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2024-03-31-accounts

Trustees’ Annual Report for the period

From April 2023 Period start date To March 2024 Period end date

Charity name: Llanbrynmair Community Centre

Charity registration number: 1059447

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To manage and maintain a village hall /
community centre for the use of the inhabitants
of Llanbrynmair – for meetings, lectures,
classes and other forms of recreation and
leisure-time occupation with the object of
improving the conditions for life of the said
inhabitants.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The provision of a suitable building and facilities
to hold cultural & recreational activities in the
community. Fundraising in order to maintain
and improve the community centre and its
facilities. Organising events for the benefit of
the community.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have had regard to the guidance
on public benefit and are aware of the
requirements and their responsibilities.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social investment
including program related
investment
Para 1.38
Contribution made by
volunteers

Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Throughout the year regular bookings of the
centre continued for the ballroom dancing class,
the indoor bowls club, the ‘cylch meithrin’ pre-
school group, the Guides and Brownies, young
farmers and the county weavers’ guild, as well
as for the regular meetings of the community
council and a range of other local organisations,
and other events and activities.
In July the community centre hosted the annual
‘eisteddfod’ in Llanbrynmair, a celebration of
Welsh culture. The event attracted competitors
from the local area as well as further afield,
some competing in preparation for the National
Eisteddfod held in August. The event was well-
attended, with a good audience enjoying the
performances in the afternoon and evening
competitions.
With the support of the county council the
emergency lighting throughout the community
centre was upgraded in July.
A new concrete ramp was installed to improve
access to and from the main hall for wheelchair
users, organised by the community centre
committee and funded by the local windfarm
trust grant.
Fundraising activities for the upkeep and
improvements to the centre continued
throughout the year and included the autumn
fair, whist drives and concerts, and the launch
of a 200 club.
There was significant increased use of the
snooker room during the year and some work
needed on the fabric of the building which is
adjacent to the community centre, including
repairs to a leak in the roof. Other maintenance
needed during the year included new water
tanks.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set

Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Total expenditure for the year was £25,486 with
a total income of £28,894 – however, this
included a transfer of £6000 from the reserve
account. Energy costs, repairs and
maintenance put additional pressure on the
centre’s finances throughout the year.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 In previous year’s approximately a year’s worth
of funding has been held in reserve. Due to
increased costs and the £6000 transfer in this
year, this has reduced to 6-9 months worth of
funding. This level will be maintained and will be
added to when circumstances allow.
Amount of reserves held Para 1.22
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 No uncertainties about the charity
continuing as a going concern

Additional information (optional)

You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Village hall trust document and lease with
Powys county council
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Charitable trust
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Llanbrynmair community council is the
custodian trustee of the charity, with trustees
also appointed by the volunteer management
committee

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name Llanbrynmair Community Centre
Other name the charity uses Canolfan Gymdeithasol Llanbrynmair
Registered charity number 1059447
Charity’s principal address Llanbrynmair Community Centre
Llanbrynmair
Powys
SY19 7AB

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
CRAIG John Duggan Secretary Management committee
ELEANOR Ann
Jones		 Management committee
Arthur EIFION Owen
Davies		 Treasurer Management committee
MARGARET
Elizabeth Jones		 Vice-chair Management committee
Cathrin ELERI
Humphreys		 Management committee

– Corporate trustees names of the directors at the date the report was approved Director name n/a

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
n/a

Funds held as custodian trustees on behalf of others

Description of the assets n/a held in this capacity

Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Craig Duggan

Position (eg Secretary, Secretary Chair, etc)

