## **THE FRIENDS OF ROWAN ASSOCIATION** 

**Registered Charity:  1058466** 

## **FINANCIAL STATEMENTS** 

## **FOR THE YEAR ENDED** 

**31 AUGUST 2025** 



THE FRIENDS OF ROWAN ASSOCIATION 

CONTENTS FOR THE YEAR ENDED 31 AUGUST 2025 

_____________________________________________________________ 

||Pages|
|---|---|
|Report of the Trustees|3 to 4|
|Independent Examiner’s Report|5|
|Statement of Financial Activities|6|
|Balance Sheet|7|
|Notes to the Accounts|8 to 15|





THE FRIENDS OF ROWAN ASSOCIATION 

**REPORT OF THE TRUSTEES** FOR THE YEAR ENDED 31 AUGUST 2025 

The Trustees present their annual report together with the financial statements of The Friends of Rowan Association (“the charity”) for the year ended 31 August 2025.  The financial statements have been prepared in accordance with the accounting policies set out in note 2 to the accounts. 

## OBJECTIVES AND ACTIVITIES 

The object of the charity is to advance the education of the pupils at Rowan Preparatory School (“the school”, including Rowan Hill and Rowan Brae) by providing and assisting in the provision of facilities for education at the school and as ancillary thereto and in furtherance of this object the charity may: 

a. Foster more extended relationships between the staff and parents and others associated with the school; and b. Engage in activities which support the school and advance the education of the pupils attending it. 

Events and activities organised during the year included fairs, a pupil disco, a parent social event, second-hand uniform sales, refreshment vendors at the school’s sports day, and Christmas card sales, involving pupils, parents, school staff, and the wider community. Funds from these activities were used to provide facilities at the school and to support Shooting Stars, the school’s nominated charity for this year. The Trustees appreciate the consistent support of the parent volunteers who manage various aspects of the events and help to support the activities. 

The Trustees confirm that they have had due regard to the Charity Commission's guidance on public benefit when reviewing the charity’s aims and objectives and in planning activities and priorities for the period. 

## ACHIEVEMENT AND PERFORMANCE 

The charity had a prosperous year arranging various events and activities, which generated an income of £41,460 compared to £65,686 the previous year. The costs incurred to carry out the year’s events and activities were £23,223 (2024 - £34,972) resulting in a net operational surplus of £18,237 (2024 - £30,714).  The net surplus was lower than the prior period due to a number of factors: the prior period had included a bi-annual fundraising Parents’ Ball with live auction; an additional movie night event for Rowan Hill pupils; refreshments sales at Sports Day 2024; and higher than average second-hand uniform sales.  In addition, food sales were outsourced by the charity at the Christmas and summer fairs in the current period and there were higher fair entertainment costs than the prior period but both fairs were still successful events. 

The net surplus of £18,237 for the year funded £9,601 of facilities and experiences for the benefit of the school’s pupils (2024 - £42,550), as well as donations to other charities of £620 (2024 - £2,935). The projects funded included online safety workshops for pupils and parents (£1,680); twenty table-top art easels (£599); living eggs hatching kits (£301); a Bounce Beyond high-energy workshop for all pupils on National Fitness Day (£590); wellbeing refreshments in the summer heatwave for all pupils and staff (£1,188); and a ‘Little City’ immersive play experience for Rowan Brae pupils (£460).  In addition, the charity contributed £4,783 towards new staging, as part of the second phase of a Performing Arts enhancement project initiated in the prior period.  The new tiered, professional staging will be used for performances by the school’s junior and senior choirs, Rowan singers, instrumental ensembles, year-group shows, and LAMDA club groups. 

At the end of summer term 2025, the outgoing Committee was also delighted to announce that a proposed funding project to redesign the Glen, an outdoor play area at Rowan Brae, had been approved by parent members.  The approved proposal is a co-funded project with Rowan Preparatory School, with the work expected to take place next year.  The redesign will significantly enhance the playground for all Rowan Brae pupils and provide additional outdoor learning areas. 

## FINANCIAL REVIEW 

The charity had closing reserves of £43,063 at 31 August 2025 (£35,047 at 31 August 2024).  This included designated funds of £39,283 at the end of the current period (2024 - £11,961).  The designated funds included £30,000 for the redevelopment of the Glen play area at Rowan Brae; £4,500 representing a maximum contribution of £500 p.a. to the annual subscription for Rowan Brae’s DASH robots for nine years; and £4,783 designated for the final instalment of the Performing Arts enhancement project. The Trustees aim to hold sufficient funds to be able to organise the various fundraising events, which incur expenditure up-front. 

Page 3 



THE FRIENDS OF ROWAN A&gOCIATION
REPORT OF THE TRUSTEE5-co￿nNUEO
FOR THE YEAR ENDED 31AUGUST2025
STrUCTURE, GOVERNANCE AND MANAGEME
The Friends of Rowan Assoaation is an unl￿orpOrated ass¢d•tion and • registered tharlty INO. 10584661 whose
constltutlon 5$ ruled by the governlng document adopted on 7 Febfuary 1996 as amended on 25 June 2015 and 23
June 20161"Rules°l. A full copy ol ihe Rules and Bylaws can be found on the chartvs Web￿te..
htt
www.r¢)wan
re
sthotsl.¢o.uk
rents-lnformatlo
frlends-of-fowan.
All Cornmlttee members Induthrq Offlor5 and Tr[￿ee5 shall hold office for the perfod of on• year and shall retlre,
except for the Headmistress. at the Annual General Meetin8 followir* their d•¢tion. The v•ontses treated shall be
fllled at such Annual General MeetiTh& but retirirvl members Shall be elfBible for rtrelectK*n. Retirin8 Offi¢trs may not
holdthesarneoffice for more thanthreeyears,whllethefe Is no restrlctiononretirin8 non-officercommittee members.
Anyon• ¢n th* Comml¢t¢e lother than th¢ Headmistress) may at any time retire or be r•rnoved by a Resolution passed
by a three-quarters Majority olthose present ot a dulycomiened meeting of the members.
The Comrnlttee gf the thailty shall cOn￿$t of Trjt les5 than two èlected members and the Offlcers and Trustees. The
Cornmlttee rnay In addltion ctropt not more than three per50nsas Memb￿01 thecornrnittte who shèll serve untll the
next Annual General Meetlng. Vacanoe5amon8 tht Committe2 may be filled ￿ the CommSttee untll the next Annual
General MeetiTh8.
Membershlp of the chaflty Is avallable to parents ot thlldren who are or have been pup115, f(Km•r PU￿15, Ind staff, or
fofmtr st•ff, of R¢>w•n Prep•r•tory S¢hool upon payment ol the subxrlptlon. Any other wrsgn ¢onnect8d wlth the
school can become a Mern￿r If aFvoved by an ordlnary r9xjlu￿on of the Commltte•.
REFERENCE AND ADMINISThAnvE DETAILS
Charlty n•m•
Ist•r•d tharfty numb•r
Ch•rlV5 prIncI￿1 addr￿%
The Frfends of Rowan Assoclatlon
1058466
Row•n Pr•p•r•tory School
6 Fltzalan Ro•d
Clay8ate, Esher
Surrey, ￿10 OLX
Offi¢•r• and TYust••• who m•n•8e the th•rty.
Mrs A Brown
Dr A Slmonov
Mrs J Whlttaker
Mr5 E Stephtnson
Mrs A Sanjeev
Mr5 J Hudson
Mrs F Mltford
Mrs Y Sra
Mr5 S Raja
Chalrman
Chaorman
Vlce-chalrman
Vl¢•-Chairman
Honorary Treasvrer
Honorary Treasurer
Honorary Secretary
Honorary Secretary
Headmistress
Ilesl8ned- 2510612025
Appointed- 2510612025
Resi8ned- 2510612025
Appolnted- 2510612025
Resigned- 2510612025
Appolnted- 2510612025
Resigned~ 2510612025
Appointed- 2510612025
From l January 2023
DECLARATIONS
The Trustees dedar• that th*y ha￿ approv•d the Trustees. r•port abo¥*.
Slgned on behalF of the tharlvs Trustee
Y.
Dr Alexandra Slmonovlc- Chalrman
June 2026
Page4

THE FRIENDS OF ROWAN ASSOCIATION
INDEPENDENT EXAMINER'S REPORTTO THE TRusfEES OF THE FRIENDS OF ROWAN
ASSOCIATION
I report to the trustees on my examination ofthe accounts ofTh? FTfjendsof Rowan Associatson l%he ¢harfVI for thè
year Indéd 31 Au8USt 2025 as set out tsn pages Six to fift*en.
R•sponslbllltl•s ba￿5 of rnport
As the tru$tees of the tharityj you are wslwefiy wep¥atlon *)fthe akrounts in a¢¢¢YdarKe wlth the
requirements of the Charities Act 20111lhe ACVI.
I report In respect of rny examlnatlonof the tharwsaccounts carrled wt undersectlon 145 of the Act and In carryln8 fyjt
rny examination, I havefollowed all the apF4icaÈ4e Direcliortsgiven bythe Charity Ccynml￿on under 5erticfi 14515llbl of
the Act.
Ind•p•nd•nt •x*mln•rfs st•t•m•nt
I have completed my examlnation. I conff rm that no materlal matters have come to my attentlon In Djnnectlon wlth thg
examlnat5cfj glvlng me cause to belleve that. In arry materlal respect:
accountlry rlrords were not kept In resF*rtolthe tharlty a5 requlred by seLtlon 130ofthe Act,. or
the accounts do not acrord ￿th the acco￿tIng rnc¢rds- or
the accounts do not Cornp￿ w4th the appiluble requlrements con¢ernln8 the form and content of Kcounts set
*xrt In the Charltles (Accounts and Aeportsl Regulallon$ 2CQ8 other th•n ary requ1￿ment that the a¢count$glve
'true and falr ¥lewwhlch is a rn4tter consldered as part of an IndepeTrJent examlnation.
I have no ￿nCernS and have come afloss no other marters In c(>nnectlon wlth the exJmlnJtlon to whlch •ttentlon thould
drawn In this fep)rt in order to enotAe a prow uThJerstan(4ry ofthe accounts to be reathed.
Slgned..
Cl•lre S•xton
FCA
Corbls Hous•
Blundel Lane
Stoke d'Abernon
KTII 2SP
June 2026

THE FRIENDS OF ROWAN ASSOCIATION 

## **STATEMENT OF FINANCIAL ACTIVITIES** FOR THE YEAR ENDED 31 AUGUST 2025 

|**INCOMING RESOURCES**<br>Income from:<br>Donations and legacies<br>Note 3<br>Other trading activities<br>Note 3<br>Investments  –  bank and other interest<br>Total<br>**RESOURCES EXPENDED**<br>Expenditure on:<br>Raising funds<br>Note 4<br>Charitable activities<br>Note 4<br>Total<br>**NET INCOME/(EXPENDITURE)**<br>NET MOVEMENT IN FUNDS<br>RECONCILIATION OF FUNDS:<br>Total funds brought forward<br>TOTAL FUNDS CARRIED FORWARD|Unrestricted<br>funds<br>Restricted<br>income<br>funds<br>Total<br>funds<br>£<br>£<br>£<br>4,042<br>-<br>4,042<br>36,038<br>640<br>36,678<br>740<br>-<br>740<br>40,820<br>640<br>41,460<br>23,203<br>20<br>23,223<br>9,601<br>620<br>10,221<br>32,804<br>640<br>33,444<br>8,016<br>-<br>8,016<br>8,016<br>-<br>8,016<br>35,047<br>-<br>35,047<br>43,063<br>-<br>43,063|Prior year<br>total funds<br>£<br>4,190<br>60,325<br>1,171|
|---|---|---|
|||65,686|
|||34,972<br>45,485|
|||80,457|
|||(14,771)|
|||(14,771)<br>49,818|
|||35,047|



Page 6 



THE FRIENDS OF ROWAN ASSOCIATION
BALANCESHEET AT 31 AUGUST 2025
Total funds
this year
31.LK2025
Total funds
last year
31.08.2024
CURRENT ASSEts
Debtors
Note 6
Cash at bank and In hand
42.375
34,244
TOTAL CURRENT ASSETS
43.C63
35.047
LIA81LrriES
Cr•dltors- Amounts falllry due wlthln one year
Ngte 7
NET CURRENfASSETS
43.063
35,047
TOTAL NET ASSErs
43.063
35,047
FUNDS OFTHE CHARITY
Unrestrkted fund5
-Gen•ral funds
3,780
23,086
- 0•￿8n1￿d funds
Note 8
39,289
11,961
TOTAL FUNDS
43.C63
35.047
Sl8Md by twoTrust••s on ￿hl1101411TrUSttt$:
Sl8natur•
O•t* of approv•1
Cr Aslmonovlc
aimmn
Mrsj Hudson
Q Ic￿￿4(,I kry
Treasurer
Il(Ela
Page7

THE FRIENDS OF ROWAN ASSOCIATION 

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2025 

______________________________________________________________________________ 

## **1. BASIS OF PREPARATION** 

These accounts and the previous accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.  The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and with the Charities Act 2011. 

## **2. ACCOUNTING POLICIES** 

## 2.1 INCOME 

## **Recognition of income** 

Income is included in the Statement of Financial Activities (“SoFA”) when the charity becomes entitled to the resources; it is more likely than not that the trustees will receive the resources; and the monetary value can be measured with sufficient reliability. 

## **Offsetting** 

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS102 SORP. 

## **Donations** 

Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP). 

## **Income from interest** 

This is included in the accounts when receipt is probable, and the amount receivable can be measured reliably. Bank interest is recognised on receipt into the charity’s bank account. 

## **Income from membership subscriptions** 

Membership subscriptions received in the nature of a gift are recognised in Donations and Legacies.  Parents of pupils at the school are informed of the annual membership subscription amount and given the option to opt-out of membership each year. 

## **Tax reclaims on donations and gifts** 

Gift Aid receivable is included in income when there is a valid declaration from the donor. 

## **Voluntary help** 

The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report. 

## 2.2 EXPENDITURE AND LIABILITIES 

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings, they have been shown separately within each expense heading. 

## **Liability recognition** 

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. 

Page 8 



THE FRIENDS OF ROWAN ASSOCIATION 

NOTES TO THE ACCOUNTS – CONTINUED FOR THE YEAR ENDED 31 AUGUST 2025 

___________________________________________________________________________________________ 

## **Governance and support costs** 

Where clearly identifiable, support and governance costs are allocated directly to each fundraising activity.  Support and governance costs that are not directly related to an activity are not allocated but shown separately in Note 4. 

## **Creditors and deferred income** 

The charity has creditors which are measured at settlement amounts less any trade discounts.  No item of deferred income has been included in the current year accounts. 

## **Provisions for liabilities** 

A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date. 

## 2.3 ASSETS 

## **Fixed Assets** 

The charity has no tangible or intangible fixed assets, and no fixed asset investments. 

## **Stocks and work-in-progress** 

Stocks held for sale as part of non-charitable trade are measured at the lower of cost or net realisable value. Goods or services provided as part of a charitable activity are measured at net realisable value based on the service potential provided by items of stock. Work in progress is valued at cost less any foreseeable loss that is likely to occur on the contract. 

## **Debtors** 

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity.  Subsequently, they are measured at the cash or other consideration expected to be received. 

## **Current asset investments** 

The charity has cash on deposit with a maturity date of less than one year to meet short term cash commitments as they fall due. 

## 2.4 FUND ACCOUNTING 

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees. Suggestions for funding projects at the school may be made by the school, the Committee or any parent member by presenting their suggestion in writing to the Committee.  On 25 June 2015, a Bylaw was adopted to require a Class Representative parent vote to approve proposals for funding facilities at school of more than £500.  Designated funds are a subset of unrestricted funds which have been earmarked for planned future expenditure for the charity’s purposes but have not been paid as at the year-end date. 

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes as specifically identified in appeal literature. The charity did not have any restricted funds at the year-end (2024 - £Nil). 

Page 9 



THE FRIENDS OF ROWAN ASSOCIATION 

NOTES TO THE ACCOUNTS – CONTINUED FOR THE YEAR ENDED 31 AUGUST 2025 

___________________________________________________________________________________________ 

## **3. INCOME FROM:** 

|**Donations and legacies**<br>Membership subscriptions<br>Donations<br>Gift aid<br>Commission payments:<br>- Savills Esher<br>- easyfundraising<br>- DE Photo Guildford (Sports Day 2024)<br>- Surrey Flower Bee (Christmas wreaths)<br>- Nametags<br>- easy2name|_Year to_<br>_Unrestricted_<br>_Restricted_<br>_31.08.25_<br>_funds_<br>_£_<br>_income funds_<br>_£_<br>_Total_<br>_£_<br>2,380<br>-<br>2,380<br>-<br>-<br>-<br>188<br>_-_<br>188<br>1,000<br>474<br>-<br>-<br>-<br>_-_<br>_-_<br>_-_<br>_-_<br>_-_<br>1,000<br>474<br>-<br>-<br>-<br>-<br>-<br>-<br>4,042<br>-<br>4,042|_Year to_<br>_31.08.24_<br>_Total_<br>_£_<br>2,310<br>10<br>803<br>-<br>675<br>202<br>60<br>118<br>12|
|---|---|---|
|||4,190|



|**Other trading activities**<br>Second-hand uniform sales<br>Movie Night (Rowan Hill)<br>Christmas Art Cards<br>Christmas Fair<br>Valentine’s Discos<br>Party with Live Band (Parents)<br>Summer Ball (Parents)<br>-<br>Live Auction<br>Summer Fair<br>Sports Days Refreshments<br>Rowan Umbrellas|_Year to_<br>_Unrestricted_<br>_Restricted_<br>_31.08.25_<br>_Funds_<br>_£_<br>_income funds_<br>_£_<br>_Total_<br>_£_<br>6,322<br>-<br>6,322<br>-<br>-<br>-<br>216<br>216<br>432<br>7,833<br>194<br>8,027<br>2,827<br>230<br>3,057<br>8,880<br>_-_<br>8,880<br>-<br>-<br>-<br>-<br>-<br>-<br>9,860<br>-<br>9,860<br>100<br>-<br>100<br>-<br>-<br>-<br>36,038<br>640<br>36,678|_Year to_<br>_31.08.24_<br>_Total_<br>_£_<br>8,121<br>670<br>498<br>9,385<br>2,587<br>-<br>24,199<br>2,076<br>10,687<br>2,053<br>49|
|---|---|---|
|||60,325|



Page 10 



## THE FRIENDS OF ROWAN ASSOCIATION 

NOTES TO THE ACCOUNTS – CONTINUED FOR THE YEAR ENDED 31 AUGUST 2025 

___________________________________________________________________________________________ 

## **4. EXPENDITURE ON:** 

|_Year to_<br>_Unrestricted_<br>_Restricted_<br>_31.08.25_<br>**Raising Funds**<br>_Funds_<br>_£_<br>_income funds_<br>_£_<br>_Total_<br>_£_<br>Second-hand uniform sales<br>209<br>_-_<br>209<br>Movie Night (Rowan Hill)<br>-<br>_-_<br>-<br>Christmas Art Cards<br>46<br>_-_<br>46<br>Christmas Fair<br>5,130<br>20<br>5,150<br>Valentine’s Discos<br>1,466<br>-<br>1,466<br>Party with Live Band (Parents)<br>8,611<br>-<br>8,611<br>Summer Ball (Parents)<br>-<br>-<br>-<br>-<br>Live Auction<br>-<br>-<br>-<br>Summer Fair<br>7,388<br>_-_<br>7,388<br>Sports Days Refreshments<br>-<br>_-_<br>-<br>Rowan Umbrellas<br>-<br>_-_<br>-<br>Prior period event stock adjustment<br>-<br>-<br>-<br>General fundraising and governance costs unallocated:<br>Parentkind (UK PTA) membership inc. insurance<br>162<br>-<br>162<br>Small society lottery licence fee<br>20<br>-<br>20<br>New Rowan parents’ coffee morning<br>117<br>-<br>117<br>AGM<br>54<br>54<br>23,203<br>20<br>23,223|_Year to_<br>_31.08.24_<br>_Total_<br>_£_<br>297<br>330<br>33<br>4,181<br>840<br>-<br>21,880<br>198<br>5,989<br>1,175<br>40<br>(243)<br>153<br>20<br>79|
|---|---|
||34,972|



The charity runs one second-hand uniform sale per term onsite at the school.  All proceeds from the sales of donated second-hand uniform go to The Friends of Rowan Association. Prior to this reporting period, 50% commission on the sale of blazers was paid to parents donating a blazer.  On 13 September 2024, the new Committee communicated to parents that the charity would no longer pay commission on the sale of donated blazers. Parents continue to have access to the online platform Uniformis for direct second-hand uniform sales to each other.  The second-hand uniform expenses for the current period (£209) related to uniform storage boxes (2024 - £297 parent blazer commissions). 

|**Charitable activities**<br>**_Restricted income funds:_**<br>Shooting Stars<br>Young Minds<br>Barnardo’s<br>Shelter, National Campaign for Homeless People|_Year to_<br>_31.08.25_<br>_£_<br>620<br>-<br>-<br>-<br>620|_Year to_<br>_31.08.24_<br>_£_<br>-<br>1,747<br>939<br>249<br>|
|---|---|---|
|||2,935|



During the period, the charity organised fundraising activities from which the monies raised were shared with the school’s nominated charity for the period, Shooting Stars, in set proportions. These arrangements were specified at the outset of communications around each activity (Note 8). 

Page 11 



THE FRIENDS OF ROWAN ASSOCIATION 

NOTES TO THE ACCOUNTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2025 

____________________________________________________________________________________________________ 

|**4.**<br>**EXPENDITURE ON (continued):**<br>**Charitable activities (continued)**<br>**_Unrestricted funds:_**<br>Rowan Preparatory School:<br>Library refurbishment (Rowan Hill & Rowan Brae)*<br>Performing Arts project (First instalment) - Projector & Large screen*<br>Performing Arts project (Second instalment) - Staging*<br>Engineering & Technology - Prokits<br>Computing -  DASH robots (Rowan Brae)<br>- Annual subscription for DASH robots (Rowan Brae)<br>- Stop motion cameras<br>- ICT online safety workshops<br>Sport - High jump equipment**<br>- Bounce Beyond workshop<br>Science - Immersive visiting planetarium dome<br>- Hatching eggs<br>Rowan Brae - Little City workshops<br>Early Years (Rowan Brae) - Water play resources<br>- Small wooden nesting houses<br>History - Outdoor illustrated timeline<br>School houses merchandise - House pins, flags & good marks trophy<br>Wellbeing week - Mobile farm visit<br>- Reptiles experience<br>Wellbeing summer heatwave refreshments- Rowan Hill Pupils & Staff<br>- Rowan Brae Pupils & Staff<br>Gazebo bean bags (Rowan Hill)<br>Art - Treehouse resources<br>- Twenty table-top easels<br>Inclusion - Smart games|_Year to_<br>_31.08.25_<br>_£_<br>-<br>-<br>4,783<br>-<br>-<br>-<br>-<br>1,680<br>-<br>590<br>-<br>301<br>460<br>-<br>-<br>-<br>-<br>-<br>-<br>720<br>468<br>-<br>-<br>599<br>-<br>9,601|_Year to_<br>_31.08.24_<br>_£_<br>17,419<br>7,130<br>-<br>7,700<br>2,142<br>500<br>400<br>-<br>1,905<br>-<br>900<br>342<br>-<br>708<br>156<br>414<br>900<br>500<br>500<br>-<br>-<br>440<br>244<br>-<br>250|
|---|---|---|
|||42,550|



* Projects co-funded by The Friends of Rowan Association and Rowan Preparatory School. 

** Project co-funded by The Friends of Rowan Association and The Surbiton High School Parents’ Association. 

Total expenditure on charitable activities 10,221 45,485 

The Friends of Rowan Association funded a mix of equipment and experiences during the period to benefit pupils’ learning and wellbeing as set out above.  The charity was particularly pleased to fund initiatives such as the Bounce Beyond workshop on National Fitness Day in September 2024, where each pupil from preschool to Year 6 enjoyed a high-energy session on their own mini-trampoline; as well as online safety workshops for pupils and parents in June 2025, delivered by Tanya Goodin - an author and expert in tech ethics and digital wellbeing. In addition, the year’s funding projects included a payment (£4,783) towards new staging as part of the second phase of a co-funded Performing Arts enhancement project with the school.  The project began in the prior period, with the purchase of a new projector and large screen for the projection of dramatic scenery. The new tiered, professional staging will be used for performances by the school’s junior and senior choirs, Rowan singers, instrumental ensembles, year-group shows, and LAMDA club groups. 

At the end of summer term 2025, the outgoing Committee was also delighted to announce plans for a new, cofunded project with Rowan Preparatory School to redesign the Glen, an outdoor play area at Rowan Brae (Note 8). 

Page 12 



THE FRIENDS OF ROWAN ASSOCIATION 

NOTES TO THE ACCOUNTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2025 

____________________________________________________________________________________________________ 

## **5. SURPLUS ON FUNDRAISING ACTIVITIES** 

|_Year to_<br>_Unrestricted_<br>_Restricted_<br>_31.08.25_<br>_Funds_<br>_£_<br>_income funds_<br>_£_<br>_Total_<br>_£_<br>Second-hand uniform sales<br>6,113<br>-<br>6,113<br>Movie Night (Rowan Hill)<br>-<br>-<br>-<br>Christmas Art Cards<br>170<br>216<br>386<br>Christmas Fair<br>2,703<br>174<br>2,877<br>Valentine’s Discos<br>1,361<br>230<br>1,591<br>Party with Live Band (Parents)<br>269<br>-<br>269<br>Summer Ball (Parents)<br>-<br>-<br>-<br>Live Auction<br>-<br>-<br>-<br>Summer Fair<br>2,472<br>_-_<br>2,472<br>Sports Days Refreshments<br>100<br>-<br>100<br>Rowan Umbrellas<br>-<br>-<br>-<br>Prior period event stock adjustment                                                -<br>-<br>-<br>General fundraising and governance costs unallocated       (353)<br>-<br>(353)<br>12,835<br>620<br>13,455|_Year to_<br>_31.08.24_<br>_Total_<br>_£_<br>7,824<br>340<br>465<br>5,204<br>1,747<br>-<br>2,319<br>1,878<br>4,698<br>878<br>9<br>243<br>(252)|
|---|---|
||25,353|



## **6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** 

|**EBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**|||
|---|---|---|
|Sponsorship payment (Parent party 2025)<br>HMRC - gift aid receivable:<br>Gift aid claimed on membership subscriptions for – 2024/25<br>-       2019/2020<br>-       2020/2021<br>-       2021/2022<br>-<br>2022/2023<br>-<br>2023/2024<br>Gift aid claimed on donations received in 2022/2023|_2025_<br>_£_<br>500<br>188<br>-<br>-<br>-<br>-<br>-<br>-<br>688|_2024_<br>_£_<br>-<br>-<br>41<br>74<br>163<br>215<br>218<br>92|
|||803|



## **7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** 

There were no creditors at the year-end or prior period-end and no deferred income in the current or prior period. 

Page 13 



THE FRIENDS OF ROWAN ASSOCIATION 

NOTES TO THE ACCOUNTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2025 

____________________________________________________________________________________________________ 

## **8. CHARITY FUNDS** 

The restricted income funds in the period represented monies which the charity stipulated would be paid to other charities from particular fundraising activities.  The proportion to be paid to each charity was specifically identified at the outset in communications for each fundraising activity. 

_Year ended 31 August 2025:_ 

|_Fund name_<br>_Restrictions:_<br>_Amounts stipulated to be paid_<br>_Fund_<br>_balances_<br>_brought_<br>_forward_<br>**_Restricted income funds_**<br>_£_<br>Shooting Stars<br>50% of the commission from<br>School Print World Christmas<br>card sales<br>-<br>Shooting Stars<br>20% of amount raised from<br>Raffle tickets at Christmas Fair<br>-<br>Shooting Stars<br>£1 for every Valentine's Disco<br>ticket sold<br>-<br>-<br>_Other funds_<br>Unrestricted<br>35,047<br>35,047<br>_Year ended 31 August 2024:_<br>_Fund name_<br>_Restrictions:_<br>_Amounts stipulated to be paid_<br>_Fund_<br>_balances_<br>_brought_<br>_forward_<br>**_Restricted income funds_**<br>_£_<br>Shelter<br>50% of the commission from<br>School Print World Christmas<br>card sales<br>-<br>Young Minds<br>All amounts raised from<br>Valentine’s Discos<br>-<br>Barnardo’s<br>50% of amount raised from Live<br>Auction at Summer Ball<br>-<br>-<br>_Other funds_<br>Unrestricted<br>49,818<br>49,818<br>**UNRESTRICTED FUNDS**<br>Designated funds:<br>Rowan Brae – Glen outdoor play area redesign project<br>Performing Arts project (Third and final instalment) – Staging<br>Performing Arts project (Second instalment) – Staging<br>Sports – Beyond Bounce Workshop (September 2024)<br>DASH Robots (Rowan Brae) - Annual £500 subscription for 9 years<br>General funds<br>Total funds at end of reporting period|_Income_<br>_£_<br>216<br>194<br>230||_Expenditure_<br>_£_<br>(216)<br>(194)<br>(230)||_Fund_<br>_balances_<br>_carried_<br>_forward_<br>_£_<br>-<br>-<br>-|
|---|---|---|---|---|---|
||640<br>40,820||(640)<br>(32,804)||-<br>43,063|
||41,460||(33,444)||43,063|
||_Income_<br>_£_<br>249<br>2,587<br>1,038||_Expenditure_<br>_£_<br>(249)<br>(2,587)<br>(1,038)||_Fund_<br>_balances_<br>_carried_<br>_forward_<br>_£_<br>-<br>-<br>-|
||3,874<br>61,812||(3,874)<br>(76,583)||35,047|
||65,686||(80,457)||35,047|
||||_2025_<br>_£_<br>30,000<br>4,783<br>-<br>-<br>4,500<br>39,283<br>3,780<br>43,063||_2024_<br>_£_<br>-<br>-<br>6,871<br>590<br>4,500|
||||||11,961<br>23,086|
||||||35,047|



The charity had no restricted funds at the current year-end or prior year-end. 

Page 14 



THE FRIENDS OF ROWAN ASSOCIATION 

NOTES TO THE ACCOUNTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2025 

____________________________________________________________________________________________________ 

An updated funding approval was obtained from parent members during the period for a more expensive, more suitable model of staging (total £9,565) preferred by the school to the staging (£6,871) originally proposed in the prior period. 

At the end of summer term 2025, the charity’s parent members approved a proposed co-funded project with the school to redesign the Glen outdoor play area at Rowan Brae.  The total estimated projects costs were £60,000, with the charity contributing up to £30,000. The proposal involved re-modelling the Glen with new exciting playground features including a three-way tunnel mound, a new sandpit with construction work bench and pulley system, a performance decking stage with rustic seating, a storytelling chair, a timber hexagonal outdoor classroom, and an all-weather play grass area. The re-design will significantly enhance the playground for all Rowan Brae pupils, providing an all-year round outdoor play space with a clear line of sight at all times, and additional outdoor learning spaces. 

## **9. TRANSACTIONS WITH TRUSTEES AND RELATED PARTIES** 

9.1 TRUSTEES’ REMUNERATION AND BENEFITS 

The Trustees all give their time freely without being paid any form of remuneration or receiving any other benefits from an employment with the charity or a related entity (2024 - £Nil). 

## 9.2 TRUSTEES’ EXPENSES 

Expenses paid to the Trustees in the period amounted to £1,564 (2024 - £2,051).  These expenses were made up of four Trustees reimbursed for purchases made on behalf of the charity for fundraising activities.  There were also expenses of £1,960 (2024 - £580) paid to four non-trustee Committee members for the same purpose. Expenses are reimbursed for actual costs on presentation of valid receipts and other documentation. 

No other types of trustee expenses have been incurred. 

## 9.3 TRANSACTIONS WITH RELATED PARTIES 

The school administers the collection of the charity’s membership subscriptions from school parents £2,380 (2024 - £2,310) and transfers the total amount to the charity annually. 

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