Company number: 3103249 Charity Jjurober: 1060841 SOUTMIiMPTof4 COUNSELLING AND THEIL4PY cE1NTR LIMITED REGISTERED OFFICE: 132A BOURNEMOUTH ROAJ) CHAfiDLERS FORD IIAMPSHtRE S053 3AL DIRECTORS, AND TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST L4RCH 2021 NORTHOVER & CO ACCOUNTANTS LTD CRTERED ACCOUNTANTS 132A BOURNEMOUTH ROAD CILiNDLERS FORD, LiMPSHIRE SO53 3AL
SOUTHAMPTON COUNSELLING AND THERAPY CENTRE LIMITED CONTENTS Page I Statutory information Pages 2 Directors, & Trustees, report Pages3&4 Reserves policy Pages 5 Independent examiners report Page 6 Statement of fanCIal activities Pages7&8 Balance sheet Pages 9 to 12 Notes to the financial statements Page 13 Schedule to the financial statements
SOUTHAMPTON COUNSELLING AND THERAPY CENTRE LIMITED REGISTERED NUMBER: 3103249 CHARITY NUMBER: 1060841 DATE OF tNCORPOIL4TION: 18th September 1995 RIGISTERED OFFICE: 132A Bournemollth Road, Chandlers Ford, Hampshire. S053 3AL DIRECTORS & EXECUTIVE COMMITTEE: A.G. Taylor (appointed l Dec 2014) A. Wyld (appointed l Dec 2014) S. Philips (2ppoxnted l Dec 2019) SECRETARY: A.G. Taylor INDEPENDENT EXALVIINER: M A North(Jver TD FCA, Northover & Co Act(buntants Ltd 132a Bournemouth Road, Chandlers Ford, Hampshire. S053 3AL TSB High Street Southxmpton Hampshire CAF Bank Limited Kings Hill West Malling Kent
SOUTHAMPTON COUNSELLING AND THERAPY CENTRE LIMITED DIRECTORS, & TRUSTEES, REPORT FOR THE YEAR ENDED 31ST MARCH 2021 Southampton Counselling and Therapy Centre is a small counselling charity in Southampton, providing counsellin(r and therapy to residents of Southampton and distiicts as well as E&stleigh Borough and Winchester. We aim to make high quality counselling available to anyone who might benefit from it. regardless of income and is constantly seeking funding to achieve this. SeTvices are provided via our inte.tsTated service, which is psychodynamic in approach. Our aim is to provide counselling and therapy of appropriate duration for adult tilients. When funds are available, we subsidise this work when clients are disadvantacred by inability to pay for the help they badly need. In addition, it provides volunteer counsellors with high quality, weekly psychodynami supervision and the ability to gaill sound prnctical experience essential to their training and to the tUre of counselling as a professional activity. Southampton Counselling and Therapy Centre also facilitate the Jan Craig Annual Memorial Lecture oll major counselling issues. 2411112021 This reportwas approved by the trustees on.......................................................... (Date) q ?440% and signed on theirbehalf.................................................. ..A.G. Taylor Director
SOUTHAMPTON COUNSELLKNG AND THEIUPY CENTRE LIMITED RESERVES POLICY FOR THE YEARENDED 31ST MARCH 2021 REASONS FOR ESTABLISHING A RESERVES POLICY The Trustees of Southampton Counselling and Therapy Centre need to be confident that they have the right level of reserves. foo much in reserves and they may be actino in conflict Ith th¢ir duty to apply income within a reasonable time. Too little and they may be placing the Centrt at avoidable risk. UndeT the TequireTnents of Cliarity Law, the Trnstees and Directors of the BoaTd of Manatrement are obliged to define the Charity's policy for holding Teserves. The intention in esrablishing this r¢seTves policy foT Southampton Counsclling and Therapy Centre is to secure the continuation of the Charity's activities. The policy will preserve the viability of the Charitable company in doin¢T so, underThTite existing services against periods of deficit enable the Charity to meet its legal objects provide resources to develop the Centre's services provide confidence to supporters and donors seeking to give financial support to a pdentlY controlled charity ensure that, consistent with tlie objects, mission statement and values of Southampton Counselling and Therapy Centre, proper ethical consideration be afforded to all matters of investment ensure that the re.£erves are at a level sufficient to dischaTge all th¢ Charity's obligalions should the Charity eease its operations DESIRED LEVEL OF RESERVES Southampton Counselling and TheTapy Centre has historically been subject to insecure income, and its state of affairs is highly susceptible to factors outside its own control. The reserves need to be set to protect the Centre from the risk of insolvency OT serious disruption to its charitable work. The Centre has a range of legal and moral responsibilitics to donors and supporters, to those who use its services, as well as contractual commitrnents to employees and honourable oblioations to volunteers. Within this service, Southampton Counselling and Therapy Centre has a broader responsibility to serve the client and th¢ community at large. To this end the Charity undertakes to preserve a level of reserves that are neither restricted nor designated at not less than 30 % of its annual expenditure- sufficient to ¢OV¢T about 3 months of the Centre's running costs. and rther undertakes to limit tbe level of reserves that are n¢ither restricted nor designated to a figure of not more than 75 % of its annual expendKture.
