## **Trustees' Annual Report** 

for the year ended 31s[t ] July 2025. 

## **1. Reference and Administrative Details** 

Charity name: Oaklands PFA 

Charity registration number: 1060561 

Company registration number: N/ _A_ 

Principal office address: Oaklands Primary Academy, Oaklands Lane, Biggin Hill, Westerham. TN16 3DN 

Trustees during the year: 

- Michelle Benstead (Chair) 

- -Alex Snoad 

- Emma Fieldwick 

Senior staff / key management personnel: James Robinson (Head Teacher) 

Bankers: Natwest 

Auditors/Independent examiner: Keith Corderoy 

## **2. Structure, Governance and Management** 

Type of governing document: Articles of Association 

How trustees are appointed: Trustees are appointed by the existing board and confirmed at theAGM 

Organisational structure: The charity is governed by a Board of Trustees who organise day­ to-day operations along with the volunteer committee for the school. 

Risk management: The trustees review key risks annually. F inancial sustainability, safeguarding, and health & safety are identified as primary risks, with policies and procedures in place to mitigate them. 

## **3. Objectives and Activities** 

Charitable objectives: 

To raise funds to provide resources and support to all pupils and to advance their education. 

Main activities during the year: 



Oakland5 Sensory Room
Oaklands Allotment
Contribution to School Crossing Patrol
Contribution to Classroom Supplies
Contribution to reduce the cost of School Trips
Public benefit statemenL'
The trustees confirm that they have complied with their duty to have due regard to the
Charity Commlssion's guidance on public benefit.
4. Achievements and Performance
Overview of the year'5 achievements.. The PFA have ralsed funds thls year for the
completion ofthe Sensory Room and Allotment which will benefit all strjdents within the
school.
Key projects delivered..
- Oakland5 Sensory Room - Facillty created for all students to use
0a￿andS Allotment- Facllity created for all students to use
Challenges and lessons learned.. Rising costs made fundrdiSing events more of a challenge to
encourage the school community to attend and contrlbute to the cause.
S. Financial Review
Income and expenditure SUrnTT]ary:
- Total income.. £39,394
- Total expenditure: £18,766
Net movement in funds.. £20,628
Reserves policy: If the reserve5 exceed £IO.000 the committee w511 review plans to allocate
surplus funds to appropriate projects in line with the PFA'S aims.
Significant financial developments:
Going concern statement.. The trustees confirm that the charity has adequate resourw to
continue In operational existence for the foreseeable future.
6. Plans for Future Periods
The trustees plan to.,
Contribute to the KS2 playground renovation

Provide cost effective events for the enjoyment of the pupils
Utilise match fundlng to increase the fundralsing
7. Stalement of Trustees, Responsibilities
The trustee5 are responsible for preparing the Trustees, Annual Report and financial
ststements in accordance with applicable law and regulations. They must ensure that the
financial statements give a true and fair view of the state of affairs of the charity and comply
with the Charitie5 Act 2011 and the Companies Art 2006.
Approved by the Board of Trustee5 on 2nd October 2025 and signed on its behalf by..
Michelle Benstead
Chair ofTrustees

Financial Review
The PTA generated a 8urplu8 of £20,627.88 during the year. Total funds carried forward
at year ond were £20,627.88.
Siatement of Financial Activltl88 ISOFAI
Income
Unrestri¢ted Funds Restricted Fund8 Total Current Year
Don8tions and fundraising £39,071.85
£39,071.85
Grant8 received
Bank interest
Other income
£321.86
£321.86
Total In¢ome
£39.393.71
£39.393.71
Expenditure
Unrestricted Funds Restrictad Funds Total Current Year
Fundraising costs
£4,582.08
£4.582.08
School equipmentlprolects £13.125.00
£13.125.00
Bank ch8rge$
£0.00
£0.00
Other expenditure
£1,041.40
£1.041.40
Total Expenditure
£18,765.83
£18,765.83
| Net Income I IExpenditurel | E 20.627.88

Balance Sheet
Fixed Ass•t$
Current Year
Equipment
Éo.00
Total Fixed Assats £0.00
Curr•nt Assets
CurMntYe8r
Bank current account
£26,997.08
Savings account
£0.00
Cash in han
Èo.00
Debtorsl accrued income £2,609.00
Prepayments
£503.60
Total Curr•nt A$$•ts
£30,109.68
Creditors: arnounts falllng duo within one year Current Year
Accruals
£9.276.36
Deferred income
£144.00
Other creditors
£61.44
Total Credltors
{£)9,481.80
Net Curront Assats £20,627.88
Total Not A$set$ £20.627.88

Fund*ofth•Ch•rity
Funds
CurrentY•ar
Unrestricted funds £20.627.88
Restricted fund8 £0.00
Total Funds
£20,627.88
Not•8 to the Accounts
l. Accountlng Poll¢le8
The accounts h8ve been prep8red on an Accrual8 ba818.
2. R••trfctod Funds
There 8re currently no restricted funds.
3. Ac¢rual8 and Pr•paym•nts
Accruals of E9276.36 r818te to ihe following
Invoice of £9,000 for the completed sensory room
Invoice of £261 for the Year 3 School trip contribution
Invoice of £15.36 forthe cost of tho Xero Licence
Prepayments of £503.60 reiote to the co$t5 incurred in preparation of the 2025
Chrlstmas f81r.
Ind•p•nd•nt Examiner'3 R•port
I report on the accounts of the PTA for the year ended 4 1
-01-z£
Respectlve responsibilities ol trustees and examin8r-
The trustees are responsible for the preparation of the accounts.
Examln8r Name.. %( £
Signed..
Date: