Company registration number: Charity number: TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021 MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) **This draft produced on 26/5/2022 16:32** **This draft produced on 26/5/2022 16:32** ## MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) ## CONTENTS **----- Start of picture text -----**
Page
Reference and administrative details of the Charity, its Trustees and advisers 1
Trustees' report 2 - 5
Independent examiner's report 6
Statement of financial activities 7
Balance sheet 8
Notes to the financial statements DRAFT 9 - 21
**----- End of picture text -----**
**This draft produced on 26/5/2022 16:32** ## MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 30 SEPTEMBER 2021 ## **Trustees** Mr Philip Currie (appointed 30 November 2021) Miss Joy Allen (appointed 30 November 2021) ## **Registered office** Chapel Lane Milford Surrey GU8 5EZ ## **Accountants** ## **Bankers** Menzies LLP Chartered Accountants Centrum House 36 Station Road Egham Surrey TW20 9LF - CCLA Investment Management Limited Lloyds Bank Plc 49 High Street Godalming Surrey GU17 1AT Santander Bootle Merseyside GIR 0AA CCLA Investment Management Limited 80 Cheapside London EC2V 6DZ Page 1 **This draft produced on 26/5/2022 16:32** ## MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) ## TRUSTEES' REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021 The Trustees (who are also the directors under Company Law) present their Report and the Financial Statements for the year ended 30 September 2021. ## **OBJECTIVES AND ACTIVITIES** The objective of Milford and Villages Day Centre is “to promote the welfare of the aged in any manner which now is, or hereafter may be deemed by law, to be charitable within the county of Surrey”. The Trustees have complied with the duty in Section 4 of the Charities Act 2006 to have due regard to the Charity Commission’s general guidance on public benefit. The mission statement is to make time for people and offer opportunities and friendship in a stimulating and enjoyable setting, while providing relief for carers. The Centre operates independently but is recognised by Waverley Borough Council as a core day centre in the borough. It provides services for the elderly within Milford and its eight surrounding villages of Brook, Chiddingfold, Elstead, Hambledon, Hascombe, Thursley, Witley and Wormley, as well as residents of Godalming. The Centre operates under the name of The Clockhouse, and it is usually open 5 days a week as a drop in centre with a full range of activities, entertainment and lunches. With the current global pandemic and resultant government restrictions, the Centre has been unable to operate normally since mid March 2020. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** Milford and Villages Day Centre is a company limited by guarantee, governed by its Memorandum & Articles of Association. The Board of Directors comprises the Trustees of the charity and they undertake the management function, with committees under the chairmanship of a Trustee empowered to implement the policies approved by the Board. Board meetings are normally held bi monthly and are attended by the day centre manager to whom day to day management is delegated within defined terms of reference. The composition of the Board is kept under regular review in order to ensure that The Clockhouse is able to benefit from a wide range of professional skills. Potential new trustees are invited to attend meetings before induction and they are provided with documentation and briefings on all aspects of The Clockhouse and its functions. There is a small team of full and part time staff to manage the activities of The Clockhouse, and they are supplemented by a group of committed volunteers, who carry out a wide variety of tasks and without whom The Clockhouse would not be able to function. As a core centre in Waverley, The Clockhouse benefitted from funding under a 3 year Service Level Agreement (SLA) from Waverley Borough Council (WBC). In the financial year this amounted to £26,500. A 3 year SLA was entered into in March 2018 and ran through to end of March 2021, however, in October 2020 The Clockhouse was advised that funding for the final six months to 31 March 2021 would not be forthcoming, as a result of other similar Day Centres requiring additional support to help cope financially with the effects of the restrictions, hence the reduction in income this year. WBC did however, make a grant for the period commencing 1 October 2021 of £26,500 but it is not anticipated that the Clockhouse will be in receipt of any further funding under an SLA going forward. As part of the partnership agreement with WBC, liaison is maintained with the local authority, but it does not participate in the management of The Clockhouse. WBC usually has a representative attending Board meetings as an observer. The support from WBC has always been essential funding for the Centre. The Trustees prepare a formal Budget each year which enables them to identify the significant factors and risks that The Clockhouse is likely to face in the coming