soirrHAMPTON COUNSELLING AND THERAPY CENTRE LIMITED RESERVES POLICY (eontiJJued) FOR THE ITAR EI44DED 31ST TrL4RCH 2021 'COIryD' Reserve To cover the potential cost of activities related to covfD, a sp¢cifi¢ COVID Reserve bas been proposed. This reserve would last for 2 yearg with a review at the end of each year to decide on whether the reserve is still appropriate. The reserve would have a srarting iralue of £1 0,000, the value of the Small Business Grant received. STEPS TO ESTABLISH THE RESERVES POLICY The Trustee Board of Management, in discharging its duties under chaTity and company law, congiders the appropriate use to which reserves should be applied. The Board also consider any annual surylus and cornmitments that run beyond the end of each financial year. To maintain appropriate level of reserves the Board of Management has detemined that all legacies, which have no r¢striction placed upon them by the teTms of tbeir donatiom are considered to be general reserves the Trnstees det¢nnine from time to time the split of income generation versus capital appreciation capital commitments and expenditure plans are examined and ndS required to finance such may be removed frorn generdl reserves as ne¢¢ssary for the attainment of its broad objects and fimds may, from ti]ne to time, be designated for specific Purposes. MONITORING AND REVIEWING THE POLICY The Board of Management resolved that day-to4lay operational responsibility for the implementation of this policy be vested tn the Company Secretary, acting on the advice of the Treasurer and the Accounts Manager monitoring ks undertaken on a frequent basis by the Board of Management. the policy is subject to at least an annual review by the Board of Management and the Members at th¢ Annual General Meeting of the Cornpany.
SOUTHAMPTON COUNSELLING AND THERAPY CENTRE LIMITED INDEPEN'DENT EXAMINER'S REPORT TO THE TRUSTEES OF SOUTIL4NtPTON COUNSELLING AND THE114PY CEf*TRE LIMITED I report to the dir¢ctorslffiJstees on my examination of the accounts of the company (atkd registered Charity) for the year ended 3 1st March 2021 set out on pageg 6 to 13. RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND EXAMINER The trnstees, who are also directors of the company for the puryioses of company law, are responsible for the preparation of the accounts. The trustees consider that an alldit is not required for this year under section 144(2) of the Charities Act 2011 (the 201 k Act) and that an independent examination is needed. Having gatisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, Lt is my responsibility to: examine the accounts under section 145 of the 2011 Act. follow the procedures laid down in the general Direttions gxven by the Charity Commission under section 145(i)(b) of the 2011 Act. and state whether particular matters have come to my attention BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried out in accordance with the general Directions given by the ChaTity Comniission. An ex2rnination. includes a revi¢w of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual iterns or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The PTo¢edures undertaken do not provide all the evidence that would be required in an audit, and eonsequenily. no opinion is given as to whether the accounts present a "tLue and fair view" and the report is limited to those mattcrs set out in the statement below. INDEPENDENT EXAMINER'S sTATElENT In connection with my examination, no matter has come to my attention: (l) which gives me reasonable cause to believe that, in any material respecL the requirements to keep accounting records in accordance with section 386 of the Companies Act 2006. and to pr¢par¢ accounts which agTee with the accounting records and comply with the accounting TequireTnents of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Ch2rities have not been met. or (2) to which, in my opinion, attention should be dTawn in ordeT to enable a proper understanding of the accounts to be reached. ortfiover & Co CHAR TERED ACCOUNTANTS CHANDLERS FORD, HAMPSHIRE.
SOUTIL4MPTON COUNSELLING AND THERAPY CENTRE LIMITED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2021 INCOME AND EXPENDITUR 2021 2020 Notes Unrestricted Unrestiicted INCOMING RESOURCES Counselling iDeomc, Donations ete. Grants received- Small Business Grant Donations received Other income Rent received Investment IliLI)me- iDlerest received on short term deposits etc. 4,850 10,000 200 9,240 10,976 11,824 TOTAL INCOMING RESOURCES 26,028 21,072 RESOURCES EXPENDED Charitsble expenditure CovernaDce costs {4) {s) 3,450 15.026 3,557 14.999 TOTAL RESOURCES EXPENDED 18.476 18,556 NET (OUTGOtNG)nNCOMING RESOURCES FOR THE YEAR 7.552 2.516 Total funds brought forward IS,809 13,293 TOTAL FUNDS CARIUED FORWARD 23J61 15,809 There were Jjo re¢ogJJised gaADS or losses in 2021 OT 2020 other tha those recognised Sn the statement of financlal activities.
SOUTHAMPTON COUNSELLING AIW THERAPY CENTRE LITrtITED STATEMENT OF FINANCL4L ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2021 BALANCE SHEET Notes 2021 2020 CURRETrrf ASSETS Debtors (T) 765 22,969 2,705 13,816 Balances at bank 23,734 16521 CURRENT LIABILITIES Creditors: amounts falling due within one year (8) 373 712 NET CURRENT ASSETS 23?61 15,809 TOTAL ASSETS LESS CURRENT LIABILITIES £23J61 £15,809 FUNDS Unrestricted funds 23J61 15,809 TOTAL FUNDS £23.361 £15,809 The Company is a company Limited by guarnlltee and has no paid up shAre Capital. The statemellt OD the following page forms part of the balance sheet as required bv the Companies Act 2006.
SOUTHAMPTON COUNSELLING AND THERAPY CENTRE LIMITED BALANCE SHEET AS AT 31ST MARCH 2021 The directors consider that the company is entitled to exemption from the requirement to have an audit under the provisions of Section 477 of the Companies Act 2006. The company has not received a notice from members requiring an audit under Section 476 of the Companies Act ?006. The directors acknowledge theiT responsibility for: (i) ensuring that the company keeps proper accountino records which comply with section 386 of the Compani¢s Act 2006.. and (li) for preparing financial statements which give a true and fair view of the stats of aff&iTS of the company as at the end of its fllkqncial year and of its profit or loss foT the fillallcial year in accordance with the requirements of Section 396 of the Companies Act 2006 and which otherwise cornply with the requirements of the act r¢lating to financial statements, so far as applicable to the company. The fmancial statements were approved by the tnlstees on: 2411112021 . (Date) and signed on their behalf. ..A.G. Taylor Director.
