1[st] and 7[th] Whitley Bay SCOUT GROUP COUNCIL
Report & Accounts for the year ended 31.3.21
CHAIRMAN
Position vacant
TRUSTEES: Ex-Officio - Appointment Name
Beaver Leader - Santosh Nairstone Cub Leader - Janie Mallinson Scout Leader - Bill Marshall Group Scout leader - Shelley Peterson
TRUSTEES : Elected Name
Jamie Watt, Claire Cairns, Martin Lillico
TRUSTEES : Nominated - Appointment Name Treasurer - Kevin Peterson Secretary - Position vacant
BANKERS
Lloyds
CUSTODIAN TRUSTEES (if any)
N/A
OTHER ADVISERS
N/A
Group/District Registration Number with The Scout Association
46673
Charity Registration Number
1061305
Contact Name and Address
Mr Kevin Peterson
Seaham House, Promenade
Whitley Bay
NE26 2AP
1[st] and 7[th] Whitley Bay SCOUT GROUP COUNCIL
Report & Accounts for the year ended 31.3.21
MAJOR ACTIVITIES AND ACHIEVEMENTS IN THE YEAR
It has been a difficult year for the 1st/7th with numerous lockdowns severely impacting face to face activities. Despite this we managed to keep running continuously using a mixture of zooms, pre-prepared badge activity and camps-at-home. We were one of the first groups in the District to pass the risk assessments for getting back together, and recommenced outdoor activities as soon as we were able. Our zooms were varied - we played many game shows, the young people demonstrated their musical prowess, we had our own version of mastermind, and we had timed construction challenges. The zooms were very well attended, with more than half of the YP attending regularly, and nearly all attending 'at some point' . Many of our beavers, cubs and scouts managed to achieve badge awards during the time, despite the challenges. In a brief break from the lockdowns (Sept to November) we enjoyed as many beach activities as we could, as indoor scouting was not permitted. This included surfing, stand up paddle-boarding, beach BBQs and sports days. As such, many of our young people achieved 'time on water' badges, which, as a sea scouting group, we are proud of.
No significan equipment purchases were made.
No building improvement but maintenance costs of £1300 (Gas and electric repair plus fence around trailer)
The trustees have identified that if rental income ceased the group would be exposed to insurance and utility costs of £3000. The continued rental viability of the hut is dependent on maintaining the building although no major improvements or maintenance issues are identified. We may need to consider a replacement boiler estimated at £3000.
All previous years gift aid of £6,000 has been claimed, and we had a COVID grant of £10,000. This has brought our cash at bank to £31,900. We are now in a position to look at longer term improvements to the building and we have sufficient reserves for unforeseen building repairs to ensure we comply with the charity commission reserves policy.
One of our key earning streams is rental of the property but this puts extra work on already stretched volunteers. We are exploring ways of reducing the time our volunteers need to spend on admin and maintenance of the premises.
The Group/District is a trust established under its rules which are common to all Groups/Districts.
Trustees are appointed in accordance with the Policy, Organisation & Rules of The Scout Association Approved by the trustees on......……………………................................and signed on their behalf by Group Treasurer Group Scout leader
1[st] and 7[th] Whitley Bay SCOUT GROUP COUNCIL
Report & Accounts for the year ended 31.3.21
| This Year General Funds |
This Year Restricted Funds |
This Year Endowment Funds |
This Year Total |
Previous Year Total |
|
|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | |
| TOTAL INCOMING RESOURCES (page A4) |
33,892 | 33,892 | 21,879 | ||
| TOTAL RESOURCES EXPENDED(page A5) |
13,250 | 13,250 | 19,134 | ||
| TRANSFERS BETWEEN FUNDS |
|||||
| NET INCOMING (OUTGOING) RESOURCES |
20,642 | 20,642 | 2,745 | ||
| Gains (losses) on investment assets |
|||||
| Realised | |||||
| Unrealised | |||||
| Revaluation of tangible fixed assets |
|||||
| NET MOVEMENT IN FUNDS |
20,642 | 20,642 | 2,745 | ||
| FUND BALANCES BROUGHT FORWARD |
152,589 | 152,589 | 149,844 | ||
| FUND BALANCES CARRIED FORWARD |
£173,231 | £173,231 | £152,589 |
1[st] and 7[th] Whitley Bay SCOUT GROUP COUNCIL
Report & Accounts for the year ended 31.3.21
| This Year General Funds |
This Year Restricted Funds |
This Year Endowment Funds |
This Year Total |
Previous Year Total |
|
|---|---|---|---|---|---|
| INCOMING RESOURCES | £ | £ | £ | £ | £ |
| Membership subscriptions (including gift aid) |
14,281 | 14,281 | 10,398 | ||
| Less: Payable | 3,715 | 3,715 | 3,664 | ||
| Total | 10,566 | 10,566 | 6,734 | ||
| Donations, legacies and similar incoming resources |
10,815 | 10,815 | 2,382 | ||
| INCOME FROM ACTIVITIES |
|||||
| In furtherance of the Group’s objects |
2,439 | 2,439 | 3,524 | ||
| For generating funds | |||||
| INVESTMENT INCOME | |||||
| Bank interest | |||||
| Building Society interest | |||||
| The Scout Association Short Term Investment Service |
|||||
| Dividends and interest | |||||
| Property rents | 6,600 | 6,600 | 6,600 | ||
