## **The Friends of St Monicas’ Annual General Meeting Report**
**Reporting Period:** Nov 2023 - Oct 2024 **Date of Meeting:** 20 Nov 2024 **Time:** 8pm **Venue:** Zoom
_**Co-Chairs:** Emma Phelps & Linda Groarke_ _**Vice-Chairs:** Bonnie De Seze & Kathleen Thomas :_ _**Secretary** Lisa Mounsey-Thear_ _**Treasurer:** Anne-Marie Byrne_
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## **AGENDA**
_01 Approval of minutes from last AGM & Apologies_ es _02 Chair’s Report_ =ee _03 Treasurer’s Report_ ee _02 Election or re-election of Members_ es **IG:** https://www.instagram.com/thefriendsofstmonicas/ **FB:** https://www.facebook.com/thefriendsofstmonicas
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**E:** thefriendsofstmonicas@gmail.com
— _01 Approval of Minutes from last AGM_
## **Minutes from Nov ‘23 AGM:**
- Complete transition to new committee.
## **Apologies:**
- Nacho.
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_02_
## _Chair’s Report_
## **Looking Back…**
## **Overview:**
- Formed as a new committee in **Nov 2023** and hit the ground running!
- **22** Events and Activities in that time recording a total profit of **£45.5k**
- Brought back a couple of events such as **Girls Night Out** (aka Ladies Night) and **St Patrick’s Night** which received really positive feedback and raised a combined total of **£3,103**
- As expected, the **Christmas Bazaar** and **Summer Fete** continue to be our main events with a combined total of **£21,455**
## **Highlights and Key Learnings:**
- Making up such a huge amount in sponsorship, advertising and stall holders before the Fete meant pretty much everything after was profit.
- Sponsorship from:
- Thomas James Estate Agents
- Dog & Duck Pub
- ○ Lilstone Interiors
- Teamforce Labour
- Cawstons Press
- Bespoke Blinds
## **Donations:**
- We have been able to donate a total amount of **£34,060** over the course of the year. With some of that going towards things like:
- **Software Licences** (e.g. TT RockStars, MathsShed etc)
- **SMART Boards** as and when they’ve needed replacing
- Improving the **outdoor space** in the Reception area.
- And more recently we’ve invited **MC Grammar** into the school as an educational treat for the children!
## **Investments:**
- New freezer for our ice cream sales
- Materials for new red & white signage and upcycling games
- ● New Decks for DJ
**E:** thefriendsofstmonicas@gmail.com **IG:** https://www.instagram.com/thefriendsofstmonicas/ **FB:**
_02_
## _Chair’s Report_
## **Looking Ahead…**
- **Continue** as we with most of the same events planned for next year. Hoping to add a Willy Wonka Chocolate sale in time for World Book Day.
**To Note:**
● Happy School Bag reduction in price per kg. Down from 55p to 45p per kg.
- **Focus on:**
- EasyFundRaising.
- ○ Match Funding
- ○ Social Media growth and engagement
- ○ Sponsorship and partnering with local businesses
- ○ Grants where possible
- **Look into:** ○ Amazon Wishlist (per class or for Friends)
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03
## Treasurer’s Report
## FOSM account summary Oct 23 – Sep 24
## **KEY SUMMARY**
**Opening Balance**
Net Fund raising
Donations to the School
**£22,621.07**
£45,404.43
-£34,060.00
Total funds raised in year totalled £45.4k. This is an increase on the prior year by £10k. Breakdown on slide 2.
Total donations made to the school by The Friends totalled £34k. This is a reduction of £18k compared to previous year.
This resulted in a net surplus of £11k in year.
I&E closing balance £11,344.43
The Friends Bank at the close of year has a retained surplus of £32k.
**Account Closing Balance £31,840.85**
## FOSM Event and Fundraising Profitability Summary 2024
|**Event**|**Income**|**Expenses**
~~TT~~
~~1~~
~~11~~
~~1~~|**Profit**
~~TT~~
~~1~~1
~~11~~
~~1~~1|**%**
~~TT~~
~~1~~1
~~11~~
~~1~~1|
|---|---|---|---|---|
|Summer Fete 24|£14,125|(£3,239)|£10,885|77%|
|Xmas Bazaar|£16,229|(£5,659)|£10,570|65%|
|Quiz 23|£4,476|(£1,497)|£2,979|67%|
|St Patrick’s Night|£2,940|(£1,063)|£1,877|64%|
|Parents Xmas Social|£1,621|(£47)|£1,574|97%|
|A Star is Born Feb 24|£2,332|(£767)|£1,565|67%|
|Disco Xmas 23|£1,908|(£389)|£1,519|80%|
|Summer School Disco 24|£1,536|(£152)|£1,384|90%|
|Summer Social 24|£1,865|(£535)|£1,330|71%|
|Girls Night Out Feb 24|£2,042|(£815)|£1,226|60%|
|Happy bag Nov 23|£920|£0|£920|100%|
|Last one Standing 24|£897|(£100)|£797|89%|
|Happy Bag Sept 24|£790|£0|£790|100%|
|Coffee Morning at Church|£753|£0|£753|100%|
|Xmas Cards|£740|£0|£740|100%|
|World Book Day|£697|£0|£697|100%|
|Happy Bag March 24|£499|£0|£499|100%|
|Happy Bag March 24
70th Anniversary|£763|(£375)|£388|51%|
|Debating Club 24|£385|£0|£385|100%|
|Pet Competition|£188|(£14)|£175|93%|
|Y6 Leavers|£702|(£675)|£28|4%|
|Ice Creams|£1,213|(£1,255)|(£41)|-3%|
|**TOTAL**|**£57,622**|**(£16,583)**
i
1
1
I|**£41,039**
i
1
1
I|**71%**|
- Increase profit of £10k from following areas: - £3k on 2 additional events – St Patrick’s Night & Ladies Night
- - £4.3k Gift Aid (includes prior years gift aid)
- £3k increase on profit for Summer Fete
- Slight loss on ice creams as we had expense of a new freezer
|**Other Income**||
|---|---|
|Other Goodhub|£134|
|Parent Donation|£668|
|Easy Fundraising|£649|
|Gift Aid|£4,326|
|**TOTAL**|**£5,778**|
## Expenditure & Donations
|**Other Expenses**|**Income**|**Expenses**|
|---|---|---|
|Misc-see appendix below|£738|(£2,029)|
|Xmas Bazaar 22|£0|(£56)|
|Summer Fete 23|£0|(£66)|
|**TOTAL**|**£738**|**(£2,150)**|
|**Appendix- Misc Items**|**Income**|**Expenses**|
|---|---|---|
|Gifts (Prizes and Thank Yous)||(£611)|
|Licenses & Insurance||(£296)|
|DJ Equipment Purchased||(£281)|
|Finance Expenses (Card Readers)|£3|(£95)|
|Stationary||(£11)|
|Returned duplicate payments|£735|(£735)|
|**TOTAL**|**£738**|**(£2,029)**|
|**Donations to School**|||
|---|---|---|
|July & Sept 2024|Reading corners (£300 per year group)
Reception shed costs (£1,610)
Annual licences, swimming, forest maintenance (£19,290)|£25,000|
|April 2024|Outdoor area space in Reception|£2,000|
|March 2024|6Y Smart Board|£2,500|
|Jan 2024|Projectors (£3,000)
Software licences (£650)
OPAL(£500)|£4,200|
|Sept 2024|Okley Management - entertainment for children|£360|
|**TOTAL**||**£34,060**|
## FOSM Summary & Looking to 2024-25
## **Progress**
- Fundraising has now returned to pre-pandemic levels
- 2024 accounts ready for independent review and then submission to Charities Commission
- Purchased additional card readers to help reduce cash transactions at events
- Claimed historical Gift Aid via Goodhub
## **Opportunities and Risks**
- Barclays Branch in Palmers Green has closed and nearest is now Enfield Town. As such we have made the following changes:
- Increased Cash held at school
- Obtained x2 debit cards to allow us to deposit and withdraw cash from the Post Office
## **Looking Forward**
- We aim to target and increase Match Funding, Easyfundraising and Sponsorship.
- An additional event for 2025 we’re hoping to run is Wonka Bars for World Book Day
- Investigate options for moving the bank account away from Barclays who are one of the worst banks for fossil fuel and ethical investment.
> 04 Re-election and Election of members
## **Re-election:**
_**Co-Chairs:** Emma Phelps & Linda Groarke_ _**Vice-Chairs:** Bonnie De Seze & Kathleen Thomas :_ _**Secretary** Lisa Mounsey-Thear_ _**Treasurer:** Anne-Marie Byrne_ _**Committee Member:** Kate Baptiste_ _**Committee Member:** Breda Patterson_ _**Committee Member:** Dani Pizzi-Najada_ _**Committee Member:** Androulla McDaid_
## **New Joiners:**
_**Committee Member:** Kathryn Duffy_ _**Committee Member:** Helen Tottle-Nugent_ _**Committee Member:** Fiona O’Brien_ _**Committee Member:** Daniela Gregori_ _**Committee Member:** Dee Maitland_ _**Committee Member:** Francesca Varani_
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**E:** thefriendsofstmonicas@gmail.com
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||**£**|**Comments**|
|---|---|---|
|**Opening balance**|£22,621.07|Bank statement verified|
|**Closing balance**|£31,840.85|Bank statement verified|
|**Change in Cash**|£9,219.78||
|**Incoming**|£62,013.07||
|**Outgoing**|-£52,793.29||
|**Change in cash**|£9,219.78||
|**Control**|-£0.00||
## **Balance sheet**
## **Statement of financial activities**
|**£**
**INCOME**
Fixed assets
£0.00
**Voluntary income:**
Current assets
£0.00
Gift Aid
Cash
£31,840.85
Parent Donation
**Activities for generating income:**
**Total assets**
**£31,840.85**
Events / Fundraising Income
**Other income:**
Current liabilities
£0.00
Misc (finance)
Non-current liabilities
£0.00
**TOTAL INCOME**
Equity (balancing)
£41,060.63
NET SURPLUS/-DEFICIT -£42,919.78
**DIRECT EXPENSES**
Donations
£33,700.00
**Fundraising activities**
**£31,840.85**
Events / Fundraising
Prior year Events / Fundraising
**_Control_**
£0.00
Charitable contribution
**TOTAL DIRECT EXPENSES**
**INDIRECT EXPENSES**
Bank charges
Other expenses
Professional fees
**TOTAL INDIRECT EXPENSES**
**TOTAL EXPENSES**
**NET SURPLUS/-DEFICIT**
**School donation**
**Cash balance**|£4,325.67
£662.02
£56,287.11
£2.94
**£61,277.74**
-£16,930.32
-£65.85
-£360.00
**-£17,356.17**
-£94.80
-£610.63
-£296.36
**-£1,001.79**
**-£18,357.96**
**£42,919.78**
-£33,700.00
**£9,219.78**|
|---|---|
**----- Start of picture text -----**
RECONCILIATION TO AGM REPORT AGM REPORT
Contra Petty Cash
£0.00 £2,124.65 £63,402.39
Contra Charitable Cont
£0.00 £360.00
£0.00 £360.00 -£17,997.96
£45,404.43
Charitable Cont
-£360.00 -£34,060.00
£11,344.43
**----- End of picture text -----**
**Examiner’s unqualifed report (for a non-company charity preparing receipts and payments accounts) with a gross income of £250,000 or less in the relevant fnancial year**
## **Independent examiner’s report to the trustees of The Friends of St. Monica’s School**
I report to the trustees on my examination of the accounts of the The Friends of St. Monica’s School (the charity) for the year ended 31 October 2024.
## **Responsibilities and basis of report**
As the charity trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
## Charlotta Crowley
Name: Charlotte Crowley (Nee Jarvis)
(2492463)
Address: 19 River Avenue, London N13 5RX
Date: 12 June 2025