Hutton All Saints’ School PTA Claughton Way, Hutton, Brentwood, Essex, CM13 1JW
Registered Charity No: 1061491
Report and Accounts for the year ended 31[st] August 2025
Contents
Introduction ......................................................................................................... 1 General Information .............................................................................................. 2 Structure, governance and management .................................................................. 2 Chair’s Report ....................................................................................................... 4 Treasurers Report ................................................................................................. 4 Income and Expenditure Summary as at 31[st] August 2025 ......................................... 6 Notes to the Accounts ............................................................................................ 6 Accounting Policies ................................................................................................ 8 Independent Examiner’s Report .............................................................................. 9
Hutton All Saints’ School PTA
Trustees Annual Report and Accounts for the year ended 31[st] August 2025
Introduction
As a Parent Teachers Association for Hutton All Saints School we raise funds by various means for the provision of equipment etc. for the benefit of the children from the school.
In addition, there is a Committee made up of parents and other volunteers that provide administrative support and a decision-making forum for the on-going fundraising of the PTA.
The PTA also has other volunteers helping on a regular basis, and with particular projects such as fundraising events.
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Hutton All Saints’ School PTA Trustees Annual Report and Accounts for the year ended 31[st] August 2025
General Information
Name of Charity:
Hutton All Saints’ School PTA
Registered Charity No:
1061491
Registered Address:
Claughton Way, Hutton, Brentwood, Essex, CM13 1JW
Trustees
Katherine Salmon Co Chairperson Emma McCay Co Chairperson Kate Gotman Vice Chair Caroline Symonds Treasurer
Trustees are appointed or reappointed annually at the Annual General Meeting.
Bankers:
Lloyds Bank plc
Independent Examiner
V. Greer
Structure, governance and management
Type of governing document:
Constitution
How the charity is constituted:
Association
Trustee selection methods:
Trustees must be members of the association and are elected by members of the Association at the AGM. Trustees shall have the power to co-opt committee members/trustees at any time.
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Hutton All Saints’ School PTA
Trustees Annual Report and Accounts for the year ended 31[st] August 2025
Additional governance issues
Policies in place:
Code of Conduct Complaints procedure policy Conflict of interest policy Equal opportunities policy Expense policy Risk assessment policy Safeguarding policy Volunteering policy Social media policy
Objectives and activities
Summary of the objects of the charity:
The object of the association (the objects) is to advance the education of pupils in the school in particular by:
2.1 Developing effective relationships between the staff, parents and others associated with the school
2.2 Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
Summary of the main activities undertaken for the public benefit in relation to these objects:
We work with our school, parents, pupils and the local community to put on a range of events and activities such as; fairs, discos, raffles. Uniform, cake, and ice cream sales. These help to raise funds, build the school community, and break down barriers.
We use our funds to purchase a range of goods and services that help advance the education of pupils at our school such as books, equipment, educational resources and training.
We have for example funded first aid courses and outside equipment including a new play ground.
Highlights of the Last Year
Christmas and Summer Fairs Mothers and Fathers Day shops Christmas Shopping Day Receiving donations from two parents’ employers
How the PTA has Benefited Pupils
Times Tables Rockstars Mini First Aid Sports Day ice poles Pantomime Coaches Easter Eggs
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Hutton All Saints’ School PTA Trustees Annual Report and Accounts for the year ended 31[st] August 2025
Chair’s Report
The PTA plays a very important role within school life. We aim to organise lots of events and activities both in school and after school for the children, families and staff. The purpose of these is to enhance the school community relationships, raise vital funds for the school to enable them to provide activities and equipment to enrich the students' experience whilst they are at HAS. With school budgets becoming even tighter the school needs the PTA support more now than ever.
Events run:
1 x disco 2 infant parties 2 junior movie nights 3 x Krispy Kreme sales Christmas shopping day Christmas fair and raffle Christmas cards - Class fundraising Mothers’ day shop Fathers’ day shop Summer fair
Ongoing fundraisers:
Happy Bags Your School Lottery Easy Fundraising Recycling
Gifts to School:
Times Table Rockstars Pantomime Coaches Year 6 First Aid
School requests for the coming year:
Outdoor/Thinking Area Kids Inspire Times Table Rockstars Pantomime Coaches Year 6 First Aid iPads/cases Class cameras
Treasurers Report
It has been another successful year for the PTA, with excellent support for our events and continued enthusiasm for community fundraising activities.
At the start of the year, the PTA’s funds stood at £7,786. Over the course of the year, total fundraising amounted to £15,275. Our Christmas events were particularly
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Hutton All Saints’ School PTA Trustees Annual Report and Accounts for the year ended 31[st] August 2025
successful, raising £6,071, while the Summer Fair contributed £3,296. These efforts were further enhanced by over £1,000 in matched funding from employers.
We were also extremely fortunate to receive £9,500 in generous donations from two employers during the year.
In addition, ongoing fundraising initiatives such as Easyfundraising, Your School Lottery, Happy School Bags, and Uniform Sales generated a further £2,808.
Gifts to the school this year totalled £1,248, which included contributions towards the Year 6 first aid sessions and Pantomime coach transport.
At year-end, the PTA’s funds stood at £31,088. We therefore propose that £26,000 be made available to support the school in the coming year.
