THE FRIENDS OF ROWAN ASSOCIATION
Registered Charity: 1058466
FINANCIAL STATEMENTS
FOR THE YEAR ENDED
31 AUGUST 2025
THE FRIENDS OF ROWAN ASSOCIATION
CONTENTS FOR THE YEAR ENDED 31 AUGUST 2025
| Pages | |
|---|---|
| Report of the Trustees | 3 to 4 |
| Independent Examiner’s Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Accounts | 8 to 15 |
THE FRIENDS OF ROWAN ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2025
The Trustees present their annual report together with the financial statements of The Friends of Rowan Association (“the charity”) for the year ended 31 August 2025. The financial statements have been prepared in accordance with the accounting policies set out in note 2 to the accounts.
OBJECTIVES AND ACTIVITIES
The object of the charity is to advance the education of the pupils at Rowan Preparatory School (“the school”, including Rowan Hill and Rowan Brae) by providing and assisting in the provision of facilities for education at the school and as ancillary thereto and in furtherance of this object the charity may:
a. Foster more extended relationships between the staff and parents and others associated with the school; and b. Engage in activities which support the school and advance the education of the pupils attending it.
Events and activities organised during the year included fairs, a pupil disco, a parent social event, second-hand uniform sales, refreshment vendors at the school’s sports day, and Christmas card sales, involving pupils, parents, school staff, and the wider community. Funds from these activities were used to provide facilities at the school and to support Shooting Stars, the school’s nominated charity for this year. The Trustees appreciate the consistent support of the parent volunteers who manage various aspects of the events and help to support the activities.
The Trustees confirm that they have had due regard to the Charity Commission's guidance on public benefit when reviewing the charity’s aims and objectives and in planning activities and priorities for the period.
ACHIEVEMENT AND PERFORMANCE
The charity had a prosperous year arranging various events and activities, which generated an income of £41,460 compared to £65,686 the previous year. The costs incurred to carry out the year’s events and activities were £23,223 (2024 - £34,972) resulting in a net operational surplus of £18,237 (2024 - £30,714). The net surplus was lower than the prior period due to a number of factors: the prior period had included a bi-annual fundraising Parents’ Ball with live auction; an additional movie night event for Rowan Hill pupils; refreshments sales at Sports Day 2024; and higher than average second-hand uniform sales. In addition, food sales were outsourced by the charity at the Christmas and summer fairs in the current period and there were higher fair entertainment costs than the prior period but both fairs were still successful events.
The net surplus of £18,237 for the year funded £9,601 of facilities and experiences for the benefit of the school’s pupils (2024 - £42,550), as well as donations to other charities of £620 (2024 - £2,935). The projects funded included online safety workshops for pupils and parents (£1,680); twenty table-top art easels (£599); living eggs hatching kits (£301); a Bounce Beyond high-energy workshop for all pupils on National Fitness Day (£590); wellbeing refreshments in the summer heatwave for all pupils and staff (£1,188); and a ‘Little City’ immersive play experience for Rowan Brae pupils (£460). In addition, the charity contributed £4,783 towards new staging, as part of the second phase of a Performing Arts enhancement project initiated in the prior period. The new tiered, professional staging will be used for performances by the school’s junior and senior choirs, Rowan singers, instrumental ensembles, year-group shows, and LAMDA club groups.
At the end of summer term 2025, the outgoing Committee was also delighted to announce that a proposed funding project to redesign the Glen, an outdoor play area at Rowan Brae, had been approved by parent members. The approved proposal is a co-funded project with Rowan Preparatory School, with the work expected to take place next year. The redesign will significantly enhance the playground for all Rowan Brae pupils and provide additional outdoor learning areas.
FINANCIAL REVIEW
The charity had closing reserves of £43,063 at 31 August 2025 (£35,047 at 31 August 2024). This included designated funds of £39,283 at the end of the current period (2024 - £11,961). The designated funds included £30,000 for the redevelopment of the Glen play area at Rowan Brae; £4,500 representing a maximum contribution of £500 p.a. to the annual subscription for Rowan Brae’s DASH robots for nine years; and £4,783 designated for the final instalment of the Performing Arts enhancement project. The Trustees aim to hold sufficient funds to be able to organise the various fundraising events, which incur expenditure up-front.
Page 3
THE FRIENDS OF ROWAN A&gOCIATION REPORT OF THE TRUSTEE5-conNUEO FOR THE YEAR ENDED 31AUGUST2025 STrUCTURE, GOVERNANCE AND MANAGEME The Friends of Rowan Assoaation is an unlorpOrated ass¢d•tion and • registered tharlty INO. 10584661 whose constltutlon 5$ ruled by the governlng document adopted on 7 Febfuary 1996 as amended on 25 June 2015 and 23 June 20161"Rules°l. A full copy ol ihe Rules and Bylaws can be found on the chartvs Webte.. htt www.r¢)wan re sthotsl.¢o.uk rents-lnformatlo frlends-of-fowan. All Cornmlttee members Induthrq Offlor5 and Tr[ee5 shall hold office for the perfod of on• year and shall retlre, except for the Headmistress. at the Annual General Meetin8 followir their d•¢tion. The v•ontses treated shall be fllled at such Annual General MeetiTh& but retirirvl members Shall be elfBible for rtrelectKn. Retirin8 Offi¢trs may not holdthesarneoffice for more thanthreeyears,whllethefe Is no restrlctiononretirin8 non-officercommittee members. Anyon• ¢n th Comml¢t¢e lother than th¢ Headmistress) may at any time retire or be r•rnoved by a Resolution passed by a three-quarters Majority olthose present ot a dulycomiened meeting of the members. The Comrnlttee gf the thailty shall cOn$t of Trjt les5 than two èlected members and the Offlcers and Trustees. The Cornmlttee rnay In addltion ctropt not more than three per50nsas Memb01 thecornrnittte who shèll serve untll the next Annual General Meetlng. Vacanoe5amon8 tht Committe2 may be filled the CommSttee untll the next Annual General MeetiTh8. Membershlp of the chaflty Is avallable to parents ot thlldren who are or have been pup115, f(Km•r PU15, Ind staff, or fofmtr st•ff, of R¢>w•n Prep•r•tory S¢hool upon payment ol the subxrlptlon. Any other wrsgn ¢onnect8d wlth the school can become a Mernr If aFvoved by an ordlnary r9xjluon of the Commltte•. REFERENCE AND ADMINISThAnvE DETAILS Charlty n•m• Ist•r•d tharfty numb•r Ch•rlV5 prIncI1 addr% The Frfends of Rowan Assoclatlon 1058466 Row•n Pr•p•r•tory School 6 Fltzalan Ro•d Clay8ate, Esher Surrey, 10 OLX Offi¢•r• and TYust••• who m•n•8e the th•rty. Mrs A Brown Dr A Slmonov Mrs J Whlttaker Mr5 E Stephtnson Mrs A Sanjeev Mr5 J Hudson Mrs F Mltford Mrs Y Sra Mr5 S Raja Chalrman Chaorman Vlce-chalrman Vl¢•-Chairman Honorary Treasvrer Honorary Treasurer Honorary Secretary Honorary Secretary Headmistress Ilesl8ned- 2510612025 Appointed- 2510612025 Resi8ned- 2510612025 Appolnted- 2510612025 Resigned- 2510612025 Appolnted- 2510612025 Resigned~ 2510612025 Appointed- 2510612025 From l January 2023 DECLARATIONS The Trustees dedar• that thy ha approv•d the Trustees. r•port abo¥*. Slgned on behalF of the tharlvs Trustee Y. Dr Alexandra Slmonovlc- Chalrman June 2026 Page4
THE FRIENDS OF ROWAN ASSOCIATION INDEPENDENT EXAMINER'S REPORTTO THE TRusfEES OF THE FRIENDS OF ROWAN ASSOCIATION I report to the trustees on my examination ofthe accounts ofTh? FTfjendsof Rowan Associatson l%he ¢harfVI for thè year Indéd 31 Au8USt 2025 as set out tsn pages Six to fiften. R•sponslbllltl•s ba5 of rnport As the tru$tees of the tharityj you are wslwefiy wep¥atlon )fthe akrounts in a¢¢¢YdarKe wlth the requirements of the Charities Act 20111lhe ACVI. I report In respect of rny examlnatlonof the tharwsaccounts carrled wt undersectlon 145 of the Act and In carryln8 fyjt rny examination, I havefollowed all the apF4icaÈ4e Direcliortsgiven bythe Charity Ccynmlon under 5erticfi 14515llbl of the Act. Ind•p•nd•nt •xmln•rfs st•t•m•nt I have completed my examlnation. I conff rm that no materlal matters have come to my attentlon In Djnnectlon wlth thg examlnat5cfj glvlng me cause to belleve that. In arry materlal respect: accountlry rlrords were not kept In resFrtolthe tharlty a5 requlred by seLtlon 130ofthe Act,. or the accounts do not acrord th the accotIng rnc¢rds- or the accounts do not Cornp w4th the appiluble requlrements con¢ernln8 the form and content of Kcounts set *xrt In the Charltles (Accounts and Aeportsl Regulallon$ 2CQ8 other th•n ary requ1ment that the a¢count$glve 'true and falr ¥lewwhlch is a rn4tter consldered as part of an IndepeTrJent examlnation. I have no nCernS and have come afloss no other marters In c(>nnectlon wlth the exJmlnJtlon to whlch •ttentlon thould drawn In this fep)rt in order to enotAe a prow uThJerstan(4ry ofthe accounts to be reathed. Slgned.. Cl•lre S•xton FCA Corbls Hous• Blundel Lane Stoke d'Abernon KTII 2SP June 2026
THE FRIENDS OF ROWAN ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2025
| INCOMING RESOURCES Income from: Donations and legacies Note 3 Other trading activities Note 3 Investments – bank and other interest Total RESOURCES EXPENDED Expenditure on: Raising funds Note 4 Charitable activities Note 4 Total NET INCOME/(EXPENDITURE) NET MOVEMENT IN FUNDS RECONCILIATION OF FUNDS: Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted funds Restricted income funds Total funds £ £ £ 4,042 - 4,042 36,038 640 36,678 740 - 740 40,820 640 41,460 23,203 20 23,223 9,601 620 10,221 32,804 640 33,444 8,016 - 8,016 8,016 - 8,016 35,047 - 35,047 43,063 - 43,063 |
Prior year total funds £ 4,190 60,325 1,171 |
|---|---|---|
| 65,686 | ||
| 34,972 45,485 |
||
| 80,457 | ||
| (14,771) | ||
| (14,771) 49,818 |
||
| 35,047 |
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THE FRIENDS OF ROWAN ASSOCIATION BALANCESHEET AT 31 AUGUST 2025 Total funds this year 31.LK2025 Total funds last year 31.08.2024 CURRENT ASSEts Debtors Note 6 Cash at bank and In hand 42.375 34,244 TOTAL CURRENT ASSETS 43.C63 35.047 LIA81LrriES Cr•dltors- Amounts falllry due wlthln one year Ngte 7 NET CURRENfASSETS 43.063 35,047 TOTAL NET ASSErs 43.063 35,047 FUNDS OFTHE CHARITY Unrestrkted fund5 -Gen•ral funds 3,780 23,086 - 0•8n1d funds Note 8 39,289 11,961 TOTAL FUNDS 43.C63 35.047 Sl8Md by twoTrust••s on hl1101411TrUSttt$: Sl8natur• O•t* of approv•1 Cr Aslmonovlc aimmn Mrsj Hudson Q Ic4(,I kry Treasurer Il(Ela Page7
THE FRIENDS OF ROWAN ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2025
1. BASIS OF PREPARATION
These accounts and the previous accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and with the Charities Act 2011.
2. ACCOUNTING POLICIES
2.1 INCOME
Recognition of income
Income is included in the Statement of Financial Activities (“SoFA”) when the charity becomes entitled to the resources; it is more likely than not that the trustees will receive the resources; and the monetary value can be measured with sufficient reliability.
Offsetting
There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS102 SORP.
Donations
Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).
Income from interest
This is included in the accounts when receipt is probable, and the amount receivable can be measured reliably. Bank interest is recognised on receipt into the charity’s bank account.
Income from membership subscriptions
Membership subscriptions received in the nature of a gift are recognised in Donations and Legacies. Parents of pupils at the school are informed of the annual membership subscription amount and given the option to opt-out of membership each year.
Tax reclaims on donations and gifts
Gift Aid receivable is included in income when there is a valid declaration from the donor.
Voluntary help
The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
2.2 EXPENDITURE AND LIABILITIES
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings, they have been shown separately within each expense heading.
Liability recognition
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
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THE FRIENDS OF ROWAN ASSOCIATION
NOTES TO THE ACCOUNTS – CONTINUED FOR THE YEAR ENDED 31 AUGUST 2025
Governance and support costs
Where clearly identifiable, support and governance costs are allocated directly to each fundraising activity. Support and governance costs that are not directly related to an activity are not allocated but shown separately in Note 4.
Creditors and deferred income
The charity has creditors which are measured at settlement amounts less any trade discounts. No item of deferred income has been included in the current year accounts.
Provisions for liabilities
A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date.
2.3 ASSETS
Fixed Assets
The charity has no tangible or intangible fixed assets, and no fixed asset investments.
Stocks and work-in-progress
Stocks held for sale as part of non-charitable trade are measured at the lower of cost or net realisable value. Goods or services provided as part of a charitable activity are measured at net realisable value based on the service potential provided by items of stock. Work in progress is valued at cost less any foreseeable loss that is likely to occur on the contract.
Debtors
Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
Current asset investments
The charity has cash on deposit with a maturity date of less than one year to meet short term cash commitments as they fall due.
2.4 FUND ACCOUNTING
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees. Suggestions for funding projects at the school may be made by the school, the Committee or any parent member by presenting their suggestion in writing to the Committee. On 25 June 2015, a Bylaw was adopted to require a Class Representative parent vote to approve proposals for funding facilities at school of more than £500. Designated funds are a subset of unrestricted funds which have been earmarked for planned future expenditure for the charity’s purposes but have not been paid as at the year-end date.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes as specifically identified in appeal literature. The charity did not have any restricted funds at the year-end (2024 - £Nil).
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THE FRIENDS OF ROWAN ASSOCIATION
NOTES TO THE ACCOUNTS – CONTINUED FOR THE YEAR ENDED 31 AUGUST 2025
3. INCOME FROM:
| Donations and legacies Membership subscriptions Donations Gift aid Commission payments: - Savills Esher - easyfundraising - DE Photo Guildford (Sports Day 2024) - Surrey Flower Bee (Christmas wreaths) - Nametags - easy2name |
Year to Unrestricted Restricted 31.08.25 funds £ income funds £ Total £ 2,380 - 2,380 - - - 188 - 188 1,000 474 - - - - - - - - 1,000 474 - - - - - - 4,042 - 4,042 |
Year to 31.08.24 Total £ 2,310 10 803 - 675 202 60 118 12 |
|---|---|---|
| 4,190 |
| Other trading activities Second-hand uniform sales Movie Night (Rowan Hill) Christmas Art Cards Christmas Fair Valentine’s Discos Party with Live Band (Parents) Summer Ball (Parents) - Live Auction Summer Fair Sports Days Refreshments Rowan Umbrellas |
Year to Unrestricted Restricted 31.08.25 Funds £ income funds £ Total £ 6,322 - 6,322 - - - 216 216 432 7,833 194 8,027 2,827 230 3,057 8,880 - 8,880 - - - - - - 9,860 - 9,860 100 - 100 - - - 36,038 640 36,678 |
Year to 31.08.24 Total £ 8,121 670 498 9,385 2,587 - 24,199 2,076 10,687 2,053 49 |
|---|---|---|
| 60,325 |
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THE FRIENDS OF ROWAN ASSOCIATION
NOTES TO THE ACCOUNTS – CONTINUED FOR THE YEAR ENDED 31 AUGUST 2025
4. EXPENDITURE ON:
| Year to Unrestricted Restricted 31.08.25 Raising Funds Funds £ income funds £ Total £ Second-hand uniform sales 209 - 209 Movie Night (Rowan Hill) - - - Christmas Art Cards 46 - 46 Christmas Fair 5,130 20 5,150 Valentine’s Discos 1,466 - 1,466 Party with Live Band (Parents) 8,611 - 8,611 Summer Ball (Parents) - - - - Live Auction - - - Summer Fair 7,388 - 7,388 Sports Days Refreshments - - - Rowan Umbrellas - - - Prior period event stock adjustment - - - General fundraising and governance costs unallocated: Parentkind (UK PTA) membership inc. insurance 162 - 162 Small society lottery licence fee 20 - 20 New Rowan parents’ coffee morning 117 - 117 AGM 54 54 23,203 20 23,223 |
Year to 31.08.24 Total £ 297 330 33 4,181 840 - 21,880 198 5,989 1,175 40 (243) 153 20 79 |
|---|---|
| 34,972 |
The charity runs one second-hand uniform sale per term onsite at the school. All proceeds from the sales of donated second-hand uniform go to The Friends of Rowan Association. Prior to this reporting period, 50% commission on the sale of blazers was paid to parents donating a blazer. On 13 September 2024, the new Committee communicated to parents that the charity would no longer pay commission on the sale of donated blazers. Parents continue to have access to the online platform Uniformis for direct second-hand uniform sales to each other. The second-hand uniform expenses for the current period (£209) related to uniform storage boxes (2024 - £297 parent blazer commissions).
| Charitable activities Restricted income funds: Shooting Stars Young Minds Barnardo’s Shelter, National Campaign for Homeless People |
Year to 31.08.25 £ 620 - - - 620 |
Year to 31.08.24 £ - 1,747 939 249 |
|---|---|---|
| 2,935 |
During the period, the charity organised fundraising activities from which the monies raised were shared with the school’s nominated charity for the period, Shooting Stars, in set proportions. These arrangements were specified at the outset of communications around each activity (Note 8).
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THE FRIENDS OF ROWAN ASSOCIATION
NOTES TO THE ACCOUNTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2025
| 4. EXPENDITURE ON (continued): Charitable activities (continued) Unrestricted funds: Rowan Preparatory School: Library refurbishment (Rowan Hill & Rowan Brae) Performing Arts project (First instalment) - Projector & Large screen Performing Arts project (Second instalment) - Staging Engineering & Technology - Prokits Computing - DASH robots (Rowan Brae) - Annual subscription for DASH robots (Rowan Brae) - Stop motion cameras - ICT online safety workshops Sport - High jump equipment* - Bounce Beyond workshop Science - Immersive visiting planetarium dome - Hatching eggs Rowan Brae - Little City workshops Early Years (Rowan Brae) - Water play resources - Small wooden nesting houses History - Outdoor illustrated timeline School houses merchandise - House pins, flags & good marks trophy Wellbeing week - Mobile farm visit - Reptiles experience Wellbeing summer heatwave refreshments- Rowan Hill Pupils & Staff - Rowan Brae Pupils & Staff Gazebo bean bags (Rowan Hill) Art - Treehouse resources - Twenty table-top easels Inclusion - Smart games |
Year to 31.08.25 £ - - 4,783 - - - - 1,680 - 590 - 301 460 - - - - - - 720 468 - - 599 - 9,601 |
Year to 31.08.24 £ 17,419 7,130 - 7,700 2,142 500 400 - 1,905 - 900 342 - 708 156 414 900 500 500 - - 440 244 - 250 |
|---|---|---|
| 42,550 |
- Projects co-funded by The Friends of Rowan Association and Rowan Preparatory School.
** Project co-funded by The Friends of Rowan Association and The Surbiton High School Parents’ Association.
Total expenditure on charitable activities 10,221 45,485
The Friends of Rowan Association funded a mix of equipment and experiences during the period to benefit pupils’ learning and wellbeing as set out above. The charity was particularly pleased to fund initiatives such as the Bounce Beyond workshop on National Fitness Day in September 2024, where each pupil from preschool to Year 6 enjoyed a high-energy session on their own mini-trampoline; as well as online safety workshops for pupils and parents in June 2025, delivered by Tanya Goodin - an author and expert in tech ethics and digital wellbeing. In addition, the year’s funding projects included a payment (£4,783) towards new staging as part of the second phase of a co-funded Performing Arts enhancement project with the school. The project began in the prior period, with the purchase of a new projector and large screen for the projection of dramatic scenery. The new tiered, professional staging will be used for performances by the school’s junior and senior choirs, Rowan singers, instrumental ensembles, year-group shows, and LAMDA club groups.
At the end of summer term 2025, the outgoing Committee was also delighted to announce plans for a new, cofunded project with Rowan Preparatory School to redesign the Glen, an outdoor play area at Rowan Brae (Note 8).
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THE FRIENDS OF ROWAN ASSOCIATION
NOTES TO THE ACCOUNTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2025
5. SURPLUS ON FUNDRAISING ACTIVITIES
| Year to Unrestricted Restricted 31.08.25 Funds £ income funds £ Total £ Second-hand uniform sales 6,113 - 6,113 Movie Night (Rowan Hill) - - - Christmas Art Cards 170 216 386 Christmas Fair 2,703 174 2,877 Valentine’s Discos 1,361 230 1,591 Party with Live Band (Parents) 269 - 269 Summer Ball (Parents) - - - Live Auction - - - Summer Fair 2,472 - 2,472 Sports Days Refreshments 100 - 100 Rowan Umbrellas - - - Prior period event stock adjustment - - - General fundraising and governance costs unallocated (353) - (353) 12,835 620 13,455 |
Year to 31.08.24 Total £ 7,824 340 465 5,204 1,747 - 2,319 1,878 4,698 878 9 243 (252) |
|---|---|
| 25,353 |
6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| EBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
|---|---|---|
| Sponsorship payment (Parent party 2025) HMRC - gift aid receivable: Gift aid claimed on membership subscriptions for – 2024/25 - 2019/2020 - 2020/2021 - 2021/2022 - 2022/2023 - 2023/2024 Gift aid claimed on donations received in 2022/2023 |
2025 £ 500 188 - - - - - - 688 |
2024 £ - - 41 74 163 215 218 92 |
| 803 |
7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
There were no creditors at the year-end or prior period-end and no deferred income in the current or prior period.
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THE FRIENDS OF ROWAN ASSOCIATION
NOTES TO THE ACCOUNTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2025
8. CHARITY FUNDS
The restricted income funds in the period represented monies which the charity stipulated would be paid to other charities from particular fundraising activities. The proportion to be paid to each charity was specifically identified at the outset in communications for each fundraising activity.
Year ended 31 August 2025:
| Fund name Restrictions: Amounts stipulated to be paid Fund balances brought forward Restricted income funds £ Shooting Stars 50% of the commission from School Print World Christmas card sales - Shooting Stars 20% of amount raised from Raffle tickets at Christmas Fair - Shooting Stars £1 for every Valentine's Disco ticket sold - - Other funds Unrestricted 35,047 35,047 Year ended 31 August 2024: Fund name Restrictions: Amounts stipulated to be paid Fund balances brought forward Restricted income funds £ Shelter 50% of the commission from School Print World Christmas card sales - Young Minds All amounts raised from Valentine’s Discos - Barnardo’s 50% of amount raised from Live Auction at Summer Ball - - Other funds Unrestricted 49,818 49,818 UNRESTRICTED FUNDS Designated funds: Rowan Brae – Glen outdoor play area redesign project Performing Arts project (Third and final instalment) – Staging Performing Arts project (Second instalment) – Staging Sports – Beyond Bounce Workshop (September 2024) DASH Robots (Rowan Brae) - Annual £500 subscription for 9 years General funds Total funds at end of reporting period |
Income £ 216 194 230 |
Expenditure £ (216) (194) (230) |
Fund balances carried forward £ - - - |
||
|---|---|---|---|---|---|
| 640 40,820 |
(640) (32,804) |
- 43,063 |
|||
| 41,460 | (33,444) | 43,063 | |||
| Income £ 249 2,587 1,038 |
Expenditure £ (249) (2,587) (1,038) |
Fund balances carried forward £ - - - |
|||
| 3,874 61,812 |
(3,874) (76,583) |
35,047 | |||
| 65,686 | (80,457) | 35,047 | |||
| 2025 £ 30,000 4,783 - - 4,500 39,283 3,780 43,063 |
2024 £ - - 6,871 590 4,500 |
||||
| 11,961 23,086 |
|||||
| 35,047 |
The charity had no restricted funds at the current year-end or prior year-end.
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THE FRIENDS OF ROWAN ASSOCIATION
NOTES TO THE ACCOUNTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2025
An updated funding approval was obtained from parent members during the period for a more expensive, more suitable model of staging (total £9,565) preferred by the school to the staging (£6,871) originally proposed in the prior period.
At the end of summer term 2025, the charity’s parent members approved a proposed co-funded project with the school to redesign the Glen outdoor play area at Rowan Brae. The total estimated projects costs were £60,000, with the charity contributing up to £30,000. The proposal involved re-modelling the Glen with new exciting playground features including a three-way tunnel mound, a new sandpit with construction work bench and pulley system, a performance decking stage with rustic seating, a storytelling chair, a timber hexagonal outdoor classroom, and an all-weather play grass area. The re-design will significantly enhance the playground for all Rowan Brae pupils, providing an all-year round outdoor play space with a clear line of sight at all times, and additional outdoor learning spaces.
9. TRANSACTIONS WITH TRUSTEES AND RELATED PARTIES
9.1 TRUSTEES’ REMUNERATION AND BENEFITS
The Trustees all give their time freely without being paid any form of remuneration or receiving any other benefits from an employment with the charity or a related entity (2024 - £Nil).
9.2 TRUSTEES’ EXPENSES
Expenses paid to the Trustees in the period amounted to £1,564 (2024 - £2,051). These expenses were made up of four Trustees reimbursed for purchases made on behalf of the charity for fundraising activities. There were also expenses of £1,960 (2024 - £580) paid to four non-trustee Committee members for the same purpose. Expenses are reimbursed for actual costs on presentation of valid receipts and other documentation.
No other types of trustee expenses have been incurred.
9.3 TRANSACTIONS WITH RELATED PARTIES
The school administers the collection of the charity’s membership subscriptions from school parents £2,380 (2024 - £2,310) and transfers the total amount to the charity annually.
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