Trustees’ Annual Report for the period
From 01/09/2022 Period start date To 31/08/2023 Period end date
Charity name: SEA MILLS PRIMARY SCHOOL PTFA (FRIENDS OF SEA MILLS SCHOOLS)
Charity registration number:1061218
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To enhance the education of pupils in the school in particular by Engaging in activities or providing facilities or equipment which support the school and enhance the education of the pupils Develop effective relationships between staff and the school community |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Running events for the school community and raising funds to support the school. Contributing to the cost of specific items or general expenses that match the charity’s stated objectives |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees are aware of and have regard to the guidance issued by the charity commission on public benefit |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38
Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | This year’s fundraising activities were Bingo, Pub quiz, Christmas fair, Summer fair, Easter celebration day, Ice cream sale. These events all help to fulfil our objective to fundraise for the school and bring the school community together socially. The Summer fair was also well received and we were able to pay for a petting farm to come in. The whole school benefitted from a theatre production at the end of the year that was funded by the PTFA. This was the first theatre experience for many of our children. The charity was also pleased to receive a significant grant of £40,000 this year, the money has been allocated to renovation of a Thrive/sensory room and an improved library area for the children to use. We have a full program of events and activities planned for 2023-24. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
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|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We have a substantial amount in our accounts for the end of the financial period as we received the grant at the end of the account period. This is significantly more than we would normally hold in the account Our fnal accounts had £44,930 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | There are reserves being held for plans for projects in school |
| Amount of reserves held | Para 1.22 | £44,876 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | No deficit |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no concerns about the charity not continuing and events have been planned in for 2023-24 |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
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|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Annual General Meeting of the Association is held in the first half of the Autumn term each year upon giving fourteen days’ notice to all members. At the Annual General Meeting the Chair shall be taken by the Chair, or in his/her absence the Vice- Chair of the Committee. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
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|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | SEA MILLS PRIMARY SCHOOL PTFA (FRIENDS OF SEA MILLS SCHOOLS) |
|---|---|
| Other name the charity uses | |
| Registered charitynumber | 1061218 |
| Charity’s principal address | Sea Mills Primary School Riverleaze Sea Mills BS92HL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Jennifer Lister | Chair | |||
| Josie Ball | Secretary | |||
| Rebecca Owen | Vice Chair | |||
| Katie Collins | Treasurer | |||
| Hayley Lewis | School representative |
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Hayley Lewis Josie Ball Position (eg Secretary, School Representative Secretary Chair, etc) Date 27/06/24 27/06/24
Sea Mills Primary School Parents Teachers Friends Association (PTFA)[No]
Receipts and payments accoun
1-Sep-22 For the period from To
Section A Receipts and payments
Unrestricted funds
Restricted funds Endowment funds
| to the nearest £ A1 Receipts Francis clientgift 40,000 Fundraising 6,385 - - - - - - 46,385 A2 Asset and investment sales, (see table). - - Sub total - Total receipts 46,385 A3 Payments Cost of fundraisingevents 2,526 Items for Sea Mills Primaryschool 1,362 - - - - - - - Sub total 3,888 - - Sub total - Total payments 3,888 Net of receipts/(payments) 42,497 A5 Transfers between funds - A6 Cash funds last year end 2,379 Cash funds this year end 44,876 Sub total(Gross income for AR) A4 Asset and investment purchases, (see table) |
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Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Lloyds current account (agree balances with receipts and payments account(s)) Details Details Details Details Signature Total cash funds |
Unrestricted funds to nearest £ 44,876 - - 44,876 OK Unrestricted funds to nearest £ - - - - - - Print N Hayley L Josie Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
|---|---|---|
| **Hayley ** | ||
| Josie |
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o (if any)
nts CC16a
31-Aug-23
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Total funds Last year
to the nearest £ to the nearest £
40,000 -
6,385 -
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46,385 -
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46,385 -
2,526 -
1,362 -
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3,888 -
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| 3,888 | - | ||||
| 42,497 | - | ||||
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| 2,379 | - | ||||
| 44,876 | - |
Restricted funds Endowment funds
| to nearest £ - - - - OK Restricted funds |
to nearest £ |
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| OK | |
| Endowment funds |
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When due (optional) |
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| Name Lewis Ball |
Date of approval |
|---|---|
| 6/27/2024 | |
| 6/27/2024 |
Independent examiner’s report to the trustees of Sea Mills Primary School Parents Teachers and Friends Association
I report to the trustees on my examination of the accounts of the Sea Mills Primary School Parents Teachers and Friends Association (the PTFA) for the year ended 31 August 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the PTFA’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed :
Name : Patrick Charles Bolster
Relevant professional qualification or membership of professional bodies :
Member of the Institute of Chartered Accountants in England and Wales, number 8666039
Address : 67 Trym side, Sea Mills, Bristol, BS9 2HD Date : 27[th] June 2024