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Hutton All Saints’ School PTA
Trustees Annual Report and Accounts for the year ended 31[st] August 2025
Income and Expenditure Summary as at 31[st] August 2025
Financial Year End 31 August 2025
| Financial Year End 31 August 2025 | |||
|---|---|---|---|
| £ | £ | £ | |
| Receipts | Payments | Net | |
| Summer Fair | 5,297.62 | 2,001.50 | 3,296.12 |
| Christmas Shopping Afternoon | 2,159.95 | 987.17 | 1,172.78 |
| Social Events and Fund Raising | 14,184.13 | 3,377.01 | 10,807.12 |
| Donations | 9,509.00 | 0.00 | 9,509.00 |
| Gifts and Payments to School | 0.00 | 1,248.16 | -1,248.16 |
| Miscellaneous and Administration | 0.00 | 234.96 | -234.96 |
| Bank Interest | 0.00 | 0.00 | 0.00 |
| TOTALS (to date) | 31,150.70 | 7,848.80 | 23,301.90 |
| Opening Balance | 7,786.86 | ||
| Net receipts for year | 23,301.90 | ||
| Closing Balance | 31,088.76 | ||
| Represented By: | |||
| Club Reserve Accounts | 0.08 | ||
| Current Accounts | 30,910.98 | ||
| Petty Cash | 150.00 | ||
| Paypal | 27.70 | ||
| 31,088.76 |
Notes to the Accounts
Grants and Donations
Receipt of employers’ Charitable donations of £9500.00.
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Hutton All Saints’ School PTA
Trustees Annual Report and Accounts for the year ended 31[st] August 2025
Summary of fundraising
Financial Year End 31 August 2025
| Event | £ Receipts |
£ Payments |
£ Net Income |
|
|---|---|---|---|---|
| Christmas Shopping Afternoon 2024 |
2159.95 | 987.17 | 1172.78 | |
| Other Fundraisin | g Activities: | |||
| Easyfundraising | 1188.38 | 0.00 | 1188.38 | |
| Your School Lottery | 964.52 | 0.00 | 964.52 | |
| Adventure Island | 856.24 | 0.00 | 856.24 | |
| Happy School Bags | 325.35 | 0.00 | 325.35 | |
| Subtotal | 3334.49 | 0.00 | 3334.49 | |
| Social Events and Fund Raising | ||||
| Krispy Kreme | 388.70 | 195.00 | 193.70 | |
| Film Night | 441.80 | 101.89 | 339.91 | |
| Fathers Day | 636.46 | 227.22 | 409.24 | |
| Mothers Day | 782.65 | 327.03 | 455.62 | |
| Christmas Cards | 367.25 | 0.00 | 367.25 | |
| Christmas Fundraising 2024 |
6398.96 | 1867.63 | 4531.33 | |
| Uniform | 330.12 | 0.00 | 330.12 | |
| Summer Fair inc Raffle |
5297.62 | 2001.50 | 3296.12 | |
| Discos | 981.94 | 389.58 | 592.36 | |
| Miscellaneous | 521.76 | 268.66 | 253.10 | |
| Subtotal | 16147.26 | 5378.51 | 10768.75 | |
| Donations | 9509.00 | 0.00 | 9509.00 | |
| Gifts to school | ||||
| Pantomime Coaches | 1102.00 | 1102.00 | ||
| Easter Eggs | 7.00 | 7.00 | ||
| Mini First Aid | 125.00 | 125.00 | ||
| Sports Day Ice Poles | 14.16 | 14.16 | ||
| 1248.16 |
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Hutton All Saints’ School PTA Trustees Annual Report and Accounts for the year ended 31[st] August 2025
Accounting Policies
Basis of Preparation
The financial statements have been prepared in line with the guidance issued under the Statement of Recommended Practice, Accounting, and Reporting by Charities (the Charities SORP 2005) by the Charity Commission.
Financial Reserves
Unrestricted funds are needed to provide funds which can be designated to specific projects, to enable these projects to be undertaken at short notice and to cover administrative fundraising and support costs, without which the PTA could not function.
Unrestricted funds are funds which are available for use at the consideration of the trustees in the pursuit of the aims of the charity and which have not been restricted for other purposes. Restricted funds are funds, which are to be specifically used in accordance with any conditions, imposed by donors, or have been fund-raised for an express purpose.
The trustees consider it prudent that unrestricted reserves should be sufficient to cover one year’s administrative fundraising and support costs and to provide a pool to cover the regular charitable expenditure over the preceding two years, from which funds can be designated to specific projects. When considering the reserves, the trustees take into account possible fluctuations in future income and expenditure. As at August 31st 2025, the level of reserves was £31,088.76.
Income received during the year
All income received by the charity during the year is disclosed in the accounts. No amounts are included in the accounts for any services donated by the volunteers.
Expenditure incurred during the year
All expenditure incurred by the charity during the year is disclosed in the accounts and has been allocated under various descriptions relating to the activity concerned.
Payments or benefits to Trustees
No remuneration or other benefits have been paid to any trustees of the charity.
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Hutton All Saints’ School PTA Trustees Annual Report and Accounts for the year ended 31[st] August 2025
Independent Examiner’s Report
The charity's gross income has exceeded £25,000 and therefore an audit or independent examination of the accounts is required. As the gross income is less than £1 million an independent examination suffices the requirements of the Charity Commission.
Independent examiner’s report to the trustees of Hutton All Saints PTA
I report to the trustees on my examination of the accounts of Hutton All Saints PTA for the year ended 31 August 2025.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the Trust as required by section 130 of the Act;
or
- the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: V. GREER
Name: Vaneta Greer
Address: 20 Broadview Close, Lower Willingdon, Eastbourne, BN20 9RB
Date: 21 October 2025
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the Trustees by:
E McCay
Emma McCay, Co-Chairperson
Date:30 May 2026
C Symonds
Caroline Symonds, Treasurer
Date: 30 May 2026
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