**1[st] and 7[th] Whitley Bay SCOUT GROUP COUNCIL** **Report & Accounts for the year ended 31.3.21** ## **CHAIRMAN** Position vacant **TRUSTEES:** Ex-Officio - Appointment Name Beaver Leader - Santosh Nairstone Cub Leader - Janie Mallinson Scout Leader - Bill Marshall Group Scout leader - Shelley Peterson **TRUSTEES** : Elected Name Jamie Watt, Claire Cairns, Martin Lillico **TRUSTEES** : Nominated - Appointment Name Treasurer - Kevin Peterson Secretary - Position vacant ## **BANKERS** Lloyds ## **CUSTODIAN TRUSTEES** (if any) N/A ## **OTHER ADVISERS** N/A ## **Group/District Registration Number with The Scout Association** 46673 ## **Charity Registration Number** 1061305 ## **Contact Name and Address** Mr Kevin Peterson Seaham House, Promenade Whitley Bay NE26 2AP **1[st] and 7[th] Whitley Bay SCOUT GROUP COUNCIL** **Report & Accounts for the year ended 31.3.21** ## **MAJOR ACTIVITIES AND ACHIEVEMENTS IN THE YEAR** It has been a difficult year for the 1st/7th with numerous lockdowns severely impacting face to face activities. Despite this we managed to keep running continuously using a mixture of zooms, pre-prepared badge activity and camps-at-home. We were one of the first groups in the District to pass the risk assessments for getting back together, and recommenced outdoor activities as soon as we were able. Our zooms were varied - we played many game shows, the young people demonstrated their musical prowess, we had our own version of mastermind, and we had timed construction challenges. The zooms were very well attended, with more than half of the YP attending regularly, and nearly all attending 'at some point' . Many of our beavers, cubs and scouts managed to achieve badge awards during the time, despite the challenges. In a brief break from the lockdowns (Sept to November) we enjoyed as many beach activities as we could, as indoor scouting was not permitted. This included surfing, stand up paddle-boarding, beach BBQs and sports days. As such, many of our young people achieved 'time on water' badges, which, as a sea scouting group, we are proud of. No significan equipment purchases were made. No building improvement but maintenance costs of £1300 (Gas and electric repair plus fence around trailer) The trustees have identified that if rental income ceased the group would be exposed to insurance and utility costs of £3000. The continued rental viability of the hut is dependent on maintaining the building although no major improvements or maintenance issues are identified. We may need to consider a replacement boiler estimated at £3000. All previous years gift aid of £6,000 has been claimed, and we had a COVID grant of £10,000. This has brought our cash at bank to £31,900. We are now in a position to look at longer term improvements to the building and we have sufficient reserves for unforeseen building repairs to ensure we comply with the charity commission reserves policy. One of our key earning streams is rental of the property but this puts extra work on already stretched volunteers. We are exploring ways of reducing the time our volunteers need to spend on admin and maintenance of the premises. The Group/District is a trust established under its rules which are common to all Groups/Districts. Trustees are appointed in accordance with the Policy, Organisation & Rules of The Scout Association Approved by the trustees on......……………………................................and signed on their behalf by Group Treasurer Group Scout leader **1[st] and 7[th] Whitley Bay SCOUT GROUP COUNCIL** **Report & Accounts for the year ended 31.3.21** ||**This Year**
**General**
**Funds**|**This Year**
**Restricted**
**Funds**|**This Year**
**Endowment**
**Funds**|**This Year**
**Total**|**Previous**
**Year**
**Total**| |---|---|---|---|---|---| ||£|£|£|£|£| |**TOTAL INCOMING**
**RESOURCES (page A4)**|33,892|||33,892|21,879| |**TOTAL RESOURCES**
**EXPENDED(page A5)**|13,250|||13,250|19,134| |**TRANSFERS BETWEEN**
**FUNDS**|||||| |**NET INCOMING**
**(OUTGOING)**
**RESOURCES**|20,642|||20,642|2,745| |Gains (losses) on
investment assets|||||| |Realised|||||| |Unrealised|||||| |Revaluation of tangible
fixed assets|||||| |**NET MOVEMENT IN**
**FUNDS**|20,642|||20,642|2,745| |**FUND BALANCES**
**BROUGHT FORWARD**|152,589|||152,589|149,844| ||||||| |**FUND BALANCES**
**CARRIED FORWARD**|**£173,231**|||**£173,231**|**£152,589**| **1[st] and 7[th] Whitley Bay SCOUT GROUP COUNCIL** **Report & Accounts for the year ended 31.3.21** ||**This Year**
**General**
**Funds**|**This Year**
**Restricted**
**Funds**|**This Year**
**Endowment**
**Funds**|**This Year**
**Total**|**Previous**
**Year**
**Total**| |---|---|---|---|---|---| |**INCOMING RESOURCES**|£|£|£|£|£| |Membership
subscriptions (including
gift aid)|14,281|||14,281|10,398| |Less: Payable|3,715|||3,715|3,664| |Total|10,566|||10,566|6,734| |Donations, legacies and
similar incoming
resources|10,815|||10,815|2,382| |**INCOME FROM**
**ACTIVITIES**|||||| |In furtherance of the
Group’s objects|2,439|||2,439|3,524| |For generating funds|||||| |**INVESTMENT INCOME**|||||| |Bank interest|||||| |Building Society interest|||||| |The Scout Association
Short Term Investment
