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2024-04-13-accounts

Hawstead Community Council

Trustees Re ort 2023-24 p

This report therefore contains audited data relating to the year’s finances.

During this accounting period we changed bank accounts to avoid the £5 monthly charge being levied by HSBC. Now we have a community account with NatWest, which has no monthly charge. During the period of changeover, all the direct debits were amended, and simultaneously a generic email address was created for the treasurer so that on handover of the role there should be nothing for the new incumbent to sort out except accessing the generic email address.

As a result, the accounting period 2023/24 was a little more complicated than usual, with two accounts (HSBC and NatWest) having to be resolved and ultimately combined and summarised.

The year’s balance opened at £46,192.94 and ended at £45,174.44, with an additional £202.60 being held as cash for village events. Income for the year was £34,698, with expenditure of £35,716. Overall, we made a loss of £1,018 in this financial year .

Our main expenditure items were as follows:

The total cost of maintenance for the year was £11,738.

In addition, we had an oil theft which also caused damage to an external security light and padlocks on the tank. The total cost of repairs and replacement oil was £531.

As a result of a water leak in the main hall over the winter of 2022/23, we spent the spring of 2023 identifying the problems, resolving the plumbing issues and scheduling repairs for December 2023. The total cost of the repair and replacement of the village hall floor was in the order of £26,000 and was covered by our insurance policy. As a consequence, our annual insurance premium has increased from £788 in the year 2022/23 to £1,697 in 2023/24.

enable us to have seasonal collections, which means that we are paying the collection of bins that aren’t being used from around October to April.

It should be noted that at present there is no charge made for the time of the bookings clerk… it is currently being undertaken voluntarily. We thank in particular ALF for her invaluable support in this role. In addition, the caretaking role surrounding event management is currently being covered by volunteers primarily because our accounts are not sufficiently healthy to warrant paying for the role. Again, we must thank those members of the Community Council who are giving their time to minimise the costs associated with hosting private events at the hall.

Looking ahead at the next 12 months, we have seen a big decrease in the number of wedding weekend bookings, down to just five so far for the financial period 2024/25. This has impacted on the current financial year since we would usually take an ~£900 deposit per wedding in the year prior to the wedding. In May 2023 we did report that we expected interest in weddings to wane post COVID, and that has turned out to have been correct. Weddings are a great way of maximising income and minimising impact on the village and the village hall. With fewer weddings booked for the next 12 months, we are going to have to look to accept more private parties at weekends or risk another financial loss for the year. This has knock-on consequences for volunteer time, hall availability generally and potential disturbance of village hall neighbours.

In terms of likely expenditures over the next 12-24 months, we are particularly mindful of the following:

sofas in the meeting room, new curtains and blinds, a new entrance carpet, a new storage cupboard, a new security system, a new remote-access heating control, a new sound limiter and a new building alarm. The patio has also been repointed fully, the front door glass replaced and several blown glazed windows replaced.

While our accounts are healthy at present, we need to remember that just over £31,000 of our current account total of £45,000 is a consequence of COVID grants from the government. Without that support, our account would total just £14,000. The Community Council has been warned about the potential financial loss likely over the next 12 months given the current situation with bookings. Clearly a village hall that makes a financial loss year on year will become increasingly unsustainable.

financial pressures on the village hall and the need to balance income and expenditure. We are mindful of the costs of maintaining the village hall to the high standards required by villagers and the need to focus our efforts on offering a space for the use of villagers and for village events.

Significant efforts are made by the Community Council to encourage more villagers to become involved in village activities, and we strongly encourage the formation of new clubs which can use the hall currently at no cost. We also offer a number of free events to villagers, including the annual Seniors Christmas Lunch and a New Year Drinks Party, as well as Easter, Halloween and Christmas parties for the village children.

SW HCC Trustee Hawstead Community Council 6.9.24

A B C D E F G H I J K L M N O P Q
1 Hawstead Community Council Income and Expenditure Account - Natwest Income month total
Total
£0.00
£0.00
2 April 2023-2024
3 Date Details Ref Transfer from HSBC Wedding rental Other Hall r Yoga/fitnes Counselling Plant sale Fete Grants Interest **Fundraising ** Donations Misc
4 April
5
6
7 May
8
9
10
11
12
13
14
15 June
16 5.6.23 HCC transfer from HSBC £1,000.00
17 7.6.23 HCC transfer from HSBC £2,000.00
18 7.6.23 Wedding- Bridges - hall hire £885.00
19 12.6.23 HCC transfer from HSBC £2,000.00
20 14.6.23 HCC transfer from HSBC £2,000.00
21 15.6.23 HCC transfer from HSBC £5,000.00
22 16.6.23 HCC transfer from HSBC £5,000.00
23 19.6.23 HCC transfer from HSBC £5,000.00
24 19.6.23 HCC transfer from HSBC £7,000.00
25 20.6.23 Baker(resident)- hall hire £100.00
26 20.6.23 HCC transfer from HSBC £10,000.00
27 29.6.23 HCC transfer from HSBC £9,000.00
28 30.6.23 Gadd - hall hire £114.00
29
30 July £49,099.00 £49,099.00
31 3.7.23 Amanda LF villager table hire £35.00
32 10.7.23 Plant Fair cash(L Rushen) £581.75
33 11.7.23 West - hall hire £190.00
34 12.7.23 Saffron Yoga £256.00
35 14.7.23
Excess Cash from cash box
£170.00
36 20.7.23 Cross - hall hire £192.00
37 £1,424.75 £50,523.75
38 August
39 1.8.23 J King- hall hire £240.00
40 7.8.23 Wetton - hall hire £37.50
41 16.8.23 Hartwell - hall hire £405.00
42 21.8.23 White - hall hire - wake £105.00
43 23.8.23 Bradshaw - hall hire £524.00
44 24.8.23 Coldwell - wedding £925.00
45 29.8.23 Sam Reid £60.00
46 £2,296.50 £52,820.25
47 September
48 1.9.23 Gadd - hall hire £374.00
49 14.9.23 Fete coins £259.90
50 14.9.23 Fete notes £1,370.00
51 18.9.23 Selley- hall hire £224.00
52 27.9.23 Wetton - hall hire £222.50
53 £2,450.40 £55,270.65
A B C D E F G H I J K L M N O P Q
2 April 2023-2024 month total
Total
3 Date Details Ref Transfer from HSBC Wedding rental Other Hall r Yoga/fitnes Counselling Plant sale Fete Grants Interest **Fundraising ** Donations Misc
54 October
55 2.10.23 Cross - hall hire £392.00
56 2.10.23 Brown - ShantyFolk tickets £10.00
57 2.10.23 Selley- hall hire £56.00
58 4.10.23 Sam Reid £60.00
59 11.10.23 Norfolk Rivers Trust hall hire £445.00
60 16.10.23 Baker - Hall hire £295.00
61 24.10.23 Cash from ShantyFolk/float £435.00
62 30.10.23 Michelle Bell Fitness £170.00
63 30.10.23 Transfer from HSBC £200.00
64 30.10.23 Transfer from HSBC £4,400.00
65 30.10.23 King- hall hire £536.00
66 £6,999.00 £62,269.65
67 November
68 1.11.23 Leah Orr Counselling £300.00
69 2.11.23 Wyke - wedding £1,127.50
70 6.11.23 Amber -yoga £200.00
71 14.11.23 Flack - wedding £1,135.00
72 £2,762.50 £65,032.15
73 December
74 1.12.23 Leah Orr Counselling £50.00
75 7.12.23 HSBC transfer - closingaccount £10.19
76 12.12.23 S Reidyoga £135.00
77 13.12.23 Saffronyoga £274.00
78 14.12.23 Amberyoga £207.00
79 14.12.23 MND hire 2024 £660.00
80 £1,336.19 £66,368.34
81
82 January
83 2.1.24 Leah Orr Counselling £250.00
84 2.1.24 Michelle Bell Fitness £160.00
85 8.1.24 J K Mayes(refund of twicepaid invoice) £365.26
86 9.1.24 Coulson 7.9.24 £224.00
87 31.1.24 Thomas - Easter church 28.3.24 £95.00
88 £1,094.26 £67,462.60
89
90 Febuary
91 1.2.24 Leah Orr Counselling £200.00
92 23.2.24 Jane Bibb Meditation £138.00
93 26.2.24 River Lark booking £245.00
94 29.2.24 Thomas P hall hire church £95.00
95 £678.00 £68,140.60
96 March
97 1.3.24 Leah Orr £200.00
98 6.3.24 Walker K Yoga Filming £69.00
99 8.3.24 Hopson singer/pianist Filming £57.50
100 15.3.24 Sicon hall hire business 14.7 £168.00
101 21.3.24 MollyYates 3.5.25 £1,950.00
102 25.3.24 Marti Frost £400.00
103 25.3.24 Woolnough weddingJuly2025 £2,355.00
104 £5,199.50 £73,340.10
A B C D E F G H I J K L M N O P Q
2 April 2023-2024 month total
Total
3 Date Details Ref Transfer from HSBC Wedding rental Other Hall r Yoga/fitnes Counselling Plant sale Fete Grants Interest **Fundraising ** Donations Misc
105 April
106 2.4.24 Jane Bibb Mindfulness £126.50
107 2.4.24 Leah Orr Counselling £200.00
108 9.4.24 M Bell Fitness £180.00
109 11.4.24 Saffron Yoga £254.00
110 £760.50 £74,100.60
111
112 Total £52,610.19 £8,777.50 £6,065.50 £2,220.50 £1,200.00 **£581.75 ** £1,629.90 £0.00 £0.00 £445.00 £35.00 £535.26 £74,100.60
A B C D E F G H I J K L M N O P Q R S T U V
1 Hawstead Community Council Income and Expenditure Account - Natwest Expenditure
2 April 2023-2024
3 Date Details Ref Refunds Bond returns Waste collection Rates Insurance Fete Other events Maintenance Utilities Bookings Clerk Cleaning Caretaker Supplies Internet/Phone Charges Music Licence Email Monthly Total Running total
4 April
5
6
7 £0.00
8 May
9
10
11
12
13
14
15
16 £0.00
17 June
18 14.6.23 Glass cloths - SW NW1 £10.95
19 14.6.23 Diary- AB NW2 £10.99
20 15.6.23 Bond refund Peck NW3 £200.00
21 15.6.23 Towels - SW NW4 £10.95
22 15.6.23 Maskingtape - SW NW5 £35.94
23 15.6.23 Alf Dawson -playarea NW6 £30.00
24 15.6.23 Reed diffuser oil - SW NW7 £79.90
25 21.6.23 Screwfix - JS NW8 £6.89
26 28.6.23 Lift & Lock Grab Rail - Heat & Plumb NW9 £65.95
27 29.6.23 C Rushen - weddingcaretaking NW10 £300.00
28 £751.57
£751.57
29 July
30 3.7.23 Ionos NW11 £18.00
31 4.7.23 The Range NW12 £9.98
32 11.7.23 Goss NW13 £113.60
33 11.7.23 King NW14 £200.00
34 13.7.23 Nisbets NW15 £158.00
35 17.7.23 JG Cleaning NW16 £567.00
36 17.7.23 Hartwell Blind Co NW17 £3,380.00
37 17.7.23 Sheppard NW18 £200.00
38 17.7.23 Last NW19 £200.00
39 19.7.23 Sound system adapters NW20 £19.98
40 £4,866.56
£5,618.13
41 August
42 1.8.23 Anglian Water NW21 £108.38
43 1.8.23 West Suffolk Council NW22 £10.00
44 2.8.23 Ionos NW23 £18.00
45 11.8.23 Amazon Marketplace - JS - Balustrade NW24 £74.97
46 14.8.23 JG Cleaning NW25 £712.80
47 14.8.23 Bob Brough refund - lights - Abbeygate li gNW26 £112.98
A B C D E F G H I J K L M N O P Q R S T U V
3 Date Details Ref Refunds Bond returns Waste collection Rates Insurance Fete Other events Maintenance Utilities Bookings Clerk Cleaning Caretaker Supplies Internet/Phone Charges Music Licence Email Monthly Total Running total
48 14.8.23 Hart Water - salt NW27 £26.00
49 14.8.23 C Rushen NW28 £400.00
50 23.8.23 Bond refund Ward NW29 £200.00
51 23.8.23 Bond refund Lay NW30 £200.00
52 23.8.23 Bond refund Horne/Perkins NW31 £200.00
53 23.8.23 Amanzon file dividers - SW NW32 £23.99
54 £2,087.12
£7,705.25
55 September
56 1.9.23 West Suffolk Council NW33 £8.00
57 4.9.23 Virtue Property (insurance excess floor) NW34 £100.00
58 4.9.23 C Rushen NW35 £100.00
59 4.9.23 Ionos NW36 £18.00
60 5.9.23 L Curtis Windows NW37 £70.00
61 6.9.23 British Gas NW38 £410.74
62 7.9.23 Natwest cash withdrawal fete NW39 £400.00