period. Clearly, in the unprecedented times of Covid, matters were on hold and the emphasis was to limit outgoings whilst the centre was closed, whilst still trying to maintain fundraising, and provide essential support to those served by the centre, including regular telephone contact. Page 2 **This draft produced on 26/5/2022 16:32** ## MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) ## TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2021 ## **ACHIEVEMENTS & PERFORMANCE** Main achievements and events during the last year: - We benefited from our Service Level Agreement (SLA) with Waverley Borough Council for the first half and complied with the terms and spirit of the SLA so far as possible in the circumstances. - We continued to promote our services around the villages with increased, targeted publicity, aimed at increasing both membership, attendees and funding, to keep up profile whilst the Centre was unable to open with the Government Restrictions. - We benefitted from several generous grants and donations during the year. A list of the some of the grants and donations received is set out at Note 11 to the accounts. The centre would not be able to function without this essential support. - Despite only being able to carry out limited fundraising activity in the year as a result of Covid restrictions the Clockhouse still managed to raise a significant sum, including income from a pop-up café and shop, run mainly by Volunteers. The Centre opened as a Support Group from time to time during restrictions, serving its more vulnerable clientele when restrictions allowed. - The Clockhouse continued to work to further relationships with nearby schools of all age groups and other organisations, having due regard for the restrictions in operation. ## **FINANCIAL REVIEW** As noted above, The Clockhouse received reduced funding from Waverley Borough Council during the year, for which we are very grateful, together with donations and grants from other external bodies. In addition, funds are generated by the provision of services, fundraising and external building hire income. Building hire had to stop following the national “lockdown” in response to the pandemic and had not been able to restart in the financial year under review. We are fortunate in having a very strong and successful fundraising and grant application resource, without whom The Clockhouse would not be able to continue to function. The Centre is very grateful to the Government and Waverley for the funding that has been made available to support charities and, in particular, the grants under the Coronavirus Job Retention Scheme (“furlough”), which meant that The Clockhouse was able to preserve the employment of most of its staff. We were also very fortunate to receive some very generous donations during the year. Hopefully, the Centre will be able to re open on a more normal basis during 2021/22. The Trustees continue to look at ways to reduce outgoings, as the charity will always be reliant on voluntary donations, grants and fundraising. We are grateful for the understanding of the National Lottery Community Fund and others who have provided restricted grants prior to the lockdowns to allow us to carry these forward so they can be utilised for the purpose for which they were granted when the centre is able to re open. As indicated in the Trustees’ report last year there was some uncertainty as to the support we were to receive from Waverley going forward from 1 April 2021. As noted, this SLA funding was the core of external funding that we receive, as it is for similar Centres supported by Waverley. Regrettably, the Board was advised in October 2021 that funding in the future was unlikely to be available The Board believes that they acted prudently and properly in the management of its financial affairs, claiming grants where entitled and taking necessary steps to reduce outgoings to secure its financial stability for the time being. ## **INVESTMENT AND RESERVES POLICY** The policy is to maintain the free reserves of the charity at a level which equates to between three and six months’ unrestricted expenditure. This provides sufficient funds to continue current activities in the event of a significant drop in income and we believe is adequate to cover most contingencies. The level of reserves is monitored and reviewed by the Trustees on a quarterly basis. Designated Funds are set aside by the Trustees and we continue to maintain the improvement and refurbishment fund at the same level as previous years. Movements on Designated and Restricted Funds are shown in Note 13 to the accounts. Page 3 **This draft produced on 26/5/2022 16:32** ## MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) ## TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2021 The Trustees have full investment powers and have in the past invested the funds to establish The Clockhouse with a purpose built building, an extended car park, furniture, fittings and minibuses. The Trustees have resolved that the cash reserves should be readily accessible and hence they are held on deposit earning competitive rates of interest commensurate with security. The majority of cash balances are held by the COIF Charities Deposit Account. ## **PLANS FOR FUTURE PERIODS AND PUBLIC BENEFIT** Prior to the start of the global pandemic The Trustees had been approached by Age UK Surrey Limited (AUKS) with a view to a “merger” of the Charities. Inevitably, progress of these discussions stalled following the introduction of the Government Covid restrictions to limit the effects of the virus. These talks recommenced in the Spring of 2021, when it appeared that the restrictions would be relaxed. The Clockhouse was able to partially offer limited services over the summer of 2021 with a view to a fuller reopening in the Autumn, which happened during October 2021. The merger discussions with AUKS meanwhile had continued and it was hoped that the Clockhouse would be able to merge its activities with those of AUKS at the end of financial year. However, completion did not take place until 30 November 2021. On completion the operations of the Clockhouse were transferred to AUKS who took over responsibility for the running of the Centre. As part of the merger it was agreed that the entire Board of Trustees would resign and be replaced by two of the existing Trustees of AUKS, Mr Philip Currie and Miss Joy Allen, who remain as the current Trustees. The retiring Board of the Clockhouse was unanimously in favour of this merger and believe it to be in the best long term interests of the Clockhouse and its users and will secure its future, serving the communities and outlying villages around Milford and Godalming. The continuing aim is to maintain high levels of service and to bring these to a larger number of people with a view to widening our reach to those at risk of exclusion, including through loneliness, in our community. In this regard the Trustees feel that the charity operates with full regard to the published guidance on public benefit by ensuring that the excellent facilities offered are available to the general public in the vicinity. Following the merger the operations of the Clockhouse and its assets and liabilities were transferred to AUKS with effect from close on 30 November 2021. ## **TRUSTEES** The Trustees in office during the year were as follows: Mr Clive Webster (resigned 30th November 2021) Dr Rachel Bray (resigned 30th November 2021) Mrs Alison Briscoe (resigned 26th March 2021) Mr Dermot Coakley (resigned 30th November 2021) Mrs Dawn Davidsen (resigned 30th November 2021) Mr William Edwards (resigned 30th November 2021) Ms Heidi Fitch (appointed 29th October 2020, resigned 30th November 2021) Mrs Denise Murphy (resigned 30th November 2021) Mr Stefan Reynolds (resigned 30th November 2021) Mr Robin Young (resigned 30th November 2021) Mr Philip Currie (appointed 30th November 2021) Miss Joy Allen (appointed 30th November 2021) Page 4 **This draft produced on 26/5/2022 16:32** ## MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2021 ## **SMALL COMPANY PROVISIONS** This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption. Approved by order of the members of the board of Trustees and signed on their behalf by: ................................................ **Mr Philip Currie** Trustee Date: ## Page 5 **This draft produced on 26/5/2022 16:32** ## MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) ## INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MILFORD AND VILLAGES DAY CENTRE ## **Independent examiner's report to the Trustees of Milford and Villages Day Centre ('the Charity')** I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 30 September 2021. ## **Responsibilities and basis of report** As the Trustees of the Charity (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Charity as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report. Signed: Dated: Janice Matthews FCA Menzies LLP Centrum House 36 Station Road Egham Surrey TW20 9LF Page 6 **This draft produced on 26/5/2022 16:32** ## MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) ## STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 30 SEPTEMBER 2021 |D
**Note**
**Income from:**
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Investments
6
**Total income**
**Expenditure on:**
Raising funds
7
Charitable activities
8
**Total expenditure**
**Net (expenditure)/income**
Transfers between funds
16
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
Net movement in funds
**Total funds carried forward**|RAF
**Unrestricted**
**funds**
**2021**
**£**
**48,555**
**49,915**
**23,173**
**24**
**121,667**
**771**
**139,304**
**140,075**
**(18,408)**
**2,222**
**(16,186)**
**197,398**
**(16,186)**
**181,212**|T
**Restricted**
**funds**
**2021**
**£**
**4,231**
**-**
**-**
**-**
**4,231**
**-**
**34,577**
**34,577**
**(30,346)**
**(2,222)**
**(32,568)**
**582,634**
**(32,568)**
**550,066**|**Total**
**funds**
**2021**
**£**
**52,786**
**49,915**
**23,173**
**24**
**125,898**
**771**
**173,881**
**174,652**
**(48,754)**
**-**
**(48,754)**
**780,032**
**(48,754)**
**731,278**|_Total_
_funds_
_2020_
_£_
_91,960_
_141,583_
_14,941_
_474_| |---|---|---|---|---| |||||_248,958_| |||||_2,208_
_205,841_| |||||_208,049_| |||||_40,909_
_-_| |||||_40,909_| |||||_739,123_
_40,909_| |||||_780,032_| The Statement of financial activities includes all gains and losses recognised in the year. The notes on pages 9 to 21 form part of these financial statements. Page 7 **This draft produced on 26/5/2022 16:32** ## MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) REGISTERED NUMBER: ## BALANCE SHEET AS AT 30 SEPTEMBER 2021 |DR
**Note**
**Fixed assets**
Tangible assets
13
**Current assets**
Stocks
Debtors
14
Cash at bank and in hand
Creditors: amounts falling due within one year
15
**Net current assets**
**Total assets less current liabilities**
**Total net assets**
**Charity funds**
Restricted funds
16
Unrestricted funds
16
**Total funds**|AFT
**1,479**
**4,510**
**212,072**
**218,061**
**(32,154)**|**2021**
**£**
**545,371**
**545,371**
**185,907**
**731,278**
**731,278**
**550,066**
**181,212**
**731,278**|_1,543_
_18,614_
_213,028_
_233,185_
_(11,836)_|_2020_
_£_
_558,683_| |---|---|---|---|---| |||||_558,683_
_221,349_| |||||_780,032_| |||||| |||||_780,032_| |||||_582,634_
_197,398_| |||||| |||||_780,032_| The Charity was entitled to exemption from audit under section 477 of the Companies Act 2006. The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006. The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements. The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime. The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by: ................................................ ## **Mr Philip Currie** Trustee Date: The notes on pages 9 to 21 form part of these financial statements. Page 8 **This draft produced on 26/5/2022 16:32** ## MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) ## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021 ## **1. General information** Milford and Villages Day Centre is a private charitable company limited by guarantee incorporated in England and Wales. The address of the registered office is disclosed on the company information page. The members of the company are the Trustees named on page 1. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity. The functional and presentation currency of the charity is GBP. ## **2. Accounting policies** **2.1 Basis of preparation of financial statements** The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. Milford and Villages Day Centre meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy. ## **2.2 Going concern** Post year end, on 30th November 2021, the charity was taken over by Age UK Surrey Limited and all of the trade and assets transferred. The Trustees intend to cease activities and the company will remain dormant. The accounts are accordingly prepared on a basis other than going concern. ## **2.3 Income** All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably. The recognition of income from legacies is dependent on establishing entitlement, the probability of receipt and the ability to estimate with sufficient accuracy the amount receivable. Evidence of entitlement to a legacy exists when the Charity has sufficient evidence that a gift has been left to them (through knowledge of the existence of a valid will and the death of the benefactor) and the executor is satisfied that the property in question will not be required to satisfy claims in the estate. Receipt of a legacy must be recognised when it is probable that it will be received and the fair value of the amount receivable, which will generally be the expected cash amount to be distributed to the Charity, can be reliably measured. Legcies received in previous years have been designated by the Trustees for use in connection with the project to improve building access, subsequent refurbishment nd the installation of solar panels. Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued. ## **2.4 Expenditure** Expenditure is charged when incurred, on an accrual basis. The majority of expenditure is directly ttributable to the operation of The Clockhouse and is shown as a cost in furtherance of the objects of the charity. All expenditure is inclusive of irrecoverable VAT. Page 9 **This draft produced on 26/5/2022 16:32** ## MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) ## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021 ## **2. Accounting policies (continued)** ## **2.5 Interest receivable** Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited. ## **2.6 Tangible fixed assets and depreciation** **----- Start of picture text -----**
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed
assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs
incurred to bring a tangible fixed asset into its intended working condition should be included in the
measurement of cost.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their
estimated useful lives.
The estimated useful lives are as follows:
Freehold property - 2% on cost
Leasehold property - over the term of the lease
Motor vehicles - 25% reducing balance
-
Fixtures and fittings 20% reducing balance
2.7 Stocks
Stock represents items held principally within the shop and kitchen at the year end and are stated at the lower
of cost and net realisable value.