Date

CANOLFAN GYMDEITHASOL LLANBRYNMAIR BALANCE SHEET FOR THE YEAR ENDING 31 MARCH 2024

CYFRIF RHEDEG - CURRENT ACCOUNT

DERBYNNEB - RECEIPT

DYDDIAD CYFEIRNOD MANYLU CYFANSWM BANC BANK
DATE REFERENCE DETAIL AMOUNT
1 22/04/23 768 LLANBRYNMAIR & CARNO YFC 72.00 72.00.
2 15/05/23 769 FUNERAL 70.00 70.00.
3 01/06/23 770 SMALL WHIST 48.50 48.50.
4 771 GRANT FROM COMMUNITY COUNCIL 5000.00 5000.00.
5 772 ZUMBA 60.00 60.00.
6 25/11/23 773 FUNERAL 70.00 70.00.
7 04/12/23 774 CLWB Y DDOL 210.00 210.00.
8 775 CLUB 300 3360.00 3360.00.
9 24/04/23 BACS PARTI PENBLWYDD 30.00 30.00.
10 18/05/23 BACS FUNERAL 70.00 70.00.
11 24/05/23 BACS UKULELE GROUP 310.00 310.00.
12 10/07/23 106 CHWIST BACH LLANBRYNMAIR 100.00 100.00.
13 18/07/23 BACS YSGOL FEITHRIN 826.00 826.00.
14 12/10/23 BACS POWYS C C 4342.00 4342.00.
15 24/10/23 565 HEN GAPEL 54.00 54.00.
16 25/10/23 40 WINDMILL TRUST 3300.00 3300.00.
17 30/10/23 40 FFAIR GANOLFAN 504.90 504.90.
18 30/11/23 106 DONATION FFAIR 128.00 128.00.
19 15/12/23 40 DONATION FFAIR 50.00 50.00.
20 21/12/23 BACS PARTY 40.00 40.00.
21 27/12/23 BACS YSGOL FEITHRIN 240.00 240.00.
22 28/12/23 BACS WEAVERS 297.00 297.00.
23 29/12/23 560 WHIST FAWR 750.30 750.30.
24 05/01/24 559 DONATION - GWYNETH DAVIES 400.00 400.00.
25 10/01/24 663 FOX HOUNDS 165.00 165.00.
26 15/01/24 BACS EMMA STOKER HIRE 140.00 140.00.
27 BACS SIOE LLANBRYNMAIR 178.00 178.00.
28 16/01/24 340 BOWLING CLUB 610.00 610.00.
29 25/01/24 BACS STUART WRIGHT CYCLING 240.00 240.00.
30 31/01/24 BACS FUNERAL 100.00 100.00.
31 02/02/24 BACS GUIDES 350.00 350.00.
32 BACS LLANBRYNMAIR & CARNO Y F C 94.00 94.00.
33 BACS BWLCH GARREG HIRE 140.00 140.00.
34 12/02/24 BACS FUNERAL 100.00 100.00.
35 TRANSFER 6000.00 6000.00.
36 22/02/24 564 CYFARFOD BACH 27.00 27.00.
37 29/02/24 544 UREDD HIRE 417.50 417.50.
38

CYFANSWM - TOTAL 28894.20 28894.20 0.00

CANOLFAN GYMDEITHASOL LLANBRYNMAIR BANK RECONCILIATION STATEMENT YEAR ENDING 31 MARCH 2024

CYFRIF RHEDEG - CURRENT ACCOUNT

OPENING BANK 5960.26 CLOSING BANK 9072.62
O/S CHEQUES 420.00 O/S CHEQUES 125.01
5540.26 8947.61
RECEIPTS 28894.20 EXPENSES 25486.85
TOTALS 34434.46 TOTALS 34434.46
0.00

CANOLFAN GYMDEITHASOL LLANBRYNMAIR BALANCE SHEET FOR THE YEAR ENDING 31 MARCH 2024

CYFRIF CADW - BUSINESS RESERVE ACCOUNT

WITHDRAWN
01/04/23 START BALANCE 20143.52
INTEREST 259.94
TRANSFER 6000.00
31/03/24 END BALANCE 14403.46 0.00
CANOLFAN GYMDEITHASOL LLANBRYNMAIR
CYFRIF RHEDEG / CURRENT ACCOUNT 5960.26 MEWN LLAW
3/31/2023
CYFRIF CADW / RESERVE ACCOUNT 14403.46 26103.78
MEWN LLAW / TOTAL 3/31/2023 20363.72

