2022-08-31-accounts

Trustees’ Annual Report for the period

From 1 September 2021 To 31 August 2022 Charity name: Doddinghurst Community Pre-School

Charity registration number: 1060260

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The aim of the Doddinghurst Community Pre-School (“The Pre-School”) is to enhance the development and education of children under statutory school age by aiming to encourage parents to understand and provide the needs for their children through the community groups. By offering appropriate play facilities and training courses together with the right of the parents to take responsibility for and to become involved in the activities of such groups ensuring that such groups offer opportunities for all children regardless of race, culture religion and means.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The Pre-School provides a safe environment for children to learn and play. It is open Tuesday to Friday offering a variety of sessions to all children over the age of 2. The Pre-School not only provides a valuable introduction to structure and routine but allows the children free-flow play sessions, arts and crafts and cooking activities as well as basic IT skills. The Pre-School offers a lunch club for children to stay and have their lunch socially and offers four all day sessions to help the children prepare for the longer school day.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Trustees have had regard to the guidance issued by the Charity Commission on public benefit.

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Additional information (optional)
SORP
reference
Volunteers and Committee members are on hand to assist the
Para 1.38 staff with our key events throughout the year as well as
Policy on grant helping out with general daily tasks.
making
The Committee consists of community volunteers as well as
parents volunteering in their free time to assist the Pre-School
management team in the running and administration of the
Para 1.38 Pre-School as well as organising fundraising events. The
Policy on social
Committee has a wide and varied skills set which is being put
investment including
to good use in all aspects of the Pre-School.
program related
investment
Para 1.38
Contribution made by
volunteers
Other
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Achievements and Performance

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SORP
reference
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Achievements and Performance	Achievements and Performance	Achievements and Performance
SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The first significant event of the Pre-School year is our Christmas nativity, which the children begin rehearsing for quite early on. Each child is provided with a Christmas themed costume to wear on the day and the stage is decorated with the children’s art work as well as fantastic artist contributions from our staff. The staff work incredibly hard to prepare the children and it always comes together beautifully. It is wonderful to see the children, some of whom are only two, performing the classic Christmas songs together and in front of a packed audience of parents, grandparents, carers and other family members. The Autumn Term ended with a Christmas Party and special entertainment provided by Marky Mark. The academic year 2021/22 is the first year since the pandemic began that we have been able to welcome back organisations and local businesses providing the children with interactive learning opportunities. This includes visits from Zoolabs, giving children the opportunity to see a variety of animals and reptiles up close, yoga sessions and bi-weekly phonics sessions with Robot Reg. During the summer months the key event is the Sports Day. A huge amount of work goes into the organisation from the staff and they always do a fantastic job to make it such a success. Every child gets the opportunity to race and is rewarded with a personalised certificate, medal and much needed ice lolly. This is also one of the last opportunities for parents and children to socialise together before our 4 year olds depart for “big” school. We also take on the responsibility of ensuring the transition to full time education for our 4 year olds is as smooth as possible working closely with our local infant school, mirroring their practices and readying the children for that next step. We hold a leavers picnic and invite the parents of those children graduating to take part where we share a book of the progress their children have made. This then becomes a souvenir of their time with us charting their achievements and also providing an opportunity for parents to socialise with staff for the final time. The end of term celebrations were extra special this year as the Pre-school celebrated it’s 60thbirthday. We celebrated in style with a special visit from our local ice cream van providing ice creams and treats for the children and staff.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The Pre-School is in a strong financial position as at 31 August 2022 with cash reserves of £88,681. The number of children attending the pre- school remained at a high level compared to previous years resulting in a net gain of £15,844 for the year.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserve funds are held should the Pre-School ever need to close, so that we have enough funds to pay redundancies and any other liabilities.
Amount of reserves held	Para 1.22	£88,681
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The Pre-School is considered to be a going concern.
The charity’s principal sources of funds (including any fundraising)	Para 1.47	The Pre-School’s main source of funds comes from grant and fee income. Our ability to fundraise has been hampered by the pandemic but the Committee have a renewed focus to reintroduce an element of fundraising into every event we hold ensuring we can continue to provide the children with interesting activities, including the latest technology, and to provide new and exciting toys and games which stimulate their imagination and enhance their overall experience. We are firm believers that all children deserve equal treatment and attention whatever background, age, or origin. The Pre-School is there to help all children and to provide a safe, fun and caring environment for them to learn and play.

Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing document Para 1.25 2011 PLSA Constitution
(trust deed, royal charter)
How is the charity Para 1.25 Trustee
constituted?
(e.g unincorporated
association, CIO)
Trustee selection methods Para 1.25 Trustees are elected by existing trustees and
including details of any are approved at the Annual General Meeting
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
The Pre-School is regulated by Ofsted and are
members of the Pre-School Learning Alliance.
Policies and procedures
adopted for the induction Para 1.51 All trustee’s are DBS checked.
and training of trustees
The charity’s organisational
structure and any wider Para 1.51
network with which the
charity works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details

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Charity name Doddinghurst Community Pre-School
Other name the charity uses
Registered charity number 1060260
Charity’s principal address Doddinghurst Village Hall
Church Lane
Doddinghurst
Essex
CM15
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Names of the charity trustees who manage the charity

