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2021-09-30-accounts

Company registration number: Charity number:

TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee)

This draft produced on 26/5/2022 16:32

This draft produced on 26/5/2022 16:32

MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee)

CONTENTS

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Page
Reference and administrative details of the Charity, its Trustees and advisers 1
Trustees' report 2 - 5
Independent examiner's report 6
Statement of financial activities 7
Balance sheet 8
Notes to the financial statements DRAFT 9 - 21
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MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee)

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 30 SEPTEMBER 2021

Trustees

Mr Philip Currie (appointed 30 November 2021) Miss Joy Allen (appointed 30 November 2021)

Registered office

Chapel Lane Milford Surrey GU8 5EZ

Accountants

Bankers

Menzies LLP Chartered Accountants Centrum House 36 Station Road Egham Surrey TW20 9LF

Lloyds Bank Plc 49 High Street Godalming Surrey GU17 1AT

Santander Bootle Merseyside GIR 0AA CCLA Investment Management Limited 80 Cheapside London EC2V 6DZ

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MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee)

TRUSTEES' REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021

The Trustees (who are also the directors under Company Law) present their Report and the Financial Statements for the year ended 30 September 2021.

OBJECTIVES AND ACTIVITIES

The objective of Milford and Villages Day Centre is “to promote the welfare of the aged in any manner which now is, or hereafter may be deemed by law, to be charitable within the county of Surrey”.

The Trustees have complied with the duty in Section 4 of the Charities Act 2006 to have due regard to the Charity Commission’s general guidance on public benefit.

The mission statement is to make time for people and offer opportunities and friendship in a stimulating and enjoyable setting, while providing relief for carers.

The Centre operates independently but is recognised by Waverley Borough Council as a core day centre in the borough. It provides services for the elderly within Milford and its eight surrounding villages of Brook, Chiddingfold, Elstead, Hambledon, Hascombe, Thursley, Witley and Wormley, as well as residents of Godalming. The Centre operates under the name of The Clockhouse, and it is usually open 5 days a week as a drop in centre with a full range of activities, entertainment and lunches. With the current global pandemic and resultant government restrictions, the Centre has been unable to operate normally since mid March 2020.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Milford and Villages Day Centre is a company limited by guarantee, governed by its Memorandum & Articles of Association. The Board of Directors comprises the Trustees of the charity and they undertake the management function, with committees under the chairmanship of a Trustee empowered to implement the policies approved by the Board. Board meetings are normally held bi monthly and are attended by the day centre manager to whom day to day management is delegated within defined terms of reference.

The composition of the Board is kept under regular review in order to ensure that The Clockhouse is able to benefit from a wide range of professional skills.

Potential new trustees are invited to attend meetings before induction and they are provided with documentation and briefings on all aspects of The Clockhouse and its functions.

There is a small team of full and part time staff to manage the activities of The Clockhouse, and they are supplemented by a group of committed volunteers, who carry out a wide variety of tasks and without whom The Clockhouse would not be able to function.

As a core centre in Waverley, The Clockhouse benefitted from funding under a 3 year Service Level Agreement (SLA) from Waverley Borough Council (WBC). In the financial year this amounted to £26,500. A 3 year SLA was entered into in March 2018 and ran through to end of March 2021, however, in October 2020 The Clockhouse was advised that funding for the final six months to 31 March 2021 would not be forthcoming, as a result of other similar Day Centres requiring additional support to help cope financially with the effects of the restrictions, hence the reduction in income this year. WBC did however, make a grant for the period commencing 1 October 2021 of £26,500 but it is not anticipated that the Clockhouse will be in receipt of any further funding under an SLA going forward. As part of the partnership agreement with WBC, liaison is maintained with the local authority, but it does not participate in the management of The Clockhouse. WBC usually has a representative attending Board meetings as an observer. The support from WBC has always been essential funding for the Centre.

The Trustees prepare a formal Budget each year which enables them to identify the significant factors and risks that The Clockhouse is likely to face in the coming period. Clearly, in the unprecedented times of Covid, matters were on hold and the emphasis was to limit outgoings whilst the centre was closed, whilst still trying to maintain fundraising, and provide essential support to those served by the centre, including regular telephone contact.

