The Friends of St Monicas’ Annual General Meeting Report
Reporting Period: Nov 2023 - Oct 2024 Date of Meeting: 20 Nov 2024 Time: 8pm Venue: Zoom
Co-Chairs: Emma Phelps & Linda Groarke Vice-Chairs: Bonnie De Seze & Kathleen Thomas : Secretary Lisa Mounsey-Thear Treasurer: Anne-Marie Byrne
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AGENDA
01 Approval of minutes from last AGM & Apologies es 02 Chair’s Report =ee 03 Treasurer’s Report ee 02 Election or re-election of Members es IG: https://www.instagram.com/thefriendsofstmonicas/ FB: https://www.facebook.com/thefriendsofstmonicas
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— 01 Approval of Minutes from last AGM
Minutes from Nov ‘23 AGM:
- Complete transition to new committee.
Apologies:
- Nacho.
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02
Chair’s Report
Looking Back…
Overview:
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Formed as a new committee in Nov 2023 and hit the ground running!
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22 Events and Activities in that time recording a total profit of £45.5k
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Brought back a couple of events such as Girls Night Out (aka Ladies Night) and St Patrick’s Night which received really positive feedback and raised a combined total of £3,103
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As expected, the Christmas Bazaar and Summer Fete continue to be our main events with a combined total of £21,455
Highlights and Key Learnings:
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Making up such a huge amount in sponsorship, advertising and stall holders before the Fete meant pretty much everything after was profit.
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Sponsorship from:
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Thomas James Estate Agents
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Dog & Duck Pub
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○ Lilstone Interiors
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Teamforce Labour
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Cawstons Press
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Bespoke Blinds
Donations:
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We have been able to donate a total amount of £34,060 over the course of the year. With some of that going towards things like:
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Software Licences (e.g. TT RockStars, MathsShed etc)
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SMART Boards as and when they’ve needed replacing
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Improving the outdoor space in the Reception area.
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And more recently we’ve invited MC Grammar into the school as an educational treat for the children!
Investments:
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New freezer for our ice cream sales
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Materials for new red & white signage and upcycling games
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● New Decks for DJ
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02
Chair’s Report
Looking Ahead…
- Continue as we with most of the same events planned for next year. Hoping to add a Willy Wonka Chocolate sale in time for World Book Day.
To Note:
● Happy School Bag reduction in price per kg. Down from 55p to 45p per kg.
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Focus on:
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EasyFundRaising.
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○ Match Funding
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○ Social Media growth and engagement
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○ Sponsorship and partnering with local businesses
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○ Grants where possible
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Look into: ○ Amazon Wishlist (per class or for Friends)
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03
Treasurer’s Report
FOSM account summary Oct 23 – Sep 24
KEY SUMMARY
Opening Balance
Net Fund raising
Donations to the School
£22,621.07
£45,404.43
-£34,060.00
Total funds raised in year totalled £45.4k. This is an increase on the prior year by £10k. Breakdown on slide 2.
Total donations made to the school by The Friends totalled £34k. This is a reduction of £18k compared to previous year.
This resulted in a net surplus of £11k in year.
I&E closing balance £11,344.43
The Friends Bank at the close of year has a retained surplus of £32k.
Account Closing Balance £31,840.85
FOSM Event and Fundraising Profitability Summary 2024
| Event | Income | Expenses ~~TT~~ ~~1~~ ~~11~~ ~~1~~ |
Profit ~~TT~~ ~~1~~1 ~~11~~ ~~1~~1 |
% ~~TT~~ ~~1~~1 ~~11~~ ~~1~~1 |
|---|---|---|---|---|
| Summer Fete 24 | £14,125 | (£3,239) | £10,885 | 77% |
| Xmas Bazaar | £16,229 | (£5,659) | £10,570 | 65% |
| Quiz 23 | £4,476 | (£1,497) | £2,979 | 67% |
| St Patrick’s Night | £2,940 | (£1,063) | £1,877 | 64% |
| Parents Xmas Social | £1,621 | (£47) | £1,574 | 97% |
| A Star is Born Feb 24 | £2,332 | (£767) | £1,565 | 67% |
| Disco Xmas 23 | £1,908 | (£389) | £1,519 | 80% |
| Summer School Disco 24 | £1,536 | (£152) | £1,384 | 90% |
| Summer Social 24 | £1,865 | (£535) | £1,330 | 71% |
| Girls Night Out Feb 24 | £2,042 | (£815) | £1,226 | 60% |
| Happy bag Nov 23 | £920 | £0 | £920 | 100% |
| Last one Standing 24 | £897 | (£100) | £797 | 89% |
| Happy Bag Sept 24 | £790 | £0 | £790 | 100% |
| Coffee Morning at Church | £753 | £0 | £753 | 100% |
| Xmas Cards | £740 | £0 | £740 | 100% |
| World Book Day | £697 | £0 | £697 | 100% |
| Happy Bag March 24 | £499 | £0 | £499 | 100% |
| Happy Bag March 24 70th Anniversary |
£763 | (£375) | £388 | 51% |
| Debating Club 24 | £385 | £0 | £385 | 100% |
| Pet Competition | £188 | (£14) | £175 | 93% |
