**Company�Registration�Number�03238444� Registered�Charity�Number�1059794�**
## **RUSHMOOR�VOLUNTARY�SERVICES**
## **ANNUAL�REPORT�2021-22**
**Year�ended�31�March�2022**
## **RUSHMOOR�VOLUNTARY�SERVICES�**
Year�ended�31�March�2022�
## **CONTENTS�**
|**CONTENTS**||
|---|---|
|LegalandAdministrativeInformation|3|
|ReportoftheChairoftheBoardofTrustees|4|
|ReportoftheChiefExecutiveOfficer|5–7|
|ReportoftheTrustees|8–13|
|ReportoftheIndependentAuditors|14–16|
|StatutoryAccounts|17–27|
## **Legal�and�Administrative�Information�**
## **Trustees,�Executive�Management�and�Advisers�**
## **Registered�and�Principal�Office:�**
Civic�Offices� Farnborough�Road� Farnborough,�GU14�7JU� Tel:�01252-540162� Email:�info@rvs.org.uk� Website:�www.rvs.org.uk�
## **The�Trustees�are�the�Directors�and�Board�of�Management�of�the�Company�**
## **Board�of�Trustees**
Mr�C�Slatter� Chair� Mr�R�Groocock� Vice-Chair� Mr�A�Thorpe�� Treasurer� Mr�W�Card� Ms�A�Cooper� Mr�R�Hickman� Mrs�D�Bedford� Mrs�B�Anderson�(resigned�19�September�2021)� Mr�M�Wood�� Ms�B�Garrett� Mr�G�Ghale�(appointed�25�January�2022)� Ms�D�Keenan�(appointed�25�January�2022)�
## **Nominated�by�Rushmoor�Borough�Council�**
Cllr.�S�Masterson�
## **Chief�Executive�Officer�**
Ms�D�Bone�
## **Independent�Auditors�**
Chamberlains�Statutory�Auditors�and�Chartered�Accountants� Elm�House,�Tanshire�Park� Shackleford�Road,�Elstead� Godalming.�GU8�6LB�
## **Bankers�**
Royal�Bank�of�Scotland�plc� CCLA�Investment�Management�Ltd� Holt’s�Farnborough�Branch� COIF�Charity�Funds� Lawrie�House� Senator�House� Victoria�Street� 85�Queen�Victoria�Street� Farnborough� London� GU14�7NR� EC4V�4ET�
The�constitution�of�the�Charity�and�its�Objects�are�set�out�in�the�report�of�the�Trustees.�
## **RUSHMOOR�VOLUNTARY�SERVICES�**
## Year�ended�31�March�2022�
## **Report�of�the�Chair�of�the�Board�of�Trustees�**
We�can�be�justifiably�criticised�for�over-use�of�the�epithet�“that�we�live�in�interesting�times…”,�so�full�of� understatement�and�menace,�yet�reflective�of�the�dramatic�change�which�has�faced�our�communities.�This� year�(2021-22)�saw�the�nation�recovering�from�a�pandemic�which�rocked�society�to�its�roots;�from�an�RVS� perspective�this�has�meant�continued�collaboration�with�our�local�authority�and�health�colleagues�to�ensure� that�the�vaccination�programme�happened,�oximeters�were�delivered�and�the�most�vulnerable�in�our� society�were�supported�whilst�COVID�rumbled�on.�
And,�as�we�adjusted�to�life�with�ZOOM,�and�new�‘working�from�home’�disciplines,�we�were�also�tasked�with� assisting�asylum�seekers�temporarily�housed�in�Rushmoor�and�maintaining�socially�distanced�community� transport�services,�as�well�as�managing�our�Home�Help�service�and�getting�the�Grub�Hub�(food�partnership)� project�off�the�ground.�I�am�enormously�grateful�to�our�RVS�staff�who,�once�again,�have�delivered�for�our� community.�
Round�about�Christmas�time,�we�paused�for�breath.�Two�new�trustees�(Dawn�Keenan�and�Gary�Ghale)� joined�the�board,�and�we�held�a�50th�Anniversary�celebration�at�Princes�Hall�to�mark�our�50th�birthday.�It� was�a�cracking�event,�and�my�thanks�go�out�to�Bruce�Thomas�(RBC�Mayor)�for�adding�civic�recognition,�to� David�Clifford�for�emphasising�the�positive�links�between�the�borough�council�and�RVS,�and�to�John� Debenham�–�our�long-time�former�Chair�who�appeared�on�screen�from�Knellwood�care�home,�to�roll�back� the�years�of�community�service�memories.�
The�new�year�brought�new�challenges.�The�war�in�Ukraine�led�to�an�upsurge�of�sympathy�for�displaced� refugees�fleeing�the�conflict,�and�RVS�played�a�role�locally�in�co-ordinating�support�for�individuals�and� families�finding�their�way�here.�On�the�domestic�front,�we�committed�to�an�investment�in�new�technology� to�implement�a�customer�relationship�module�(CRM)�which�will�shape�the�way�we�interface�with�our� members�and�the�community�generally,�and�we�migrated�to�new�accounting�software.�The�CRM�step�has� been�taken�in�collaboration�with�our�neighbouring�CVS�organisations�in�Hart�and�Basingstoke.�It�is�fair�to� say�that�recent�challenges�have�brought�us�closer�together�in�serving�North�East�Hampshire.��
I�am�pleased�to�report�that�at�the�end�of�this�reporting�period,�RVS�has�been�able�to�record�a�small�surplus.� My�thanks�to�Alan�Thorpe,�our�Treasurer,�for�his�role�at�the�financial�reins,�and�to�Donna�Bone�our�CEO�for� guiding�us�safely�this�far.�The�Treasurer’s�report�goes�into�more�detail�about�our�income�and�expenditure,� as�well�as�the�reserves�position�which�I�am�convinced�will�be�key�for�us�going�forward.�The�future�holds� some�very�real�risk�for�all�of�us.�Energy�prices�and�cost�of�living�increases�will,�in�themselves,�represent� significant�issues.�The�environment�we�operate�in�can�be�characterised�by�saying�our�key�funders�(local� authorities)�are�having�to�tighten�their�belts,�and�demonstrate�value�for�money.�We�need�to�continue�to�be� reliable,�responsible�partners,�able�to�meet�these�challenges.�Did�I�say�“we�live�in�interesting�times”?�
## **Colin�Slatter�July�2022**
4�
## **RUSHMOOR�VOLUNTARY�SERVICES�**
## Year�ended�31�March�2022�
## **Report�of�the�Chief�Executive�Officer**
## **Operation�Rushmoor�Community�Action�(ORCA)�**
The�spring�of�2021�found�the�staff�team�separated,�once�again,�by�the�requirement�to�work�from�home.�Yet� we�remained�united�in�the�ongoing�response�to�the�pandemic.�
We�were�recruiting�and�managing�two�teams�of�wonderful�ORCA�Responders�who�were�waging�war�against� the�virus�by�supporting�our�community�to�be�vaccinated�against�covid.�What�we�didn’t�realise�at�that�time� was�that�the�first�jab/phase,�would�be�followed�by�phases�two�and�three�as�the�boosters�were�rolled�out� throughout�the�year.�However,�the�amazing�teams�remained�committed�throughout�and,�even�now,� continue�to�support�our�local�Primary�Care�Networks.��
Springtime�2021�also�saw�us�working�in�close�partnership,�once�again,�with�Rushmoor�Borough�Council�as� the�Testing�Centre�was�opened�in�the�Farnborough�Recreation�Centre.��
As�covid�testing�increased,�people�with�moderate�covid�symptoms�were�supported�to�remain�at�home�and� to�be�monitored�by�telephone.�To�enable�these�‘virtual�wards’�to�be�effective,�a�team�of�staff�and� volunteers�delivered�pulse�oximeter�devices�to�people’s�homes�throughout�the�year.���
Apart�from�the�fabulous,�life�saving,�benefit�of�the�pandemic�response,�the�abiding�memory�that�I�will�carry� of�each�of�these�teams�is�the�most�wonderful�camaraderie�that�was�quickly�established�and�valued�by�all.��
Following�the�easing�of�lockdown�and�as�restrictions�were�lifted,�the�Helpline�team�undertook�a�strengthbased�approach�to�reviewing�the�support�being�provided�to�residents�with�shopping�and�prescription� collections�etc.�Those�who�still�needed�some�support�continued�to�be�assisted�by�ORCA�Responders�who� were�available�to�take�their�first�few�journeys�out�with�them.�
## **Council�of�Voluntary�Services�**
As�restrictions�began�to�be�lifted�and�public�confidence�grew,�community�groups�emerged�and�resumed� activities.��Contact�was�made�with�our�membership�groups�to�ask�what�they�needed�to�move�forward.�From� that,�we�supported�their�transition�by�providing�training�on�‘Opening�Public�Spaces�Safely’.��
Funding�was�also�needed�by�groups�having�to�adapt�their�activities�again�and�a�successful�funding�event� was�held�in�the�summer�with�access�to�local,�regional�and�national�grant�makers.�
## **Volunteering�**
The�experience�of�responsive�volunteering�over�the�pandemic�created�a�new�way�of�working�which�we�are� developing�further,�recognising�the�desire�for�people�to�stay�connected�to�the�community.�Although�there�is� still�a�valuable�place�for�the�traditional�brokerage�service,�this�is�no�longer�enough.�We�are�developing�a� system�that�is�engaging�with�the�community�activists�that�want�to�feel�part�of�something�meaningful�by� providing�ongoing�opportunities�for�micro-volunteering.��
As�people�returned�to�work�throughout�the�year,�many�wished�to�remain�connected�so�were�invited�to� transition�to�the�RVS�Responder�team.�We�now�have�a�team�of�approximately�150�people�who�are�willing� and�able�to�respond�to�requests�from�a�variety�of�organisations�across�Rushmoor.��
This�led�us�to��introduce�‘volunteer�passporting’�into�Rushmoor.�In�the�Autumn�of�‘21,�RVS�”passported”�the� Vaccination�Team�of�ORCA�Responders�to�the�Farnborough�Primary�Care�Network.�Passporting�enables�us�to� undertake�the�initial�checks,�DBS�checks�and�generic�training�for�volunteers�who�are�then�eligible�to�step� straight�into�roles�with�other�organisations.�This�is�something�that�we�intend�to�expand�as�an�enhanced� support�offer�to�groups�in�Rushmoor.�
5�
## **RUSHMOOR�VOLUNTARY�SERVICES�**
Year�ended�31�March�2022�
## **Report�of�the�Chief�Executive�Officer�continued**
## **Home�Help�**
Our�Home�Help�service�has�been�a�life-line�to�many�of�our�165�clients.�Again,�many�have�restricted�their�social� interactions�so�their�home�has�literally�been�their�safe�haven.�Our�team�of�25�Home�Helps�have�not�only� helped�to�keep�those�homes�clean�and�comfortable,�they�have�also�provided�a�smiling�face�and�a�friendly� chat�for�residents.�
## **Social�Inclusion�**
Unsurprisingly�there�were�requests�to�continue�our�telephone�befriending�service�that�we�set�up�to�stay� connected�during�the�lockdowns.��Rushmoor�Borough�Council�provided�funding�to�employ�a�Social�Inclusion� Officer�to�enable�us�to�not�only�maintain�this�service,�but�to�develop�it�further.��
Much�of�the�money�raised�by�the�inspirational�Captain�Sir�Tom�was�made�available�to�charities�across�the� country�via�the�NHS�Charities�Fund.�We�were�successful�in�a�joint�bid�with�Rushmoor�Borough�Council�and� Frimley�Clinical�Commissioning�Group�for�kit�which�enabled�older�people�to�access�on-line�workshops,�video� conferencing�and�photo-sharing�with�family�through�their�TV.�The�Keep�Well�Stay�Connected�project� connected�37�households�with�their�families�and�with�others�in�the�local�community�and�further�afield.��
## **HIV�in�Hampshire�**
TVPS�have�continued�to�support�local�people�living�with�HIV.�When�possible,�meetings�were�in�person� otherwise�they�relied�on�technology�and�phones.�In�response�to�this,�they�have�developed�a�portfolio�of� tech�based�resources�and�social�media�campaigns�-�https://www.tvps.org.uk/podcast-2/�-�which�have� resulted�in�award�nominations.�
## **Community�Transport�**
The�number�of�residents�booking�transport�on�our�Rushmoor�Dial-a-Ride�and�Fleet�Link�services�fluctuated� in�line�with�the�number�of�covid�diagnoses.�Understandably,�those�who�we�have�worked�so�hard�to�keep�safe� were�reluctant�to�venture�too�far�from�home�whilst�the�virus�was�virulent�in�our�community.��
This�was�most�notable�in�the�paucity�of�the�number�of�bookings�being�made�for�our�Group�Hire�minibuses.� The�mixture�of�groups�moving�on-line�or�not�operating�at�all�directly�impacted�upon�the�very�low�demand�for� bus�use.��
## **Blooming�Marvellous�**
Significant�efforts�were�made�to�ensure�that�our�town�centres�felt�safe�and�welcoming�for�those�returning.� Our�valued�supported�volunteers�played�a�significant�role�in�this�by�maintaining�community�and�public� gardens�across�the�district.�
Blooming�Marvellous�also�planted�and�maintained�box�planters�in�both�town�centres.�Salads,�herbs�and� edible�flowers�were�grown�and�visitors�were�encouraged�to�help�themselves�to�cuttings�and�to�the�recipe� cards�which�would�give�examples�of�how�to�use�them�in�simple,�tasty�dishes.�
## **Community�Grub�Hub�**
Throughout�the�year,�a�committed�partnership�was�established�to�develop�a�space�where�people�could� donate�food�to�reduce�food�waste�and�to�collect�food�to�prevent�hunger.�Rushmoor�Borough�Council,� community�groups�and�individuals�worked�together�to�develop�the�Community�Grub�Hub�with�a� Community�Store�in�Aldershot.��
Another�amazing�team�of�Volunteers�came�together�to�support�the�community�through�this�work�in� response�to�the�pressure�being�caused�by�the�increasing�cost�of�living.��
6�
## **RUSHMOOR�VOLUNTARY�SERVICES�**
Year�ended�31�March�2022�
## **Report�of�the�Chief�Executive�Officer�continued**
In�December�the�Community�Store�opened�its�doors�and�received�its�first�customers.��This�continues�to�be� supported�by�a�growing�number�of�supermarkets�as�well�as�partner�organisations.��
This�work�forms�part�of�our�role�as�a�Council�of�Voluntary�Services�to�support�new�groups�during�their�set� up�phase.��A�Board�of�Trustees�is�being�established�to�move�this�to�becoming�an�independent�organisation� by�the�summer�of�2022.�
## **Evacuee�Support�**
In�response�to�the�evacuation�of�families�from�Afghanistan,�we�facilitated�a�community�collection�of� clothing�for�Afghan�evacuees.�We�partnered�with�Farnborough�and�Rushmoor�Rotary�and�Inner�Wheel� Clubs.��The�efficiency�in�which�this�was�organised�was�admirable�and�its�success�was�achieved�with�the� support�of�Farnborough�Business�Park.�
As�we�entered�spring�2022,�we�turned�our�attention�to�supporting�families�fleeing�the�war�in�Ukraine.� Again,�we�are�working�with�local�and�national�organisations�to�co-ordinate�and�deliver�a�community� response�to�the�needs�of�people�joining�our�community.�
## **50[th] �Anniversary�**
Rushmoor�Voluntary�Services�celebrated�our�50[th] �anniversary�in�November�2021.�Trustees,�staff,� volunteers,�friends�and�partner�organisations�came�together�at�the�Princes�Hall�in�Aldershot.�Many�people� were�celebrated�whilst�recollections�and�memories�were�shared.���
An�interview�between�founding�members,�a�link�to�a�commemorative,�on-line�book�and�to�messages�from� colleagues�can�be�found�here�-�https://www.rvs.org.uk/50th-anniversary-event-page/.�
## **Thank�you�**
Much�of�the�anniversary�was�spent�acknowledging�the�contributions�made�by�special�people�to�the�work�of� Rushmoor�Voluntary�Services�and�to�the�support�of�the�community.�Whilst�our�team,�our�logo�and�some�of� the�services�may�change,�the�valuable�contribution�by�many�special�people�does�not.�I�would�personally�like� to�thank�the�Trustees,�the�staff�team�(past�and�present)�and�the�hundreds�of�volunteers�who�have�responded� to�the�call.�Each�one�of�you�has�made�a�difference.�
**Donna�Bone� April�2022�**
7�
## **RUSHMOOR�VOLUNTARY�SERVICES�**
Year�ended�31�March�2022�
## **Report�of�the�Trustees�**
The�Trustees,�who�are�also�the�Directors�of�the�Charity�for�the�purposes�of�the�Companies�Act,�present�their� report�together�with�financial�statements�for�the�year�ended�31st�March�2022.��
## **Public�Benefit�**
The�Trustees�have�referred�to�the�Charity�Commission’s�general�guidance�on�public�benefit�when�reviewing� aims�and�objectives�and�in�planning�future�activities.�In�particular,�the�Trustees�consider�how�planned� activities�will�contribute�to�the�aims�and�objectives�they�have�set.��In�the�Trustees'�opinion,�the�activities�of� the�charity�benefit�the�wider�community�through�the�support�provided�to�other�charities�in�Rushmoor,�and� benefit�a�substantial�number�of�individuals�through�services�such�as�Home�Help�and�on-demand�bus� services.��In�addition,�the�charity�has�made�substantial�contributions�to�mitigating�the�adverse�effects�of� Covid-19,�by�assisting�residents�of�Rushmoor�and�by�supporting�the�vaccination�initiative.��The�Trustees�are� therefore�satisfied�that�the�charity�fully�meets�the�"Public�Benefit"�requirements�of�the�Charity� Commission.�
The�financial�statements�comply�with�current�statutory�requirements,�the�governing�document�and�the� Statement�of�Recommended�Practice�–�FRS102.�
## **Company�Status�**
Rushmoor�Voluntary�Services�(“the�Charity”),�a�company�limited�by�guarantee,�is�registered�in�England� &Wales�(No.�03238444)�and�operates�from�its�registered�office�at�The�Civic�Offices,�Farnborough�Road,� Farnborough,�GU14�7JU.�It�is�established�for�charitable�purposes,�by�a�Memorandum�of�Association�dated� 16th�August�1996�and�registered�as�a�Charity�(No.�1059794)�by�the�Charity�Commissioners.�Under�Section� 60�of�the�Companies�Act�2006,�the�Charity�has�been�exempted�from�having�to�use�the�word�‘Limited’�in�its� name.�The�Charity�is�also�recognised�by�HM�Revenue�&�Customs�as�a�charity�for�tax�purposes.�This�means� that�it�is�able�to�take�advantage�of�charitable�tax�relief�on�donations�from�individuals�and�from�companies.�
## **Objects�**
The�Charity’s�Objects�are:�
1. To�promote�any�charitable�purposes�for�the�benefit�of�the�community�in�the�area�of�the� administrative�authorities�comprising�the�historic�county�of�Hampshire�(including�Portsmouth�and� Southampton)�and�in�particular�the�local�government�district�and�Borough�of�Rushmoor�and,�if�the� directors�of�the�Charity�(hereinafter�called�"the�Trustees")�shall�so�decide,�in�any�of�the� administrative�authorities�immediately�adjoining,�whether�in�Hampshire�or�Surrey�(hereinafter� together�called�the�"the�area�of�benefit")�and�in�particular�the�advancement�of�education,�the� protection�of�health�and�the�relief�of�poverty,�distress�and�sickness.�
2. To�promote�and�organise�co-operation�in�the�achievement�of�the�above�purposes�and�to�that�end� to�bring�together�representatives�of�the�voluntary�organisations�operating�within�the�local� government�district�and�Borough�of�Rushmoor�and�relevant�statutory�authorities�engaged�in�the� furtherance�of�the�above�purposes�
3. To�be�so�constituted�and�administered�that�it�is�at�no�time�(for�the�purposes�of�the�Local� Government�and�Housing�Act�1989)�under�the�control�or�subject�to�the�influence�of�a�local� authority.�
## **Mission�**
In�partnership�with�the�voluntary,�statutory�and�business�sectors,�to�enable�all�the�people�of�Rushmoor�to� play�a�full�and�active�part�in�the�life�of�the�local�community.�
8�
## **RUSHMOOR�VOLUNTARY�SERVICES�**
Year�ended�31�March�2022�
## **Report�of�the�Trustees�continued�**
## **Principal�Activities�**
The�principal�activities�remain�those�of�a�council�of�voluntary�service�(CVS)�centred�on�the�Borough�of� Rushmoor.�These�activities�are�detailed�in�the�report�by�the�Chief�Executive.�
## **Service�Agreements�and�Contracts�**
The�following�agreements�which�provide�funds�for�the�Charity’s�core�and�transport�activities�existed�during� the�course�of�the�year�or�are�being�negotiated:�
## **Core�CVS�Functions**
Rushmoor�Borough�Council�and�Community�First� Wessex/HCC� **Dial-a-Ride�** Hampshire�County�Council� **Fleet�Link�** Hampshire�County�Council� **Group�Hire�Community�Transport�** Hampshire�County�Council�
The�following�agreements�provide�or�have�provided�funds�for�other�activities:�
**Blooming�Marvellous�** Broadhurst�Welcome�Home�Community�Ltd� **HIV�advice�and�assistance�** Positive�Action�Hampshire� **Green�Social�Prescribing�** Hants�CC�Get�Going�Again�Fund�
## **Organisation�**
The�governance�structure�is�made�up�of�a�Board�of�Trustees�of�up�to�12�members�and�the�following�subcommittees:�Remuneration�Committee,�Pensions�Committee,�Mrs�Phillips�Will�Fund�Committee�and�Army� Catering�Corps�in�Rushmoor�Committee.�The�sub-committees�are�based�on�delegated�decision-making� powers�handed�down�by�the�main�Board.�
Board�members�are�drawn�from�the�local�community�and�have�a�variety�of�skills�and�experience�including� Accounting�and�Finance,�Information�Technology,�Education,�Human�Resources,�Disability�and�Social� Welfare.�The�Chief�Executive�is�not�a�Director�but�a�permanent�non-voting�member�of�the�Board.�The�Board� currently�meets�every�two�months.�Cllr.�S�Masterson�was�nominated�to�the�Board�by�Rushmoor�Borough� Council�but�is�not�a�Trustee�of�the�Charity.�
## **Election�of�Trustees�**
The�Trustees�are�elected�by�the�members�of�the�Charity�in�accordance�with�the�Articles�of�Association.�� Rushmoor�Borough�Council�is�entitled�to�nominate�a�representative.��All�new�Trustees�are�given�induction� training�which�includes�learning�about�the�background,�ethos�and�day�to�day�activities�of�the�Charity�as�well� as�outlining�their�responsibilities.�
## **Investment�Powers�and�Policy�**
Under�the�Memorandum�and�Articles�of�Association,�the�Charity�has�the�power�to�make�any�investment� which�the�Trustees�see�fit.�The�current�policy�is�to�invest�up�to�50%�of�core�funds�in�a�range�of�investment� funds,�and�the�remaining�50%�in�deposit�accounts�of�varying�maturities�with�several�different�banks.��Most� of�the�Mrs�Phillips�and�Army�Catering�Corps�funds�are�invested�in�bank�savings�accounts.�
9�
## **RUSHMOOR�VOLUNTARY�SERVICES�**
## Year�ended�31�March�2022�
## **Report�of�the�Trustees�continued�**
## **Risk�Management�**
As�required�by�the�Charity�Commission,�the�Trustees�regularly�undertake�reviews�of�the�significant�risks�to� ensure�the�appropriate�mitigation�policies�exist.��A�formal�Risk�Management�document�is�reviewed� annually�and�approved�by�the�Board.�
The�key�risk�to�the�Charity�has�been�identified�as�the�inability�to�sustain�or�replace�current�grant�funding� from�local�authorities.��In�the�event�that�funding�will�not�be�forthcoming�in�the�future,�designated�reserves� have�been�set�aside�to�allow�the�Charity�to�continue�for�a�limited�period�to�enable�it�to�find�additional� funding�and�to�provide�for�staff�redundancy�costs.�A�number�of�lower�priority�risks�have�been�identified�and� procedures�have�been�implemented�which�minimise�all�identified�risks.�The�Trustees�also�keep�under� review�the�prospect�of�having�to�relocate�to�short-term�accommodation�in�the�event�of�evacuation�of�their� premises�due�to�fire�or�any�other�unforeseen�disaster.�
## **Financial�**
In�the�opinion�of�the�Trustees�the�resources�of�the�Charity�are�sufficient�for�it�to�continue�to�operate.��Their� policy�regarding�reserves�is�set�out�below,�and�in�the�notes�to�the�accounts.�
The�Charity�sometimes�makes�funding�applications�on�behalf�of�members�and�other�local�voluntary� organisations.��These�funds�are�distributed�when�received.��In�addition,�on�application�from�other� organisations,�such�as�Citizens�Advice�Rushmoor,�the�Charity�will�make�one-off�grants�to�help�individuals�in� Rushmoor.��The�charity�does�not�accept�direct�applications�from�individuals.��During�the�Covid�pandemic� the�Charity�received�donations�and�grants�which�have�been�used�for�a�range�of�services�to�alleviate�the� adverse�effects�of�the�virus�on�the�Borough�of�Rushmoor,�including�providing�support�to�the�vaccination� programme.�
The�Charity’s�principal�sources�of�funds�are�local�authority�contracts�and�grants�from�various�bodies,� including�local�authorities.�The�Charity�also�generates�a�considerable�amount�of�income�from�its�Home�Help� and�Community�Transport�activities.�
For�the�year�ended31st�March�2022�the�Charity�recorded�a�surplus�of�£2,181�before�investment�gains�of� £7,509.�This�compares�to�a�surplus�of�£46,474�before�investment�gains�of�£5,465�in�the�previous�financial� year.��£2,899�of�unrealised�investment�gains�were�in�respect�of�Restricted�Funds.�
Unrestricted�Income�exceeded�Expenditure�by�£4,681.��All�our�principal�activities�were�affected�by�the� Covid-19�pandemic,�but�receipt�of�a�number�of�grants�to�mitigate�these�adverse�effects�has�meant�that�our� financial�performance�has�continued�to�be�strong.��We�are�grateful�for�the�support�we�have�received�from� Hampshire�County�Council,�Rushmoor�Borough�Council,�and�a�number�of�other�organisations.�
As�a�result,�the�financial�position�of�the�charity�remains�healthy,�with�total�reserves�of�£569,359�and�net� current�assets�of�£358,204.�
10�
## **RUSHMOOR�VOLUNTARY�SERVICES�**
## Year�ended�31�March�2022�
## **Report�of�the�Trustees�continued�**
## **Reserves�**
General�Reserves�are�held�to�cover�the�possibility�of�future�funding�shortfalls,�and�increased�by�£1,159�to� £210,497,�and�amount�to�approximately�4.1�months�of�total�expenditure.�The�Trustees�consider�that�this�is� reasonable.�
## **Future�Plans�**
The�Charity�has�been�heavily�involved�in�the�community�response�to�the�pandemic.�Covid-19�continues�to� exert�a�considerable�influence�on�the�Charity's�activities,�many�of�which�are�still�operating�at�a�reduced� level,�and�with�abnormal�constraints.��Hopefully,�this�situation�will�continue�to�be�gradually�alleviated� during�2022-23,�with�a�progressive�return�to�normal�ways�of�working.��However,�the�Charity�is�undertaking� a�review�of�the�way�it�carries�out�a�number�of�its�responsibilities,�to�learn�whatever�lessons�are�possible� from�the�experiences�of�the�past�2�years.���
Now�lockdown�has�been�relaxed�and�RVS�is�returning�to�‘business�as�usual’�we�will�need�to�consider:�
- The�on-going�support�required�by�the�vulnerable�population�who�we�have�been�at�the�forefront�of� supporting.�This�will�include�a�level�of�anxiety�and�loss�of�confidence�for�some.�
- The�hidden�population�of�people�that�were�lonely�or�suffering�from�food�poverty�before�covid.�The� situation�has�exacerbated�their�plight�and�they�became�more�visible.��The�conflict�in�Ukraine,�and�its� effect�on�food�supply,�and�therefore�on�food�prices,�has�made�the�situation�even�worse.��There�is�a� danger�they�will�become�hidden�again�once�covid�support�is�withdrawn.�Whilst�we�want�to�encourage� independence�and�self-sufficiency,�keeping�people�linked�into�their�community�is�part�of�enabling� that�to�happen.�It�also�ensures�they�can�access�support�when�they�need�to.�We�need�to�consider�how� we�keep�people�linked�in.�
The�Charity�has�existing�support�services�that�historically�have�evolved�at�different�times,�working�in�silos.� Covid�has�required�us�to�be�more�creative�in�our�approach,�with�each�of�the�services�supporting�clients� across�the�piece.�With�the�experience�of�the�Operation�Rushmoor�Community�Action�(ORCA)�helpline� model,�we�can�see�bringing�those�services�together�into�a�‘Home�Hub’,�will�bring�added�efficiencies�as�one� call�gives�a�customer�access�to�a�suite�of�support�services�and�referrals�to�external�support�as�well.�We�will:��
- Continue�the�Befriending�Service�developing�into�providing�companion�support,�
- Continue�to�support�arrangements�for�the�community�to�take�on�the�food�hub.�This�includes� community�fridges/larders�and�complementing�not�duplicating�services�already�in�existence.�
- Continue�to�respond�to�the�main�requests�for�help:�shopping�and�prescription�collection.�However,� other�requests�that�we�cannot�easily�fulfill�have�highlighted�old�challenges�that�pre-dated�covid:� gardening�and�handy-man�for�elderly,�disabled,�or�low-income�families;�we�will�consider�how�these� issues�can�be�addressed.�
- Bring�the�helpline�in-house�which�will�enable�RVS�to�triage�the�needs�of�residents�and�co-ordinate�a� holistic�response�using�our�established�ORCA�support�and�our�strong�relationships�within�the�sector� to�refer�to�other�specialist�services,�including�Citizens�Advice.�
There�are�also�many�positive�experiences�to�take�from�the�last�12�months.�Established�relationships�have� become�strengthened�and�new�collaborations�have�been�formed.�All�will�be�continued�as�we�collectively� move�towards�restoration�and�recovery.�
Many�people�have�become�connected�to�their�communities�in�new�ways.�We�will�be�working�with�our� membership�groups�and�individuals�to�encourage�this�to�continue.�RVS�are�leading�on�a�county-wide� development�of�a�volunteer�passport�and�will�be�working�to�introduce�micro-volunteering�and�membership� as�new�channels�of�accessing�volunteering�and�support�opportunities.��
11�
## **RUSHMOOR�VOLUNTARY�SERVICES�**
Year�ended�31�March�2022�
## **Report�of�the�Trustees�continued�**
In�parallel,�we�have�made�changes�to�some�back-office�arrangements�which�will�improve�our�core�finance� systems�and�internal�processes,�working�in�collaboration�with�Basingstoke�Voluntary�Action.�As�we�move� forward,�RVS�will�be�exploring�how�we�can�make�better�use�of�new�technology�and�better�exploit�our�social� media�opportunities.�
## **Performance�and�Review�**
Key�performance�information�concerning�the�activities�of�the�charity�is�reported�to�the�Chief�Executive�on�a� monthly�basis�and�reported�to�the�Chairman�and�Trustees�in�formal�meetings�held�every�two�months.�As� outlined�in�the�Chief�Executive’s�Report�the�Charity�has�performed�very�well�against�expectations�in�key� activities�when�dealing�with�the�unprecedented�demands�placed�upon�it�by�the�Covid-19�pandemic,� including:�
- membership�of�the�Charity�
- training�provided�to�voluntary�groups�and�volunteers�
- volunteers�recruited�and�placed�in�local�volunteering�
- gardening�project�activities�
- Home�Help�clients�supported�
- transport�contract�obligations�fulfilled�
## **Statement�of�the�Responsibilities�of�the�Board�of�Trustees�**
The�Trustees�are�responsible�for�preparing�the�Trustees’�Annual�Report�and�the�financial�statements�in� accordance�with�applicable�law�and�United�Kingdom�Accounting�Standards�(United�Kingdom�Generally� Accepted�Accounting�Practice).�
Company�Law�requires�the�Trustees�to�prepare�financial�statements�for�each�financial�year,�which�give�a� true�and�fair�view�of�the�state�of�affairs�of�the�charitable�company�and�of�the�incoming�resources�and� application�of�resources,�including�the�income�and�expenditure,�of�the�charitable�company�for�that�period.� In�preparing�these�financial�statements,�the�Trustees�are�required�to:�
- Select�suitable�accounting�policies�and�then�apply�them�consistently;�
- Make�judgements�and�estimates�that�are�reasonable�and�prudent;�
- State�whether�applicable�accounting�standards�have�been�followed;�subject�to�any�material� departure�disclosed�and�explained�in�the�financial�statements;�
- Prepare�financial�statements�on�a�going-concern�basis�unless�it�is�appropriate�to�assume�the�Charity� will�not�continue�to�operate.�
In�addition�to�complying�with�companies’�legislation,�the�Trustees�are�also�required�to�have�regard�to�the� Statement�of�Recommended�Practice,�Accounting�and�Reporting�by�Charities�(Revised�2015)�(the�SORP),� published�by�the�Charity�Commissioners�for�England�and�Wales�and�are�required�to�follow�that�statement� insofar�as�compliance�does�not�contradict�any�requirement�of�the�Companies�Act�2006.�
The�Trustees�are�responsible�for�keeping�proper�accounting�records�which�disclose�with�reasonable� accuracy�at�any�time�the�financial�position�of�the�Charity�and�to�enable�them�to�ensure�that�the�financial� statements�comply�with�the�SORP�and�the�Companies�Act�2006.�They�have�a�general�responsibility�for� taking�reasonable�steps�to�safeguard�the�assets�of�the�Charity�and�to�prevent�and�detect�fraud�and�other� irregularities.�The�Trustees�are�also�responsible�for�ensuring�that�the�assets�are�properly�applied�in� accordance�with�Charity�Law.�
12�
RUSHMOOR VOLUNTARY SERVICES
Year ended 31 March 2022
Report of the Trustees continued
Insofar as the Trustees are aware..
There is no relevant audit information of which the Charitfs auditors are unaware,. and
The Trustees have taken all steps that they ought to have taken to make themselves aware of any
relevant audit information and to establish that the auditors are aware of such information.
This report has been prepared in accordance wlth the special provisions for small companies under part 15
of the Companies Act 2006.
By order of the Board
Colin Slatter
Date
13
## **Report�of�the�Independent�Auditors�to�the�Members�of� Rushmoor�Voluntary�Services�**
## **Opinion�**
We�have�audited�the�financial�statements�of�Rushmoor�Voluntary�Services�(the�'charitable�company')�for� the�year�ended�31�March�2022�which�comprise�the�Statement�of�Financial�Activities,�the�Balance�Sheet,�the� Cash�Flow�Statement�and�notes�to�the�financial�statements,�including�a�summary�of�significant�accounting� policies.�The�financial�reporting�framework�that�has�been�applied�in�their�preparation�is�applicable�law�and� United�Kingdom�Accounting�Standards�(United�Kingdom�Generally�Accepted�Accounting�Practice).��
In�our�opinion�the�financial�statements:��
- -�give�a�true�and�fair�view�of�the�state�of�the�charitable�company's�affairs�as�at�31 March 2022�and�of�its� incoming�resources�and�application�of�resources,�including�its�income�and�expenditure,�for�the�year�then� ended;��
- -�have�been�properly�prepared�in�accordance�with�United�Kingdom�Generally�Accepted�Accounting� Practice;�and��
- -�have�been�prepared�in�accordance�with�the�requirements�of�the�Companies�Act�2006.�
## **Basis�for�opinion�**
We�conducted�our�audit�in�accordance�with�International�Standards�on�Auditing�(UK)�(ISAs�(UK))�and� applicable�law.�Our�responsibilities�under�those�standards�are�further�described�in�the�Auditors'� responsibilities�for�the�audit�of�the�financial�statements�section�of�our�report.��We�are�independent�of�the� charitable�company�in�accordance�with�the�ethical�requirements�that�are�relevant�to�our�audit�of�the� financial�statements�in�the�UK,�including�the�FRC's�Ethical�Standard,�and�we�have�fulfilled�our�other�ethical� responsibilities�in�accordance�with�these�requirements.��We�believe�that�the�audit�evidence�we�have� obtained�is�sufficient�and�appropriate�to�provide�a�basis�for�our�opinion.��
## **Conclusions�relating�to�going�concern�**
In�auditing�the�financial�statements,�we�have�concluded�that�the�trustees'�use�of�the�going�concern�basis�of� accounting�in�the�preparation�of�the�financial�statements�is�appropriate.��
Based�on�the�work�we�have�performed,�we�have�not�identified�any�material�uncertainties�relating�to�events� or�conditions�that,�individually�or�collectively,�may�cast�significant�doubt�on�the�charitable�company's�ability� to�continue�as�a�going�concern�for�a�period�of�at�least�twelve�months�from�when�the�financial�statements� are�authorised�for�issue.��
Our�responsibilities�and�the�responsibilities�of�the�trustees�with�respect�to�going�concern�are�described�in� the�relevant�sections�of�this�report.��
## **Other�information�**
The�trustees�are�responsible�for�the�other�information.�The�other�information�comprises�the�information� included�in�the�Annual�Report,�other�than�the�financial�statements�and�our�Report�of�the�Independent� Auditors�thereon.��
Our�opinion�on�the�financial�statements�does�not�cover�the�other�information�and,�except�to�the�extent� otherwise�explicitly�stated�in�our�report,�we�do�not�express�any�form�of�assurance�conclusion�thereon.��
In�connection�with�our�audit�of�the�financial�statements,�our�responsibility�is�to�read�the�other�information� and,�in�doing�so,�consider�whether�the�other�information�is�materially�inconsistent�with�the�financial� statements�or�our�knowledge�obtained�in�the�audit�or�otherwise�appears�to�be�materially�misstated.�If�we� identify�such�material�inconsistencies�or�apparent�material�misstatements,�we�are�required�to�determine� whether�this�gives�rise�to�a�material�misstatement�in�the�financial�statements�themselves.�If,�based�on�the� work�we�have�performed,�we�conclude�that�there�is�a�material�misstatement�of�this�other�information,�we� are�required�to�report�that�fact.��We�have�nothing�to�report�in�this�regard.��
14�
**Report�of�the�Independent�Auditors�to�the�Members�of� Rushmoor�Voluntary�Services�-�continued�**
## **Opinions�on�other�matters�prescribed�by�the�Companies�Act�2006�**
In�our�opinion,�based�on�the�work�undertaken�in�the�course�of�the�audit:�
- -�the�information�given�in�the�Report�of�the�Trustees�for�the�financial�year�for�which�the�financial� statements�are�prepared�is�consistent�with�the�financial�statements;�and��
- -�the�Report�of�the�Trustees�has�been�prepared�in�accordance�with�applicable�legal�requirements.�
## **Matters�on�which�we�are�required�to�report�by�exception�**
In�the�light�of�the�knowledge�and�understanding�of�the�charitable�company�and�its�environment�obtained�in� the�course�of�the�audit,�we�have�not�identified�material�misstatements�in�the�Report�of�the�Trustees.��
We�have�nothing�to�report�in�respect�of�the�following�matters�where�the�Companies�Act�2006�requires�us� to�report�to�you�if,�in�our�opinion:��
- -�adequate�accounting�records�have�not�been�kept�or�returns�adequate�for�our�audit�have�not�been� received�from�branches�not�visited�by�us;�or��
- -�the�financial�statements�are�not�in�agreement�with�the�accounting�records�and�returns;�or�
- -�certain�disclosures�of�trustees'�remuneration�specified�by�law�are�not�made;�or�
- -�we�have�not�received�all�the�information�and�explanations�we�require�for�our�audit;�or�
- -�the�trustees�were�not�entitled�to�take�advantage�of�the�small�companies�exemption�from�the� requirement�to�prepare�a�Strategic�Report�or�in�preparing�the�Report�of�the�Trustees.��
## **Responsibilities�of�trustees�**
As�explained�more�fully�in�the�Statement�of�Trustees'�Responsibilities,�the�trustees�(who�are�also�the� directors�of�the�charitable�company�for�the�purposes�of�company�law)�are�responsible�for�the�preparation� of�the�financial�statements�and�for�being�satisfied�that�they�give�a�true�and�fair�view,�and�for�such�internal� control�as�the�trustees�determine�is�necessary�to�enable�the�preparation�of�financial�statements�that�are� free�from�material�misstatement,�whether�due�to�fraud�or�error.��
In�preparing�the�financial�statements,�the�trustees�are�responsible�for�assessing�the�charitable�company's� ability�to�continue�as�a�going�concern,�disclosing,�as�applicable,�matters�related�to�going�concern�and�using� the�going�concern�basis�of�accounting�unless�the�trustees�either�intend�to�liquidate�the�charitable�company� or�to�cease�operations,�or�have�no�realistic�alternative�but�to�do�so.��
## **Our�responsibilities�for�the�audit�of�the�financial�statements�**
Our�objectives�are�to�obtain�reasonable�assurance�about�whether�the�financial�statements�as�a�whole�are� free�from�material�misstatement,�whether�due�to�fraud�or�error,�and�to�issue�a�Report�of�the�Independent� Auditors�that�includes�our�opinion.��Reasonable�assurance�is�a�high�level�of�assurance,�but�is�not�a� guarantee�that�an�audit�conducted�in�accordance�with�ISAs�(UK)�will�always�detect�a�material�misstatement� when�it�exists.�Misstatements�can�arise�from�fraud�or�error�and�are�considered�material�if,�individually�or�in� the�aggregate,�they�could�reasonably�be�expected�to�influence�the�economic�decisions�of�users�taken�on� the�basis�of�these�financial�statements.��
The�extent�to�which�our�procedures�are�capable�of�detecting�irregularities,�including�fraud�is�detailed� below:��
We�design�procedures�in�line�with�our�responsibilities,�outlined�above,�to�detect�material�misstatements�in� respect�of�irregularities,�including�fraud.�These�procedures�include�making�enquiries�of�the�Trustees�and� staff�of�the�charitable�company�and�examining�a�sample�of�transactions�and�balances�on�a�test�basis.�The� extent�to�which�our�procedures�are�capable�of�detecting�irregularities,�including�fraud,�is�considered�to�be� reasonable�in�view�of�our�audit�work�and�the�evidence�describe�above.�
15�
Report of the Independent Auditors to the Members of
Rushmoor Voluntary Services- continued
A further description of our responsibilities for the audit of the financial statements is located on the
Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms
part of our Report of the Independent Auditors.
Use of our report
This report is made solely to the charitable company's member5, as a body, in accordance with Chapter 3 of
Part 16 of the Companies Att 2006. Our audit work has been undertaken 50 that we might state to the
charitable company's members those matters we are required to state to them in an auditors, report and
for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to
anyone other than the charitable company and the charitable company's members as a body, for our audit
work, for this report, or for the opinions we have formed.
Paul J Chamberlain (Senior Statutory Auditor)
Chamberlains Statutory Auditors
and Chartered Accountants
Elm House, Tanshire Park
Shackleford Road, Elstead
Godalming
5urrey
GU86LB
Date..
16
## **RUSHMOOR VOLUNTARY SERVICES**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022**
|**Notes**
**INCOME FROM:**
Donations, Gifts and Legacies
2
Charitable Activities
2
Investments
8
Other Trading activities
**TOTAL**
**EXPENDITURE ON:**
Raising funds
Charitable activities
3
**TOTAL**
**NET INCOME/(EXPENDITURE)**
**Net gains/(losses) on investments**
8
**Transfers between Funds**
**Other recognised gains/(losses)**
**NET MOVEMENT ON FUNDS**
**TOTAL FUNDS BROUGHT FORWARD**
**TOTAL FUNDS AS AT 31 MARCH 2022**|**Total**
**Restricted Unrestricted**
**Funds**
**£**
**£**
**£**
2,265
3,774
6,039
297,547
309,753
607,300
668
2,904
3,573
0
0
0
**300,480**
**316,432**
**616,912**
0
0
0
302,979
311,752
614,731
**302,979**
**311,752**
**614,731**
**(2,499)**
**4,681**
**2,181**
**2,899**
**4,610**
**7,509**
**(21,997)**
**21,997**
**0**
**0**
**0**
**0**
**(21,597)**
**31,287**
**9,690**
**173,111**
**386,558**
**559,669**
**151,513**
**417,845**
**569,359**|**2021**
**£**
12,407
630,917
3,850
0|
|---|---|---|
|||**647,174**|
|||0
600,700|
|||**600,700**|
|||**46,474**
**5,465**
0
0|
|||**51,939**
**507,730**|
|||**559,669**|
There are no recognised gains and losses other than those shown in the Income and Expenditure account.
All of the above amounts relate to continuing activities.
The notes on pages 20 to 27 form part of these financial statements
17
RUSHMOOR VOLUNTARY SERVICES
STATEMENT OF FINANCIAL POSITION AS AT 31 MARCH 2022
Notes
2021
FIXED ASSETS
Tangible Assets
Invèslmenls
Totsl Fixed Assets
22.554
188,601
211,155
54,172
31.092
85,264
CURRENT ASSETS
Debtors
Cash al bank and in hand
Total Current Assets
77.466
409.843
487,309
68,567
608,442
677,009
CREDITORS -Amounts tallln9 due wlthin one ygar
10
129,105
195.284
NET CURRENT ASSETS
358,204
481,726
TOTAL ASSETS LESS CURRENT LIABILITIES
569.359
566,989
LONG TERM LIABILITIES
7,320
NET ASSÈTS
569,359
559.669
FUNOS OF THE CHARITY
Restricted funds
155.059
173.111
Unrestricted Funds
De$ignated Reserves
Other ReseN68
203,803
210,497
177,220
209.338
TOTAL FUNDS as at 31 March 2022
569,359
559,669
These financ¢al statements have been prepared in accordance wlth the principles of Sectlon 15 of the
CompanlesAct 2006 relating to small companles.
Tho flnan¢lal stst8m8nts re approv•d by the Board on and signed on Its behalf by..
. Slatter- Chaimian
Date
ZL
Cornpany Registratlon Number 03238444
Reglstered Charity Nurnbef 1059794
The notes on pages 20 to 27 form part of these financial siat6mènls
18
## **RUSHMOOR VOLUNTARY SERVICES**
## **STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2022**
||**Note**||**2021**|
|---|---|---|---|
|||**£**|**£**|
|**Cash Flow from operating activities**|17|**(50,318)**|**139,536**|
|Interest paid||0|0|
|Taxation paid||0|0|
|**Net Cash Flow from operating activities**||**(50,318)**|**139,536**|
|**Cash flows from investing activities:**||||
|Proceeds from sale of fixed assets||0|0|
|Purchases of fixed assets|7|(1,854)|(3,933)|
|Purchases of Investments|8|(150,000)|0|
|Interest received|8|2,250|2,937|
|Dividends received|8|1,323|913|
|**Net Cash from investing activities**||**(148,281)**|**(83)**|
|**Net Increase/(Decrease) in Cash and Cash Equivalents**||**(198,599)**|**139,453**|
|**Cash and Cash equivalents at 1 April 2021**||**608,442**|**468,989**|
|**Cash and Cash equivalents at 31 March 2022**||**409,843**|**608,442**|
The notes on pages 20 to 27 form part of these financial statements
19
## **RUSHMOOR VOLUNTARY SERVICES**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022**
## **GENERAL INFORMATION**
Rushmoor Voluntary Services is a company limited by guarantee in England & Wales - registration number 03238444. The address of the registered office is given on page 3 of these financial statements
## **1 ACCOUNTING POLICIES**
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented.
## **Basis of preparation**
The financial statements have been prepared under the historical cost convention modified to include investments at fair value.
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) –Charities SORP (FRS102)); the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102); and the Companies Act 2006. Rushmoor Voluntary Services meets the definition of a public benefit entity under FRS102.
## **Fund Accounting**
General Funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity, and which have not been designated for any other purposes.
Designated Funds (see note 11) comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements
Restricted Funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investment income and gains are allocated to the appropriate fund.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable certainty.
For legacies, entitlement for this purpose is the earlier of the Charity being notified of an impending distribution or the legacy being received.
Cash donations are recognised on receipt. Donations in Kind are recognised on receipt and valued at estimated market value. Contract income is recognised in the period to which it relates.
Grants received are recognised on receipt, except where the grant is for a specific purpose and is to be applied to expenditure covering more than one financial period. In such cases the grant is accounted for in line with the expenditure.
## **Resources expended**
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to each category, on a project by project basis. Where costs cannot be directly attributed to particular projects they have been allocated to activities on a basis consistent with the use of the resources.
As the Charity is not registered for Value Added Tax (VAT), the irrecoverable amount is included with the relevant cost of the goods or services purchased
Governance costs include all items of expenditure relating to the running of the Charity. They comprise filing and registration fees, audit fees, and costs of preparing the annual accounts and holding the Annual General Meeting
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its expected useful economic life:
Computer hardware and software - 33.33% p.a. straight line basis Office equipment - 20% p.a. straight line basis Motor vehicles - 20% p.a. straight line basis Right of use assets Equally over the lease or licence term
## **Investments**
Investments are stated at market value at the balance sheet date. The Statement of Financial Activities includes the net unrealised gain or loss arising on revaluation.
## **Debtors**
Trade debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid.
20
## **RUSHMOOR VOLUNTARY SERVICES**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022**
## **1 ACCOUNTING POLICIES - CONTINUED**
## **Cash at bank**
This includes cash and fixed term deposit accounts with maturities up to twelve months
## **Creditors and Provisions**
Creditors and provisions are recognised when the entity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any discounts due.
