+ ## **Trustees' Annual Report for the period** ## **From** Period start date Period end date **To** **1 04 2021 31 03 2022** Section A Reference and administration details March **2012** **TAR** 1 ## **Charity name** Colton Village Hall ## **Other names charity is known by** N/A **Registered charity number (if any)** 1059585 **Charity's principal address** March **2012** **TAR** 2 C/O Mr A.R Monbiot Sheringham, Bellamour Way Colton, Rugeley, Staffordshire **Postcode WS15 3LN** ## **Names of the charity trustees who manage the charity** **Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)** March **2012** **TAR** 3 1 John Macmillan Chairman/Secretary Colton Local Nature Reserve 2 Anthony Richard Monbiot Colton Produce Guild 3 Guy Reynolds Treasurer From 29[th] July 2021 4 Fiona O Brien Nigel Parry 5 March **2012** **TAR** 4 Colton Parish Council TAR March 2012 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** N/A March **2012** **TAR** 6 ## **Names and addresses of advisers (Optional information)** ## **Type of adviser Name Address** N/A ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) Constitution How the charity is constituted (eg. trust, association, company) March **2012** **TAR** 7 Trust Trustee selection methods (eg. appointed by, elected by) By election at the AGM, or in the case of a casual vacancy, co-option by the Management Committee; by nomination of representatives of village organisations listed in the constitution. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. New trustees participate in an induction session, focused particularly on the role and responsibilities of trustees, the constitution, conflicts of interest/loyalty and financial management. As a small charity Colton Village Hall guards against risks by the maintenance of a reserve fund (see section E) and the purchase of trustee liability insurance to the value of £100,000. ## **Section C Objectives and activities** ## **Summary of the objects of the charity set out in its governing document** The provision and maintenance of a village hall for the use of the inhabitants of the Parish of Colton, including use for meetings, lectures, classes, and other forms of recreation and leisuretime occupation. ## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** During the year the main activity undertaken, apart from fully reopening the hall post COVID, was the complete relaying of the car park at a cost of £24,000. Knowing that no grants would be available to fund he work, the Trustees had accumulated a reserve over the previous years to meet the full cost. The Children’s Playground has remained open throughout the period with all issues raised by the annual inspection having been satisfactorily addressed. The nature reserve on Village Hall land continues to improve and develop and is greatly appreciated by residents and visitors alike. The trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; March **2012** **TAR** 8 - policy programme related investment; - contribution made by volunteers. Our constitution is predicated on the assumption that all village organisations will provide a representative member to the Trustee body. Despite the fact that most village organisations are regular users of the hall at favourable rates, it remains increasingly difficult to persuade them to provide trustees. It is equally difficult to persuade residents to stand for election as a trustee. ## Section D Achievements and performance March **2012** **TAR** 9 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The Colton Village Hall remains in a sound financial and physical state post COVID despite the very significant cost of relaying the car park. ## **Section E Financial review** March **2012** **TAR** 10 1. We have a contingency reserve of £4000. ## **Brief statement of the charity’s policy on reserves** 2. A significant balance remains in the current account which will fund the cost of replacing the floodlighting in the car park which has largely failed. 3. We are making provision to cover replacement and repair of playground equipment, currently standing at around £6300 **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); Funds are raised through: 1. Fund-raising events organised by the Management Committee; 2. Hire charges to village organisations 3. Hire charges to private individuals, whether living inside the Parish or outside, and to organisations based outside the Parish. 4. Grants for large items of capital expenditure, - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section G Declaration** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** March **2012** **TAR** 11 **Full name(s)** John Kenneth Macmillan **Position (eg Secretary, Chair, etc)** Chairman **Date** 28[th] August 2022 March **2012** **TAR** 12 |**Charity Name**|**No (if any)**||| |---|---|---|---| |**COLTON VILLAGE HALL**|**1059585**||| |**Receipts andpayments accounts**|||**CC16a**| |01/04/2021
Period start date
**For the period**
**from**|31/03/2022
Period end date
**To**||| ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**3,591**
**10,699**
**-**
**-**
**446**
**8,000**
**-**
**3,502**

**26,238**
**-**
**-**
**-**
**26,238**
**2,680**
**28,831**
**3,574**
**1,835**
**556**
**-**
**-**
**-**
**-**
**37,476**
**-**
**-**
**-**
**37,476**
**- 11,238**
**-**
**43,542**
**32,304**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**6,348**
**6,348**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**3,591**
**10,699**
**-**
**-**
**446**
**8,000**
**-**
**3,502**
**26,238**
**-**
**-**
**-**
**26,238**
**2,680**
**28,831**
**3,574**
**1,835**
**556**
**-**
**-**
**-**
**-**
**37,476**
**-**
**-**
**-**
**37,476**
**- 11,238**|**Total funds**
**to the nearest £**
**3,591**
**10,699**
**-**
**-**
**446**
**8,000**
**-**
**3,502**
**26,238**
**-**
**-**
**-**
**26,238**
**2,680**
**28,831**
**3,574**
**1,835**
**556**
**-**
**-**
**-**
**-**
**37,476**
**-**
**-**
**-**
**37,476**
**- 11,238**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Internal Bookings|**3,591**|||||**727**| |External Bookings|**10,699**|||||**3,058**| |Playground Grant|**-**|||||**-**| |Interest|**-**|||||**3**| |Christmas Fair/Raffle|**446**|||||**429**| |COVID Business ContinuityGrants|**8,000**|||||**19,669**| |Refunds & Reinbursement|**-**|||||**295**| |Other|**3,502**|||||**532**| |**_Sub total_**_(Gross income for_
_AR)_|
**26,238**|||||**24,713**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**24,713**| |||||||| |Utilities|**2,680**|||||**2,001**| |Maintenance|**28,831**|||||**2,541**| |Services|**3,574**|||||**3,720**| |Bookings Refunds|**1,835**|||||**2,522**| |Playground|**556**|||||**-**| |Other|**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**37,476**|||||**10,784**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**10,784**| |||||||| ||**- 11,238**|**-**|**-**|**- 11,238**||**13,929**| ||**-**|**-**|**-**|**-**||**-**| ||**43,542**|**6,348**|**-**|**49,890**||**35,964**| ||**32,304**|**6,348**|**-**|**38,652**||**49,893**| CCXX R1 accounts (SS) 22/08/2022 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|**Details**
**Details**
Operating Account
CVH Reserve
Playground Reserve
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**
**28,302**
**4,003**
**-**|**Unrestricted**
**funds**
**to nearest £**
**28,302**
**4,003**
**-**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**6,348**
**6,348**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---| |||**28,302**||**-**|**-**| |||**4,003**||**-**|**-**| |||**-**||**6,348**|**-**| |||**32,305**||**6,348**|**-**| |||Agreement Error
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**||OK|OK| |||||**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**Current value**
**(optional)**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**Current value**
**(optional)**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**When due**
**(optional)**| |||||**-**|| |||||**-**|| |||||**-**|| |||||**-**|| |||||**-**|| Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval CCXX R2 accounts (SS) 22/08/2022 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Secbon A Independent Examiner's Report R8POrt ￿ the trustee members of COLTQN MLLAGE HALL On a¢¢ounts forthe year 31# MARCH 2022 Charbty r 1059585 Set out on pages St** 1 & 2 ofts attthd CC16a dated 1610812022 I report to the tsu*o8s an my examinalKsn ofthe aco)unts ofthe obove ¢hanty Iyhe Trrf) forthe j￿r ondod Ruponsibilities and As thartiy trustees of the Trust, you are re5ponwTr)￿ forthe ￿paratIon bxis of f*PC*rt Oft￿ acownts in aecC￿dan￿ with requTements oftF* Charities Act 2011 llh8 Prf). I rewrt in res￿ of my eXarn￿t*)n ofthe Trust's accx)unt$ Carr￿ out urnler Ser￿￿ 145 of th2 2011 Act aKI in ca￿￿ng out my examination, I have fdlcf￿￿ C*e(aiws ￿￿en ty the Ch*ity Comrntssirin urKler 145ISllbl of Ad. I have COrnp*￿ my exaMIna￿n. I confffrn thai no materia matters c(%ne to my attention in conrecThon the examination whKh gNes m8 cause to tell￿e that in, wy matenal ￿[￿￿.. co￿lIr￿a recor(Is V*ve not kept in ￿CC￿an￿￿•th section 130 of tt*AdL¥ Ind•p•nd•nt •xamingrf8 ¥tstenwnl I ha¥e rMI CA)ne￿￿ ￿ have auoss rK) thr matters in Con￿(￿0n with ts eXaminat￿n towhith attenbon ShO￿d be dra*r in orderto enable a Slgned: 2021 Nam¢: ALAN TOPUS Relevant professional qualificationl$l or b¢xty Addr•ss: STREEfHAY L(X)GE STREETHAY LICHFIELD. STAFFORDSHIRE, WS13 8LR Octobor 2018