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Name of person (or
body) entitled to
Trustee name Office (if any) Dates acted if not for whole year
appoint trustee (if
any)
1 Katie Pond Chairperson 7 February 2023 to date
2 Charlotte Pether Secretary 7 February 2023 to date
3 Kate Asling Treasurer July 2016 – to date
4 Amanda Capps Purchaser July 2020 – to date
5 Kay Parkinson Committee member 7 February 2023 to date
8 Neil Jago Committee member 7 February 2023 to date
9 Phillip Sell Committee member 7 February 2023 to date
10 Zoe Moss Chairperson Aug 2016 –Feb 2023
11 Nick Moss Secretary Aug 2016 – Feb 2023
12
13
14
15
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

– Corporate trustees names of the directors at the date the report was approved Director name Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	n/a
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	n/a
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	n/a

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Karen Linzell – Pre-School Supervisor Debbie Jacobs – Asst Supervisor

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Katie Pond
	Chair
	24.06.2023
	24.06.2023

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Doddinghurst Community Pre-School No (if any)
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01-Sep-21 31-Aug-22
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Government Grants 85,523 - - 85,523 65,873
Fees 48,199 - - 48,199 33,144
Uniform Sales 793 - - 793 453
Misc 45 - - 45 48
Interest Received (deposit account) 23 - - 23 5
- - - -
Sub total (Gross income for
- - 134,583 99,522
AR) [ 134,583 ]
A2 Asset and investment sales,
(see table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 134,583 - - 134,583 99,522
A3 Payments
Wages 96,934 - - 96,934 89,830
Tax / National Insurance - - - - 1,862
Pension 666 - - 666 711
Administration / training 1,824 - - 1,824 1,721
Rent 9,749 - - 9,749 9,608
Misc 1,147 - - 1,147 776
Consumables 4,522 - - 4,522 2,135
Equipment / eq. hire 1,152 - - 1,152 1,019
Uniform 1,180 1,180 760
Special activities 1,566 1,566 287
Fundraising - - - -
Sub total [ 118,739 ] - - 118,739 108,708
A4 Asset and investment
purchases, (see table)
- - - - -
- - - - -
Sub total [ - ] - - - -
Total payments 118,739 - - 118,739 102,808
Net of receipts/(payments) 15,844 - - 15,844 - 9,186
A5 Transfers between funds - - - - -
A6 Cash funds last year end 72,837 - - 72,837 82,023
Cash funds this year end 88,681 - - 88,681 72,837
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Section B Statement of assets and liabilities at the end of the	Section B Statement of assets and liabilities at the end of the	Section B Statement of assets and liabilities at the end of the	period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds	Signature Details Details 1 x Laptop computer Digital camera 2 x Ipad's 1 x Interactive whiteboard and software Details Details Natwest Current Account Natwest Deposit Account Petty Cash Total cash funds (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 38,349 - 50,216 - 116 - 88,681 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - Unrestricted - Unrestricted - Unrestricted - - Fund to which liability relates Amount due (optional) - - - - - Print Name Kate Asling		Endowment funds to nearest £ - - -
				-
				OK
				Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - When due (optional) Date of approval 07/05/2023

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Indèp•ndnt Exarnlnar'j Report Report to the trusteesl momb•rn of DoddirohuTsI Communty Pr&School On accounts for the yfrar •ndod 31 Augu812022 Charlty no Ilf any) 1060260 Set out on yg•• 182 Iremwrt•r 10 IM P•Je Dwr•rs d Idd￿0￿01 shWAI I report lo th6 tru8le88 on my examination of the accounts of the al)ovè ¢hanty1lhe Trust") for the year ended . 1 QI,'12022. R•8pon8lbllltl•s •nd As the charity Irusleei of the Twst, y¢JJ are rosponsible lor the preparation ba•1• ol report of Ihe accounts In accordanr* wrth the requifemenl8 of the Ch8riti8¥ Act 2011 1.lhg Act.) I report in Tejpect of my examination ofthe Tru81'g a¢count8 carri•d out undèr section 145 of tha 2011 Act and in carrying out my examination. I have lollowed the applicable Direction5 given by the Chartty Commis81on undef section 1451Sllbl of th• Acl. I have completed my examination. I confirm Ihal no m¥tenal matters have come to my attention lolher than Ihal di$dosed below") in connection with Ihe examination which gives me cause lo beli￿0 that in. any material re$r￿rt.. accounbng record5 were not kept in accordanc4 wsth Section 130 of th• Act or the accounts do not acc￿rd with the accounting rocords Independent 8xamlner'8 8tatorn•nt I have no ¢on¢em$ and have come across no other matters in connection with the eXaMinat￿n lo which attention should ￿ drawn in order lo enab￿ a proper underslanding ol the a¢￿UnIS lo be leached. ' Please del&le the ¥%wds in the brackats rflhay do not 8ppIy. Slgn8d: D•t•: Name: Richard Ihhite Rolevant prof•sslonal qua15flcatl¢n{sl or body Ilf anyl: FCA Addrnss: Hunters 37 The Street Slisted, Braintree. Essgx, CM77 8AW IER October 2018