## **Trustees’ Annual Report for the period** **From 1 September 2021 To 31 August 2022 Charity name: Doddinghurst Community Pre-School** ## **Charity registration number: 1060260** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the
purposes of the charity
as set out in its
governing document|Para 1.17|The aim of the Doddinghurst Community Pre-School (“The
Pre-School”) is to enhance the development and education of
children under statutory school age by aiming to encourage
parents to understand and provide the needs for their
children through the community groups. By offering
appropriate play facilities and training courses together with
the right of the parents to take responsibility for and to
become involved in the activities of such groups ensuring that
such groups offer opportunities for all children regardless of
race, culture religion and means.| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the
activities, projects or
services identified in
the accounts.|Para 1.17 and
1.19|The Pre-School provides a safe environment for children to
learn and play. It is open Tuesday to Friday offering a variety
of sessions to all children over the age of 2. The Pre-School
not only provides a valuable introduction to structure and
routine but allows the children free-flow play sessions, arts
and crafts and cooking activities as well as basic IT skills.
The Pre-School offers a lunch club for children to stay and
have their lunch socially and offers four all day sessions to
help the children prepare for the longer school day.| |Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|Trustees have had regard to the guidance issued by the
Charity Commission on public benefit.| **----- Start of picture text -----**
Additional information (optional)
SORP
reference
Volunteers and Committee members are on hand to assist the
Para 1.38 staff with our key events throughout the year as well as
Policy on grant helping out with general daily tasks.
making
The Committee consists of community volunteers as well as
parents volunteering in their free time to assist the Pre-School
management team in the running and administration of the
Para 1.38 Pre-School as well as organising fundraising events. The
Policy on social
Committee has a wide and varied skills set which is being put
investment including
to good use in all aspects of the Pre-School.
program related
investment
Para 1.38
Contribution made by
volunteers
Other
**----- End of picture text -----**
## **Achievements and Performance** **----- Start of picture text -----**
SORP
reference
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**| |---|---|---| |SORP
reference||| |||| |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1.20|The first significant event of the Pre-School year is our
Christmas nativity, which the children begin rehearsing for
quite early on. Each child is provided with a Christmas
themed costume to wear on the day and the stage is
decorated with the children’s art work as well as fantastic
artist contributions from our staff. The staff work incredibly
hard to prepare the children and it always comes together
beautifully. It is wonderful to see the children, some of
whom are only two, performing the classic Christmas songs
together and in front of a packed audience of parents,
grandparents, carers and other family members. The
Autumn Term ended with a Christmas Party and special
entertainment provided by Marky Mark.
The academic year 2021/22 is the first year since the
pandemic began that we have been able to welcome back
organisations and local businesses providing the children
with interactive learning opportunities. This includes visits
from Zoolabs, giving children the opportunity to see a
variety of animals and reptiles up close, yoga sessions and
bi-weekly phonics sessions with Robot Reg.
During the summer months the key event is the Sports Day.
A huge amount of work goes into the organisation from the
staff and they always do a fantastic job to make it such a
success. Every child gets the opportunity to race and is
rewarded with a personalised certificate, medal and much
needed ice lolly. This is also one of the last opportunities
for parents and children to socialise together before our 4
year olds depart for “big” school.
We also take on the responsibility of ensuring the
transition to full time education for our 4 year olds is as
smooth as possible working closely with our local infant
school, mirroring their practices and readying the children
for that next step.
We hold a leavers picnic and invite the parents of those
children graduating to take part where we share a book of
the progress their children have made. This then becomes
a souvenir of their time with us charting their
achievements and also providing an opportunity for
parents to socialise with staff for the final time.
The end of term celebrations were extra special this year as
the Pre-school celebrated it’s 60thbirthday. We celebrated
in style with a special visit from our local ice cream van
providing ice creams and treats for the children and staff.| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Pre-School is in a strong financial position
as at 31 August 2022 with cash reserves of
£88,681.
The number of children attending the pre-
school remained at a high level compared to
previous years resulting in a net gain of
£15,844 for the year.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserve funds are held should the Pre-School
ever need to close, so that we have enough
funds to pay redundancies and any other
liabilities.| |Amount of reserves held|Para 1.22|£88,681| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The Pre-School is considered to be a going
concern.| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The Pre-School’s main source of funds comes
from grant and fee income.
Our ability to fundraise has been hampered by
the pandemic but the Committee have a
renewed focus to reintroduce an element of
fundraising into every event we hold ensuring
we can continue to provide the children with
interesting activities, including the latest
technology, and to provide new and exciting
toys and games which stimulate their
imagination and enhance their overall
experience.
We are firm believers that all children deserve
equal treatment and attention whatever
background, age, or origin. The Pre-School is
there to help all children and to provide a safe,
fun and caring environment for them to learn
and play.| ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing document Para 1.25 2011 PLSA Constitution
(trust deed, royal charter)
How is the charity Para 1.25 Trustee
constituted?
(e.g unincorporated
association, CIO)
Trustee selection methods Para 1.25 Trustees are elected by existing trustees and
including details of any are approved at the Annual General Meeting
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
The Pre-School is regulated by Ofsted and are
members of the Pre-School Learning Alliance.