2.8 Debtors and creditors receivable/payable within one year
DRAFT
**----- End of picture text -----**
Debtors and creditors with no stated interest rate, and receivable or payable within one year, are recorded at transaction price. ## **2.9 Financial instruments** The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method. ## **2.10 Pensions** The Charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Charity to the fund in respect of the year. Page 10 **This draft produced on 26/5/2022 16:32** ## MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) ## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021 ## **2. Accounting policies (continued)** ## **2.11 Fund accounting** General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements. |Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or| |---| |DRAFT
which have been raised by the Charity for particular purposes. The costs of raising and administering such
funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to
the financial statements.
Investment income, gains and losses are allocated to the appropriate fund.
**Income from donations and legacies**
**Unrestricted**
**funds**
**2021**
**Restricted**
**funds**
**2021**
**Total**
**funds**
**2021**
_Total_
_funds_
_2020_
**£**
**£**
**£**
_£_
Donations
15,105
4,231
**19,336**
_28,960_
Legacies
6,950
-
**6,950**
_-_
Grants
26,500
-
**26,500**
_63,000_
48,555
4,231
**52,786**
_91,960_| |_Total 2020_
_91,960_
_-_
_91,960_| ## **3. Income from donations and legacies** Page 11 **This draft produced on 26/5/2022 16:32** ## MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) ## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021 ## **4. Income from charitable activities** |DRAFT
Food and snack bar sales
Activities and classes
Pilates, balance
Hairdressing & other services rent
Outings
Transport
Building hire
Grants from external bodies
_Total 2020_
**5.**
**Income from other trading activities**
**Income from fundraising events**
Fundraising income
_Total 2020_
**6.**
**Investment income**
Investment income - local cash
_Total 2020_|**Unrestricted**
**funds**
**2021**
**£**
1,297
1,332
1,063
3,748
285
396
6,685
35,109
49,915
_141,583_
**Unrestricted**
**funds**
**2021**
**£**
23,173
_14,941_
**Unrestricted**
**funds**
**2021**
**£**
24
_474_|**Total**
**funds**
**2021**
**£**
**1,297**
**1,332**
**1,063**
**3,748**
**285**
**396**
**6,685**
**35,109**
**49,915**
_141,583_
**Total**
**funds**
**2021**
**£**
**23,173**
_14,941_
**Total**
**funds**
**2021**
**£**
**24**
_474_|_Total_
_funds_
_2020_
_£_
_25,315_
_3,902_
_3,101_
_4,469_
_6,798_
_5,591_
_13,037_
_79,370_| |---|---|---|---| ||||_141,583_| ||||_Total_
_funds_
_2020_
_£_
_14,941_| ||||_Total_
_funds_
_2020_
_£_
_474_| ||||| Page 12 **This draft produced on 26/5/2022 16:32** ## MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) ## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021 |DRAFT
**7.**
**Expenditure on raising funds**
**Costs of raising voluntary income**
Fundraising expenses
_Total 2020_
**8.**
**Analysis of expenditure on charitable activities**
**Summary by fund type**
**Unrestricted**
**funds**
**2021**
**£**
Charitable activities
139,304
_Total 2020_
_183,526_
**9.**
**Analysis of expenditure by activities**
**Activities**
**undertaken**
**directly**
**2021**
**£**
Charitable activities
148,804
_Total 2020_
_201,361_|**Unrestricted**
**funds**
**2021**
**£**
771
_2,208_
**Restricted**
**funds**
**2021**
**£**
34,577
_22,315_
**Support**
**costs**
**2021**
**£**
25,077
_4,480_|**Total**
**funds**
**2021**
**£**
**771**
_2,208_
**Total**
**funds**
**2021**
**£**
**173,881**
_205,841_
**Total**
**funds**
**2021**
**£**
**173,881**
_205,841_|_Total_
_funds_
_2020_
_£_
_2,208_| |---|---|---|---| ||||_Total_
_funds_
_2020_
_£_
_205,841_| ||||_Total_
_funds_
_2020_
_£_
_205,841_| ||||| Page 13 **This draft produced on 26/5/2022 16:32** ## MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) ## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021 ## **9. Analysis of expenditure by activities (continued)** **Analysis of direct costs** |||**Total**|_Total_| |---|---|---|---| |||**funds**|_funds_| |||**2021**|_2020_| |||**£**|_£_| |Staff costs||**78,284**|_100,441_| |Depreciation||**20,491**|_22,315_| |DRAFT
Transport
Centre expenses
Premises
Insurance
Office expenses
Advertising
Staff training
Bank charges
Other centre expenses
Repairs, renewals and maintenance
**Analysis of support costs**||**3,305**
**7,883**
**13,302**
**3,728**
**3,494**
**342**
**30**
**308**
**9,313**
**8,324**
**148,804**
**Total**
|_9,525_
_25,326_
_12,534_
_3,615_
_5,535_
_482_
_138_
_62_
_3,131_
_18,257_
_201,361_
_Total_
| ||DRAFT
Depreciation
Transport
Centre expenses
Premises
Insurance
Office expenses
Advertising
Staff training
Bank charges
Other centre expenses
Repairs, renewals and maintenance
**Analysis of support costs**|**20,491**
**3,305**
**7,883**
**13,302**
**3,728**
**3,494**
**342**
**30**
**308**
**9,313**
**8,324**
**148,804**|_22,315_
_9,525_
_25,326_
_12,534_
_3,615_
_5,535_
_482_
_138_
_62_
_3,131_
_18,257_
_201,361_| |---|---|---|---| |||**Total**|_Total_| |||**funds**|_funds_| |||**2021**|_2020_| |||**£**|_£_| ||Independent examiner's fees|**2,950**|_2,520_| ||Professional fees|**22,127**|_1,960_| |||**25,077**|_4,480_| |**10.**|**Independent examiner's remuneration**||| |||**2021**|_2020_| |||**£**|_£_| ||Fees payable to the Charity's independent examiner for the independent||| ||examination of the Charity's annual accounts|**2,950**|_2,520_| Page 14 **This draft produced on 26/5/2022 16:32** ## MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) ## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021 ## **11. Staff costs** |Wages and salaries
Social security costs
Contribution to defined contribution pension schemes|**2021**
**£**
**76,861**
**261**
**1,162**
**78,284**|_2020_
_£_
_95,327_
_3,654_
_1,460_| |---|---|---| |||| |||_100,441_| |DRAFT
The average number of persons employed by the Charity during the year was as follows:
**2021**
**No.**
Employees
**7**
No employee received remuneration amounting to more than £60,000 in either year.
The Clockhouse operates with the valued assistance of many unpaid volunteers who are not included above.
**Trustees' remuneration and expenses**
During the year, no Trustees received any remuneration or other benefits_(2020 - £NIL)_.
During the year ended 30 September 2021, no Trustee expenses have been incurred_(2020 - £NIL)_.|_2020_
_No._
_11_| |---|---| ## **12. Trustees' remuneration and expenses** Page 15 **This draft produced on 26/5/2022 16:32** ## MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) ## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021 ## **13. Tangible fixed assets** |DR
**Freehold**
**property**
**£**
**Cost or valuation**
At 1 October 2020
**846,176**
Additions
**-**
Disposals
**-**
At 30 September 2021
**846,176**
**Depreciation**
At 1 October 2020
**326,955**
Charge for the year
**14,867**
On disposals
**-**
At 30 September 2021
**341,822**
**Net book value**
At 30 September 2021
**504,354**
_At 30 September 2020_
_519,221_
**Debtors**
**Due within one year**
Trade debtors
Other debtors
Prepayments and accrued income|AFT
**Long-term**
**leasehold**
**property**
**£**
**55,886**
**-**
**-**
**55,886**
**32,653**
**2,234**
**-**
**34,887**
**20,999**
_23,233_|**Motor**
**vehicles**
**£**
**88,744**
**-**
**(44,372)**
**44,372**
**74,608**
**2,722**
**(44,372)**
**32,958**
**11,414**
_14,136_|**Fixtures and**
**fittings**
**£**
**69,164**
**7,180**
**-**
**76,344**
**67,071**
**669**
**-**
**67,740**
**8,604**
_2,093_
**2021**
**£**
**34**
**-**
**4,476**
**4,510**|**Total**
**£**
**1,059,970**
**7,180**
**(44,372)**| |---|---|---|---|---| |||||**1,022,778**| |||||**501,287**
**20,492**
**(44,372)**| |||||**477,407**| |||||**545,371**| |||||_558,683_| |||||_2020_
_£_
_2,014_
_1,874_
_14,726_| |||||_18,614_| ## **14. Debtors** Page 16 **This draft produced on 26/5/2022 16:32** ## MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) ## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021 ## **15. Creditors: Amounts falling due within one year** |DRAFT
**2021**
**£**
Trade creditors
**7,701**
Accruals and deferred income
**24,453**
**32,154**
**2021**
**£**
Deferred income at 1 October 2020
**710**
Resources deferred during the year
**1,337**
Amounts released from previous periods
**(710)**
**1,337**
Deferred income relates to income received in advance for room hire at The Clockhouse.|_2020_
_£_
_7,730_
_4,106_| |---|---| ||| ||_11,836_| ||_2020_
_£_
_13,536_
_710_
_(13,536)_| ||| ||_710_| ||| Page 17 **This draft produced on 26/5/2022 16:32** ## MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) ## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021 ## **16. Statement of funds Statement of funds - current year** |**Unrestricted funds**
**Designated funds**
Improvement and Refurbishment
Fund
**General funds**
General Funds
**Total Unrestricted funds**
**Restricted funds**
Land and buildings
Fixtures & Fittings
Motor vehicles
Security Doors
Equipment/Repairs
Entertainment/Co-
ordinator/Outreach
Carer
Butterfly Magic Table
Other restricted funds
**Total of funds**|DR
**Balance at 1**
**October 2020**
**£**
**94,859**
**102,539**
**197,398**
**542,455**
**316**
**14,137**
**5,673**
**2,222**
**7,831**
**10,000**
**-**
**-**
**582,634**
**780,032**|AFT
**Income**
**£**
**-**
**121,667**
**121,667**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**4,081**
**150**
**4,231**
**125,898**|**Expenditure**
**£**
**-**
**(140,075)**
**(140,075)**
**(17,100)**
**(669)**
**(2,722)**
**-**
**-**
**(7,831)**
**(6,255)**
**-**
**-**
**(34,577)**
**(174,652)**|**Transfers**
**in/out**
**£**
**(94,859)**
**97,081**
**2,222**
**-**
**-**
**-**
**-**
**(2,222)**
**-**
**-**
**-**
**-**
**(2,222)**
**-**|**Balance at 30**
**September**
**2021**
**£**
**-**| |---|---|---|---|---|---| ||||||**181,212**| ||||||**181,212**| ||||||**525,355**
**(353)**
**11,415**
**5,673**
**-**
**-**
**3,745**
**4,081**
**150**| ||||||**550,066**| ||||||**731,278**| Page 18 **This draft produced on 26/5/2022 16:32** ## MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) ## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021 ## **16. Statement of funds (continued)** ## **Statement of funds - prior year** |DR
**Unrestricted funds**
**Designated funds**
Improvement and Refurbishment Fund
**General funds**
General funds
**Total Unrestricted funds**
**Restricted funds**
Land and buildings
Fixtures & fittings
Motor vehicles
Security Doors
Department of Transport
Equipment/Repairs
Entertainment
Training
Entertainment/Co-ordinator/Outreach
Carer
**Total of funds**|AFT
_Balance at_
_1 October_
_2019_
_£_
_94,859_
_58,816_
_153,675_
_559,556_
_818_
_18,849_
_1,290_
_-_
_1,722_
_3,188_
_24_
_-_
_-_
_585,447_
_739,122_|_Income_
_£_
_-_
_220,647_
_220,647_
_-_
_-_
_-_
_4,383_
_779_
_500_
_-_
_-_
_10,441_
_10,000_
_26,103_
_246,750_|_Expenditure_
_£_
_-_
_(176,924)_
_(176,924)_
_(17,101)_
_(502)_
_(4,712)_
_-_
_(779)_
_-_
_(3,188)_
_(24)_
_(2,610)_
_-_
_(28,916)_
_(205,840)_|_Balance at_
_30 September_
_2020_
_£_
_94,859_| |---|---|---|---|---| |||||_102,539_| |||||_197,398_| |||||_542,455_
_316_
_14,137_
_5,673_
_-_
_2,222_
_-_
_-_
_7,831_
_10,000_| |||||_582,634_| |||||_780,032_| Restricted funds carried forward of £550,066 (2020: £582,634) represent mainly the net book value of the Charity's Tangible Fixed Assets and the balance on other Restricted Funds. This sum is not therefore available to meet future expenditure needs. The designated funds comprise specific monies set aside for further bulding improvement and refurbishment works. The restricted building fund represents the net book value of the freehold day centre and its original fixtures and fittings, together with the cost of subsequent additions and alterations. The fund is reduced by the annual charge for depreciation. Page 19 **This draft produced on 26/5/2022 16:32** ## MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) ## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021 ## **17. Summary of funds** ## **Summary of funds - current year** ||||||||**Balance at 30**| |---|---|---|---|---|---|---|---| |||**Balance at 1**||||**Transfers**|**September**| |||**October 2020**|**Income**||**Expenditure**|**in/out**|**2021**| |||**£**|**£**||**£**|**£**|**£**| |Designated funds||**94,859**|**-**||**-**|**(94,859)**|**-**| |General funds||**102,539**|**121,667**||**(140,075)**|**97,081**|**181,212**| |DRAFT
Restricted funds
**582,634**
**4,231**
**(34,577)**
**780,032**
**125,898**
**(174,652)**
**Summary of funds - prior year**
_Balance at_
_1 October_
_2019_
_£_
_Income_
_£_
Designated funds
_94,859_
_-_
General funds
_58,816_
_220,647_
Restricted funds
_585,447_
_26,103_
_739,122_
_246,750_
**Analysis of net assets between funds**||||||**(2,222)**
**-**
_Expenditure_
_£_
_-_
_(176,924)_
_(28,916)_
_(205,840)_|**550,066**
**731,278**
_Balance at_
_30 September_
_2020_
_£_
_94,859_
_102,539_
_582,634_
_780,032_| ## **18. Analysis of net assets between funds** **Analysis of net assets between funds - current year** |Tangible fixed assets
Current assets
Creditors due within one year
**Total**|**Unrestricted**
**funds**
**2021**
**£**
-
213,366
(32,154)
181,212|**Restricted**
**funds**
**2021**
**£**
545,371
4,695
-
550,066|**Total**
**funds**
**2021**
**£**
**545,371**
**218,061**
**(32,154)**| |---|---|---|---| ||||**731,278**| Page 20 **This draft produced on 26/5/2022 16:32** ## MILFORD AND VILLAGES DAY CENTRE (A company limited by guarantee) ## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021 ## **18. Analysis of net assets between funds (continued)** ## **Analysis of net assets between funds - prior year** |_Unrestricted_
_Restricted_
_Total_| |---| |_funds_
_funds_
_funds_| |_2020_
_2020_
_2020_| |_£_
_£_
_£_| |Tangible fixed assets
_-_
_558,683_
_558,683_| |Current assets
_209,234_
_23,951_
_233,185_| |DRAFT
Creditors due within one year
_(11,836)_
_-_
_(11,836)_
**Total**
_197,398_
_582,634_
_780,032_
**Related party transactions**
The Charity has not entered into any related party transaction during the year, nor are there any outstanding
balances owing between related parties and the Charity at 30 September 2021.
**Post balance sheet events**
Post year end, on 30th November 2021, the charity was taken over by Age UK Surrey Limited and all of the trad
and assets transferred. The Trustees intend to cease activities in this entity and the company will remain dormant.
**Controlling party**| ## **19. Related party transactions** ## **20. Post balance sheet events** Post year end, on 30th November 2021, the charity was taken over by Age UK Surrey Limited and all of the trade and assets transferred. The Trustees intend to cease activities in this entity and the company will remain dormant. ## **21. Controlling party** As at the year end, there is no overall controlling party. Page 21