Service|||||| |Dividends and interest|||||| |Property rents|6,600|||6,600|6,600| |**OTHER INCOMING**
**RESOURCES**|||||| |Utilities contributions|3,472|||3,472|2,639| ||||||| |**TOTAL INCOMING**
**RESOURCES**|**£33,892**|||**£33,892**|**£21,879**| **1[st] and 7[th] Whitley Bay SCOUT GROUP COUNCIL** **Report & Accounts for the year ended 31.3.21** ||**This Year**
**General**
**Funds**|**This Year**
**Restricted**
**Funds**|**This Year**
**Endowment**
**Funds**|**This Year**
**Total**|**Previous**
**Year**
**Total**| |---|---|---|---|---|---| |**RESOURCES EXPENDED**|£|£|£|£|£| |PREMISES|0|||0|0| |Rent|||||| |Rates|||||| |Light and Heat and Water|5,422|||5,422|3,633| |Insurance|1,809|||1,809|1,880| |Repairs and Renewals|1,326|||1,326|2,301| |DONATIONS/GRANTS|||||| |ACTIVITIES|4,693|||4,693|11,320| |FUNDRAISING EXPENSES|||||| |ADMIN/ESTABLISHMENT
EXPENSES|||||| |TRUSTEES EXPENSES|||||| |OTHER EXPENDITURE
(training)|||||| |DEPRECIATION|||||| |Other Expenses
Refund of utilities
overpayment|||||| ||||||| |**TOTAL RESOURCES**
**EXPENDED**|**£13,250**||**£**|**£13,250**|**£19,134**| **1[st] and 7[th] Whitley Bay SCOUT GROUP COUNCIL** **Report & Accounts for the year ended 31.3.21** ## **Balance Sheet as at 31/3/21** ||**This Year**
**General**
**Funds**|**This Year**
**Restricted**
**Funds**|**This Year**
**Endowment**
**Funds**|**This Year**
**Total**|**Previous**
**Year**
**Total**| |---|---|---|---|---|---| |FIXED ASSETS|||||| |Tangible assets|141,268|||141,268|141,268| |Investments|||||| |Payments on
account/assets in course
of construction|||||| ||141,268|||141,268|141,268| |CURRENT ASSETS|||||| |Stocks|||||| |Debtors|||||| |The Scout Association
Short Term Investment
Service|||||| |Cash at bank and in
hand|31,963|||31,963|11,321| |Less: CURRENT
LIABILITIES:|||||| |Amounts due within one
year|||||| |NET CURRENT ASSETS|31,963|||31,963|11,321| |Less: LONG TERM
LIABILITIES:|||||| |Amounts due after more
than one year|||||| |NET ASSETS|173,231|||173,231|152,589| |Represented by: -|||||| |FUNDS|||||| |General Funds|||||| |Restricted Funds|||||| |Endowment Funds|||||| ||||||| ||**£**173,231|||**£**173,231|**£**152,589| |Approved by the Trustees on ...... ..... and signed on their behalf by
Group Treasurer
Group Scout Leader|||||| **1[st] and 7[th] Whitley Bay SCOUT GROUP COUNCIL** **Report & Accounts for the year ended 31.3.21** The notes on pages 3 to 6 form part of these accounts. ## **Scrutineer's Report to the Trustees of the 1[st] and 7[th] Whitley Bay SCOUT GROUP** I report on the accounts of the Group/District for the year ended 31/3/21. ## **Respective responsibilities of Trustees and Scrutineer** As the Group's/District's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 1993 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you. ## **Basis of Scrutineer's Statement** In accordance with the directions given in the Group's/District's constitution, I have scrutinised the records and the accounts set out on pages 3 to 8. ## **Scrutineer's Statement** In my opinion the accounts are in accordance with the records produced to me and comply with the constitution. Name: ....................................................................................................... Address: ................................................................................................... .................................................................................................................. .................................................................................................................. .................................................................................................................. Date: ......................................................................................................... **1[st] and 7[th] Whitley Bay SCOUT GROUP COUNCIL** **Report & Accounts for the year ended 31.3.21** ## **Independent Examiner's Report to the Trustees of the 1[st] and 7[th] Whitley Bay SCOUT GROUP** I report on the accounts of the Group/District for the year ended 31/3/21 which are set out on pages 3 to 8. ## **Respective responsibilities of trustees and examiner** The Group’s/District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 43 (2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to: - Examine the accounts (under Section 43 (3) (a) of the 1993 Act); - To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 43 (7) (b) of the 1993 Act); and - To state whether particular matters have come to my attention. ## **Basis of independent examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group/District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent Examiner's statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with Section 41 of the 1993 Act ;and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name: ....................................................................................................... Qualification: ............................................................................................. Address: .................................................................................................... Date: .........................................................................................................