Policies and procedures
adopted for the induction Para 1.51 All trustee’s are DBS checked.
and training of trustees
The charity’s organisational
structure and any wider Para 1.51
network with which the
charity works
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Doddinghurst Community Pre-School
Other name the charity uses
Registered charity number 1060260
Charity’s principal address Doddinghurst Village Hall
Church Lane
Doddinghurst
Essex
CM15
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or
body) entitled to
Trustee name Office (if any) Dates acted if not for whole year
appoint trustee (if
any)
1 Katie Pond Chairperson 7 February 2023 to date
2 Charlotte Pether Secretary 7 February 2023 to date
3 Kate Asling Treasurer July 2016 – to date
4 Amanda Capps Purchaser July 2020 – to date
5 Kay Parkinson Committee member 7 February 2023 to date
8 Neil Jago Committee member 7 February 2023 to date
9 Phillip Sell Committee member 7 February 2023 to date
10 Zoe Moss Chairperson Aug 2016 –Feb 2023
11 Nick Moss Secretary Aug 2016 – Feb 2023
12
13
14
15
**----- End of picture text -----**
**Names of the trustees for the charity, if any, (for example, any custodian trustees)** – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|n/a| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|n/a| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| ## **Name of chief executive or names of senior staff members (Optional information)** Karen Linzell – Pre-School Supervisor Debbie Jacobs – Asst Supervisor ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|| |---|---| ||Katie Pond| ||
Chair| ||24.06.2023| ||24.06.2023| **----- Start of picture text -----**
Doddinghurst Community Pre-School No (if any)
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01-Sep-21 31-Aug-22
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Government Grants 85,523 - - 85,523 65,873
Fees 48,199 - - 48,199 33,144
Uniform Sales 793 - - 793 453
Misc 45 - - 45 48
Interest Received (deposit account) 23 - - 23 5
- - - -
Sub total (Gross income for
- - 134,583 99,522
AR) [ 134,583 ]
A2 Asset and investment sales,
(see table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 134,583 - - 134,583 99,522
A3 Payments
Wages 96,934 - - 96,934 89,830
Tax / National Insurance - - - - 1,862
Pension 666 - - 666 711
Administration / training 1,824 - - 1,824 1,721
Rent 9,749 - - 9,749 9,608
Misc 1,147 - - 1,147 776
Consumables 4,522 - - 4,522 2,135
Equipment / eq. hire 1,152 - - 1,152 1,019
Uniform 1,180 1,180 760
Special activities 1,566 1,566 287
Fundraising - - - -
Sub total [ 118,739 ] - - 118,739 108,708
A4 Asset and investment
purchases, (see table)
- - - - -
- - - - -
Sub total [ - ] - - - -
Total payments 118,739 - - 118,739 102,808
Net of receipts/(payments) 15,844 - - 15,844 - 9,186
A5 Transfers between funds - - - - -
A6 Cash funds last year end 72,837 - - 72,837 82,023
Cash funds this year end 88,681 - - 88,681 72,837
**----- End of picture text -----**
|**Section B Statement of assets and liabilities at the end of the**|**Section B Statement of assets and liabilities at the end of the**|**Section B Statement of assets and liabilities at the end of the**|**period**|| |---|---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Signature
**Details**
**Details**
1 x Laptop computer
Digital camera
2 x Ipad's
1 x Interactive whiteboard and software
**Details**
**Details**
Natwest Current Account
Natwest Deposit Account
Petty Cash
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**38,349**
**-**
**50,216**
**-**
**116**
**-**
**88,681**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Kate Asling||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |||||**-**| |||||OK| |||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
07/05/2023| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Indèp•nd*nt Exarnlnar'j Report Report to the trusteesl momb•rn of DoddirohuTsI Communty Pr&School On accounts for the yfrar •ndod 31 Augu812022 Charlty no Ilf any) 1060260 Set out on yg•• 182 Iremwrt•r 10 IM P•Je Dwr*•rs d Idd￿0￿01 shWAI I report lo th6 tru8le88 on my examination of the accounts of the al)ovè ¢hanty1lhe Trust") for the year ended . 1 QI,'12022. R•8pon8lbllltl•s •nd As the charity Irusleei of the Twst, y¢JJ are rosponsible lor the preparation ba•1• ol report of Ihe accounts In accordanr* wrth the requifemenl8 of the Ch8riti8¥ Act 2011 1.lhg Act.) I report in Tejpect of my examination ofthe Tru81'g a¢count8 carri•d out undèr section 145 of tha 2011 Act and in carrying out my examination. I have lollowed the applicable Direction5 given by the Chartty Commis81on undef section 1451Sllbl of th• Acl. I have completed my examination. I confirm Ihal no m¥tenal matters have come to my attention lolher than Ihal di$dosed below") in connection with Ihe examination which gives me cause lo beli￿0 that in. any material re$r￿rt.. accounbng record5 were not kept in accordanc4 wsth Section 130 of th• Act or the accounts do not acc￿rd with the accounting rocords Independent 8xamlner'8 8tatorn•nt I have no ¢on¢em$ and have come across no other matters in connection with the eXaMinat￿n lo which attention should ￿ drawn in order lo enab￿ a proper underslanding ol the a¢￿UnIS lo be leached. ' Please del&le the ¥%wds in the brackats rflhay do not 8ppIy. Slgn8d: D•t•: Name: Richard Ihhite Rolevant prof•sslonal qua15flcatl¢n{sl or body Ilf anyl: FCA Addrnss: Hunters 37 The Street Slisted, Braintree. Essgx, CM77 8AW IER October 2018