2022-03-31-accounts

Trustees' Annual Report for the period

From

Period start date Period end date

To

1 04 2021 31 03 2022

Section A Reference and administration details

March 2012

TAR

1

Charity name

Colton Village Hall

Other names charity is known by

N/A

Registered charity number (if any)

1059585

Charity's principal address

March 2012

TAR

2

C/O Mr A.R Monbiot

Sheringham, Bellamour Way

Colton, Rugeley, Staffordshire

Postcode WS15 3LN

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)

March 2012

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3

1

John Macmillan Chairman/Secretary

Colton Local Nature Reserve

2

Anthony Richard Monbiot

Colton Produce Guild

3

Guy Reynolds Treasurer From 29[th] July 2021

4

Fiona O Brien

Nigel Parry

5

March 2012

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Colton Parish Council TAR March 2012

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

N/A

March 2012

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6

Names and addresses of advisers (Optional information)

Type of adviser Name Address

N/A

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

(eg. trust deed, constitution)

Constitution

How the charity is constituted

(eg. trust, association, company)

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Trust

Trustee selection methods (eg. appointed by, elected by)

By election at the AGM, or in the case of a casual vacancy, co-option by the Management Committee; by nomination of representatives of village organisations listed in the constitution.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

New trustees participate in an induction session, focused particularly on the role and responsibilities of trustees, the constitution, conflicts of interest/loyalty and financial management.

As a small charity Colton Village Hall guards against risks by the maintenance of a reserve fund (see section E) and the purchase of trustee liability insurance to the value of £100,000.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The provision and maintenance of a village hall for the use of the inhabitants of the Parish of Colton, including use for meetings, lectures, classes, and other forms of recreation and leisuretime occupation.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

During the year the main activity undertaken, apart from fully reopening the hall post COVID, was the complete relaying of the car park at a cost of £24,000. Knowing that no grants would be available to fund he work, the Trustees had accumulated a reserve over the previous years to meet the full cost.

The Children’s Playground has remained open throughout the period with all issues raised by the annual inspection having been satisfactorily addressed.

The nature reserve on Village Hall land continues to improve and develop and is greatly appreciated by residents and visitors alike.

The trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

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• policy programme related investment;

• contribution made by volunteers.

Our constitution is predicated on the assumption that all village organisations will provide a representative member to the Trustee body. Despite the fact that most village organisations are regular users of the hall at favourable rates, it remains increasingly difficult to persuade them to provide trustees. It is equally difficult to persuade residents to stand for election as a trustee.

Section D Achievements and performance

March 2012

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

The Colton Village Hall remains in a sound financial and physical state post COVID despite the very significant cost of relaying the car park.

Section E Financial review

March 2012

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1. We have a contingency reserve of £4000.

Brief statement of the charity’s policy on reserves

1. A significant balance remains in the current account which will fund the cost of replacing the floodlighting in the car park which has largely failed.

2. We are making provision to cover replacement and repair of playground equipment, currently standing at around £6300

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

Funds are raised through:

1. Fund-raising events organised by the Management Committee;

2. Hire charges to village organisations

3. Hire charges to private individuals, whether living inside the Parish or outside, and to organisations based outside the Parish.

4. Grants for large items of capital expenditure,

5. how expenditure has supported the key objectives of the charity;

6. investment policy and objectives including any ethical investment policy adopted.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

March 2012

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Full name(s)

John Kenneth Macmillan

Position (eg Secretary, Chair, etc)

Chairman

Date

28[th] August 2022

March 2012

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Charity Name	No (if any)
COLTON VILLAGE HALL	1059585
Receipts andpayments accounts			CC16a
01/04/2021 Period start date For the period from	31/03/2022 Period end date To

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 3,591 10,699 - - 446 8,000 - 3,502 26,238 - - - 26,238 2,680 28,831 3,574 1,835 556 - - - - 37,476 - - - 37,476 - 11,238 - 43,542 32,304	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 6,348 6,348	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 3,591 10,699 - - 446 8,000 - 3,502 26,238 - - - 26,238 2,680 28,831 3,574 1,835 556 - - - - 37,476 - - - 37,476 - 11,238	Total funds to the nearest £ 3,591 10,699 - - 446 8,000 - 3,502 26,238 - - - 26,238 2,680 28,831 3,574 1,835 556 - - - - 37,476 - - - 37,476 - 11,238	Last year to the nearest £
Internal Bookings	3,591					727
External Bookings	10,699					3,058
Playground Grant	-					-
Interest	-					3
Christmas Fair/Raffle	446					429
COVID Business ContinuityGrants	8,000					19,669
Refunds & Reinbursement	-					295
Other	3,502					532
Sub total(Gross income for AR)	26,238					24,713
A2 Asset and investment sales, (see table).
	-
	-					-
Sub total	-					-
Total receipts A3 Payments
						24,713
Utilities	2,680					2,001
Maintenance	28,831					2,541
Services	3,574					3,720
Bookings Refunds	1,835					2,522
Playground	556					-
Other	-					-
	-					-
	-					-
	-					-
**Sub total **	37,476					10,784
A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-					-
Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
						10,784
	- 11,238	-	-	- 11,238		13,929
	-	-	-	-		-
	43,542	6,348	-	49,890		35,964
	32,304	6,348	-	38,652		49,893

CCXX R1 accounts (SS)

22/08/2022

1

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Details Details Operating Account CVH Reserve Playground Reserve Details Details Total cash funds (agree balances with receipts and payments account(s)) Details	Unrestricted funds to nearest £ 28,302 4,003 -	Unrestricted funds to nearest £ 28,302 4,003 -	Restricted funds to nearest £ - - 6,348 6,348	Endowment funds to nearest £
		28,302		-	-
		4,003		-	-
		-		6,348	-
		32,305		6,348	-
		Agreement Error Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs Fund to which liability relates		OK	OK
				Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - Amount due (optional) - - - - -	Endowment funds to nearest £
					-
					-
					-
					-
					-
					-
					Current value (optional)
					-
					-
					-
					-
					-
					Current value (optional)
					-
					-
					-
					-
					-
					-
					-
					-
					-
					When due (optional)
				-
				-
				-
				-
				-

Signed by one or two trustees on behalf of all the trustees

Signature

Print Name

Date of approval

CCXX R2 accounts (SS)

22/08/2022

2

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Secbon A Independent Examiner's Report R8POrt ￿ the trustee members of COLTQN MLLAGE HALL On a¢¢ounts forthe year 31# MARCH 2022 Charbty r 1059585 Set out on pages St 1 & 2 ofts attthd CC16a dated 1610812022 I report to the tsuo8s an my examinalKsn ofthe aco)unts ofthe obove ¢hanty Iyhe Trrf) forthe j￿r ondod Ruponsibilities and As thartiy trustees of the Trust, you are re5ponwTr)￿ forthe ￿paratIon bxis of fPCrt Oft￿ acownts in aecC￿dan￿ with requTements oftF Charities Act 2011 llh8 Prf). I rewrt in res￿ of my eXarn￿t)n ofthe Trust's accx)unt$ Carr￿ out urnler Ser￿￿ 145 of th2 2011 Act aKI in ca￿￿ng out my examination, I have fdlcf￿￿ Ce(aiws ￿￿en ty the Chity Comrntssirin urKler 145ISllbl of Ad. I have COrnp￿ my exaMIna￿n. I confffrn thai no materia matters c(%ne to my attention in conrecThon the examination whKh gNes m8 cause to tell￿e that in, wy matenal ￿[￿￿.. co￿lIr￿a recor(Is Vve not kept in ￿CC￿an￿￿•th section 130 of ttAdL¥ Ind•p•nd•nt •xamingrf8 ¥tstenwnl I ha¥e rMI CA)ne￿￿ ￿ have auoss rK) thr matters in Con￿(￿0n with ts eXaminat￿n towhith attenbon ShO￿d be dra*r in orderto enable a Slgned: 2021 Nam¢: ALAN TOPUS Relevant professional qualificationl$l or b¢xty Addr•ss: STREEfHAY L(X)GE STREETHAY LICHFIELD. STAFFORDSHIRE, WS13 8LR Octobor 2018