63 11.9.23 Ali Bovill - supplies NW40 £33.98
64 11.9.23 Bob Brough - lights NW41 £90.00
65 11.9.23 JG Cleaning NW42 £367.20
66 11.9.23 J Shipley- clock NW43 £32.93
67 11.9.23 S White - meat fete BBQ NW44 £128.00
68 11.9.23 S White - halloumi fete BBQ NW45 £50.70
69 13.9.23 Bond refund Palmer NW46 £200.00
70 14.9.23 WSC waste services NW47 £102.28
71 18.9.23 Bond refund Bridges NW48 £167.60
72 18.9.23 S White - bread ice lollies fete NW49 £44.80
73 18.9.23 Bond refund Bridges NW50 £32.50
74 18.9.23 S White -gherkins sauce NW51 £15.00
75 18.9.23 Bond refund Bradshaw NW52 £200.00
76 18.9.23 Bond refund Rosson NW53 £200.00
77 18.9.23 FramTrade Oil NW54 £261.54
78 18.9.23 J West - fete ice & flowers NW55 £20.80
79 18.9.23 S White - fete balloons NW56 £6.99
80 18.9.23 S White - fete crafts NW57 £153.60
81 20.9.23 JS Homebase storage NW58+58b £21.00
82 £3,235.66 £10,940.91
83 October
84 2.10.23 JS - cupboard NW59 £199.00
85 2.10.23 J Mayesplumbing- boiler service NW60 £120.00
86 2.10.23 K Seggie electrical PAT etc NW61 £348.00
87 2.10.23 West Suffolk Council NW62 £8.00
88 3.10.23 Ionos NW63 £18.00
89 6.10.23 British Gas NW64 £61.12
90 9.10.23 Bond refund - Wetton NW65 £200.00
91 9.10.23 CM - fete refund - drinks,etc NW66 £153.48
92 9.10.23 TA - Shantybar licence NW67 £21.00
93 9.10.23 Bond refund - Gadd NW68 £200.00
A B C D E F G H I J K L M N O P Q R S T U V
3 Date Details Ref Refunds Bond returns Waste collection Rates Insurance Fete Other events Maintenance Utilities Bookings Clerk Cleaning Caretaker Supplies Internet/Phone Charges Music Licence Email Monthly Total Running total
94 9.10.23 JG Cleaning NW69 £334.80
95 9.10.23 Vodafone NW70 £26.47
96 10.10.23 Nisbets NW71 £100.12
97 10.10.23 Nisbets NW72 £32.10
98 13.10.23 Nisbets NW73 £233.96
99 16.10.23 SW - kettles - Tesco NW74 £30.00
100 16.10.23 Virtue Property (new front door mat) NW75 £468.00
101 16.10.23 West Suffolk Council NW76 £102.28
102 20.10.23 V Clark -Shantyfolk fee NW77 £90.00
103 30.10.23 Anglian Water NW78 £145.04
104 £2,891.37 £13,832.28
105 November
106 1.11.23 West Suffolk Council NW79 £8.00
107 1.11.23 Saxon Fire(extingushers) NW80 £316.98
108 2.11.23 Ionos NW81 £18.00
109 6.11.23 Bond refund - Cross NW82 £200.00
110 6.11.23 SW expenses - tape for labelling NW83 £14.99
111 6.11.23 Tam Alexander expenses refund ShantyF NW84 £253.74
112 8.11.23 Vodafone NW85 £26.47
113 13.11.23 SW expenses - citric acid - dishwasher NW86 £22.38
114 13.11.23 Kevin Seggie - electrical NW87 £70.00
115 13.11.23 PHS Group- sanitary NW88 £138.13
116 13.11.23 Bond refund - Collins NW89 £300.00
117 13.11.23 British Gas NW90 £58.65
118 14.11.23 West Suffolk Council NW91 £102.28
119 24.11.23 JG Cleaning NW92 £334.80
120 £1,864.42 £15,696.70
121 December
122 1.12.23 West Suffolk Council NW93 £8.00
123 4.12.23 Ionos NW94 £18.00
124 7.12.23 Vodafone NW95 £26.47
125 8.12.23 Anglian Securityalarm repair NW96 £798.00
126 8.12.23 J G Cleaning NW97 £340.80
127 8.12.23 Bob Brough refund for PHS Engineering NW98 £318.00
128 8.12.23 SW refund Food/drink advent service NW99 £86.45
129 8.12.23 J G Cleaning NW100 £21.60
130 11.12.23 Bond refund - Baker NW101 £124.40
131 11.12.23 Bond refund - King NW102 £200.00
132 11.12.23 SW refund - dustpan NW103 £9.25
133 11.12.23 British Gas NW104 £80.02
134 14.12.23 PHS Engineers NW105 £916.91
