0 th¢ building 5al¢}, th¢ Charity continu¢d to provid¢ limit¢d community SUPPLlrt through weekly table-top sales and foodbank activities. These sessions were delivered on a vol[tar). basis by th¢ Chair of Trust¢¢s and generai¢d modest voluntary income of £795 during the period. The charity #l%0 tulfill¢d its outsÈandtng ftnan¢ihl commitm¢nts' during thib period. incliiding the payment of grants owed to Wi¢k¢d Wales tolloiving their lormal %epthration and tncorporation #s an independent CIC in July 2023. Th¢s¢ paym¢nts totalled £1.578 and ivere met from the charily's restricted funds. Operational expenditure during the year aS rninimal, totalling just £15,032. reflecting the charity'5 r¢duced activity level5. The main costs were utilities (£1,611 I, general running costs l£1.825). depreciation l£1.651), and accountancy fces (£5881. With loss on disp(>sal of other 85S¢ts at (£9,357). No staff w¢r¢ ¢mployed during this period. At the y¢ar ¢nd. th¢ ¢harity h¢ld total funds of £180,049 lunrestri¢t¢d funds.. £130.489: restricted funds.. £49,560). These funds arc b¢ing li¢ld in Prepation tor dissolution and transfcr to tlic Youth Engag¢ment and W¢llb¢ing Colle¢tiv¢, which is expected to be completed during the 2025126 financial ye. INCOME RENT CAFÉ 4.285 POOL GIL4NT LOTTERY MISC IEREsT TOTAL 2023124 23,543 989 795 441 29,258 1,919 2024125 1,124 20 OITTGOIINGS TRAVEL IJTILITIES REPAIRS SALARIES FEES EQlJlP STATNY STOCK FESTIVAL ETC.. 67.892 1,825 MISC &INS 1.7)4 11.008 2023124 202412S 7,013 4.124 1.700 .530 4.282 3,893 Page 3
Presta n & M¢lid¢n Conimuni ALlion Cirou Trustees, Re ort for th¢ Year Ended 28 F¢bTU' 2025 Lookin Forward Following the successlul sal¢ of the property in July 2024, th¢ trustees are now focu5¢d on completing the fiTJal administrative and l¢gal requirements lor the dis.%olution ot Piestatyn & Meliden ComTnunily A¢tion Group. The charity's assets. including tlie tunds l)eld at yeaT end, will b¢ tnSterred to th¢ Youth Etigagement and Wcllb¢ing Collective (YEW Colle¢iive) during the 2025126 financial year. Tl)e tTUSt¢¢s ale confident that this m¢rger .11[ ensure tli¢ continuation ol- vital )'outli atkd ¢ommunity serviccs in PT¢Statyn and the wider arc4 ond that the new. CIO will be i¥'ell-positioned to build upon il)e legacy of P&MCAG's work in the communiry ov¢r many years. Miss J Pickman, Treasurer, Truslec
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Indc cndeni Examiner's Re ort lo the Trusiees of Presta n & M¢liden Communit Action rou I report on the aeeounts tor the period ended 28 February 2025 set out on pages six to t¢n. Respective responsibilities of trusttes and examiner The charity's trustees are responsible for the preparatiun of the accounts. Th¢ charity's trust¢¢s consider that an audit is not required foi this year (under S¢ction 144121 ol. Ihe Charities Act 2011 (the 2011 Act)) and that an independent examination is required. It is m). responsibility ti).. examine the a¢counts under SeLtion 145 of th¢ 201 l Act to tolloiv the procedures laid down in th¢ General Dire¢lions given by the Charitv Commission (under S¢¢tion 145{5llbl ot thL 201 l Act)., and to statc ivhether particular matt¢rs have come to my attention. Basis of the independent examiner's report My ¢xaJnination a5 carried out in accordan£¢ ivith the General Directions giv¢n b}. the Charity Commission. An examinaiion includes a r¢view of the accounting rectsrdb kcpt by the charity and a comparibon of the accounts presented with thosc records. It a150 includeb Lonsideration of anv unusual it¢m% OT disclosures in thc account and y¢eking eyplanations frotn Tr'ou as tru5t¢¢s concerning any such matter5. The procedures undcrtaken do not provide all the evidcnce that ivould be rcquired in an audiL and consequ¢ntly no opinion 15 given as 10 wh¢ther the acLounts present a 'tru¢ and fair view ' and the re]k)rt is limited to tiwse matt¢r5 Sct out in tk statements below. Independent txaminer's Statement In connection with my examination. no matt¢r has come to mv attention.. Ivhich giv¢s m¢ reasonable ¢aus¢ to believe IhaL in anv material r¢spect, the requir¢mcnts to keep a¢¢ounting records in accordanL¢ with Section l JO of th¢ 2011 Act; and to pr¢par¢ accounts which accord Mlth the accounting r¢cords and to Lomply with the A¢counting requir¢ments of th¢ 201 l Act have not been m¢t' or (2) to which. in my Dpinion, attention shauld be draivn in order to enable a proper understanding of th¢ accounts to h¢ reached. Meacher-Jon¢s 6 Si John's Court Vicars Lane Chester Cheshire CIII IQE Date.. Page 5
Presta n & M¢liden Communi Action Grou Stal¢m¢nt of Financial A¢iivities tor the Year Ended 28 Febru 2025 28.2.25 Total lund% 31.1.24 Total lunds Unresirieted fund Restriel¢d rund INCOIWIING RESOIIRC.'ES Incomin% re50ur¢es from generated funds Voluntary income Activities for g¢n¢ra¢ing funds Ini'estment in¢ome Profit on Asset Disposal Other incoming resour¢e$ 795 795 24,532 1.124 67.362 1.124 67.362 4.285 Total ineoming resourtts 69,281 69.281 29.258 RESOIIRCES EXPENDED Charit#blt actii'ities Yoiiih Inl¢Tn¢t Cafe Governanfe costs 8,564 588 5,880 14.444 588 92,913 561. Total resourt¢$ expended 9.152 5,880 15.032 93,474 NET INCONIIN'GIIOIITGOINGI RESOIIRCF.S BEFORE TtUNSFERS 60,129 (5.880) 54,249 164,2161 Gross tr#n$fer5 between fund$ Net in¢omingllout%oingl resources 60.129 15.8801 54.249 164.2161 RELONLILIATION OF FIINDS Total funds brought fvTward 70.359 55.440 125.799 190,015 TOTAL FIINDS CARRIED FORWARD 130,488 49,560 180,048 125.799 Page 6
Presta n &M¢lid¢n Comniunil Action Crrou BalJne¢ Sh¢¢t At ?8 F¢bru 202) 31.1.24 Not¢s FIXED ASSETS Tangible asset 86.008 CIIRRENT ASSETS DebtOTS Cdsh at bardi and in hand 180.559 40.301 180,559 40,301 CREDITORS Amoiints lalling dil¢ within one year 15101 1510} IYET CIIRREYT ASSETS 180.049 39.791 TO"r.4L ASSETS LESS CITRRENT LIABILITIES 180.049 125,799 NET ASSETS 180.049 125.799 FIINDS Ilnrcslricted funds.. Unr¢stricted income funds. Restricted funds.. Restricted income funds 130.489 70,359 49.560 55,440 TOTAL FIINDS 180,049 125,799 The financial staten)ents were approved by the Board of Trustees on ............................................. and ii'eTC signed on its beh hair-Trusle¢ Page 7
PTC5ta n & Meliden Comrnunit A¢lion (Frou Notes to Ihc Financial Statements tor the Year Ended 28 Februar ' 2025 ACCOIINTING POLICIES .4ccounting eonvention The fin¢mcial statements. have been prepared under the historical Cost convention, and in accordan¢¢ with the Fin#n¢ial Rcporting Standard for Smaller Entitics letTective April 2008). the Charities Aet 2011 and the r¢quir¢iMents r the Statement of ReLamincnded Practice. Accounting and R¢porting b). Charities. In£oming resour¢es All incoming resource.E are included on the statement ot Financial A¢livities when the eharity 18 legally entitled to the incomc and th¢ amount Lan bc quantitied wilh r¢a50nable acciiraLy. Resources expended Expenditur¢ is accounted tor on an accruals basis and has been cla5silied under h¢adings that aggr¢gate all cost rclated to the cdl¢gory. Wherl costs cannot be directly attributed to panicular headings they have b¢¢n allocated to activities on a basis ¢onsistent with lh¢ use ot rebources. Tangible fixed assets D¢pT¢ciation is provided at the following annual rates in or(kr to write off each 8bs¢I ovcr its estimated uscful life. Plant and mdchin¢ry Motor v¢hicl¢s Computer ¢quipment 15D/ts on reducing balance 25 /ib Oti cost 33 /9 on cost Taxation Thc charity is exempt Irom on lis charitable activities. Fund accounting Ilnreslrictecl funds can be used in a¢cordance with the ¢haritable objectives al th¢ discretion ol-the trust¢¢s. R¢5tricted funds can only be used for particular restricted purp05¢5 Wlthin the obj¢rts ol. the charitv. Restrictions arise wh¢n specified by th¢ donor or ivhen funds ar¢ raised l-or particul rcstricted purpi)s¢s. Further explanation ol. Ihe nalur¢ and purpose of each fUd is included in the notes to the linancial stai¢m¢nts. VOLiINTARY INCOIIIE 28.2.25 31.1.24 Gifts Appeals and donations Grants other ag¢ncies 795 4,285 24,532 795 28.817 ACTIVITIES FOR GEWEIUTING FIINDS 28.2.25 31.1.24 Rental incotn¢ INVESTMENT INCOME 28.2.25 31.1.24 Int¢r¢st on cash deposits 441 Page 8
Presta n & Meliden Communi Action Grou Not¢s to the Financittl Statements- continued for the Ycar Ended 28 Febru. 2025 TRIISTEES, RENIIINF.IUTION AND BENEFITS Th¢r¢ i¥'er¢ no irustees, r¢mun¢ration or other b¢tL¢ILts for the period end¢d 28 February 2025 nor tor the year ended 31 Januarw 2024. Trustees, ¢ipen5e5 'rhere were no triistees, expetLS¢S paid lor the period ¢nded 28 February 2025 nor for the year ¢nded 31 January 2024 STAFF (.'OSTS 28.2.25 31.1.24 Wages and salari¢s Th¢ average monthly number g1'¢Jnployees during th¢ )'¢ar was as follows.. 28.2.25 31.1.24 Manag¢Jn¢nt Gen¢ral 5taft No ¢mplo}'¢cs received emolum¢nls in cxcess of £60,000. TAPYGIBLE FIXED ASSETS Freehold property Plant and muLhincry Computer equipment Tolal C'.OST At l FLbruary 2024 Additions Disposals 75.000 20.885 9.286 105.171 75,000) 120.885) 9.286) 105.171) At 28 Febrliary 2025 DEPRECIA TIO,N Al l F¢briiary 2024 Charg¢ for y¢ Disposals 9,878 1,651 11,529 9.286 19.104 1,651 20,8151 9.2861 At 28 Febniary 2025 NET BOOIK VALIIF. At 28 Februaty 2025 Ai 31 Januar), 2024 75,000 11.007 86,007 DEBTORS: AlO[lTs FALLIING DI',E M'ITHI.N ONE YEAR 28.2.25 31.1.24 Other debtors Page 9
Prtsta n & Mclidcn Communil Avlion CIT()U Notes to the Financial Statements- ¢ontinu¢d tor ihe ye Ended 28 Februa 2025 CREDITORS: A101)N'fS F.4LLING DIIE WITHIN ONE Tr'EAR 28.2.25 Othcr CT¢ditors 510 510 510 510 io. ANALYSIS OF NET ASSETS BETIVEEN FIINDS 28.2.25 Total tunds 31.1.24 Total funds Llnr¢5trict¢d tund Rcslrict¥d tund Fixed ab5Ctb Curr¢nt assets Current liabilities 86,008 40,301 15101 130,998 {510) 49.561 180.559 510} 130.488 49,561 180,049 125,799 ii. lovEIENT IN FUNDS Nct n)oN'¢n)ent Transfers in funds bet¥veen funds At 1.2.24 At 28.2.25 Ilnrestricted funds Ilnrestricted income funds 70.359 60.129 130.488 Rtstricted funds RestriLtsd inLome funds 55,440 15.8801 49.561 TOTAL FIINDS 125,799 54,249 180,049 N¢t niovcment in funds. included in the above are follows.. Incoming resources Resour¢¢s ¢xpend¢d m0.¢1¢nt in funds Ilnrestrieted funds Unres(riLi¢d in¢on)e funds 69,281 14.0971 65.184 Restrieted t'unds RestriLted income funds 11.5781 11,5781 TOTAL FIINDS 69.281 5.6751 Pag¢ 10
Presla n & Melidcn Communit Action Grou Detailed Siatcment of Financial Activities f r the Year End d 28 Febru 2025 28.2.25 31.1.24 INC".OI¥IING RESOIIRCES Voluntary income GifL. Appeals and donations Grantb - Oth¢r agencies 795 989 23,542 795 24.531 Aetivities for gen¢rating funds Rcntal income Invtstjnent income Intcre5t on cash deposits 1,124 441 Other ineoming rtsouree$ Protit on Building Disposal Cate incom¢ Employnient allowance 67,362 4,285 67.362 4,285 Total incoming re$ources 69,281 29,257 RESOIIRCES EXPENDED Charitable activitie5 Wagcs RatC5, water and utilities Insurance Postag¢ and stationery Sundrics {incliiding Wicked Walesl Legal le¢5 Trav¢1 Expenses Repairs and maitltcnance Cost ot goods sold D¢preciation ol'tangiblc fixed ass¢ts Los.5 on disposal of other asscts 4,124 1.734 4,283 67,894 500, 7,013 1,530 3,892 1.943 1,825 .651 9,357 14.444 Governance eost5 Accountancv Legal and piufcssional cobls 588 561. 588 561 Total resouree5 expended 54,249 Net (expenditure)fincome 54.249 64.217 Page 11