CANOLFAN GYMDEITHASOL LLANBRYNMAIR BALANCE SHEET FOR THE YEAR ENDING 31 MARCH 2024

CYFRIF RHEDEG - CURRENT ACCOUNT

GWARIANT - EXPENDITURE

DYDDIAD CYFEIRNOD MANYLU
CYFANSWM		 BANC BANK
DATE REFERENCE DETAIL AMOUNT CASH
1 01/04/23 878 CLUB 200 40.00 40.00.
2 879 CLUB 200 30.00 30.00.
3 880 CLUB 200 20.00 20.00.
4 881 CLUB 200 10.00 10.00
5 01/05/23 882 CLUB 200 40.00 40.00.
6 883 CLUB 200 30.00 30.00.
7 884 CLUB 200 20.00 20.00.
8 885 CLUB 200 10.00 10.00.
9 01/04/23 857 PETER LAMB ~ WAGES, MAINTENANCE 510.00 510.00.
10 10/04/23 858 MARK SHELLEY WATER TANK 692.98 692.98.
11 859 BUFFTONE PLUMBIMG 540.00 540.00.
12 860 AZTEC PRINT 81.60 81.60.
13 18/04/23 861 PETER LAMB ~ WAGES, MAINTENANCE 110.00 110.00.
14 01/05/23 862 PETER LAMB ~ WAGES, MAINTENANCE 375.77 375.77.
15 863 CANCELL
16 864 BUFFTONE PLUMBIMG 414.96 414.96.
17 865 BUFFTONE PLUMBIMG 116.00 116.00.
18 948 TOWERGATE INSURANCE 1191.83 1191.83.
19 30/05/23 950 P H S 448.00 448.00.
20 951 MARK SHELLEY WATER TANK 1394.48 1394.48.
21 16/06/23 952 MARK SHELLEY WATER TANK 503.00 503.00.
22 04/07/23 953 PETER LAMB ~ WAGES, MAINTENANCE 480.00 480.00.
23 954 PETER LAMB ~ WAGES, MAINTENANCE 260.00 260.00.
24 955 MARK SHELLEY WATER TANK 240.00 240.00.
25 956 PETER LAMB ~ WAGES, MAINTENANCE 400.00 400.00.
26 11/08/23 957 M BILL 351.00 351.00.
27 01/09/23 958 P H S 120.00 120.00.
28 28/12/23 959 PETER LAMB ~ WAGES, MAINTENANCE 345.00 345.00.
29 960 CANCELLED
30 961 CANCELLED
31 26/01/24 962 ELERI HUMPHREYS ~STATIONARY 57.01 57.01.
32 15/01/24 963 PETER LAMB ~ WAGES, MAINTENANCE 306.00 306.00.
33 05/02/24 964 TRANSFER 1650.00 1650.00.
34 29/02/24 965 PETER LAMB ~ WAGES, MAINTENANCE 517.50 517.50.
35 24/04/23 926 CLUB 200 20.00 20.00.
36 01/06/23 927 CLUB 200 40.00 40.00.
37 928 CLUB 200 30.00 30.00.
38 929 CLUB 200 20.00 20.00.
39 930 CLUB 200 10.00 10.00
40 12/07/23 931 CLUB 200 40.00 40.00.
41 932 CLUB 200 30.00 30.00
42 933 CLUB 200 20.00 20.00
43 934 CLUB 200 10.00 10.00.
44 01/08/23 935 CLUB 200 40.00 40.00.
45 936 CLUB 200 30.00 30.00.
46 937 CLUB 200 20.00 20.00.
47 938 CLUB 200 10.00 10.00.
48 01/09/23 939 CLUB 200 40.00 40.00.
49 940 CLUB 200 30.00 30.00.
50 941 CANCELLED
51 942 CLUB 200 10.00 10.00.
52 01/10/23 943 CLUB 200 40.00 40.00.
53 944 CLUB 200 30.00 30.00
54 945 CANCELLED
55 886 CLUB 200 20.00 20.00.
56 887 CLUB 200 10.00 10.00.
57 01/11/23 888 CLUB 200 40.00 40.00.
58 889 CLUB 200 30.00 30.00.
59 890 CLUB 200 20.00 20.00.
60 891 CLUB 200 10.00 10.00
61 01/12/23 892 CLUB 200 40.00 40.00.
62 893 CLUB 200 30.00 30.00.
63 894 CLUB 200 20.00 20.00.
64 895 CLUB 200 10.00 10.00.
65 01/09/23 896 CLUB 200 20.00 20.00.
66 24/07/23 897 CLUB 200 15.00 15.00.
67 12/02/24 898 FIRE RISK ASSESMENT 250.00 250.00.
68 899 PETER LAMB ~ WAGES, MAINTENANCE 105.00 105.00.
69 15/02/24 900 PETER LAMB ~ WAGES, MAINTENANCE 395.00 395.00.
70 01/03/24 901 PETER LAMB ~ WAGES, MAINTENANCE 496.49 496.49.
71 31/03/24 902 PETER LAMB ~ WAGES, MAINTENANCE 562.00 562.00.
72 04/09/23 966 PETER LAMB ~ WAGES, MAINTENANCE 295.00 295.00.
73 04/09/23 967 SOCIETY LOTTERY LICENCE 20.00 20.00.
74 05/09/23 968 PRINTERS 15.01 15.01
75 06/09/23 969 SNOOKER INSURANCE 407.00 407.00.
76 970 ELERI HUMPHREYS ~STATIONARY 70.81 70.81.
77 971 PETER LAMB ~ WAGES, MAINTENANCE 79.00 79.00.
78 10/2/2023 972 PETER LAMB ~ WAGES, MAINTENANCE 657.49 657.49.
79 973 PETER LAMB ~ WAGES, MAINTENANCE 298.00 298.00.
80 974 P C C 294.00 294.00.
81 10/24/2023 975 PETER LAMB ~ DISABLED RAMP 3300.00 3300.00.
82 9/23/2023 976 MARK SHELLEY WATER TANK 225.00 225.00.
83 977 CANCELLED
84 978 PETER LAMB ~ WATER TANK MATERIALS 591.01 591.01.
85 979 PETER LAMB ~ SNOOKER ROOF 673.00 673.00.
86 14/11/23 980 PETER LAMB ~ SNOOKER ROOF 411.00 411.00.
87 30/11/23 981 PETER LAMB ~ WAGES, MAINTENANCE 480.00 480.00.
88 982 CLUB 200 10.00 10.00.
89 983 CLUB 200 10.00 10.00.
90 21/12/23 984 TRYDAN / ELECTRIC 1501.99
NWY / GAS 812.03 2314.02.
91 985 WATER 585.68
CLEANING PRODUCTS 192.03
RECYCLING 218.09
SANITARY BINS 90.00
VAT 100.03 1185.83.
92 02/05/23 DD E E 27.46 27.46.
93 31/05/23 DD E E 27.46 27.46.
94 03/07/23 DD E E 27.46 27.46.
95 31/07/23 DD E E 27.46 27.46.
96 31/08/23 DD E E 27.46 27.46.
97 02/10/23 DD E E 27.46 27.46.
98 31/10/23 DD E E 27.46 27.46 .
99 01/12/23 DD E E 27.46 27.46 .
100 02/01/24 DD E E 27.46 27.46 .
101 31/01/24 DD E E 27.46 27.46 .
102 04/03/24 DD E E 27.46 27.46 .