135 14.12.23 West Suffolk Council NW106 £102.28
136 18.12.23 British Gas - isolation switch NW107 £304.52
137 18.12.23 Bond refund - Norfolk Rivers NW108 £200.00
138 18.12.23 CM refund - seniors expenses NW109 £113.21
139 19.12.23 Soho Commercial - floor mops NW110 £154.08
A B C D E F G H I J K L M N O P Q R S T U V
3 Date Details Ref Refunds Bond returns Waste collection Rates Insurance Fete Other events Maintenance Utilities Bookings Clerk Cleaning Caretaker Supplies Internet/Phone Charges Music Licence Email Monthly Total Running total
140 20.12.23 Ionos NW111 £13.24
141 27.12.23 SW refund - mops NW112 £263.06
142 27.12.23 Kevin Seggie - electr repairs NW113 £140.00
143 27.12.23 SW refund - Karndean floor cleaner NW114 £25.00
144 27.12.23 Elite Cakes - seniors lunch NW115 £989.00
145 27.12.23 J K Mayes Plumbing NW116 £365.26
146 £5,617.55 £21,314.25
147
148 January
149 3.1.24 J K Mayes Plumbing NW117 £365.26
150 3.1.24 J K Mayes Plumbing NW118 £953.56
151 8.1.24 JS - Aldi - carpet cleaner NW119 £4.98
152 8.1.24 Vodafone NW120 £26.47
153 10.1.24 British Gas NW121 £91.09
154 15.1.24 West Suffolk Council NW122 £102.32
155 19.1.24 Ionos NW123 £18.60
156 29.1.24 Anglian Water NW124 £90.78
157 31.1.24 PHS Engineers - dishwasher NW125 £187.80
158 31.1.24 AliB VH supplies NW126 £28.35
159 31.1.24 SW Xmas refund NW127 £244.93
160 £2,114.14 £23,428.39
161
162 February
163 7.2.24 Keyways Locksmith NW128 £39.90
164 7.2.24 Vodafone NW129 £26.47
165 12.2.24 SW supplies refund NW130 £142.77
166 12.2.24 Framtrade oil NW131 £531.25
167 12.2.24 Oven clean Hutchings NW132 £100.00
168 12.2.24 Altek Sound system repair NW133 £254.40
169 12.2.24 British Gas NW134 £64.50
170 19.2.24 Ionos NW135 £18.60
171 22.2.24 Cleanest Windows NW136 £65.00
172 22.2.24 Framtrade oil NW137 £361.38
173 £1,604.27 £25,032.66
174
175 March
176 8.3.24 The Window & Door Company NW138 £176.88
177 8.3.24 Kevin Seggie electrical NW139 £170.00
178 8.3.24 Joe Sheehan refund - NY drinks NW140 £121.70
179 8.3.24 SW refund - replace kitchen bin NW141 £30.00
180 8.3.24 Vodafone NW142 £26.47
181 12.3.24 British Gas NW143 £68.60
182 19.3.24 Bob Brough - cleaning NW144 £420.00
183 20.3.24 PPL PRS NW145 £798.32
184 21.3.24 Ionos NW146 £18.60
185 £1,830.57 £26,863.23
A B C D E F G H I J K L M N O P Q R S T U V
3 Date Details Ref Refunds Bond returns Waste collection Rates Insurance Fete Other events Maintenance Utilities Bookings Clerk Cleaning Caretaker Supplies Internet/Phone Charges Music Licence Email Monthly Total Running total
186
187 April
188 2.1.24 HCC Card - asda Louisa NW147 £10.30
189 2.1.24 West Suffolk rates NW148 £5.81
190 8.4.24 LM refund - Easter NW149 £67.75
191 8.4.24 Homebase storage shelf NW150 £32.00
192 8.4.24 Vodafone NW151 £26.47
193 9.4.24 AB refund - cleaningsupplies NW152 £6.10
194 9.4.24 SW refund - Easter NW153 £53.21
195 9.4.24 VH insurance Hiscox NW154 £1,597.29
196 9.4.24 Keyways - new keys cut NW155 £21.00
197 10.4.24 BB cleaning NW156 £180.00
198 10.4.24 British Gas NW157 £63.00
199 £2,062.93 £28,926.16
200
201
202 TOTALS **£0.00 ** **£3,738.10 ** **£511.44 ** **£47.81 ** **£1,697.29 ** **£973.37 ** **£1,806.36 ** **£10,793.30 ** £2,396.09 **£0.00 ** **£3,279.00 ** **£800.00 ** **£1,722.75 ** £185.29 **£0.00 ** **£798.32 ** £177.04 £28,926.16

Hawstead Community Council Income and Expenditure Account - Year to 13/04/24

Natwest account Natwest Balances B/F from 2023

Natwest account
Natwest Balances B/F from 2023 Income YTD Expenditure YTD
£ -
 £ -
 Weddings £ 8,777.50
 Refunds £ -
Yoga/fitness/meditation £ 2,220.50
 Bond returns £ 3,738.10
Other hires £ 7,265.50
 Waste Collection £ 511.44
Plant Sale £ 581.75
 Rates £ 47.81
Fete £ 1,629.90
 Insurance £ 1,697.29
Grants £0 Fete £ 973.37
Interest £ -
 Other events £ 1,806.36
Fundraising £ 445.00
 Maintenance £ 10,793.30
Donations £ 35.00
 Utilities £ 2,396.09
Miscellaneous £ 535.26
 Bookings Clerk £ -
Cleaning £ 3,279.00
Caretaker £ 800.00
Supplies £ 1,722.75
Internet Phone £ 185.29
Bank Charges £ -
Music Licence £ 798.32
Email- Web host £ 177.04
£ 21,490.41
 £ 28,926.16

Current account balance from 2023 £ - Total income to 13.04.24 £ 21,490.41 Total Expenditure to 13.04.24 £ 28,926.16 Total of transfers to Natwest £ 52,610.19 Current account total 13.04.24 £ 45,174.44

