Trustees' Annual Report
for the year ended 31s[t ] July 2025.
1. Reference and Administrative Details
Charity name: Oaklands PFA
Charity registration number: 1060561
Company registration number: N/ A
Principal office address: Oaklands Primary Academy, Oaklands Lane, Biggin Hill, Westerham. TN16 3DN
Trustees during the year:
-
Michelle Benstead (Chair)
-
-Alex Snoad
-
Emma Fieldwick
Senior staff / key management personnel: James Robinson (Head Teacher)
Bankers: Natwest
Auditors/Independent examiner: Keith Corderoy
2. Structure, Governance and Management
Type of governing document: Articles of Association
How trustees are appointed: Trustees are appointed by the existing board and confirmed at theAGM
Organisational structure: The charity is governed by a Board of Trustees who organise day to-day operations along with the volunteer committee for the school.
Risk management: The trustees review key risks annually. F inancial sustainability, safeguarding, and health & safety are identified as primary risks, with policies and procedures in place to mitigate them.
3. Objectives and Activities
Charitable objectives:
To raise funds to provide resources and support to all pupils and to advance their education.
Main activities during the year:
Oakland5 Sensory Room Oaklands Allotment Contribution to School Crossing Patrol Contribution to Classroom Supplies Contribution to reduce the cost of School Trips Public benefit statemenL' The trustees confirm that they have complied with their duty to have due regard to the Charity Commlssion's guidance on public benefit. 4. Achievements and Performance Overview of the year'5 achievements.. The PFA have ralsed funds thls year for the completion ofthe Sensory Room and Allotment which will benefit all strjdents within the school. Key projects delivered.. - Oakland5 Sensory Room - Facillty created for all students to use 0aandS Allotment- Facllity created for all students to use Challenges and lessons learned.. Rising costs made fundrdiSing events more of a challenge to encourage the school community to attend and contrlbute to the cause. S. Financial Review Income and expenditure SUrnTT]ary: - Total income.. £39,394 - Total expenditure: £18,766 Net movement in funds.. £20,628 Reserves policy: If the reserve5 exceed £IO.000 the committee w511 review plans to allocate surplus funds to appropriate projects in line with the PFA'S aims. Significant financial developments: Going concern statement.. The trustees confirm that the charity has adequate resourw to continue In operational existence for the foreseeable future. 6. Plans for Future Periods The trustees plan to., Contribute to the KS2 playground renovation
Provide cost effective events for the enjoyment of the pupils Utilise match fundlng to increase the fundralsing 7. Stalement of Trustees, Responsibilities The trustee5 are responsible for preparing the Trustees, Annual Report and financial ststements in accordance with applicable law and regulations. They must ensure that the financial statements give a true and fair view of the state of affairs of the charity and comply with the Charitie5 Act 2011 and the Companies Art 2006. Approved by the Board of Trustee5 on 2nd October 2025 and signed on its behalf by.. Michelle Benstead Chair ofTrustees
Financial Review The PTA generated a 8urplu8 of £20,627.88 during the year. Total funds carried forward at year ond were £20,627.88. Siatement of Financial Activltl88 ISOFAI Income Unrestri¢ted Funds Restricted Fund8 Total Current Year Don8tions and fundraising £39,071.85 £39,071.85 Grant8 received Bank interest Other income £321.86 £321.86 Total In¢ome £39.393.71 £39.393.71 Expenditure Unrestricted Funds Restrictad Funds Total Current Year Fundraising costs £4,582.08 £4.582.08 School equipmentlprolects £13.125.00 £13.125.00 Bank ch8rge$ £0.00 £0.00 Other expenditure £1,041.40 £1.041.40 Total Expenditure £18,765.83 £18,765.83 | Net Income I IExpenditurel | E 20.627.88
Balance Sheet Fixed Ass•t$ Current Year Equipment Éo.00 Total Fixed Assats £0.00 Curr•nt Assets CurMntYe8r Bank current account £26,997.08 Savings account £0.00 Cash in han Èo.00 Debtorsl accrued income £2,609.00 Prepayments £503.60 Total Curr•nt A$$•ts £30,109.68 Creditors: arnounts falllng duo within one year Current Year Accruals £9.276.36 Deferred income £144.00 Other creditors £61.44 Total Credltors {£)9,481.80 Net Curront Assats £20,627.88 Total Not A$set$ £20.627.88
Fund*ofth•Ch•rity Funds CurrentY•ar Unrestricted funds £20.627.88 Restricted fund8 £0.00 Total Funds £20,627.88 Not•8 to the Accounts l. Accountlng Poll¢le8 The accounts h8ve been prep8red on an Accrual8 ba818. 2. R••trfctod Funds There 8re currently no restricted funds. 3. Ac¢rual8 and Pr•paym•nts Accruals of E9276.36 r818te to ihe following Invoice of £9,000 for the completed sensory room Invoice of £261 for the Year 3 School trip contribution Invoice of £15.36 forthe cost of tho Xero Licence Prepayments of £503.60 reiote to the co$t5 incurred in preparation of the 2025 Chrlstmas f81r. Ind•p•nd•nt Examiner'3 R•port I report on the accounts of the PTA for the year ended 4 1 -01-z£ Respectlve responsibilities ol trustees and examin8r- The trustees are responsible for the preparation of the accounts. Examln8r Name.. %( £ Signed.. Date: