## **Trustees’ Annual Report for the period** ## **From 01/09/2022 Period start date To 31/08/2023 Period end date** ## **Charity name: SEA MILLS PRIMARY SCHOOL PTFA (FRIENDS OF SEA MILLS SCHOOLS)** ## **Charity registration number:1061218** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To enhance the education of pupils in the
school in particular by

Engaging in activities or providing
facilities or equipment which support
the school and enhance the
education of the pupils

Develop effective relationships
between staff and the school
community| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Running events for the school community
and raising funds to support the school.
Contributing to the cost of specific items or
general expenses that match the charity’s
stated objectives| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are aware of and have regard
to the guidance issued by the charity
commission on public benefit| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|This year’s fundraising activities were Bingo,
Pub quiz, Christmas fair, Summer fair,
Easter celebration day, Ice cream sale.
These events all help to fulfil our objective to
fundraise for the school and bring the school
community together socially. The Summer
fair was also well received and we were able
to pay for a petting farm to come in.
The whole school benefitted from a theatre
production at the end of the year that was
funded by the PTFA. This was the first
theatre experience for many of our children.
The charity was also pleased to receive a
significant grant of £40,000 this year, the
money has been allocated to renovation of a
Thrive/sensory room and an improved library
area for the children to use.
We have a full program of events and
activities planned for 2023-24.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |||| Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|We have a substantial amount in our
accounts for the end of the financial period
as we received the grant at the end of the
account period. This is significantly more
than we would normally hold in the account
Our fnal accounts had £44,930| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|There are reserves being held for plans for
projects in school| |Amount of reserves held|Para 1.22|£44,876| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|No deficit| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no concerns about the charity not
continuing and events have been planned in
for 2023-24| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Annual General Meeting of the
Association is held in the first half of the
Autumn term each year upon giving fourteen
days’ notice to all members. At the Annual
General Meeting the Chair shall be taken by
the Chair, or in his/her absence the Vice-
Chair of the Committee.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|SEA MILLS PRIMARY SCHOOL PTFA (FRIENDS OF
SEA MILLS SCHOOLS)| |---|---| |Other name the charity uses|| |Registered charitynumber|1061218| |Charity’s principal address|Sea Mills Primary School
Riverleaze
Sea Mills
BS92HL| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Jennifer Lister|Chair||| ||Josie Ball|Secretary||| ||Rebecca Owen|Vice Chair||| ||Katie Collins|Treasurer||| ||Hayley Lewis|School
representative||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Hayley Lewis Josie Ball **Position (eg Secretary,** School Representative Secretary **Chair, etc) Date** 27/06/24 27/06/24 **Sea Mills Primary School Parents Teachers Friends Association (PTFA)[No]** ## **Receipts and payments accoun** 1-Sep-22 **For the period from To** ## **Section A Receipts and payments** **Unrestricted funds** ## **Restricted funds Endowment funds** |**to the nearest £**
**A1 Receipts**
Francis clientgift
**40,000**
Fundraising
**6,385**
**-**
**-**
**-**
**-**
**-**
**-**
**46,385**
**A2 Asset and investment sales, (see table).**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 46,385**
**A3 Payments**
Cost of fundraisingevents
**2,526**
Items for Sea Mills Primaryschool
**1,362**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ 3,888**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 3,888**
**_Net of receipts/(payments)_ 42,497**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**2,379**
**_Cash funds this year end_ 44,876**
**_Sub total_**_(Gross income for AR)_
**A4 Asset and investment purchases, (see**
**table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**to the nearest £**| |---|---|---| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||| |||**-**| |||**-**| |||**-**| |||| |||**-**| |||| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||| |||**-**| |||**-**| |||**-**| |||| |||**-**| |||| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the charity’s own**
**use**
Signed by one or two trustees on behalf of all the
trustees|**Details**
Lloyds current account
(agree balances with receipts and payments account(s))
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**|**Unrestricted funds**
**to nearest £**
**44,876**
**-**
**-**
**44,876**
OK
**Unrestricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
Print N
**Hayley L**
Josie
**Fund to which asset**
**belongs**
**Fund to which asset**
**belongs**
**Fund to which liability**
**relates**| |---|---|---| |||**Hayley **| |||Josie| **----- Start of picture text -----**
o (if any)
nts CC16a
31-Aug-23
**----- End of picture text -----**
**----- Start of picture text -----**
Total funds Last year
to the nearest £ to the nearest £
40,000 -
6,385 -
- -
- -
- -
- -
- -
- -
46,385 -
-
- -
- -
46,385 -
2,526 -
1,362 -
- -
- -
- -
- -
- -
- -
- -
3,888 -
**----- End of picture text -----**
||**-**||||| |---|---|---|---|---|---| ||**-**||||| ||**-**|||**-**|| ||||||| ||**3,888**|||**-**|| ||||||| ||**42,497**||**-**||| ||**-**||**-**||| ||**2,379**||**-**||| ||**44,876**||**-**||| ## **Restricted funds Endowment funds** |**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted funds**|**to nearest £**| |---|---| ||**-**| ||**-**| ||**-**| ||**-**| ||OK| ||**Endowment funds**| |**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**to nearest £**| |---|---| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|**Current value**
**(optional)**| |---|---| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Current value**
**(optional)**| |---|---| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**Amount due (optional)**
**-**
**-**
**-**
**-**
**-**|**When due (optional)**| |---|---| |**-**|| |**-**|| |**-**|| |**-**|| |**-**|| |Name
**Lewis**
Ball|Date of approval| |---|---| ||6/27/2024| ||**6/27/2024**| ## **Independent examiner’s report to the trustees of Sea Mills Primary School Parents Teachers and Friends Association** I report to the trustees on my examination of the accounts of the Sea Mills Primary School Parents Teachers and Friends Association (the PTFA) for the year ended 31 August 2023. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the PTFA’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed** : **Name** : Patrick Charles Bolster ## **Relevant professional qualification or membership of professional bodies** : Member of the Institute of Chartered Accountants in England and Wales, number 8666039 **Address** : 67 Trym side, Sea Mills, Bristol, BS9 2HD **Date** : 27[th] June 2024