| OTHER INCOMING RESOURCES |
|||||
| Utilities contributions | 3,472 | 3,472 | 2,639 | ||
| TOTAL INCOMING RESOURCES |
£33,892 | £33,892 | £21,879 |
1[st] and 7[th] Whitley Bay SCOUT GROUP COUNCIL
Report & Accounts for the year ended 31.3.21
| This Year General Funds |
This Year Restricted Funds |
This Year Endowment Funds |
This Year Total |
Previous Year Total |
|
|---|---|---|---|---|---|
| RESOURCES EXPENDED | £ | £ | £ | £ | £ |
| PREMISES | 0 | 0 | 0 | ||
| Rent | |||||
| Rates | |||||
| Light and Heat and Water | 5,422 | 5,422 | 3,633 | ||
| Insurance | 1,809 | 1,809 | 1,880 | ||
| Repairs and Renewals | 1,326 | 1,326 | 2,301 | ||
| DONATIONS/GRANTS | |||||
| ACTIVITIES | 4,693 | 4,693 | 11,320 | ||
| FUNDRAISING EXPENSES | |||||
| ADMIN/ESTABLISHMENT EXPENSES |
|||||
| TRUSTEES EXPENSES | |||||
| OTHER EXPENDITURE (training) |
|||||
| DEPRECIATION | |||||
| Other Expenses Refund of utilities overpayment |
|||||
| TOTAL RESOURCES EXPENDED |
£13,250 | £ | £13,250 | £19,134 |
1[st] and 7[th] Whitley Bay SCOUT GROUP COUNCIL
Report & Accounts for the year ended 31.3.21
Balance Sheet as at 31/3/21
| This Year General Funds |
This Year Restricted Funds |
This Year Endowment Funds |
This Year Total |
Previous Year Total |
|
|---|---|---|---|---|---|
| FIXED ASSETS | |||||
| Tangible assets | 141,268 | 141,268 | 141,268 | ||
| Investments | |||||
| Payments on account/assets in course of construction |
|||||
| 141,268 | 141,268 | 141,268 | |||
| CURRENT ASSETS | |||||
| Stocks | |||||
| Debtors | |||||
| The Scout Association Short Term Investment Service |
|||||
| Cash at bank and in hand |
31,963 | 31,963 | 11,321 | ||
| Less: CURRENT LIABILITIES: |
|||||
| Amounts due within one year |
|||||
| NET CURRENT ASSETS | 31,963 | 31,963 | 11,321 | ||
| Less: LONG TERM LIABILITIES: |
|||||
| Amounts due after more than one year |
|||||
| NET ASSETS | 173,231 | 173,231 | 152,589 | ||
| Represented by: - | |||||
| FUNDS | |||||
| General Funds | |||||
| Restricted Funds | |||||
| Endowment Funds | |||||
| £173,231 | £173,231 | £152,589 | |||
| Approved by the Trustees on ...... ..... and signed on their behalf by Group Treasurer Group Scout Leader |
1[st] and 7[th] Whitley Bay SCOUT GROUP COUNCIL
Report & Accounts for the year ended 31.3.21
The notes on pages 3 to 6 form part of these accounts.
Scrutineer's Report to the Trustees of the 1[st] and 7[th] Whitley Bay SCOUT GROUP
I report on the accounts of the Group/District for the year ended 31/3/21.
Respective responsibilities of Trustees and Scrutineer
As the Group's/District's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 1993 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
Basis of Scrutineer's Statement
In accordance with the directions given in the Group's/District's constitution, I have scrutinised the records and the accounts set out on pages 3 to 8.
Scrutineer's Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
Name: ....................................................................................................... Address: ................................................................................................... .................................................................................................................. .................................................................................................................. ..................................................................................................................
Date: .........................................................................................................
1[st] and 7[th] Whitley Bay SCOUT GROUP COUNCIL
Report & Accounts for the year ended 31.3.21
Independent Examiner's Report to the Trustees of the 1[st] and 7[th] Whitley Bay SCOUT GROUP
I report on the accounts of the Group/District for the year ended 31/3/21 which are set out on pages 3 to 8.
Respective responsibilities of trustees and examiner
The Group’s/District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 43 (2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
It is my responsibility to:
-
Examine the accounts (under Section 43 (3) (a) of the 1993 Act);
-
To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 43 (7) (b) of the 1993 Act); and
-
To state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group/District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner's statement
In connection with my examination, no matter has come to my attention:
-
which gives me reasonable cause to believe that in any material respect the requirements
-
to keep accounting records in accordance with Section 41 of the 1993 Act ;and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: ....................................................................................................... Qualification: .............................................................................................
Address: ....................................................................................................
Date: .........................................................................................................