Company�Registration�Number�03238444� Registered�Charity�Number�1059794�
RUSHMOOR�VOLUNTARY�SERVICES
ANNUAL�REPORT�2021-22
Year�ended�31�March�2022
RUSHMOOR�VOLUNTARY�SERVICES�
Year�ended�31�March�2022�
CONTENTS�
| CONTENTS | |
|---|---|
| LegalandAdministrativeInformation | 3 |
| ReportoftheChairoftheBoardofTrustees | 4 |
| ReportoftheChiefExecutiveOfficer | 5–7 |
| ReportoftheTrustees | 8–13 |
| ReportoftheIndependentAuditors | 14–16 |
| StatutoryAccounts | 17–27 |
Legal�and�Administrative�Information�
Trustees,�Executive�Management�and�Advisers�
Registered�and�Principal�Office:�
Civic�Offices� Farnborough�Road� Farnborough,�GU14�7JU� Tel:�01252-540162� Email:�info@rvs.org.uk� Website:�www.rvs.org.uk�
The�Trustees�are�the�Directors�and�Board�of�Management�of�the�Company�
Board�of�Trustees
Mr�C�Slatter� Chair� Mr�R�Groocock� Vice-Chair� Mr�A�Thorpe�� Treasurer� Mr�W�Card� Ms�A�Cooper� Mr�R�Hickman� Mrs�D�Bedford� Mrs�B�Anderson�(resigned�19�September�2021)� Mr�M�Wood�� Ms�B�Garrett� Mr�G�Ghale�(appointed�25�January�2022)� Ms�D�Keenan�(appointed�25�January�2022)�
Nominated�by�Rushmoor�Borough�Council�
Cllr.�S�Masterson�
Chief�Executive�Officer�
Ms�D�Bone�
Independent�Auditors�
Chamberlains�Statutory�Auditors�and�Chartered�Accountants� Elm�House,�Tanshire�Park� Shackleford�Road,�Elstead� Godalming.�GU8�6LB�
Bankers�
Royal�Bank�of�Scotland�plc� CCLA�Investment�Management�Ltd� Holt’s�Farnborough�Branch� COIF�Charity�Funds� Lawrie�House� Senator�House� Victoria�Street� 85�Queen�Victoria�Street� Farnborough� London� GU14�7NR� EC4V�4ET�
The�constitution�of�the�Charity�and�its�Objects�are�set�out�in�the�report�of�the�Trustees.�
RUSHMOOR�VOLUNTARY�SERVICES�
Year�ended�31�March�2022�
Report�of�the�Chair�of�the�Board�of�Trustees�
We�can�be�justifiably�criticised�for�over-use�of�the�epithet�“that�we�live�in�interesting�times…”,�so�full�of� understatement�and�menace,�yet�reflective�of�the�dramatic�change�which�has�faced�our�communities.�This� year�(2021-22)�saw�the�nation�recovering�from�a�pandemic�which�rocked�society�to�its�roots;�from�an�RVS� perspective�this�has�meant�continued�collaboration�with�our�local�authority�and�health�colleagues�to�ensure� that�the�vaccination�programme�happened,�oximeters�were�delivered�and�the�most�vulnerable�in�our� society�were�supported�whilst�COVID�rumbled�on.�
And,�as�we�adjusted�to�life�with�ZOOM,�and�new�‘working�from�home’�disciplines,�we�were�also�tasked�with� assisting�asylum�seekers�temporarily�housed�in�Rushmoor�and�maintaining�socially�distanced�community� transport�services,�as�well�as�managing�our�Home�Help�service�and�getting�the�Grub�Hub�(food�partnership)� project�off�the�ground.�I�am�enormously�grateful�to�our�RVS�staff�who,�once�again,�have�delivered�for�our� community.�
Round�about�Christmas�time,�we�paused�for�breath.�Two�new�trustees�(Dawn�Keenan�and�Gary�Ghale)� joined�the�board,�and�we�held�a�50th�Anniversary�celebration�at�Princes�Hall�to�mark�our�50th�birthday.�It� was�a�cracking�event,�and�my�thanks�go�out�to�Bruce�Thomas�(RBC�Mayor)�for�adding�civic�recognition,�to� David�Clifford�for�emphasising�the�positive�links�between�the�borough�council�and�RVS,�and�to�John� Debenham�–�our�long-time�former�Chair�who�appeared�on�screen�from�Knellwood�care�home,�to�roll�back� the�years�of�community�service�memories.�
The�new�year�brought�new�challenges.�The�war�in�Ukraine�led�to�an�upsurge�of�sympathy�for�displaced� refugees�fleeing�the�conflict,�and�RVS�played�a�role�locally�in�co-ordinating�support�for�individuals�and� families�finding�their�way�here.�On�the�domestic�front,�we�committed�to�an�investment�in�new�technology� to�implement�a�customer�relationship�module�(CRM)�which�will�shape�the�way�we�interface�with�our� members�and�the�community�generally,�and�we�migrated�to�new�accounting�software.�The�CRM�step�has� been�taken�in�collaboration�with�our�neighbouring�CVS�organisations�in�Hart�and�Basingstoke.�It�is�fair�to� say�that�recent�challenges�have�brought�us�closer�together�in�serving�North�East�Hampshire.��
I�am�pleased�to�report�that�at�the�end�of�this�reporting�period,�RVS�has�been�able�to�record�a�small�surplus.� My�thanks�to�Alan�Thorpe,�our�Treasurer,�for�his�role�at�the�financial�reins,�and�to�Donna�Bone�our�CEO�for� guiding�us�safely�this�far.�The�Treasurer’s�report�goes�into�more�detail�about�our�income�and�expenditure,� as�well�as�the�reserves�position�which�I�am�convinced�will�be�key�for�us�going�forward.�The�future�holds� some�very�real�risk�for�all�of�us.�Energy�prices�and�cost�of�living�increases�will,�in�themselves,�represent� significant�issues.�The�environment�we�operate�in�can�be�characterised�by�saying�our�key�funders�(local� authorities)�are�having�to�tighten�their�belts,�and�demonstrate�value�for�money.�We�need�to�continue�to�be� reliable,�responsible�partners,�able�to�meet�these�challenges.�Did�I�say�“we�live�in�interesting�times”?�
Colin�Slatter�July�2022
4�
RUSHMOOR�VOLUNTARY�SERVICES�
Year�ended�31�March�2022�
Report�of�the�Chief�Executive�Officer
Operation�Rushmoor�Community�Action�(ORCA)�
The�spring�of�2021�found�the�staff�team�separated,�once�again,�by�the�requirement�to�work�from�home.�Yet� we�remained�united�in�the�ongoing�response�to�the�pandemic.�
We�were�recruiting�and�managing�two�teams�of�wonderful�ORCA�Responders�who�were�waging�war�against� the�virus�by�supporting�our�community�to�be�vaccinated�against�covid.�What�we�didn’t�realise�at�that�time� was�that�the�first�jab/phase,�would�be�followed�by�phases�two�and�three�as�the�boosters�were�rolled�out� throughout�the�year.�However,�the�amazing�teams�remained�committed�throughout�and,�even�now,� continue�to�support�our�local�Primary�Care�Networks.��
Springtime�2021�also�saw�us�working�in�close�partnership,�once�again,�with�Rushmoor�Borough�Council�as� the�Testing�Centre�was�opened�in�the�Farnborough�Recreation�Centre.��
As�covid�testing�increased,�people�with�moderate�covid�symptoms�were�supported�to�remain�at�home�and� to�be�monitored�by�telephone.�To�enable�these�‘virtual�wards’�to�be�effective,�a�team�of�staff�and� volunteers�delivered�pulse�oximeter�devices�to�people’s�homes�throughout�the�year.���
Apart�from�the�fabulous,�life�saving,�benefit�of�the�pandemic�response,�the�abiding�memory�that�I�will�carry� of�each�of�these�teams�is�the�most�wonderful�camaraderie�that�was�quickly�established�and�valued�by�all.��
Following�the�easing�of�lockdown�and�as�restrictions�were�lifted,�the�Helpline�team�undertook�a�strengthbased�approach�to�reviewing�the�support�being�provided�to�residents�with�shopping�and�prescription� collections�etc.�Those�who�still�needed�some�support�continued�to�be�assisted�by�ORCA�Responders�who� were�available�to�take�their�first�few�journeys�out�with�them.�
Council�of�Voluntary�Services�
As�restrictions�began�to�be�lifted�and�public�confidence�grew,�community�groups�emerged�and�resumed� activities.��Contact�was�made�with�our�membership�groups�to�ask�what�they�needed�to�move�forward.�From� that,�we�supported�their�transition�by�providing�training�on�‘Opening�Public�Spaces�Safely’.��
Funding�was�also�needed�by�groups�having�to�adapt�their�activities�again�and�a�successful�funding�event� was�held�in�the�summer�with�access�to�local,�regional�and�national�grant�makers.�
Volunteering�
The�experience�of�responsive�volunteering�over�the�pandemic�created�a�new�way�of�working�which�we�are� developing�further,�recognising�the�desire�for�people�to�stay�connected�to�the�community.�Although�there�is� still�a�valuable�place�for�the�traditional�brokerage�service,�this�is�no�longer�enough.�We�are�developing�a� system�that�is�engaging�with�the�community�activists�that�want�to�feel�part�of�something�meaningful�by� providing�ongoing�opportunities�for�micro-volunteering.��
As�people�returned�to�work�throughout�the�year,�many�wished�to�remain�connected�so�were�invited�to� transition�to�the�RVS�Responder�team.�We�now�have�a�team�of�approximately�150�people�who�are�willing� and�able�to�respond�to�requests�from�a�variety�of�organisations�across�Rushmoor.��
This�led�us�to��introduce�‘volunteer�passporting’�into�Rushmoor.�In�the�Autumn�of�‘21,�RVS�”passported”�the� Vaccination�Team�of�ORCA�Responders�to�the�Farnborough�Primary�Care�Network.�Passporting�enables�us�to� undertake�the�initial�checks,�DBS�checks�and�generic�training�for�volunteers�who�are�then�eligible�to�step� straight�into�roles�with�other�organisations.�This�is�something�that�we�intend�to�expand�as�an�enhanced� support�offer�to�groups�in�Rushmoor.�
5�
RUSHMOOR�VOLUNTARY�SERVICES�
Year�ended�31�March�2022�
Report�of�the�Chief�Executive�Officer�continued
Home�Help�
Our�Home�Help�service�has�been�a�life-line�to�many�of�our�165�clients.�Again,�many�have�restricted�their�social� interactions�so�their�home�has�literally�been�their�safe�haven.�Our�team�of�25�Home�Helps�have�not�only� helped�to�keep�those�homes�clean�and�comfortable,�they�have�also�provided�a�smiling�face�and�a�friendly� chat�for�residents.�
Social�Inclusion�
Unsurprisingly�there�were�requests�to�continue�our�telephone�befriending�service�that�we�set�up�to�stay� connected�during�the�lockdowns.��Rushmoor�Borough�Council�provided�funding�to�employ�a�Social�Inclusion� Officer�to�enable�us�to�not�only�maintain�this�service,�but�to�develop�it�further.��
Much�of�the�money�raised�by�the�inspirational�Captain�Sir�Tom�was�made�available�to�charities�across�the� country�via�the�NHS�Charities�Fund.�We�were�successful�in�a�joint�bid�with�Rushmoor�Borough�Council�and� Frimley�Clinical�Commissioning�Group�for�kit�which�enabled�older�people�to�access�on-line�workshops,�video� conferencing�and�photo-sharing�with�family�through�their�TV.�The�Keep�Well�Stay�Connected�project� connected�37�households�with�their�families�and�with�others�in�the�local�community�and�further�afield.��
HIV�in�Hampshire�
TVPS�have�continued�to�support�local�people�living�with�HIV.�When�possible,�meetings�were�in�person� otherwise�they�relied�on�technology�and�phones.�In�response�to�this,�they�have�developed�a�portfolio�of� tech�based�resources�and�social�media�campaigns�-�https://www.tvps.org.uk/podcast-2/�-�which�have� resulted�in�award�nominations.�
Community�Transport�
The�number�of�residents�booking�transport�on�our�Rushmoor�Dial-a-Ride�and�Fleet�Link�services�fluctuated� in�line�with�the�number�of�covid�diagnoses.�Understandably,�those�who�we�have�worked�so�hard�to�keep�safe� were�reluctant�to�venture�too�far�from�home�whilst�the�virus�was�virulent�in�our�community.��
This�was�most�notable�in�the�paucity�of�the�number�of�bookings�being�made�for�our�Group�Hire�minibuses.� The�mixture�of�groups�moving�on-line�or�not�operating�at�all�directly�impacted�upon�the�very�low�demand�for� bus�use.��
Blooming�Marvellous�
Significant�efforts�were�made�to�ensure�that�our�town�centres�felt�safe�and�welcoming�for�those�returning.� Our�valued�supported�volunteers�played�a�significant�role�in�this�by�maintaining�community�and�public� gardens�across�the�district.�
Blooming�Marvellous�also�planted�and�maintained�box�planters�in�both�town�centres.�Salads,�herbs�and� edible�flowers�were�grown�and�visitors�were�encouraged�to�help�themselves�to�cuttings�and�to�the�recipe� cards�which�would�give�examples�of�how�to�use�them�in�simple,�tasty�dishes.�
Community�Grub�Hub�
Throughout�the�year,�a�committed�partnership�was�established�to�develop�a�space�where�people�could� donate�food�to�reduce�food�waste�and�to�collect�food�to�prevent�hunger.�Rushmoor�Borough�Council,� community�groups�and�individuals�worked�together�to�develop�the�Community�Grub�Hub�with�a� Community�Store�in�Aldershot.��
Another�amazing�team�of�Volunteers�came�together�to�support�the�community�through�this�work�in� response�to�the�pressure�being�caused�by�the�increasing�cost�of�living.��
6�
RUSHMOOR�VOLUNTARY�SERVICES�
Year�ended�31�March�2022�
Report�of�the�Chief�Executive�Officer�continued
In�December�the�Community�Store�opened�its�doors�and�received�its�first�customers.��This�continues�to�be� supported�by�a�growing�number�of�supermarkets�as�well�as�partner�organisations.��
This�work�forms�part�of�our�role�as�a�Council�of�Voluntary�Services�to�support�new�groups�during�their�set� up�phase.��A�Board�of�Trustees�is�being�established�to�move�this�to�becoming�an�independent�organisation� by�the�summer�of�2022.�
Evacuee�Support�
In�response�to�the�evacuation�of�families�from�Afghanistan,�we�facilitated�a�community�collection�of� clothing�for�Afghan�evacuees.�We�partnered�with�Farnborough�and�Rushmoor�Rotary�and�Inner�Wheel� Clubs.��The�efficiency�in�which�this�was�organised�was�admirable�and�its�success�was�achieved�with�the� support�of�Farnborough�Business�Park.�
As�we�entered�spring�2022,�we�turned�our�attention�to�supporting�families�fleeing�the�war�in�Ukraine.� Again,�we�are�working�with�local�and�national�organisations�to�co-ordinate�and�deliver�a�community� response�to�the�needs�of�people�joining�our�community.�
50[th] �Anniversary�
Rushmoor�Voluntary�Services�celebrated�our�50[th] �anniversary�in�November�2021.�Trustees,�staff,� volunteers,�friends�and�partner�organisations�came�together�at�the�Princes�Hall�in�Aldershot.�Many�people� were�celebrated�whilst�recollections�and�memories�were�shared.���
An�interview�between�founding�members,�a�link�to�a�commemorative,�on-line�book�and�to�messages�from� colleagues�can�be�found�here�-�https://www.rvs.org.uk/50th-anniversary-event-page/.�
Thank�you�
Much�of�the�anniversary�was�spent�acknowledging�the�contributions�made�by�special�people�to�the�work�of� Rushmoor�Voluntary�Services�and�to�the�support�of�the�community.�Whilst�our�team,�our�logo�and�some�of� the�services�may�change,�the�valuable�contribution�by�many�special�people�does�not.�I�would�personally�like� to�thank�the�Trustees,�the�staff�team�(past�and�present)�and�the�hundreds�of�volunteers�who�have�responded� to�the�call.�Each�one�of�you�has�made�a�difference.�
Donna�Bone� April�2022�
7�
RUSHMOOR�VOLUNTARY�SERVICES�
Year�ended�31�March�2022�
Report�of�the�Trustees�
The�Trustees,�who�are�also�the�Directors�of�the�Charity�for�the�purposes�of�the�Companies�Act,�present�their� report�together�with�financial�statements�for�the�year�ended�31st�March�2022.��
Public�Benefit�
The�Trustees�have�referred�to�the�Charity�Commission’s�general�guidance�on�public�benefit�when�reviewing� aims�and�objectives�and�in�planning�future�activities.�In�particular,�the�Trustees�consider�how�planned� activities�will�contribute�to�the�aims�and�objectives�they�have�set.��In�the�Trustees'�opinion,�the�activities�of� the�charity�benefit�the�wider�community�through�the�support�provided�to�other�charities�in�Rushmoor,�and� benefit�a�substantial�number�of�individuals�through�services�such�as�Home�Help�and�on-demand�bus� services.��In�addition,�the�charity�has�made�substantial�contributions�to�mitigating�the�adverse�effects�of� Covid-19,�by�assisting�residents�of�Rushmoor�and�by�supporting�the�vaccination�initiative.��The�Trustees�are� therefore�satisfied�that�the�charity�fully�meets�the�"Public�Benefit"�requirements�of�the�Charity� Commission.�
The�financial�statements�comply�with�current�statutory�requirements,�the�governing�document�and�the� Statement�of�Recommended�Practice�–�FRS102.�
Company�Status�
Rushmoor�Voluntary�Services�(“the�Charity”),�a�company�limited�by�guarantee,�is�registered�in�England� &Wales�(No.�03238444)�and�operates�from�its�registered�office�at�The�Civic�Offices,�Farnborough�Road,� Farnborough,�GU14�7JU.�It�is�established�for�charitable�purposes,�by�a�Memorandum�of�Association�dated� 16th�August�1996�and�registered�as�a�Charity�(No.�1059794)�by�the�Charity�Commissioners.�Under�Section� 60�of�the�Companies�Act�2006,�the�Charity�has�been�exempted�from�having�to�use�the�word�‘Limited’�in�its� name.�The�Charity�is�also�recognised�by�HM�Revenue�&�Customs�as�a�charity�for�tax�purposes.�This�means� that�it�is�able�to�take�advantage�of�charitable�tax�relief�on�donations�from�individuals�and�from�companies.�
Objects�
The�Charity’s�Objects�are:�
-
To�promote�any�charitable�purposes�for�the�benefit�of�the�community�in�the�area�of�the� administrative�authorities�comprising�the�historic�county�of�Hampshire�(including�Portsmouth�and� Southampton)�and�in�particular�the�local�government�district�and�Borough�of�Rushmoor�and,�if�the� directors�of�the�Charity�(hereinafter�called�"the�Trustees")�shall�so�decide,�in�any�of�the� administrative�authorities�immediately�adjoining,�whether�in�Hampshire�or�Surrey�(hereinafter� together�called�the�"the�area�of�benefit")�and�in�particular�the�advancement�of�education,�the� protection�of�health�and�the�relief�of�poverty,�distress�and�sickness.�
-
To�promote�and�organise�co-operation�in�the�achievement�of�the�above�purposes�and�to�that�end� to�bring�together�representatives�of�the�voluntary�organisations�operating�within�the�local� government�district�and�Borough�of�Rushmoor�and�relevant�statutory�authorities�engaged�in�the� furtherance�of�the�above�purposes�
-
To�be�so�constituted�and�administered�that�it�is�at�no�time�(for�the�purposes�of�the�Local� Government�and�Housing�Act�1989)�under�the�control�or�subject�to�the�influence�of�a�local� authority.�
Mission�
In�partnership�with�the�voluntary,�statutory�and�business�sectors,�to�enable�all�the�people�of�Rushmoor�to� play�a�full�and�active�part�in�the�life�of�the�local�community.�
8�
RUSHMOOR�VOLUNTARY�SERVICES�
Year�ended�31�March�2022�
Report�of�the�Trustees�continued�
Principal�Activities�
The�principal�activities�remain�those�of�a�council�of�voluntary�service�(CVS)�centred�on�the�Borough�of� Rushmoor.�These�activities�are�detailed�in�the�report�by�the�Chief�Executive.�
Service�Agreements�and�Contracts�
The�following�agreements�which�provide�funds�for�the�Charity’s�core�and�transport�activities�existed�during� the�course�of�the�year�or�are�being�negotiated:�
Core�CVS�Functions
Rushmoor�Borough�Council�and�Community�First� Wessex/HCC� Dial-a-Ride� Hampshire�County�Council� Fleet�Link� Hampshire�County�Council� Group�Hire�Community�Transport� Hampshire�County�Council�
The�following�agreements�provide�or�have�provided�funds�for�other�activities:�
Blooming�Marvellous� Broadhurst�Welcome�Home�Community�Ltd� HIV�advice�and�assistance� Positive�Action�Hampshire� Green�Social�Prescribing� Hants�CC�Get�Going�Again�Fund�
Organisation�
The�governance�structure�is�made�up�of�a�Board�of�Trustees�of�up�to�12�members�and�the�following�subcommittees:�Remuneration�Committee,�Pensions�Committee,�Mrs�Phillips�Will�Fund�Committee�and�Army� Catering�Corps�in�Rushmoor�Committee.�The�sub-committees�are�based�on�delegated�decision-making� powers�handed�down�by�the�main�Board.�
Board�members�are�drawn�from�the�local�community�and�have�a�variety�of�skills�and�experience�including� Accounting�and�Finance,�Information�Technology,�Education,�Human�Resources,�Disability�and�Social� Welfare.�The�Chief�Executive�is�not�a�Director�but�a�permanent�non-voting�member�of�the�Board.�The�Board� currently�meets�every�two�months.�Cllr.�S�Masterson�was�nominated�to�the�Board�by�Rushmoor�Borough� Council�but�is�not�a�Trustee�of�the�Charity.�
Election�of�Trustees�
The�Trustees�are�elected�by�the�members�of�the�Charity�in�accordance�with�the�Articles�of�Association.�� Rushmoor�Borough�Council�is�entitled�to�nominate�a�representative.��All�new�Trustees�are�given�induction� training�which�includes�learning�about�the�background,�ethos�and�day�to�day�activities�of�the�Charity�as�well� as�outlining�their�responsibilities.�
Investment�Powers�and�Policy�
Under�the�Memorandum�and�Articles�of�Association,�the�Charity�has�the�power�to�make�any�investment� which�the�Trustees�see�fit.�The�current�policy�is�to�invest�up�to�50%�of�core�funds�in�a�range�of�investment� funds,�and�the�remaining�50%�in�deposit�accounts�of�varying�maturities�with�several�different�banks.��Most� of�the�Mrs�Phillips�and�Army�Catering�Corps�funds�are�invested�in�bank�savings�accounts.�
9�
RUSHMOOR�VOLUNTARY�SERVICES�
Year�ended�31�March�2022�
Report�of�the�Trustees�continued�
Risk�Management�
As�required�by�the�Charity�Commission,�the�Trustees�regularly�undertake�reviews�of�the�significant�risks�to� ensure�the�appropriate�mitigation�policies�exist.��A�formal�Risk�Management�document�is�reviewed� annually�and�approved�by�the�Board.�
The�key�risk�to�the�Charity�has�been�identified�as�the�inability�to�sustain�or�replace�current�grant�funding� from�local�authorities.��In�the�event�that�funding�will�not�be�forthcoming�in�the�future,�designated�reserves� have�been�set�aside�to�allow�the�Charity�to�continue�for�a�limited�period�to�enable�it�to�find�additional� funding�and�to�provide�for�staff�redundancy�costs.�A�number�of�lower�priority�risks�have�been�identified�and� procedures�have�been�implemented�which�minimise�all�identified�risks.�The�Trustees�also�keep�under� review�the�prospect�of�having�to�relocate�to�short-term�accommodation�in�the�event�of�evacuation�of�their� premises�due�to�fire�or�any�other�unforeseen�disaster.�
Financial�
In�the�opinion�of�the�Trustees�the�resources�of�the�Charity�are�sufficient�for�it�to�continue�to�operate.��Their� policy�regarding�reserves�is�set�out�below,�and�in�the�notes�to�the�accounts.�
The�Charity�sometimes�makes�funding�applications�on�behalf�of�members�and�other�local�voluntary� organisations.��These�funds�are�distributed�when�received.��In�addition,�on�application�from�other� organisations,�such�as�Citizens�Advice�Rushmoor,�the�Charity�will�make�one-off�grants�to�help�individuals�in� Rushmoor.��The�charity�does�not�accept�direct�applications�from�individuals.��During�the�Covid�pandemic� the�Charity�received�donations�and�grants�which�have�been�used�for�a�range�of�services�to�alleviate�the� adverse�effects�of�the�virus�on�the�Borough�of�Rushmoor,�including�providing�support�to�the�vaccination� programme.�
The�Charity’s�principal�sources�of�funds�are�local�authority�contracts�and�grants�from�various�bodies,� including�local�authorities.�The�Charity�also�generates�a�considerable�amount�of�income�from�its�Home�Help� and�Community�Transport�activities.�
For�the�year�ended31st�March�2022�the�Charity�recorded�a�surplus�of�£2,181�before�investment�gains�of� £7,509.�This�compares�to�a�surplus�of�£46,474�before�investment�gains�of�£5,465�in�the�previous�financial� year.��£2,899�of�unrealised�investment�gains�were�in�respect�of�Restricted�Funds.�
Unrestricted�Income�exceeded�Expenditure�by�£4,681.��All�our�principal�activities�were�affected�by�the� Covid-19�pandemic,�but�receipt�of�a�number�of�grants�to�mitigate�these�adverse�effects�has�meant�that�our� financial�performance�has�continued�to�be�strong.��We�are�grateful�for�the�support�we�have�received�from� Hampshire�County�Council,�Rushmoor�Borough�Council,�and�a�number�of�other�organisations.�
As�a�result,�the�financial�position�of�the�charity�remains�healthy,�with�total�reserves�of�£569,359�and�net� current�assets�of�£358,204.�
10�
RUSHMOOR�VOLUNTARY�SERVICES�
Year�ended�31�March�2022�
Report�of�the�Trustees�continued�
Reserves�
General�Reserves�are�held�to�cover�the�possibility�of�future�funding�shortfalls,�and�increased�by�£1,159�to� £210,497,�and�amount�to�approximately�4.1�months�of�total�expenditure.�The�Trustees�consider�that�this�is� reasonable.�
Future�Plans�
The�Charity�has�been�heavily�involved�in�the�community�response�to�the�pandemic.�Covid-19�continues�to� exert�a�considerable�influence�on�the�Charity's�activities,�many�of�which�are�still�operating�at�a�reduced� level,�and�with�abnormal�constraints.��Hopefully,�this�situation�will�continue�to�be�gradually�alleviated� during�2022-23,�with�a�progressive�return�to�normal�ways�of�working.��However,�the�Charity�is�undertaking� a�review�of�the�way�it�carries�out�a�number�of�its�responsibilities,�to�learn�whatever�lessons�are�possible� from�the�experiences�of�the�past�2�years.���
Now�lockdown�has�been�relaxed�and�RVS�is�returning�to�‘business�as�usual’�we�will�need�to�consider:�
-
The�on-going�support�required�by�the�vulnerable�population�who�we�have�been�at�the�forefront�of� supporting.�This�will�include�a�level�of�anxiety�and�loss�of�confidence�for�some.�
-
The�hidden�population�of�people�that�were�lonely�or�suffering�from�food�poverty�before�covid.�The� situation�has�exacerbated�their�plight�and�they�became�more�visible.��The�conflict�in�Ukraine,�and�its� effect�on�food�supply,�and�therefore�on�food�prices,�has�made�the�situation�even�worse.��There�is�a� danger�they�will�become�hidden�again�once�covid�support�is�withdrawn.�Whilst�we�want�to�encourage� independence�and�self-sufficiency,�keeping�people�linked�into�their�community�is�part�of�enabling� that�to�happen.�It�also�ensures�they�can�access�support�when�they�need�to.�We�need�to�consider�how� we�keep�people�linked�in.�
The�Charity�has�existing�support�services�that�historically�have�evolved�at�different�times,�working�in�silos.� Covid�has�required�us�to�be�more�creative�in�our�approach,�with�each�of�the�services�supporting�clients� across�the�piece.�With�the�experience�of�the�Operation�Rushmoor�Community�Action�(ORCA)�helpline� model,�we�can�see�bringing�those�services�together�into�a�‘Home�Hub’,�will�bring�added�efficiencies�as�one� call�gives�a�customer�access�to�a�suite�of�support�services�and�referrals�to�external�support�as�well.�We�will:��
-
Continue�the�Befriending�Service�developing�into�providing�companion�support,�
-
Continue�to�support�arrangements�for�the�community�to�take�on�the�food�hub.�This�includes� community�fridges/larders�and�complementing�not�duplicating�services�already�in�existence.�
-
Continue�to�respond�to�the�main�requests�for�help:�shopping�and�prescription�collection.�However,� other�requests�that�we�cannot�easily�fulfill�have�highlighted�old�challenges�that�pre-dated�covid:� gardening�and�handy-man�for�elderly,�disabled,�or�low-income�families;�we�will�consider�how�these� issues�can�be�addressed.�
-
Bring�the�helpline�in-house�which�will�enable�RVS�to�triage�the�needs�of�residents�and�co-ordinate�a� holistic�response�using�our�established�ORCA�support�and�our�strong�relationships�within�the�sector� to�refer�to�other�specialist�services,�including�Citizens�Advice.�
There�are�also�many�positive�experiences�to�take�from�the�last�12�months.�Established�relationships�have� become�strengthened�and�new�collaborations�have�been�formed.�All�will�be�continued�as�we�collectively� move�towards�restoration�and�recovery.�
Many�people�have�become�connected�to�their�communities�in�new�ways.�We�will�be�working�with�our� membership�groups�and�individuals�to�encourage�this�to�continue.�RVS�are�leading�on�a�county-wide� development�of�a�volunteer�passport�and�will�be�working�to�introduce�micro-volunteering�and�membership� as�new�channels�of�accessing�volunteering�and�support�opportunities.��
11�
RUSHMOOR�VOLUNTARY�SERVICES�
Year�ended�31�March�2022�
Report�of�the�Trustees�continued�
In�parallel,�we�have�made�changes�to�some�back-office�arrangements�which�will�improve�our�core�finance� systems�and�internal�processes,�working�in�collaboration�with�Basingstoke�Voluntary�Action.�As�we�move� forward,�RVS�will�be�exploring�how�we�can�make�better�use�of�new�technology�and�better�exploit�our�social� media�opportunities.�
Performance�and�Review�
Key�performance�information�concerning�the�activities�of�the�charity�is�reported�to�the�Chief�Executive�on�a� monthly�basis�and�reported�to�the�Chairman�and�Trustees�in�formal�meetings�held�every�two�months.�As� outlined�in�the�Chief�Executive’s�Report�the�Charity�has�performed�very�well�against�expectations�in�key� activities�when�dealing�with�the�unprecedented�demands�placed�upon�it�by�the�Covid-19�pandemic,� including:�
-
membership�of�the�Charity�
-
training�provided�to�voluntary�groups�and�volunteers�
-
volunteers�recruited�and�placed�in�local�volunteering�
-
gardening�project�activities�
-
Home�Help�clients�supported�
-
transport�contract�obligations�fulfilled�
Statement�of�the�Responsibilities�of�the�Board�of�Trustees�
The�Trustees�are�responsible�for�preparing�the�Trustees’�Annual�Report�and�the�financial�statements�in� accordance�with�applicable�law�and�United�Kingdom�Accounting�Standards�(United�Kingdom�Generally� Accepted�Accounting�Practice).�
Company�Law�requires�the�Trustees�to�prepare�financial�statements�for�each�financial�year,�which�give�a� true�and�fair�view�of�the�state�of�affairs�of�the�charitable�company�and�of�the�incoming�resources�and� application�of�resources,�including�the�income�and�expenditure,�of�the�charitable�company�for�that�period.� In�preparing�these�financial�statements,�the�Trustees�are�required�to:�
-
Select�suitable�accounting�policies�and�then�apply�them�consistently;�
-
Make�judgements�and�estimates�that�are�reasonable�and�prudent;�
-
State�whether�applicable�accounting�standards�have�been�followed;�subject�to�any�material� departure�disclosed�and�explained�in�the�financial�statements;�
-
Prepare�financial�statements�on�a�going-concern�basis�unless�it�is�appropriate�to�assume�the�Charity� will�not�continue�to�operate.�
In�addition�to�complying�with�companies’�legislation,�the�Trustees�are�also�required�to�have�regard�to�the� Statement�of�Recommended�Practice,�Accounting�and�Reporting�by�Charities�(Revised�2015)�(the�SORP),� published�by�the�Charity�Commissioners�for�England�and�Wales�and�are�required�to�follow�that�statement� insofar�as�compliance�does�not�contradict�any�requirement�of�the�Companies�Act�2006.�
The�Trustees�are�responsible�for�keeping�proper�accounting�records�which�disclose�with�reasonable� accuracy�at�any�time�the�financial�position�of�the�Charity�and�to�enable�them�to�ensure�that�the�financial� statements�comply�with�the�SORP�and�the�Companies�Act�2006.�They�have�a�general�responsibility�for� taking�reasonable�steps�to�safeguard�the�assets�of�the�Charity�and�to�prevent�and�detect�fraud�and�other� irregularities.�The�Trustees�are�also�responsible�for�ensuring�that�the�assets�are�properly�applied�in� accordance�with�Charity�Law.�
12�
RUSHMOOR VOLUNTARY SERVICES Year ended 31 March 2022 Report of the Trustees continued Insofar as the Trustees are aware.. There is no relevant audit information of which the Charitfs auditors are unaware,. and The Trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditors are aware of such information. This report has been prepared in accordance wlth the special provisions for small companies under part 15 of the Companies Act 2006. By order of the Board Colin Slatter Date 13
Report�of�the�Independent�Auditors�to�the�Members�of� Rushmoor�Voluntary�Services�
Opinion�
We�have�audited�the�financial�statements�of�Rushmoor�Voluntary�Services�(the�'charitable�company')�for� the�year�ended�31�March�2022�which�comprise�the�Statement�of�Financial�Activities,�the�Balance�Sheet,�the� Cash�Flow�Statement�and�notes�to�the�financial�statements,�including�a�summary�of�significant�accounting� policies.�The�financial�reporting�framework�that�has�been�applied�in�their�preparation�is�applicable�law�and� United�Kingdom�Accounting�Standards�(United�Kingdom�Generally�Accepted�Accounting�Practice).��
In�our�opinion�the�financial�statements:��
-
-�give�a�true�and�fair�view�of�the�state�of�the�charitable�company's�affairs�as�at�31 March 2022�and�of�its� incoming�resources�and�application�of�resources,�including�its�income�and�expenditure,�for�the�year�then� ended;��
-
-�have�been�properly�prepared�in�accordance�with�United�Kingdom�Generally�Accepted�Accounting� Practice;�and��
-
-�have�been�prepared�in�accordance�with�the�requirements�of�the�Companies�Act�2006.�
Basis�for�opinion�
We�conducted�our�audit�in�accordance�with�International�Standards�on�Auditing�(UK)�(ISAs�(UK))�and� applicable�law.�Our�responsibilities�under�those�standards�are�further�described�in�the�Auditors'� responsibilities�for�the�audit�of�the�financial�statements�section�of�our�report.��We�are�independent�of�the� charitable�company�in�accordance�with�the�ethical�requirements�that�are�relevant�to�our�audit�of�the� financial�statements�in�the�UK,�including�the�FRC's�Ethical�Standard,�and�we�have�fulfilled�our�other�ethical� responsibilities�in�accordance�with�these�requirements.��We�believe�that�the�audit�evidence�we�have� obtained�is�sufficient�and�appropriate�to�provide�a�basis�for�our�opinion.��
Conclusions�relating�to�going�concern�
In�auditing�the�financial�statements,�we�have�concluded�that�the�trustees'�use�of�the�going�concern�basis�of� accounting�in�the�preparation�of�the�financial�statements�is�appropriate.��
Based�on�the�work�we�have�performed,�we�have�not�identified�any�material�uncertainties�relating�to�events� or�conditions�that,�individually�or�collectively,�may�cast�significant�doubt�on�the�charitable�company's�ability� to�continue�as�a�going�concern�for�a�period�of�at�least�twelve�months�from�when�the�financial�statements� are�authorised�for�issue.��
Our�responsibilities�and�the�responsibilities�of�the�trustees�with�respect�to�going�concern�are�described�in� the�relevant�sections�of�this�report.��
Other�information�
The�trustees�are�responsible�for�the�other�information.�The�other�information�comprises�the�information� included�in�the�Annual�Report,�other�than�the�financial�statements�and�our�Report�of�the�Independent� Auditors�thereon.��
Our�opinion�on�the�financial�statements�does�not�cover�the�other�information�and,�except�to�the�extent� otherwise�explicitly�stated�in�our�report,�we�do�not�express�any�form�of�assurance�conclusion�thereon.��
In�connection�with�our�audit�of�the�financial�statements,�our�responsibility�is�to�read�the�other�information� and,�in�doing�so,�consider�whether�the�other�information�is�materially�inconsistent�with�the�financial� statements�or�our�knowledge�obtained�in�the�audit�or�otherwise�appears�to�be�materially�misstated.�If�we� identify�such�material�inconsistencies�or�apparent�material�misstatements,�we�are�required�to�determine� whether�this�gives�rise�to�a�material�misstatement�in�the�financial�statements�themselves.�If,�based�on�the� work�we�have�performed,�we�conclude�that�there�is�a�material�misstatement�of�this�other�information,�we� are�required�to�report�that�fact.��We�have�nothing�to�report�in�this�regard.��
14�
Report�of�the�Independent�Auditors�to�the�Members�of� Rushmoor�Voluntary�Services�-�continued�
Opinions�on�other�matters�prescribed�by�the�Companies�Act�2006�
In�our�opinion,�based�on�the�work�undertaken�in�the�course�of�the�audit:�
-
-�the�information�given�in�the�Report�of�the�Trustees�for�the�financial�year�for�which�the�financial� statements�are�prepared�is�consistent�with�the�financial�statements;�and��
-
-�the�Report�of�the�Trustees�has�been�prepared�in�accordance�with�applicable�legal�requirements.�
Matters�on�which�we�are�required�to�report�by�exception�
In�the�light�of�the�knowledge�and�understanding�of�the�charitable�company�and�its�environment�obtained�in� the�course�of�the�audit,�we�have�not�identified�material�misstatements�in�the�Report�of�the�Trustees.��
We�have�nothing�to�report�in�respect�of�the�following�matters�where�the�Companies�Act�2006�requires�us� to�report�to�you�if,�in�our�opinion:��
-
-�adequate�accounting�records�have�not�been�kept�or�returns�adequate�for�our�audit�have�not�been� received�from�branches�not�visited�by�us;�or��
-
-�the�financial�statements�are�not�in�agreement�with�the�accounting�records�and�returns;�or�
-
-�certain�disclosures�of�trustees'�remuneration�specified�by�law�are�not�made;�or�
-
-�we�have�not�received�all�the�information�and�explanations�we�require�for�our�audit;�or�
-
-�the�trustees�were�not�entitled�to�take�advantage�of�the�small�companies�exemption�from�the� requirement�to�prepare�a�Strategic�Report�or�in�preparing�the�Report�of�the�Trustees.��
Responsibilities�of�trustees�
As�explained�more�fully�in�the�Statement�of�Trustees'�Responsibilities,�the�trustees�(who�are�also�the� directors�of�the�charitable�company�for�the�purposes�of�company�law)�are�responsible�for�the�preparation� of�the�financial�statements�and�for�being�satisfied�that�they�give�a�true�and�fair�view,�and�for�such�internal� control�as�the�trustees�determine�is�necessary�to�enable�the�preparation�of�financial�statements�that�are� free�from�material�misstatement,�whether�due�to�fraud�or�error.��
In�preparing�the�financial�statements,�the�trustees�are�responsible�for�assessing�the�charitable�company's� ability�to�continue�as�a�going�concern,�disclosing,�as�applicable,�matters�related�to�going�concern�and�using� the�going�concern�basis�of�accounting�unless�the�trustees�either�intend�to�liquidate�the�charitable�company� or�to�cease�operations,�or�have�no�realistic�alternative�but�to�do�so.��
Our�responsibilities�for�the�audit�of�the�financial�statements�
Our�objectives�are�to�obtain�reasonable�assurance�about�whether�the�financial�statements�as�a�whole�are� free�from�material�misstatement,�whether�due�to�fraud�or�error,�and�to�issue�a�Report�of�the�Independent� Auditors�that�includes�our�opinion.��Reasonable�assurance�is�a�high�level�of�assurance,�but�is�not�a� guarantee�that�an�audit�conducted�in�accordance�with�ISAs�(UK)�will�always�detect�a�material�misstatement� when�it�exists.�Misstatements�can�arise�from�fraud�or�error�and�are�considered�material�if,�individually�or�in� the�aggregate,�they�could�reasonably�be�expected�to�influence�the�economic�decisions�of�users�taken�on� the�basis�of�these�financial�statements.��
The�extent�to�which�our�procedures�are�capable�of�detecting�irregularities,�including�fraud�is�detailed� below:��
We�design�procedures�in�line�with�our�responsibilities,�outlined�above,�to�detect�material�misstatements�in� respect�of�irregularities,�including�fraud.�These�procedures�include�making�enquiries�of�the�Trustees�and� staff�of�the�charitable�company�and�examining�a�sample�of�transactions�and�balances�on�a�test�basis.�The� extent�to�which�our�procedures�are�capable�of�detecting�irregularities,�including�fraud,�is�considered�to�be� reasonable�in�view�of�our�audit�work�and�the�evidence�describe�above.�
15�
Report of the Independent Auditors to the Members of Rushmoor Voluntary Services- continued A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our Report of the Independent Auditors. Use of our report This report is made solely to the charitable company's member5, as a body, in accordance with Chapter 3 of Part 16 of the Companies Att 2006. Our audit work has been undertaken 50 that we might state to the charitable company's members those matters we are required to state to them in an auditors, report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members as a body, for our audit work, for this report, or for the opinions we have formed. Paul J Chamberlain (Senior Statutory Auditor) Chamberlains Statutory Auditors and Chartered Accountants Elm House, Tanshire Park Shackleford Road, Elstead Godalming 5urrey GU86LB Date.. 16
RUSHMOOR VOLUNTARY SERVICES
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022
| Notes INCOME FROM: Donations, Gifts and Legacies 2 Charitable Activities 2 Investments 8 Other Trading activities TOTAL EXPENDITURE ON: Raising funds Charitable activities 3 TOTAL NET INCOME/(EXPENDITURE) Net gains/(losses) on investments 8 Transfers between Funds Other recognised gains/(losses) NET MOVEMENT ON FUNDS TOTAL FUNDS BROUGHT FORWARD TOTAL FUNDS AS AT 31 MARCH 2022 |
Total Restricted Unrestricted Funds £ £ £ 2,265 3,774 6,039 297,547 309,753 607,300 668 2,904 3,573 0 0 0 300,480 316,432 616,912 0 0 0 302,979 311,752 614,731 302,979 311,752 614,731 (2,499) 4,681 2,181 2,899 4,610 7,509 (21,997) 21,997 0 0 0 0 (21,597) 31,287 9,690 173,111 386,558 559,669 151,513 417,845 569,359 |
2021 £ 12,407 630,917 3,850 0 |
|---|---|---|
| 647,174 | ||
| 0 600,700 |
||
| 600,700 | ||
| 46,474 5,465 0 0 |
||
| 51,939 507,730 |
||
| 559,669 |
There are no recognised gains and losses other than those shown in the Income and Expenditure account.
All of the above amounts relate to continuing activities.
The notes on pages 20 to 27 form part of these financial statements
17
RUSHMOOR VOLUNTARY SERVICES STATEMENT OF FINANCIAL POSITION AS AT 31 MARCH 2022 Notes 2021 FIXED ASSETS Tangible Assets Invèslmenls Totsl Fixed Assets 22.554 188,601 211,155 54,172 31.092 85,264 CURRENT ASSETS Debtors Cash al bank and in hand Total Current Assets 77.466 409.843 487,309 68,567 608,442 677,009 CREDITORS -Amounts tallln9 due wlthin one ygar 10 129,105 195.284 NET CURRENT ASSETS 358,204 481,726 TOTAL ASSETS LESS CURRENT LIABILITIES 569.359 566,989 LONG TERM LIABILITIES 7,320 NET ASSÈTS 569,359 559.669 FUNOS OF THE CHARITY Restricted funds 155.059 173.111 Unrestricted Funds De$ignated Reserves Other ReseN68 203,803 210,497 177,220 209.338 TOTAL FUNDS as at 31 March 2022 569,359 559,669 These financ¢al statements have been prepared in accordance wlth the principles of Sectlon 15 of the CompanlesAct 2006 relating to small companles. Tho flnan¢lal stst8m8nts re approv•d by the Board on and signed on Its behalf by.. . Slatter- Chaimian Date ZL Cornpany Registratlon Number 03238444 Reglstered Charity Nurnbef 1059794 The notes on pages 20 to 27 form part of these financial siat6mènls 18
RUSHMOOR VOLUNTARY SERVICES
STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2022
| Note | 2021 | ||
|---|---|---|---|
| £ | £ | ||
| Cash Flow from operating activities | 17 | (50,318) | 139,536 |
| Interest paid | 0 | 0 | |
| Taxation paid | 0 | 0 | |
| Net Cash Flow from operating activities | (50,318) | 139,536 | |
| Cash flows from investing activities: | |||
| Proceeds from sale of fixed assets | 0 | 0 | |
| Purchases of fixed assets | 7 | (1,854) | (3,933) |
| Purchases of Investments | 8 | (150,000) | 0 |
| Interest received | 8 | 2,250 | 2,937 |
| Dividends received | 8 | 1,323 | 913 |
| Net Cash from investing activities | (148,281) | (83) | |
| Net Increase/(Decrease) in Cash and Cash Equivalents | (198,599) | 139,453 | |
| Cash and Cash equivalents at 1 April 2021 | 608,442 | 468,989 | |
| Cash and Cash equivalents at 31 March 2022 | 409,843 | 608,442 |
The notes on pages 20 to 27 form part of these financial statements
19
RUSHMOOR VOLUNTARY SERVICES
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
GENERAL INFORMATION
Rushmoor Voluntary Services is a company limited by guarantee in England & Wales - registration number 03238444. The address of the registered office is given on page 3 of these financial statements
1 ACCOUNTING POLICIES
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented.
Basis of preparation
The financial statements have been prepared under the historical cost convention modified to include investments at fair value.
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) –Charities SORP (FRS102)); the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102); and the Companies Act 2006. Rushmoor Voluntary Services meets the definition of a public benefit entity under FRS102.
Fund Accounting
General Funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity, and which have not been designated for any other purposes.
Designated Funds (see note 11) comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements
Restricted Funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investment income and gains are allocated to the appropriate fund.
Incoming resources
All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable certainty.
For legacies, entitlement for this purpose is the earlier of the Charity being notified of an impending distribution or the legacy being received.
Cash donations are recognised on receipt. Donations in Kind are recognised on receipt and valued at estimated market value. Contract income is recognised in the period to which it relates.
Grants received are recognised on receipt, except where the grant is for a specific purpose and is to be applied to expenditure covering more than one financial period. In such cases the grant is accounted for in line with the expenditure.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to each category, on a project by project basis. Where costs cannot be directly attributed to particular projects they have been allocated to activities on a basis consistent with the use of the resources.
As the Charity is not registered for Value Added Tax (VAT), the irrecoverable amount is included with the relevant cost of the goods or services purchased
Governance costs include all items of expenditure relating to the running of the Charity. They comprise filing and registration fees, audit fees, and costs of preparing the annual accounts and holding the Annual General Meeting
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its expected useful economic life:
Computer hardware and software - 33.33% p.a. straight line basis Office equipment - 20% p.a. straight line basis Motor vehicles - 20% p.a. straight line basis Right of use assets Equally over the lease or licence term
Investments
Investments are stated at market value at the balance sheet date. The Statement of Financial Activities includes the net unrealised gain or loss arising on revaluation.
Debtors
Trade debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid.
20
RUSHMOOR VOLUNTARY SERVICES
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
1 ACCOUNTING POLICIES - CONTINUED
Cash at bank
This includes cash and fixed term deposit accounts with maturities up to twelve months
Creditors and Provisions
Creditors and provisions are recognised when the entity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any discounts due.
Pensions
All employees are eligible to join the Charity’s Pension Scheme, which is a money purchase defined contribution scheme complying with The Pensions Act 1995. Contributions to this scheme are charged to the Statement of Financial Activities as they are incurred.
Operating Leases
IFRS 16 has been adopted with effect from 1st April 2019
Taxation
The charity is exempt from Corporation Tax on its charitable activities.
2 INCOME
| OME | ||||
|---|---|---|---|---|
| Total | ||||
| **Restricted ** | Unrestricted | Funds | 2021 | |
| £ | £ | £ | £ | |
| Donations, Gifts and Legacies | ||||
| General donations | 2,265 | 3,774 | 6,039 | 12,407 |
| Total | 2,265 | 3,774 | 6,039 | 12,407 |
| Income from Charitable Activities | ||||
| Grants | ||||
| Rushmoor Borough Council | 7,476 | 117,745 | 125,221 | 146,022 |
| Hampshire County Council | 14,227 | 19,608 | 33,835 | 64,007 |
| Broadhurst Welcome Home Community | 18,000 | 18,000 | 75,219 | |
| HMG for furloughed employees | - | - | 30,123 | |
| Community Action Hampshire | 1,000 | 235 | 1,235 | 12,000 |
| Hart Voluntary Action | - | 5,000 | 5,000 | - |
| Investing In Communities | 9,310 | 9,310 | - | |
| The National Lottery Community | 17,863 | 17,863 | 21,992 | |
| NHS Charities Partnership | 39,148 | 39,148 | - | |
| Frimley CCG | 28,500 | 28,500 | - | |
| Communities First | 72,385 | 72,385 | - | |
| Rotary Club | 351 | 351 | - | |
| VCSEP | 1,500 | 1,500 | - | |
| Other | 292 | 292 | 5,361 | |
| Positive Action | - | - | 31,937 | |
| 210,051 | 142,588 | 352,640 | 386,661 | |
| Local Authority Contracts: | ||||
| Hants CC Transport Services | 87,360 | 16,299 | 103,659 | 124,616 |
| Minibus Income | - | 24,276 | 24,276 | 20,978 |
| Office & Training Services | 135 | 5,730 | 5,865 | 17,168 |
| RVS Home Help | - | 120,860 | 120,860 | 81,494 |
| Total | 297,547 | 309,753 | 607,300 | 630,916 |
| Investment Income and Interest | ||||
| Investment Income, Bank & Deposit Interest | 668 | 2,904 | 3,573 | 3,850 |
| Total | 668 | 2,904 | 3,573 | 3,850 |
| TOTAL INCOME | 300,480 | 316,432 | 616,912 | 647,174 |
21
RUSHMOOR VOLUNTARY SERVICES
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
2 INCOME - CONTINUED
| INCOME BY ACTIVITY | ||||
|---|---|---|---|---|
| Core functions | 37,392 | 37,392 | 11,358 | |
| CVS | 75,880 | 95,048 | 170,928 | 141,321 |
| Covid-19 | 37,653 | 37,653 | 72,906 | |
| HIV in Hampshire | - | 31,937 | ||
| Home Help | 125,860 | 125,860 | 118,240 | |
| Transport | 96,540 | 58,131 | 154,671 | 188,597 |
| Social Inclusion | 7,629 | 7,629 | - | |
| Blooming Marvellous | 23,098 | 23,098 | 82,113 | |
| Projects | 59,013 | 59,013 | - | |
| Charity Funds | 668 | 668 | 702 | |
| TOTAL INCOME | 300,480 | 316,432 | 616,912 | 647,174 |
3 EXPENDITURE
| PENDITURE | ||||
|---|---|---|---|---|
| Total | ||||
| **Restricted ** | Unrestricted | Funds | 2021 | |
| £ | £ | £ | £ | |
| Expenditure on Charitable Activities | ||||
| Core functions | 63,279 | 63,279 | 22,680 | |
| CVS | 75,880 | 20,305 | 96,185 | 104,579 |
| Covid-19 | 37,929 | 37,929 | 54,178 | |
| HIV in Hampshire | 24,844 | 24,844 | 25,494 | |
| Home Help | 157,355 | 157,355 | 131,928 | |
| Transport | 96,105 | 69,267 | 165,372 | 173,197 |
| Social Inclusion | 7,629 | 1,525 | 9,154 | - |
| Blooming Marvellous | 27,792 | 27,792 | 87,854 | |
| Projects | 31,871 | 31,871 | - | |
| Charity Funds | 930 | 20 | 950 | 790 |
| Total Expenditure on Charitable Activities | 302,979 | 311,752 | 614,731 | 600,700 |
These figures include support costs, governance costs, and management charges. These have been allocated to charitable activities in line with grant or contract terms, and pro rata to Income received in each Class of Activity.
4 NET INCOME/EXPENDITURE
Net Income/Expenditure is stated after charging or (crediting):
| Net Income/Expenditure is stated after charging or (crediting): | ||
|---|---|---|
| 2021 | ||
| £ | £ | |
| Auditors' remuneration for audit services | 6,000 | 6,000 |
| Depreciation of assets | 13,532 | 13,503 |
| Operating lease rentals | 23,100 | 19,700 |
| Grants paid | 16,934 | 37,261 |
| ANTS PAID | ||
| 2021 | ||
| £ | £ | |
| Grants paid to individuals | 865 | 790 |
| Food purchases for Covid-19 relief | - | 4,000 |
| Grants paid to organisations: | ||
| Yateley Shopper | - | 17,000 |
| TVPS | 14,844 | 15,471 |
| Community Infrastructure Partnership | 500 | - |
| Aldershot New Testament Church of God | 100 | - |
| Rushmoor Healthy Living | 625 | - |
| Total | 16,934 | 37,261 |
5 GRANTS PAID
22
RUSHMOOR VOLUNTARY SERVICES
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
6 STAFF NUMBERS AND COSTS
The average number of persons employed by the Charity during the year was 4 full time (2021:4) and 45 part time (2021:39), employed as follows:
| employed as follows: | ||
|---|---|---|
| 2021 | ||
| Core activities | 2 | 3 |
| Volunteer Centre | 3 | 1 |
| Home Help | 26 | 28 |
| Transport | 6 | 6 |
| Community Access | 3 | 1 |
| Blooming Marvellous | 2 | 1 |
| COVID services | 7 | 3 |
| Total | 49 | 43 |
| The aggregate payroll costs of these persons were as follows: | ||
| 2021 | ||
| £ | £ | |
| Wages and Salaries including temporary staff | 395,176 | 404,362 |
| Social Security costs | 16,105 | 15,516 |
| Pensions contributions and Life Assurance | 13,936 | 11,200 |
| 425,217 | 431,078 |
No employee receives an annual salary including benefits of more than £50,000 per year. In addition to paid staff, RVS also has a number of volunteers. The Directors are defined as the Board of Trustees. No emoluments or expenses were paid to members of the Board.
7 FIXED ASSETS
| ED ASSETS | |||||
|---|---|---|---|---|---|
| Right of | Office | Motor | |||
| Use assets | equipment | Computers | Vehicles | Total | |
| £ | £ | £ | £ | £ | |
| Cost | |||||
| At 1 April 2021 | 57,433 | 2,726 | 21,079 | 98,574 | 179,812 |
| Additions | - | - | 1,854 | - | 1,854 |
| Disposals | - | - | (967) | 0 | (967) |
| At 31 March 2022 | 57,433 | 2,726 | 21,965 | 98,574 | 180,698 |
| Depreciation | |||||
| At 1 April 2021 | 30,190 | 2,152 | 14,215 | 79,082 | 125,639 |
| Recovered on Disposals | - | - | (967) | - | (967) |
| Charge for year | 19,940 | 168 | 3,618 | 9,746 | 33,472 |
| At 31 March 2021 | 50,130 | 2,320 | 16,866 | 88,828 | 158,144 |
| Net Book Value | |||||
| At 31 March 2021 | 27,243 | 574 | 6,864 | 19,492 | 54,172 |
| At 31 March 2022 | 7,303 | 406 | 5,099 | 9,746 | 22,554 |
The Company adopted IFRS16 dealing with the treatment of leases and rights of use assets with effect from 1st April 2019.
23
RUSHMOOR VOLUNTARY SERVICES
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
8 INVESTMENTS
Investments held by the Charity also include investments relating to the Phillips Legacy and the former Army Catering Corps Trust. With the authority of the Trustees, investments can be wider or narrower range investments within the meaning of Section 3 of the Trustee Act 2000. Current investments are as follows:
| Trustee Act 2000. Current investments are as follows: | ||||
|---|---|---|---|---|
| Market | ||||
| Market | Value | |||
| At Cost | Value | 2021 | ||
| £ | £ | £ | ||
| UK Listed Investments | ||||
| Rushmoor Voluntary Services | ||||
| Rathbones Active Income & Growth Fund - 35,103.99 units | 50,000 | 50,785 | - | |
| CAF UK Equitrack Fund - 35,915.53 units | 50,000 | 53,119 | - | |
| CCLA COIF Charities Ethical Investment Fund (Acc) - 10,704.33 units | 50,000 | 50,706 | - | |
| 150,000 | 154,610 | - | ||
| Mrs Phillips Trust Fund | ||||
| 1773.30 dis. Units Charishare common investment | 7,282 | 12,803 | 11,796 | |
| 454.67 units COIF charities deposit fund | 4,138 | 8,840 | 7,934 | |
| Army Catering Corps Trust | ||||
| 635.11 units COIF charities deposit fund | 6,782 | 12,348 | 11,362 | |
| 18,202 | 33,991 | 31,092 | ||
| Value as at 1 April 2021 | 31,092 | 25,627 | ||
| Additional Investments in year | 150,000 | |||
| Increase/(Decrease) in value | 7,509 | 5,465 | ||
| Value as at 31 March 2022 | 188,601 | 31,092 | ||
| Breakdown of Investment Income: | 2021 | |||
| £ | £ | |||
| Bank interest receivable | 2,250 | 2,937 | ||
| Income from UK Listed Investments | 1,323 | 913 | ||
| Total | 3,573 | 3,850 | ||
| 9 | DEBTORS | |||
| 2021 | ||||
| £ | £ | |||
| Trade Debtors | 59,429 | 61,098 | ||
| Sundry Debtors | 1,702 | 2,606 | ||
| Prepayments | 16,335 | 4,863 | ||
| Total | 77,466 | 68,567 | ||
| **10 ** | CREDITORS | |||
| 2021 | ||||
| £ | £ | |||
| Due and payable within one year: | ||||
| Trade Creditors | 15,579 | - | ||
| Accruals | 23,068 | 40,118 | ||
| Grants deferred | 67,564 | 102,312 | ||
| Liability under licence agreement for office workstations and bus parking | 7,302 | 50,113 | ||
| Pension costs | 0 | - | ||
| Payroll costs | 377 | - | ||
| Sundry Creditors | 15,215 | 2,741 | ||
| 129,105 | 195,284 | |||
| Due and payable after one year: | ||||
| Liability under licence agreement for office workstations and bus parking | - | 7,320 |
24
RUSHMOOR VOLUNTARY SERVICES
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
11 RESERVES
| SERVES | ||||||
|---|---|---|---|---|---|---|
| 1 April | Movement in the year | 31 March | ||||
| 2021 | Income | Spend | Inv. Gain | Transfers | 2022 | |
| £ | £ | £ | £ | £ | £ | |
| Restricted Reserves | ||||||
| Mrs Phillips Legacy | 20,925 | 328 | 930 | 1,913 | 22,236 | |
| Army Catering Corps Fund | 12,738 | 340 | - | 986 | 14,064 | |
| Blooming Marvellous | 7,680 | 23,098 | 27,792 | 2,987 | ||
| Covid 19 Response | 18,728 | 37,653 | 34,383 | (21,997) | 0 | |
| CVS | 0 | 75,880 | 75,880 | 0 | ||
| Dial-a-Ride | 12,192 | 59,004 | 57,954 | 13,242 | ||
| Fleet Link | 615 | 37,535 | 38,150 | 0 | ||
| Projects | 0 | 59,013 | 31,871 | 27,142 | ||
| HIV in Hampshire | 100,232 | 0 | 24,844 | 75,388 | ||
| Client Services | 0 | 0 | ||||
| Social Inclusion | 7,629 | 7,629 | 0 | |||
| Total Restricted Reserves | 173,111 | 300,480 | 299,434 | 2,899 | (21,997) | 155,059 |
| Unrestricted Reserves: | ||||||
| Designated Reserves | ||||||
| Bus replacement | 82,438 | 9,746 | 92,184 | |||
| Bus depreciation | 19,492 | (9,746) | 9,746 | |||
| Charity Fund | 852 | 9,148 | 10,000 | |||
| Grants for Carers | 0 | 0 | ||||
| Employment contingency | 34,438 | 2,435 | 36,873 | |||
| Volunteer Centre expenses | 10,000 | 10,000 | ||||
| Blooming Marvellous | 10,000 | 10,000 | 20,000 | |||
| Frank Rust Memorial | 5,000 | 5,000 | ||||
| Contingency Reserve | 20,000 | 20,000 | ||||
| Total Designated Reserves | 177,220 | 0 | 0 | 0 | 26,583 | 203,803 |
| General Reserves | 209,338 | 316,432 | 315,297 | 4,610 | (4,586) | 210,497 |
| Total Unrestricted Reserves | 386,558 | 316,432 | 315,297 | 4,610 | 21,997 | 414,300 |
| TOTAL FUNDS | 559,669 | 616,912 | 614,731 | 7,509 | 0 | 569,359 |
An amount of £21,997 has been transferred from Covid-19 Response to Core Activities within General Reserves, being allowances for Management Charges included in Covid-19 Grants Received in 2020-21.
The Restricted Reserves are the balances on funds that arise from grant or contract income received for specific projects which are ongoing.
Designated Reserves are amounts that have been set aside by the Trustees from the General Reserves of the Charity to fund specific projects or activities:
The Charity Fund can make donations to help individuals and the Trustees will from time to time increase this reserve from the general reserves of the Charity.
The Bus Replacement Reserve is being built up to replace buses that have reached the end of their useful lives.
The Bus Depreciation Reserve covers the cost of future depreciation of the buses as their market value is uncertain.
Volunteer Centre and Blooming Marvellous project reserves are to cover shortfalls in funding in the coming year.
Employment contingency and general contingency reserves are to cover costs arising in the event that the charity is forced to close.
The Frank Rust Memorial Reserve is to fund a grant to commemorate a former Trustee and Chair of the Charity.
25
RUSHMOOR VOLUNTARY SERVICES
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
12 FUNDS HELD FOR DISTRIBUTION
These amounts are included in the Charity’s Statement of Financial Activities and Balance Sheet.
13 LEASES
The Company has adopted IFRS16 and all leases and Right of Use assets have been capitalised and shown as an asset in Note 7. The liability arising from these leases and Right of Use assets is shown as a liability on the Balance Sheet and in Note 10.
14 ANALYSIS OF NET ASSETS BETWEEN FUNDS
| ALYSIS OF NET ASSETS BETWEEN FUNDS | |||
|---|---|---|---|
| Restricted | Unrestricted | Total | |
| Funds | Funds | Funds | |
| £ | £ | £ | |
| Fixed Assets | 9,746 | 12,808 | 22,554 |
| Investments | 188,601 | 154,610 | 343,212 |
| Net Current Assets/(Liabilities) | (43,288) | 246,882 | 203,593 |
| 155,059 | 414,300 | 569,359 |
15 CONTINGENT LIABILITIES
There are no contingent liabilities at the balance sheet date.
16 CONTROLLING PARTY
There is no single controlling party.
17 RECONCILIATION OF NET MOVEMENT IN FUNDS TO NET CASH FLOW FROM OPERATING ACTIVITIES
| 2022 | 2021 | ||
|---|---|---|---|
| Note | £ | £ | |
| Net Movement in Funds | 9,690 | 51,939 | |
| Add back non-cash items: | |||
| Depreciation charge | 7 | 33,472 | 33,203 |
| Profit on disposal of fixed assets | - | - | |
| Deduct financial items: | |||
| Interest income | 2 | (2,250) | (3,008) |
| Dividends received | 2 | (1,323) | (842) |
| Losses/(Gains) on Investments | 8 | (7,509) | (5,465) |
| Other Balance Sheet movements: | |||
| Reduction/(Increase) in Debtors | 9 | (8,899) | (47,678) |
| Increase/(Reduction) in Creditors | 10 | (73,499) | 111,386 |
| Net Cash used in Operating Activities | (50,318) | 139,536 |
26
RUSHMOOR VOLUNTARY SERVICES
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
18 SOURCE OF MATERIAL INCOMING RESOURCES FROM GOVERNMENT AND OTHER PUBLIC BODIES
| 2021 | |||
|---|---|---|---|
| £ | £ | ||
| Central Government & Other bodies: | |||
| Her Majesty's Government: | |||
| Furloughed employees | Unrestricted Fund | - | 30,123 |
| National Lottery: | |||
| Community development | Restricted Fund | 1,500 | 21,992 |
| Local Authority Contracts | |||
| Hampshire County Council | |||
| Dial-a-Ride | 54,640 | 60,443 | |
| FleetLink | 32,720 | ||
| Group Hire | 16,299 | 36,568 | |
| Local Authority Grants | |||
| Rushmoor Borough Council | |||
| CVS - Main RVS grant | 75,880 | 75,880 | |
| Core | 3,457 | 0 | |
| Blooming Marvellous | 3,250 | 6,000 | |
| Covid-19 | 19,465 | 52,163 | |
| Projects | 17,589 | 7,500 | |
| Group Hire | 2,948 | 0 | |
| Social Inclusion | 2,631 | 0 | |
| Hampshire County Council | |||
| CVS | 1,250 | 37,456 | |
| Core | 5,000 | 0 | |
| Dial-a-Ride | 3,364 | 7,241 | |
| FleetLink | 3,815 | 6,155 | |
| Group Hire | 14,608 | 9,761 | |
| Social Inclusion | 4,998 | 0 | |
| Covid-19 | 800 | 3,394 |
27