CYFANSWM - TOTAL 25486.85 25486.85

0.00

Llanbrynmair Community Centre Charity Number . 1059447 Income & Expenditure Account Balance Sheet For the Year Ended 31 March 2024 Clive Sawyer and Associates 7 Market Square Bishop's Castle Shropshire SY9 5BN

Llanbrynmair Community Centre Income & Expenditure Account Balance Sheet For the Year Ended 31 March 2024 nt A ditors Re I have audited the annexed accounts for the year ended 31 March 2024 which were prepared from the books, records, infonnation and explanations given to me and I can confirni they are in accordance theiewith. Clive Sa er Clive Sawyer and Associates 7 Market Square Bishop's Castle Shropshire SY9 5BN

Llanbrynmair Community Centre Balance Sheet As at 31 MarGh 2024 2024 Current Assets Bank Current AGGounl 8,948 Bank Reserve Account 14,403 Total Assets £23,351 Represented By: Retained Reserves BIFwd 25,684 Excess of Expenditure over Income for the year -2,333 Retalned Reserves CIFwd £23,351

Llanbrynmair Community Centre Income and Expenditure Account For the Year Ended 31 March 2024 2024 Income Covid Grants Room Hire 11,234 Donatson$ Granls 8,300 Bank Interest 260 200 Club Income Les$ .' Pnzes claimed Transferred to new operator 3,360 -955 755 20,549 Less: Expenditure General repairs and renewals 531 Major repairslimprovemenls Water Tank & Fitting Snook8r Roof Dis8bled ramp 4.185 1,084 3,300 Light & Heat 2,314 Water Rates Cleaning and Materials 907 Re¢y¢ling 282 Stationery & Poslage 224 Flre rlJk a¥¥e35mgnl 250 Secretarial services 351 General & snooker insurance 1,599 Caretaker & maintenance 6,672 Licences 20 pcc 294 Telephone 302 22.882 Excess of Expenditur8 ov8r Income for the Year 2,333