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MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2021

ACHIEVEMENTS & PERFORMANCE

Main achievements and events during the last year:

FINANCIAL REVIEW

As noted above, The Clockhouse received reduced funding from Waverley Borough Council during the year, for which we are very grateful, together with donations and grants from other external bodies. In addition, funds are generated by the provision of services, fundraising and external building hire income. Building hire had to stop following the national “lockdown” in response to the pandemic and had not been able to restart in the financial year under review. We are fortunate in having a very strong and successful fundraising and grant application resource, without whom The Clockhouse would not be able to continue to function. The Centre is very grateful to the Government and Waverley for the funding that has been made available to support charities and, in particular, the grants under the Coronavirus Job Retention Scheme (“furlough”), which meant that The Clockhouse was able to preserve the employment of most of its staff.

We were also very fortunate to receive some very generous donations during the year. Hopefully, the Centre will be able to re open on a more normal basis during 2021/22. The Trustees continue to look at ways to reduce outgoings, as the charity will always be reliant on voluntary donations, grants and fundraising. We are grateful for the understanding of the National Lottery Community Fund and others who have provided restricted grants prior to the lockdowns to allow us to carry these forward so they can be utilised for the purpose for which they were granted when the centre is able to re open.

As indicated in the Trustees’ report last year there was some uncertainty as to the support we were to receive from Waverley going forward from 1 April 2021. As noted, this SLA funding was the core of external funding that we receive, as it is for similar Centres supported by Waverley. Regrettably, the Board was advised in October 2021 that funding in the future was unlikely to be available

The Board believes that they acted prudently and properly in the management of its financial affairs, claiming grants where entitled and taking necessary steps to reduce outgoings to secure its financial stability for the time being.

INVESTMENT AND RESERVES POLICY

The policy is to maintain the free reserves of the charity at a level which equates to between three and six months’ unrestricted expenditure. This provides sufficient funds to continue current activities in the event of a significant drop in income and we believe is adequate to cover most contingencies.

The level of reserves is monitored and reviewed by the Trustees on a quarterly basis.

Designated Funds are set aside by the Trustees and we continue to maintain the improvement and refurbishment fund at the same level as previous years. Movements on Designated and Restricted Funds are shown in Note 13 to the accounts.

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MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2021

The Trustees have full investment powers and have in the past invested the funds to establish The Clockhouse with a purpose built building, an extended car park, furniture, fittings and minibuses.

The Trustees have resolved that the cash reserves should be readily accessible and hence they are held on deposit earning competitive rates of interest commensurate with security. The majority of cash balances are held by the COIF Charities Deposit Account.

PLANS FOR FUTURE PERIODS AND PUBLIC BENEFIT

Prior to the start of the global pandemic The Trustees had been approached by Age UK Surrey Limited (AUKS) with a view to a “merger” of the Charities. Inevitably, progress of these discussions stalled following the introduction of the Government Covid restrictions to limit the effects of the virus. These talks recommenced in the Spring of 2021, when it appeared that the

restrictions would be relaxed. The Clockhouse was able to partially offer limited services over the summer of 2021 with a view to a fuller reopening in the Autumn, which happened during October 2021. The merger discussions with AUKS meanwhile had continued and it was hoped that the Clockhouse would be able to merge its activities with those of AUKS at the end of financial year. However, completion did not take place until 30 November 2021. On completion the operations of the Clockhouse were transferred to AUKS who took over responsibility for the running of the Centre. As part of the merger it was agreed that the entire Board of Trustees would resign and be replaced by two of the existing Trustees of AUKS, Mr Philip Currie and Miss Joy Allen, who remain as the current Trustees. The retiring Board of the Clockhouse was unanimously in favour of this merger and believe it to be in the best long term interests of the Clockhouse and its users and will secure its future, serving the communities and outlying villages around Milford and Godalming.

The continuing aim is to maintain high levels of service and to bring these to a larger number of people with a view to widening our reach to those at risk of exclusion, including through loneliness, in our community. In this regard the Trustees feel that the charity operates with full regard to the published guidance on public benefit by ensuring that the excellent facilities offered are available to the general public in the vicinity.

Following the merger the operations of the Clockhouse and its assets and liabilities were transferred to AUKS with effect from close on 30 November 2021.

TRUSTEES

The Trustees in office during the year were as follows:

Mr Clive Webster (resigned 30th November 2021) Dr Rachel Bray (resigned 30th November 2021) Mrs Alison Briscoe (resigned 26th March 2021) Mr Dermot Coakley (resigned 30th November 2021) Mrs Dawn Davidsen (resigned 30th November 2021) Mr William Edwards (resigned 30th November 2021)

Ms Heidi Fitch (appointed 29th October 2020, resigned 30th November 2021) Mrs Denise Murphy (resigned 30th November 2021) Mr Stefan Reynolds (resigned 30th November 2021) Mr Robin Young (resigned 30th November 2021)

Mr Philip Currie (appointed 30th November 2021) Miss Joy Allen (appointed 30th November 2021)

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MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2021

SMALL COMPANY PROVISIONS

This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.

Approved by order of the members of the board of Trustees and signed on their behalf by:

................................................

Mr Philip Currie Trustee Date:

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MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee)

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MILFORD AND VILLAGES DAY CENTRE

Independent examiner's report to the Trustees of Milford and Villages Day Centre ('the Charity')

I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 30 September 2021.

Responsibilities and basis of report

As the Trustees of the Charity (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Charity as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.

Signed:

Dated:

Janice Matthews FCA

Menzies LLP Centrum House 36 Station Road Egham Surrey TW20 9LF

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MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee)

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 30 SEPTEMBER 2021

D
Note
Income from:
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Investments
6
Total income
Expenditure on:
Raising funds
7
Charitable activities
8
Total expenditure
Net (expenditure)/income
Transfers between funds
16
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward		 RAF
Unrestricted
funds
2021
£
48,555
49,915
23,173
24
121,667
771
139,304
140,075
(18,408)
2,222
(16,186)
197,398
(16,186)
181,212		 T
Restricted
funds
2021
£
4,231
-
-
-
4,231
-
34,577
34,577
(30,346)
(2,222)
(32,568)
582,634
(32,568)
550,066		 Total
funds
2021
£
52,786
49,915
23,173
24
125,898
771
173,881
174,652
(48,754)
-
(48,754)
780,032
(48,754)
731,278		 Total
funds
2020
£
91,960
141,583
14,941
474
248,958
2,208
205,841
208,049
40,909
-
40,909
739,123
40,909
780,032

The Statement of financial activities includes all gains and losses recognised in the year.

The notes on pages 9 to 21 form part of these financial statements.

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MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) REGISTERED NUMBER:

BALANCE SHEET AS AT 30 SEPTEMBER 2021

DR
Note
Fixed assets
Tangible assets
13
Current assets
Stocks
Debtors
14
Cash at bank and in hand
Creditors: amounts falling due within one year
15
Net current assets
Total assets less current liabilities
Total net assets
Charity funds
Restricted funds
16
Unrestricted funds
16
Total funds		 AFT
1,479
4,510
212,072
218,061
(32,154)		 2021
£
545,371
545,371
185,907
731,278
731,278
550,066
181,212
731,278		 1,543
18,614
213,028
233,185
(11,836)		 2020
£
558,683
558,683
221,349
780,032
780,032
582,634
197,398
780,032

The Charity was entitled to exemption from audit under section 477 of the Companies Act 2006.

The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.

The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.

The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.

The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:

................................................

Mr Philip Currie

Trustee Date:

The notes on pages 9 to 21 form part of these financial statements.

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MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

1. General information

Milford and Villages Day Centre is a private charitable company limited by guarantee incorporated in England and Wales. The address of the registered office is disclosed on the company information page. The members of the company are the Trustees named on page 1. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity. The functional and presentation currency of the charity is GBP.

2. Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Milford and Villages Day Centre meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

2.2 Going concern

Post year end, on 30th November 2021, the charity was taken over by Age UK Surrey Limited and all of the trade and assets transferred. The Trustees intend to cease activities and the company will remain dormant. The accounts are accordingly prepared on a basis other than going concern.

2.3 Income

All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

The recognition of income from legacies is dependent on establishing entitlement, the probability of receipt and the ability to estimate with sufficient accuracy the amount receivable. Evidence of entitlement to a legacy exists when the Charity has sufficient evidence that a gift has been left to them (through knowledge of the existence of a valid will and the death of the benefactor) and the executor is satisfied that the property in question will not be required to satisfy claims in the estate. Receipt of a legacy must be recognised when it is probable that it will be received and the fair value of the amount receivable, which will generally be the expected cash amount to be distributed to the Charity, can be reliably measured.

Legcies received in previous years have been designated by the Trustees for use in connection with the project to improve building access, subsequent refurbishment nd the installation of solar panels.

Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.

2.4 Expenditure

Expenditure is charged when incurred, on an accrual basis. The majority of expenditure is directly ttributable to the operation of The Clockhouse and is shown as a cost in furtherance of the objects of the charity.

All expenditure is inclusive of irrecoverable VAT.

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MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

2. Accounting policies (continued)

2.5 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.

2.6 Tangible fixed assets and depreciation

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Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed
assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs
incurred to bring a tangible fixed asset into its intended working condition should be included in the
measurement of cost.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their
estimated useful lives.
The estimated useful lives are as follows:
Freehold property - 2% on cost
Leasehold property - over the term of the lease
Motor vehicles - 25% reducing balance
-
Fixtures and fittings 20% reducing balance
2.7 Stocks
Stock represents items held principally within the shop and kitchen at the year end and are stated at the lower
of cost and net realisable value.
2.8 Debtors and creditors receivable/payable within one year
DRAFT
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Debtors and creditors with no stated interest rate, and receivable or payable within one year, are recorded at transaction price.

2.9 Financial instruments

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2.10 Pensions

The Charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Charity to the fund in respect of the year.

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MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

2. Accounting policies (continued)

2.11 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or
DRAFT
which have been raised by the Charity for particular purposes. The costs of raising and administering such
funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to
the financial statements.
Investment income, gains and losses are allocated to the appropriate fund.
Income from donations and legacies
Unrestricted
funds
2021
Restricted
funds
2021
Total
funds
2021
Total
funds
2020
£
£
£
£
Donations
15,105
4,231
19,336
28,960
Legacies
6,950
-
6,950
-
Grants
26,500
-
26,500
63,000
48,555
4,231
52,786
91,960
Total 2020
91,960
-
91,960

3. Income from donations and legacies

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MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

4. Income from charitable activities

DRAFT
Food and snack bar sales
Activities and classes
Pilates, balance
Hairdressing & other services rent
Outings
Transport
Building hire
Grants from external bodies
Total 2020
5.
Income from other trading activities
Income from fundraising events
Fundraising income
Total 2020
6.
Investment income
Investment income - local cash
Total 2020		 Unrestricted
funds
2021
£
1,297
1,332
1,063
3,748
285
396
6,685
35,109
49,915
141,583
Unrestricted
funds
2021
£
23,173
14,941
Unrestricted
funds
2021
£
24
474		 Total
funds
2021
£
1,297
1,332
1,063
3,748
285
396
6,685
35,109
49,915
141,583
Total
funds
2021
£
23,173
14,941
Total
funds
2021
£
24
474		 Total
funds
2020
£
25,315
3,902
3,101
4,469
6,798
5,591
13,037
79,370
141,583
Total
funds
2020
£
14,941
Total
funds
2020
£
474

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MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

DRAFT
7.
Expenditure on raising funds
Costs of raising voluntary income
Fundraising expenses
Total 2020
8.
Analysis of expenditure on charitable activities
Summary by fund type
Unrestricted
funds
2021
£
Charitable activities
139,304
Total 2020
183,526
9.
Analysis of expenditure by activities
Activities
undertaken
directly
2021
£
Charitable activities
148,804
Total 2020
201,361		 Unrestricted
funds
2021
£
771
2,208
Restricted
funds
2021
£
34,577
22,315
Support
costs
2021
£
25,077
4,480		 Total
funds
2021
£
771
2,208
Total
funds
2021
£
173,881
205,841
Total
funds
2021
£
173,881
205,841		 Total
funds
2020
£
2,208
Total
funds
2020
£
205,841
Total
funds
2020
£
205,841

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MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

9. Analysis of expenditure by activities (continued)

Analysis of direct costs

Total Total
funds funds
2021 2020
£ £
Staff costs 78,284 100,441
Depreciation 20,491 22,315
DRAFT
Transport
Centre expenses
Premises
Insurance
Office expenses
Advertising
Staff training
Bank charges
Other centre expenses
Repairs, renewals and maintenance
Analysis of support costs		 3,305
7,883
13,302
3,728
3,494
342
30
308
9,313
8,324
148,804
Total
 9,525
25,326
12,534
3,615
5,535
482
138
62
3,131
18,257
201,361
Total
DRAFT
Depreciation
Transport
Centre expenses
Premises
Insurance
Office expenses
Advertising
Staff training
Bank charges
Other centre expenses
Repairs, renewals and maintenance
Analysis of support costs		 20,491
3,305
7,883
13,302
3,728
3,494
342
30
308
9,313
8,324
148,804		 22,315
9,525
25,326
12,534
3,615
5,535
482
138
62
3,131
18,257
201,361
Total Total
funds funds
2021 2020
£ £
Independent examiner's fees 2,950 2,520
Professional fees 22,127 1,960
25,077 4,480
10. Independent examiner's remuneration
2021 2020
£ £
Fees payable to the Charity's independent examiner for the independent
examination of the Charity's annual accounts 2,950 2,520

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MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

11. Staff costs

Wages and salaries
Social security costs
Contribution to defined contribution pension schemes		 2021
£
76,861
261
1,162
78,284		 2020
£
95,327
3,654
1,460
100,441
DRAFT
The average number of persons employed by the Charity during the year was as follows:
2021
No.
Employees
7
No employee received remuneration amounting to more than £60,000 in either year.
The Clockhouse operates with the valued assistance of many unpaid volunteers who are not included above.
Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits_(2020 - £NIL).
During the year ended 30 September 2021, no Trustee expenses have been incurred(2020 - £NIL)_.		 2020
No.
11

12. Trustees' remuneration and expenses

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MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

13. Tangible fixed assets

DR
Freehold
property
£
Cost or valuation
At 1 October 2020
846,176
Additions
-
Disposals
-
At 30 September 2021
846,176
Depreciation
At 1 October 2020
326,955
Charge for the year
14,867
On disposals
-
At 30 September 2021
341,822
Net book value
At 30 September 2021
504,354
At 30 September 2020
519,221
Debtors
Due within one year
Trade debtors
Other debtors
Prepayments and accrued income		 AFT
Long-term
leasehold
property
£
55,886
-
-
55,886
32,653
2,234
-
34,887
20,999
23,233		 Motor
vehicles
£
88,744
-
(44,372)
44,372
74,608
2,722
(44,372)
32,958
11,414
14,136		 Fixtures and
fittings
£
69,164
7,180
-
76,344
67,071
669
-
67,740
8,604
2,093
2021
£
34
-
4,476
4,510		 Total
£
1,059,970
7,180
(44,372)
1,022,778
501,287
20,492
(44,372)
477,407
545,371
558,683
2020
£
2,014
1,874
14,726
18,614

14. Debtors

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MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

15. Creditors: Amounts falling due within one year

DRAFT
2021
£
Trade creditors
7,701
Accruals and deferred income
24,453
32,154
2021
£
Deferred income at 1 October 2020
710
Resources deferred during the year
1,337
Amounts released from previous periods
(710)
1,337
Deferred income relates to income received in advance for room hire at The Clockhouse.		 2020
£
7,730
4,106
11,836
2020
£
13,536
710
(13,536)
710

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MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

16. Statement of funds Statement of funds - current year

Unrestricted funds
Designated funds
Improvement and Refurbishment
Fund
General funds
General Funds
Total Unrestricted funds
Restricted funds
Land and buildings
Fixtures & Fittings
Motor vehicles
Security Doors
Equipment/Repairs
Entertainment/Co-
ordinator/Outreach
Carer
Butterfly Magic Table
Other restricted funds
Total of funds		 DR
Balance at 1
October 2020
£
94,859
102,539
197,398
542,455
316
14,137
5,673
2,222
7,831
10,000
-
-
582,634
780,032		 AFT
Income
£
-
121,667
121,667
-
-
-
-
-
-
-
4,081
150
4,231
125,898		 Expenditure
£
-
(140,075)
(140,075)
(17,100)
(669)
(2,722)
-
-
(7,831)
(6,255)
-
-
(34,577)
(174,652)		 Transfers
in/out
£
(94,859)
97,081
2,222
-
-
-
-
(2,222)
-
-
-
-
(2,222)
-		 Balance at 30
September
2021
£
-
181,212
181,212
525,355
(353)
11,415
5,673
-
-
3,745
4,081
150
550,066
731,278

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MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

16. Statement of funds (continued)

Statement of funds - prior year

DR
Unrestricted funds
Designated funds
Improvement and Refurbishment Fund
General funds
General funds
Total Unrestricted funds
Restricted funds
Land and buildings
Fixtures & fittings
Motor vehicles
Security Doors
Department of Transport
Equipment/Repairs
Entertainment
Training
Entertainment/Co-ordinator/Outreach
Carer
Total of funds		 AFT
Balance at
1 October
2019
£
94,859
58,816
153,675
559,556
818
18,849
1,290
-
1,722
3,188
24
-
-
585,447
739,122		 Income
£
-
220,647
220,647
-
-
-
4,383
779
500
-
-
10,441
10,000
26,103
246,750		 Expenditure
£
-
(176,924)
(176,924)
(17,101)
(502)
(4,712)
-
(779)
-
(3,188)
(24)
(2,610)
-
(28,916)
(205,840)		 Balance at
30 September
2020
£
94,859
102,539
197,398
542,455
316
14,137
5,673
-
2,222
-
-
7,831
10,000
582,634
780,032

Restricted funds carried forward of £550,066 (2020: £582,634) represent mainly the net book value of the Charity's Tangible Fixed Assets and the balance on other Restricted Funds. This sum is not therefore available to meet future expenditure needs.

The designated funds comprise specific monies set aside for further bulding improvement and refurbishment works.

The restricted building fund represents the net book value of the freehold day centre and its original fixtures and fittings, together with the cost of subsequent additions and alterations. The fund is reduced by the annual charge for depreciation.

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MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

17. Summary of funds

Summary of funds - current year

Balance at 30
Balance at 1 Transfers September
October 2020 Income Expenditure in/out 2021
£ £ £ £ £
Designated funds 94,859 - - (94,859) -
General funds 102,539 121,667 (140,075) 97,081 181,212
DRAFT
Restricted funds
582,634
4,231
(34,577)
780,032
125,898
(174,652)
Summary of funds - prior year
Balance at
1 October
2019
£
Income
£
Designated funds
94,859
-
General funds
58,816
220,647
Restricted funds
585,447
26,103
739,122
246,750
Analysis of net assets between funds		 (2,222)
-
Expenditure
£
-
(176,924)
(28,916)
(205,840)		 550,066
731,278
Balance at
30 September
2020
£
94,859
102,539
582,634
780,032

18. Analysis of net assets between funds

Analysis of net assets between funds - current year

Tangible fixed assets
Current assets
Creditors due within one year
Total		 Unrestricted
funds
2021
£
-
213,366
(32,154)
181,212		 Restricted
funds
2021
£
545,371
4,695
-
550,066		 Total
funds
2021
£
545,371
218,061
(32,154)
731,278

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MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

18. Analysis of net assets between funds (continued)

Analysis of net assets between funds - prior year

Unrestricted
Restricted
Total
funds
funds
funds
2020
2020
2020
£
£
£
Tangible fixed assets
-
558,683
558,683
Current assets
209,234
23,951
233,185
DRAFT
Creditors due within one year
(11,836)
-
(11,836)
Total
197,398
582,634
780,032
Related party transactions
The Charity has not entered into any related party transaction during the year, nor are there any outstanding
balances owing between related parties and the Charity at 30 September 2021.
Post balance sheet events
Post year end, on 30th November 2021, the charity was taken over by Age UK Surrey Limited and all of the trad
and assets transferred. The Trustees intend to cease activities in this entity and the company will remain dormant.
Controlling party

19. Related party transactions

20. Post balance sheet events

Post year end, on 30th November 2021, the charity was taken over by Age UK Surrey Limited and all of the trade and assets transferred. The Trustees intend to cease activities in this entity and the company will remain dormant.

21. Controlling party

As at the year end, there is no overall controlling party.

Page 21