A B C D E F G H I J K L M N O P Q R S T U
1 Hawstead Community Council Income and Expenditure Account - HSBC Income month total
Total
£23,681.50 £23,681.50
£4,457.66 £28,139.16
£9,654.75 £37,793.91
£972.00 £38,765.91
£100.00
£38,865.91
£460.00
£39,325.91
£74.24
£39,400.15
£39,400.15
2 April 2023-2024
3 Date Details Ref Account transfer Wedding rental **Other hall r ** Yoga/fitness Counselling Plant sale Fete Grants Interest **Fundraising ** Donations Misc
4 April
5 16.4.23 J Palmer 19.8.23 £168.00
6 18.4.23 HalseyWedding £937.50
7 24.4.23 Gossparty £488.00
8 24.4.23 Athaneum Astronomy group £108.00
9 2.5.23 Leah Orr £200.00
10 3.5.23 Peck wedding £750.00
11 7.5.23 Bank transfer £20,080.00
12 9.5.23 C Sheppard wedding £950.00
13 (£20,080 was HSBC intra-account transfer)
14 May
15 17.5.23 Kingwedding £950.00
16 24.5.23 Sam Reid -yoga £140.00
17 28.5.23 Goss -party- extra hours £48.00
18 1.6.23 Leah Orr £200.00
19 1.6.23 Mendez wedding £580.00
20 4.6.23 Murphywedding £1,042.50
21 5.6.23 WSC elections booking £400.00
22 7.6.23 Restaurantproject - order refund £54.66 Refund on incorrect order sent
23 13.6.23 Murphywedding £1,042.50
24
25 June
26 15.6.23 Leonard wedding £1,060.00
27 19.6.23 Intra-account transfer £40.35
28 19.6.23 Intra-account transfer £6,100.00
29 20.6.23 Laywedding £950.00
30 26.6.23 LongMelford HistorySoc £22.50
31 28.6.23 Intra-account transfer £32.90
32 29.6.23 Sam Reid -yoga £45.00
33 29.6.23 Ward - wedding £955.00
34 3.7.23 Leah Orr £200.00
35 11.7.23 Golden Amber -yoga £249.00
36 (Intra-account transfers)
37 July
38 16.7.23 J Palmer -party £368.00
39 17.7.23 Rosson -party £344.00
40 31.7.23 Sam Reid -yoga £60.00
41 1.8.23 Leah Orr £200.00
42
43 August
44 1.9.23 Leah Orr £100.00
45
46
47 September
48 2.10.23 Leah Orr £250.00
49 10.10.23 Geraldine West - ShantyFolk tickets £10.00
50 10.10.23 Michelle Bell Fitness £200.00
51
52 October
53 22.10.23 Murphywedding £70.00
54 29.10.23 Account transfer £4.23
55 30.10.23 Account transfer £0.01
56
57
58
59 Total £26,257.49 £9,287.50 £1,946.50 £694.00 £1,150.00 £0.00 £0.00 £0.00 £0.00 £10.00 £0.00 £54.66
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z AA AB AC
1 Hawstead Community Council Income and Expenditure Account - HSBC Expenditure
2 April 2023-2024
3 Date Details Ref Bank transfer to Natwest Refunds Bond returns Waste collection Rates Insurance Fete Other events Maintenance Utilities Bookings Clerk Cleaning Caretaker Supplies Internet/Phone Charges Music Licence Email Month Total
4 April
5 14.4.23 JG Cleaning H1 £268.80
6 14.4.23 St Nicholas Hospice fundraisingdonation H2 £971.00
7 17.4.23 WSC waste services H3 £102.28
8 21.4.23 Vogue floors - new kitchen floor H4 £324.42
9 2.5.23 WSC rates H5 £7.00
10 3.5.23 Anglian Water H6 £76.69
11 4.5.23 HSBC Bank charges H7 £5.40
12 5.5.23 Anglian Fire H8 £360.00
13 5.5.23 C Rushen weddingcaretaking H9 £100.00
14 10.5.23 Vodafone H10 £26.47
15 £2,242.06
16 May
17 15.5.23 WSC waste services H11 £102.28
18 17.5.23 Bond refund - Weller H12 £300.00 £200.00 Extra £300 refunded due to sound limiterproblems
19 23.5.23 Weddingcancellation - Mallett H13 £512.50
20 25.5.23 SW - Coronation rosettes H14 £6.50
21 25.5.23 SW - noise meter H15 £39.90
22 25.5.23 SW - sausage rolls H16 £35.30
23 25.5.23 JG Cleaning H17 £561.60
24 25.5.23 SW - Thomas Ridleybanquetingroll H18 £63.10
25 25.5.23 SW - Amazon - banquetingroll H19 £212.40
26 25.5.23 L Curtis - window cleaning- Feb 2023 H20 £100.00 QUERY - 2 invoices?
27 25.5.23 LR - Coronation supplies H21 £24.00
28 25.5.23 Elite cakes - Coronation cake H22 £99.50
29 25.5.23 Anglian Fire H23 £120.00
30 1.6.23 WSC rates H24 £7.00
31 3.6.23 Bank charges H25 £5.00
32 4.6.23 Bank transfer to Natwest H26 £1,000.00
33 4.6.23 J G Cleaning H27 £572.40
34 4.6.23 Bond refund - Golding H28 £200.00
35 4.6.23 Bond refund - Grey H29 £200.00
36 4.6.23 C Rushen weddingcaretaking H30 £100.00
37 4.6.23 ALF refund - Coronation H31 £219.99
38 4.6.23 ALF refund - Surtigift H32 £37.21
39 4.6.23 ALF refund - Coronation H33 £43.72
40 4.6.23 SW - Easter eggs village children H34 £59.88
41 6.6.23 Bank transfer to Natwest H35 £2,000.00
42 6.6.23 C Rushen weddingcaretaking H36 £200.00
43 7.6.23 Vodafone H37 £26.47
44 9.6.23 Bank transfer to Natwest H38 £2,000.00
45 12.6.23 British Gas H39 £10.18
46 13.6.23 Bank transfer to Natwest H40 £2,000.00
47 £11,058.93 (£7,000 is bank transfers to Natwest)
48 June
49 14.6.23 Bank transfer to Natwest H41 £5,000.00
50 15.6.23 Bank transfer to Natwest H42 £5,000.00
51 16.6.23 Bank transfer to Natwest H43 £5,000.00
52 18.6.23 Bank transfer to Natwest H44 £7,000.00
53 19.6.23 Bank transfer to Natwest H45 £10,000.00
54 28.6.23 WSC waste services H46 £102.28
55 28.6.23 Bank transfer to Natwest H47 £9,000.00
56 3.7.23 WSC rates H48 £7.00
57 4.7.23 Bank charges H49 £5.00
58 7.7.23 Vodafone H50 £26.47
59 11.7.23 British Gas H51 £48.35
60 £41,189.10 (£41,000 is bank transfers to Natwest)
61 July
62 14.7.23 WSC waste services H52 £102.28
63 3.8.23 Bank charges H53 £5.00
64 8.8.23 British Gas H54 £12.72
65 8.8.23 Vodafone H55 £26.47
66 £146.47
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z AA AB AC
3 Date Details Ref Bank transfer to Natwest Refunds Bond returns Waste collection Rates Insurance Fete Other events Maintenance Utilities Bookings Clerk Cleaning Caretaker Supplies Internet/Phone Charges Music Licence Email Month Total
67 August
68 14.8.23 WSC waste services H56 £102.28
69 3.9.23 Bank charges H57 £5.00
70 6.9.23 Vodafone H58 £26.47
71 £133.75
72 September
73 4.10.23 Bank charges H59 £5.00
74 £5.00
75 October
76 29.10.23 Transfer to Natwest H60 £4,400.00
77 30.10.23 Transfer to Natwest H61 £200.00
78 3.11.23 Bank charges H62 £5.00
79 £4,605.00
80 November
81 4.12.23 Bank charges H63 £5.00
82 7.12.23 Transfer to Natwest H64 £10.19
83 7.12.23 Bank charges H65 £5.00
84 £20.19
85
86 £59,400.50
87 TOTALS £52,610.19 £812.50 £600.00 £511.40 £21.00 £0.00 £0.00 £1,497.10 £944.32 £147.94 £0.00 £1,402.80 £400.00 £275.50 £132.35 £45.40 £0.00 £0.00 £6,790.31
88 £59,400.50