## **Pensions**
All employees are eligible to join the Charity’s Pension Scheme, which is a money purchase defined contribution scheme complying with The Pensions Act 1995. Contributions to this scheme are charged to the Statement of Financial Activities as they are incurred.
## **Operating Leases**
IFRS 16 has been adopted with effect from 1st April 2019
## **Taxation**
The charity is exempt from Corporation Tax on its charitable activities.
## **2 INCOME**
|**OME**|||||
|---|---|---|---|---|
||||**Total**||
||**Restricted **|**Unrestricted**|**Funds**|**2021**|
||**£**|**£**|**£**|**£**|
|**Donations, Gifts and Legacies**|||||
|General donations|2,265|3,774|6,039|12,407|
|**Total**|**2,265**|**3,774**|**6,039**|**12,407**|
|**Income from Charitable Activities**|||||
|**Grants**|||||
|Rushmoor Borough Council|7,476|117,745|125,221|146,022|
|Hampshire County Council|14,227|19,608|33,835|64,007|
|Broadhurst Welcome Home Community|18,000||18,000|75,219|
|HMG for furloughed employees|-||-|30,123|
|Community Action Hampshire|1,000|235|1,235|12,000|
|Hart Voluntary Action|-|5,000|5,000|-|
|Investing In Communities|9,310||9,310|-|
|The National Lottery Community|17,863||17,863|21,992|
|NHS Charities Partnership|39,148||39,148|-|
|Frimley CCG|28,500||28,500|-|
|Communities First|72,385||72,385|-|
|Rotary Club|351||351|-|
|VCSEP|1,500||1,500|-|
|Other|292||292|5,361|
|Positive Action|-||-|31,937|
||**210,051**|**142,588**|**352,640**|**386,661**|
|**Local Authority Contracts:**|||||
|Hants CC Transport Services|87,360|16,299|103,659|124,616|
|**Minibus Income**|-|24,276|24,276|20,978|
|**Office & Training Services**|135|5,730|5,865|17,168|
|**RVS Home Help**|-|120,860|120,860|81,494|
|**Total**|**297,547**|**309,753**|**607,300**|**630,916**|
|**Investment Income and Interest**|||||
|Investment Income, Bank & Deposit Interest|668|2,904|3,573|3,850|
|**Total**|**668**|**2,904**|**3,573**|**3,850**|
|**TOTAL INCOME**|**300,480**|**316,432**|**616,912**|**647,174**|
21
## **RUSHMOOR VOLUNTARY SERVICES**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022**
## **2 INCOME - CONTINUED**
|**INCOME BY ACTIVITY**|||||
|---|---|---|---|---|
|Core functions||37,392|37,392|11,358|
|CVS|75,880|95,048|170,928|141,321|
|Covid-19|37,653||37,653|72,906|
|HIV in Hampshire|||-|31,937|
|Home Help||125,860|125,860|118,240|
|Transport|96,540|58,131|154,671|188,597|
|Social Inclusion|7,629||7,629|-|
|Blooming Marvellous|23,098||23,098|82,113|
|Projects|59,013||59,013|-|
|Charity Funds|668||668|702|
|**TOTAL INCOME**|**300,480**|**316,432**|**616,912**|**647,174**|
## **3 EXPENDITURE**
|**PENDITURE**|||||
|---|---|---|---|---|
||||**Total**||
||**Restricted **|**Unrestricted**|**Funds**|**2021**|
||**£**|**£**|**£**|**£**|
|**Expenditure on Charitable Activities**|||||
|Core functions||63,279|63,279|22,680|
|CVS|75,880|20,305|96,185|104,579|
|Covid-19|37,929||37,929|54,178|
|HIV in Hampshire|24,844||24,844|25,494|
|Home Help||157,355|157,355|131,928|
|Transport|96,105|69,267|165,372|173,197|
|Social Inclusion|7,629|1,525|9,154|-|
|Blooming Marvellous|27,792||27,792|87,854|
|Projects|31,871||31,871|-|
|Charity Funds|930|20|950|790|
|**Total Expenditure on Charitable Activities**|**302,979**|**311,752**|**614,731**|**600,700**|
**These figures include support costs, governance costs, and management charges. These have been allocated to charitable activities in line with grant or contract terms, and pro rata to Income received in each Class of Activity.**
## **4 NET INCOME/EXPENDITURE**
Net Income/Expenditure is stated after charging or (crediting):
|Net Income/Expenditure is stated after charging or (crediting):|||
|---|---|---|
|||**2021**|
||**£**|**£**|
|Auditors' remuneration for audit services|6,000|6,000|
|Depreciation of assets|13,532|13,503|
|Operating lease rentals|23,100|19,700|
|Grants paid|16,934|37,261|
|**ANTS PAID**|||
|||**2021**|
||**£**|**£**|
|**Grants paid to individuals**|865|790|
|**Food purchases for Covid-19 relief**|-|4,000|
|**Grants paid to organisations:**|||
|Yateley Shopper|-|17,000|
|TVPS|14,844|15,471|
|Community Infrastructure Partnership|500|-|
|Aldershot New Testament Church of God|100|-|
|Rushmoor Healthy Living|625|-|
|**Total**|**16,934**|**37,261**|
## **5 GRANTS PAID**
22
## **RUSHMOOR VOLUNTARY SERVICES**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022**
## **6 STAFF NUMBERS AND COSTS**
The average number of persons employed by the Charity during the year was 4 full time (2021:4) and 45 part time (2021:39), employed as follows:
|employed as follows:|||
|---|---|---|
|||**2021**|
|Core activities|2|3|
|Volunteer Centre|3|1|
|Home Help|26|28|
|Transport|6|6|
|Community Access|3|1|
|Blooming Marvellous|2|1|
|COVID services|7|3|
|**Total**|**49**|**43**|
|The aggregate payroll costs of these persons were as follows:|||
|||**2021**|
||**£**|**£**|
|Wages and Salaries including temporary staff|395,176|404,362|
|Social Security costs|16,105|15,516|
|Pensions contributions and Life Assurance|13,936|11,200|
||**425,217**|**431,078**|
No employee receives an annual salary including benefits of more than £50,000 per year. In addition to paid staff, RVS also has a number of volunteers. The Directors are defined as the Board of Trustees. No emoluments or expenses were paid to members of the Board.
## _**7**_ **FIXED ASSETS**
|**ED ASSETS**||||||
|---|---|---|---|---|---|
||**Right of**|**Office**||**Motor**||
||**Use assets**|**equipment**|**Computers**|**Vehicles**|**Total**|
||**£**|**£**|**£**|**£**|**£**|
|**Cost**||||||
|At 1 April 2021|57,433|2,726|21,079|98,574|179,812|
|Additions|-|-|1,854|-|1,854|
|Disposals|-|-|(967)|0|(967)|
|**At 31 March 2022**|**57,433**|**2,726**|**21,965**|**98,574**|**180,698**|
|**Depreciation**||||||
|At 1 April 2021|30,190|2,152|14,215|79,082|125,639|
|Recovered on Disposals|-|-|(967)|-|(967)|
|Charge for year|19,940|168|3,618|9,746|33,472|
|**At 31 March 2021**|**50,130**|**2,320**|**16,866**|**88,828**|**158,144**|
|**Net Book Value**||||||
|At 31 March 2021|27,243|574|6,864|19,492|54,172|
|**At 31 March 2022**|**7,303**|**406**|**5,099**|**9,746**|**22,554**|
The Company adopted IFRS16 dealing with the treatment of leases and rights of use assets with effect from 1st April 2019.