SOUTHAMPTON COUNSELLING AND THERAPY CENTRE LIMrrED NOTES TO THE FINANCIAL STATEMENTS FOR THE TrTAR ENDED 31ST MARCH 2021 ACCOUNTING POLICIES Basis of preparation of financial staternents The financial statements are prepaied under the historical cost convention and ID accordance with the Statement of Recommended Practice.. Accounting and Reporting by Clwities (SORP FRS I O?) and in accordance with the Financial Rcporting Standard 102 IA and include the results of the charity's operations as described in the trustees, report. Grant income is accounted for in the period when the underlying expenditure is 1llcued. Other income is accounted for when received and is sholvn osS. Expenditsre is accounted for when incurred and is shown gross. Op¢rating L¢as¢s Instalments on operating leases are charged to tht profit and loss account as incurred. Administration expenditure Administration expenditure includes all expenditure nor directly related to the charitable activities. This includes costs of renting and nllming the office premises, salaTies for administrative staff and general overheads.
SOUTHAMPTON COUNSELLING AND THERAPY CENTRE LIMITED io. NOTES TO THE FINANCIAL STA TELIIENTS (Continued) FOR THE YEAR ENDED 31ST fvIARCH 2021 STATEMENT OF TRUSTEES, RESPONSIBILrfIES The trustees (who are also directors of Southampton Counselling and Therapy Centre Limited for th¢ purposes of company law) are responsible for preparing the Trnstees. Report and the financial statements in accordanGe 1th applicable law and United Kingdom Accounting Standards (United Kingdom Genernlly Accepted AccouTLting Practice). Company law requires the trustees to prepare financial stat¢m¢nts for each financial year, which give a tTue and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expendIre, of the charitable company for the year. In preparing these financial statements, the trnstees are required to: select suitable accounting policies and then apply them consistently. observe the methods and principles in the c.harities SORP. make judgements 2nd estimates that are Teasonable and prudent. state whether applicable UK Accounting Standards have been followed, subject to any material departures thsclosed and explained in the financial statements. prepare the financial statements on the going concern basis unlcss it is inappropriatc to prcsume that the charitsble coEnpany will conlinue in operation. The tmst¢es are responsible for keeping proper a¢¢ounting r¢¢ords that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguardin(y the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
SOUTHAMPTON COUNSELLING AND THERAPY CENTRE LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021 li 2020 (DEFicrrysuRPLUS FOR THE YEAR This is stated after tharging:_ Depre¢itit¥ll of tangible rued ssets CHARfIABLE EXPEP4DtTURE Counsellors, fees Insurance ProfessioDal sub$eription Printing & stationery etc. 2963 247 240 3.310 247 £3,450 £3.557 GOVERNANCE COSTS Staff salaries (note 6} Office rent and expenses 15,026 14.999 £15,026 £14.999
SOUTILIMPTON CO[sELLING AND THERAPY CENTRE LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021 12 2021 2020 STAFF COSTS SaIarles No remuneratffion was paid to trust¢e5 during the year. nor were any expenses reimbursed to them. The average number of staff employed during the year was as follows: Adwinistration DEBTORS Prepayrn¢nts TrAde debtors 765 765 1,940 £765 £2.705 CREDrroRS Amounts falling due w&thRn one year: Trade credltors Accruals 155 557 373 £373 £712
SOUTHAMvfoN COUNSELLING AND THERAPY CENTRE LIMITED NOTES TO THE FINANCIAL STATEIIIENTS FOR THE YEAR ENDED 31ST MARCH 2021 13 2021 2020 INCOME RECEIVED Collnseuing Lecture income 4*50 9,240 450 9,240 Grants (re COVID Sm211 Bu8ine$s Grant) Donations receAvcd Other income Rent received Interest 10.000 200 10.976 11,824 £26,028 £21,072 EXPENDITifRE Governance Charitable TOTAL costs expenditltre 2021 2020 Ateountaney CDllnsellors' fees 373 373 373 2,963 2,963 3,310 Prillting & stationery Advertising Computer experjses Telephone & Ws fi Repairs & renewals In5uran¢e Sundries Rent, r2te$ & water Light & heat FiDes 40 512 496 496 247 240 247 921 13,250 226 247 253 13,250 471 100 681 13.250 226 £15,026 £3,450 £18,476 £18,556