| Y6 Leavers | £702 | (£675) | £28 | 4% |
| Ice Creams | £1,213 | (£1,255) | (£41) | -3% |
| TOTAL | £57,622 | (£16,583) i 1 1 I |
£41,039 i 1 1 I |
71% |
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Increase profit of £10k from following areas: - £3k on 2 additional events – St Patrick’s Night & Ladies Night
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- £4.3k Gift Aid (includes prior years gift aid)
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£3k increase on profit for Summer Fete
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Slight loss on ice creams as we had expense of a new freezer
| Other Income | |
|---|---|
| Other Goodhub | £134 |
| Parent Donation | £668 |
| Easy Fundraising | £649 |
| Gift Aid | £4,326 |
| TOTAL | £5,778 |
Expenditure & Donations
| Other Expenses | Income | Expenses |
|---|---|---|
| Misc-see appendix below | £738 | (£2,029) |
| Xmas Bazaar 22 | £0 | (£56) |
| Summer Fete 23 | £0 | (£66) |
| TOTAL | £738 | (£2,150) |
| Appendix- Misc Items | Income | Expenses |
|---|---|---|
| Gifts (Prizes and Thank Yous) | (£611) | |
| Licenses & Insurance | (£296) | |
| DJ Equipment Purchased | (£281) | |
| Finance Expenses (Card Readers) | £3 | (£95) |
| Stationary | (£11) | |
| Returned duplicate payments | £735 | (£735) |
| TOTAL | £738 | (£2,029) |
| Donations to School | ||
|---|---|---|
| July & Sept 2024 | Reading corners (£300 per year group) Reception shed costs (£1,610) Annual licences, swimming, forest maintenance (£19,290) |
£25,000 |
| April 2024 | Outdoor area space in Reception | £2,000 |
| March 2024 | 6Y Smart Board | £2,500 |
| Jan 2024 | Projectors (£3,000) Software licences (£650) OPAL(£500) |
£4,200 |
| Sept 2024 | Okley Management - entertainment for children | £360 |
| TOTAL | £34,060 |
FOSM Summary & Looking to 2024-25
Progress
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Fundraising has now returned to pre-pandemic levels
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2024 accounts ready for independent review and then submission to Charities Commission
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Purchased additional card readers to help reduce cash transactions at events
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Claimed historical Gift Aid via Goodhub
Opportunities and Risks
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Barclays Branch in Palmers Green has closed and nearest is now Enfield Town. As such we have made the following changes:
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Increased Cash held at school
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Obtained x2 debit cards to allow us to deposit and withdraw cash from the Post Office
Looking Forward
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We aim to target and increase Match Funding, Easyfundraising and Sponsorship.
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An additional event for 2025 we’re hoping to run is Wonka Bars for World Book Day
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Investigate options for moving the bank account away from Barclays who are one of the worst banks for fossil fuel and ethical investment.
04 Re-election and Election of members
Re-election:
Co-Chairs: Emma Phelps & Linda Groarke Vice-Chairs: Bonnie De Seze & Kathleen Thomas : Secretary Lisa Mounsey-Thear Treasurer: Anne-Marie Byrne Committee Member: Kate Baptiste Committee Member: Breda Patterson Committee Member: Dani Pizzi-Najada Committee Member: Androulla McDaid
New Joiners:
Committee Member: Kathryn Duffy Committee Member: Helen Tottle-Nugent Committee Member: Fiona O’Brien Committee Member: Daniela Gregori Committee Member: Dee Maitland Committee Member: Francesca Varani
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| £ | Comments | |
|---|---|---|
| Opening balance | £22,621.07 | Bank statement verified |
| Closing balance | £31,840.85 | Bank statement verified |
| Change in Cash | £9,219.78 | |
| Incoming | £62,013.07 | |
| Outgoing | -£52,793.29 | |
| Change in cash | £9,219.78 | |
| Control | -£0.00 |
Balance sheet
Statement of financial activities
| £ INCOME Fixed assets £0.00 Voluntary income: Current assets £0.00 Gift Aid Cash £31,840.85 Parent Donation Activities for generating income: Total assets £31,840.85 Events / Fundraising Income Other income: Current liabilities £0.00 Misc (finance) Non-current liabilities £0.00 TOTAL INCOME Equity (balancing) £41,060.63 NET SURPLUS/-DEFICIT -£42,919.78 DIRECT EXPENSES Donations £33,700.00 Fundraising activities £31,840.85 Events / Fundraising Prior year Events / Fundraising Control £0.00 Charitable contribution TOTAL DIRECT EXPENSES INDIRECT EXPENSES Bank charges Other expenses Professional fees TOTAL INDIRECT EXPENSES TOTAL EXPENSES NET SURPLUS/-DEFICIT School donation Cash balance |
£4,325.67 £662.02 £56,287.11 £2.94 £61,277.74 -£16,930.32 -£65.85 -£360.00 -£17,356.17 -£94.80 -£610.63 -£296.36 -£1,001.79 -£18,357.96 £42,919.78 -£33,700.00 £9,219.78 |
|---|---|
----- Start of picture text -----
RECONCILIATION TO AGM REPORT AGM REPORT
Contra Petty Cash
£0.00 £2,124.65 £63,402.39
Contra Charitable Cont
£0.00 £360.00
£0.00 £360.00 -£17,997.96
£45,404.43
Charitable Cont
-£360.00 -£34,060.00
£11,344.43
----- End of picture text -----
Examiner’s unqualifed report (for a non-company charity preparing receipts and payments accounts) with a gross income of £250,000 or less in the relevant fnancial year
Independent examiner’s report to the trustees of The Friends of St. Monica’s School
I report to the trustees on my examination of the accounts of the The Friends of St. Monica’s School (the charity) for the year ended 31 October 2024.
Responsibilities and basis of report
As the charity trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Charlotta Crowley
Name: Charlotte Crowley (Nee Jarvis)
(2492463)
Address: 19 River Avenue, London N13 5RX
Date: 12 June 2025