23
## **RUSHMOOR VOLUNTARY SERVICES**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022**
## **8 INVESTMENTS**
Investments held by the Charity also include investments relating to the Phillips Legacy and the former Army Catering Corps Trust. With the authority of the Trustees, investments can be wider or narrower range investments within the meaning of Section 3 of the Trustee Act 2000. Current investments are as follows:
||Trustee Act 2000. Current investments are as follows:||||
|---|---|---|---|---|
|||||**Market**|
||||**Market**|**Value**|
|||**At Cost**|**Value**|**2021**|
|||**£**|**£**|**£**|
||**UK Listed Investments**||||
||**Rushmoor Voluntary Services**||||
||Rathbones Active Income & Growth Fund - 35,103.99 units|50,000|50,785|-|
||CAF UK Equitrack Fund - 35,915.53 units|50,000|53,119|-|
||CCLA COIF Charities Ethical Investment Fund (Acc) - 10,704.33 units|50,000|50,706|-|
|||**150,000**|**154,610**|**-**|
||**Mrs Phillips Trust Fund**||||
||1773.30 dis. Units Charishare common investment|7,282|12,803|11,796|
||454.67 units COIF charities deposit fund|4,138|8,840|7,934|
||**Army Catering Corps Trust**||||
||635.11 units COIF charities deposit fund|6,782|12,348|11,362|
|||**18,202**|**33,991**|**31,092**|
||Value as at 1 April 2021||31,092|25,627|
||Additional Investments in year||150,000||
||Increase/(Decrease) in value||7,509|5,465|
||**Value as at 31 March 2022**||**188,601**|**31,092**|
||**Breakdown of Investment Income:**|||**2021**|
||||**£**|**£**|
||Bank interest receivable||2,250|2,937|
||Income from UK Listed Investments||1,323|913|
||**Total**||**3,573**|**3,850**|
|**9**|**DEBTORS**||||
|||||**2021**|
||||**£**|**£**|
||Trade Debtors||59,429|61,098|
||Sundry Debtors||1,702|2,606|
||Prepayments||16,335|4,863|
||**Total**||**77,466**|**68,567**|
|**10 **|**CREDITORS**||||
|||||**2021**|
||||**£**|**£**|
||**Due and payable within one year:**||||
||Trade Creditors||15,579|-|
||Accruals||23,068|40,118|
||Grants deferred||67,564|102,312|
||Liability under licence agreement for office workstations and bus parking||7,302|50,113|
||Pension costs||0|-|
||Payroll costs||377|-|
||Sundry Creditors||15,215|2,741|
||||**129,105**|**195,284**|
||**Due and payable after one year:**||||
||Liability under licence agreement for office workstations and bus parking||-|**7,320**|
24
## **RUSHMOOR VOLUNTARY SERVICES**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022**
## **11 RESERVES**
|**SERVES**|||||||
|---|---|---|---|---|---|---|
||**1 April**||**Movement in the year**|||**31 March**|
||**2021**|**Income**|**Spend**|**Inv. Gain**|**Transfers**|**2022**|
||**£**|**£**|**£**|**£**|**£**|**£**|
|**Restricted Reserves**|||||||
|Mrs Phillips Legacy|20,925|328|930|1,913||22,236|
|Army Catering Corps Fund|12,738|340|-|986||14,064|
|Blooming Marvellous|7,680|23,098|27,792|||2,987|
|Covid 19 Response|18,728|37,653|34,383||(21,997)|0|
|CVS|0|75,880|75,880|||0|
|Dial-a-Ride|12,192|59,004|57,954|||13,242|
|Fleet Link|615|37,535|38,150|||0|
|Projects|0|59,013|31,871|||27,142|
|HIV in Hampshire|100,232|0|24,844|||75,388|
|Client Services|||0|||0|
|Social Inclusion||7,629|7,629|||0|
|**Total Restricted Reserves**|**173,111**|**300,480**|**299,434**|**2,899**|**(21,997)**|**155,059**|
|**Unrestricted Reserves:**|||||||
|**Designated Reserves**|||||||
|Bus replacement|82,438||||9,746|92,184|
|Bus depreciation|19,492||||(9,746)|9,746|
|Charity Fund|852||||9,148|10,000|
|Grants for Carers|0|||||0|
|Employment contingency|34,438||||2,435|36,873|
|Volunteer Centre expenses|10,000|||||10,000|
|Blooming Marvellous|10,000||||10,000|20,000|
|Frank Rust Memorial|||||5,000|5,000|
|Contingency Reserve|20,000|||||20,000|
|**Total Designated Reserves**|**177,220**|**0**|**0**|**0**|**26,583**|**203,803**|
|**General Reserves**|**209,338**|**316,432**|**315,297**|**4,610**|**(4,586)**|**210,497**|
|**Total Unrestricted Reserves**|**386,558**|**316,432**|**315,297**|**4,610**|**21,997**|**414,300**|
|**TOTAL FUNDS**|**559,669**|**616,912**|**614,731**|**7,509**|**0**|**569,359**|
An amount of £21,997 has been transferred from Covid-19 Response to Core Activities within General Reserves, being allowances for Management Charges included in Covid-19 Grants Received in 2020-21.
The Restricted Reserves are the balances on funds that arise from grant or contract income received for specific projects which are ongoing.
Designated Reserves are amounts that have been set aside by the Trustees from the General Reserves of the Charity to fund specific projects or activities:
The Charity Fund can make donations to help individuals and the Trustees will from time to time increase this reserve from the general reserves of the Charity.
The Bus Replacement Reserve is being built up to replace buses that have reached the end of their useful lives.
The Bus Depreciation Reserve covers the cost of future depreciation of the buses as their market value is uncertain.
Volunteer Centre and Blooming Marvellous project reserves are to cover shortfalls in funding in the coming year.
Employment contingency and general contingency reserves are to cover costs arising in the event that the charity is forced to close.
The Frank Rust Memorial Reserve is to fund a grant to commemorate a former Trustee and Chair of the Charity.
25
## **RUSHMOOR VOLUNTARY SERVICES**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022**
## **12 FUNDS HELD FOR DISTRIBUTION**
These amounts are included in the Charity’s Statement of Financial Activities and Balance Sheet.
## **13 LEASES**
The Company has adopted IFRS16 and all leases and Right of Use assets have been capitalised and shown as an asset in Note 7. The liability arising from these leases and Right of Use assets is shown as a liability on the Balance Sheet and in Note 10.
## **14 ANALYSIS OF NET ASSETS BETWEEN FUNDS**
|**ALYSIS OF NET ASSETS BETWEEN FUNDS**||||
|---|---|---|---|
||**Restricted**|**Unrestricted**|**Total**|
||**Funds**|**Funds**|**Funds**|
||**£**|**£**|**£**|
|Fixed Assets|9,746|12,808|22,554|
|Investments|188,601|154,610|343,212|
|Net Current Assets/(Liabilities)|(43,288)|246,882|203,593|
||**155,059**|**414,300**|**569,359**|
## **15 CONTINGENT LIABILITIES**
There are no contingent liabilities at the balance sheet date.
## **16 CONTROLLING PARTY**
There is no single controlling party.
## **17 RECONCILIATION OF NET MOVEMENT IN FUNDS TO NET CASH FLOW FROM OPERATING ACTIVITIES**
|||**2022**|**2021**|
|---|---|---|---|
||**Note**|£|**£**|
|**Net Movement in Funds**||9,690|**51,939**|
|Add back non-cash items:||||
|Depreciation charge|7|33,472|33,203|
|Profit on disposal of fixed assets||-|-|
|Deduct financial items:||||
|Interest income|2|(2,250)|(3,008)|
|Dividends received|2|(1,323)|(842)|
|Losses/(Gains) on Investments|8|(7,509)|(5,465)|
|Other Balance Sheet movements:||||
|Reduction/(Increase) in Debtors|9|(8,899)|(47,678)|
|Increase/(Reduction) in Creditors|10|(73,499)|111,386|
|**Net Cash used in Operating Activities**||**(50,318)**|**139,536**|
26
## **RUSHMOOR VOLUNTARY SERVICES**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022**
## **18 SOURCE OF MATERIAL INCOMING RESOURCES FROM GOVERNMENT AND OTHER PUBLIC BODIES**
||||**2021**|
|---|---|---|---|
|||£|**£**|
|**Central Government & Other bodies:**||||
|**Her Majesty's Government:**||||
|Furloughed employees|Unrestricted Fund|-|30,123|
|**National Lottery:**||||
|Community development|Restricted Fund|1,500|21,992|
|**Local Authority Contracts**||||
|**Hampshire County Council**||||
|Dial-a-Ride||54,640|60,443|
|FleetLink||32,720||
|Group Hire||16,299|36,568|
|**Local Authority Grants**||||
|**Rushmoor Borough Council**||||
|CVS - Main RVS grant||75,880|75,880|
|Core||3,457|0|
|Blooming Marvellous||3,250|6,000|
|Covid-19||19,465|52,163|
|Projects||17,589|7,500|
|Group Hire||2,948|0|
|Social Inclusion||2,631|0|
|**Hampshire County Council**||||
|CVS||1,250|37,456|
|Core||5,000|0|
|Dial-a-Ride||3,364|7,241|
|FleetLink||3,815|6,155|
|Group Hire||14,608|9,761|
|Social Inclusion||4,998|0|
|Covid-19||800|3,394|
27