Hawstead Community Council Income and Expenditure Account - Year to 13/04/24

HSBC accounts Balances B/F from 2023

Balances B/F from 2023 Income YTD Expenditure YTD
£ -
 £ 46,192.94
 Weddings £ 9,287.50
 Refunds £ 812.50
Yoga/fitness/meditation £ 694.00
 Bond returns £ 600.00
Other hires £ 3,096.50
 Waste Collection £ 511.40
Plant Sale £ -
 Rates £ 21.00
Fete £ -
 Insurance £ -
Grants £0 Fete £ -
Interest £ 64.90
 Other events £ 1,497.10
Fundraising £ 10.00
 Maintenance £ 944.32
Donations £ -
 Utilities £ 147.94
Miscellaneous £ 54.66
 Bookings Clerk £ -
Transfers Cleaning £ 1,402.80
Caretaker £ 400.00
Supplies £ 275.50
Internet Phone £ 132.35
Bank Charges £ 45.40
Music Licence £ -
Email- Web host £ -
£ 13,207.56
 £ 6,790.31

Current account balance from 2023 £ 46,192.94 Total income to 13.04.24 £ 13,207.56 Total Expenditure to 13.04.24 £ 6,790.31 Total of transfers to Natwest £ 52,610.19 Current account total 13.04.24 £ -

Hawstead Community Council Income and Expenditure Account - Year to 13/04/23

£ 32,204.42

Income YTD Expenditure YTD
Hall rental £ 8,777.50
 Refunds £ -
Plant Sale £ 581.75
 Bond returns £ 3,738.10
Fete £ 1,629.90
 Waste Collection £ 511.44
Grants £ -
 Rates. £ 47.81
Interest £ -
 Insurance £ 1,697.29
Fundraising £ 445.00
 Fete £ 973.37
Donations £ 35.00
 Other events £ 1,806.36
Miscellaneous £ 535.26
 Maintenance £ 10,793.30
Utilities £ 2,396.09
Bookings Clark £ -
Cleaning £ 3,279.00
Caretaker £ 800.00
Supplies £ 1,722.75
Internet Phone £ 185.29
Bank Charges £ -
Music Licence £ 798.32
Email- Web host £ 177.04
£ 12,004.41
 £ 28,926.16

Current account balance from 2022 £ 44,716.24 Total income to 13.04.23 £ 34,152.54 Total Expenditure 13.04.23 £ 32,675.84 Cash not in bank £ 346.30 Current account total 13.04.22 £ 46,539.24

Total balances Funds held April 2022 Funds Held April 2023 Charitable acc- 71305972 £ 44,631.14 £ 20,000.35 BMM AC-71305980 £ 85.05 £ 6,112.43 BMM Acc-251525573 £ 0.05 £ 20,080.16 Cash £ - £ 346.30 £ 44,716.24 £ 46,539.24

Hawstead Community Council Income and Expenditure Account - Year to 13/04/24

Combined accounts

Transfer in Transfer out
-
Natwest account £ 52,610.19
HSBC account £ 52,610.19

£

Income YTD Expenditure YTD
Weddings £ 18,065.00
 Refunds £ 812.50
Yoga/fitness/meditation £ 2,914.50
 Bond returns £ 4,338.10
Other hires £ 10,362.00
 Waste Collection £ 1,022.84
Plant Sale £ 581.75
 Rates. £ 68.81
Fete £ 1,629.90
 Insurance £ 1,697.29
Grants £0 Fete £ 973.37
Interest £ 64.90
 Other events £ 3,303.46
Fundraising £ 455.00
 Maintenance £ 11,737.62
Donations £ 35.00
 Utilities £ 2,544.03
Miscellaneous £ 589.92
 Bookings Clerk £ -
Cleaning £ 4,681.80
Caretaker £ 1,200.00
Supplies £ 1,998.25
Internet Phone £ 317.64
Bank Charges £ 45.40
Music Licence £ 798.32
Email- Web host £ 177.04
£ 34,697.97
 £ 35,716.47

Current account balance from 2023 £ 46,192.94 Total income 13.04.24 £ 34,697.97 Total Expenditure 13.04.24 £ 35,716.47 Current account total 13.04.24 £ 45,174.44 Cash held 12.4.24 £ 202.60

Examiner's report for Hawstead Community Council accounts 2023-24

year ending April 2024.

All the relevant information was presented to and then carefully examined by me and I’m able to give an unqualifed opinion.

(now retired).

JW Hawstead Bury St Edmunds