(HARffY (OALWSWN Trustees. Annual Report for the period Period start date Period end date From 2024 To ai 2025 Section A Reference and administration details Charity name Clapham Village Hall Other names charity is known by Registsred charity number (rfany) 1058419 Charity's principal address High Street Clapham Bedford Postcode MK4168P Names of the charity trustees who manage the charity Trustsè name Dates acted rf not for whole oar Olfice (If any) Name of por80n (or l)ody) entitled oint trustse Ifan Mrs Phillipa Simms Mr Phil Hedley Mr Grant Roomes Ms Rosemary Plum Chair Vice Chair Mr James Saunders Mrs CilY Palmer Mr James Petrides Ms Holly Dewson Mr Ross Campbell TaSurer 0110912024 10 11 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity. rf any, (for example. any custodian trustees) Name Dates acted rf not for whole ear TAR Marth 2012
Names and addresses of advisers (Optional infonnation) e of adviser Name Address Name of chief executlve or names of senior staff members (Optional Infomiation) Section B Structure, overnance and mana ement Description of the charity's trusts Trust Deed Type of governing document How the charity is constituted Trust Trustee selection methods The Clapham Vlllage Hall Committee are a management committee publicly elected at the Annual General meeting (AGM) to manage the TrusL All members are volunteers and retire annually at the AGM where new representatives of the Parish or user groups have the opportunity to put themselves forward to join the Clapham Village Hall Committee. The Clapham Vlllage Hall Commlttee shall consist of 9 Elected Members, 4 Representstive members and not more than 3 Co-opted members and the quorum shall not be less than one third of the total nUMr of the members. Additional governance issues (Optlonal information) You may choose to include additional information, where relevant, about: policies and procedures adopted for the induction and training of trustees; the charity's organisational structure and any wider network with which the chanty works,. relationship with any related parties" trustees, consideration of major risks and the system and procedures to manage them. Section C Objectives and activities TAR March 2012
To provide a facility by way of a Village Hall for educational and leisure purposes for the local community Summary of the objects of the charity set out in its governing document To manage the building on behalf of the community by acting reasonably and prudently. Maintain accurate financial control, maintain the property. Ensure all health and safety laws are In operation. All volunteers are unpaid and avoid any potential conflicts of interesL The Trustees confinn that they have had due regard to the Charity Commission's guidance on public benefit when carrying out the activities during the year. Summary of the main activitles undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional details of objectives and activlties (Optional information) TAR March 2012
You may choose to include further statements, where relevant, about: policy on grantmaking" policy programme related investment., contribution made by volunteers. Section D Achievements and performance TAR March 2012
Section D Achievements and performance CLAPHAM VILLAGE HALL CHAIR'S REPORT 2024-24 AGM 0610512025 What a year for the Hall! lfithere do I sta This time last year committee was pleased to hear that we were turning the comer on hirings and we were lookn.ng forward to a steady year. How wrong we were! I would like to commend the hirers, James and Jenny for the sterling efforts in keeping the hall going despite the water pouring in and one thing is for sure I don't think the mop has seen as much use in its entire life! Grant applications were made and after a series of rejections it was beginning to look like the Hall was destined to be mothballed as we certainly couldn't continue with the deterioration. Having kept the Parish Council updated on the series of issues being experienced at the Hall, I got to the point of requesting that the Council take on the responsibilrty of a loan to replace the roof as other avenues had been exhausted. l am very grateful to the Parish Council for agreeing to take on this responsibilrty. My thanks go to all the councillors who could see that the future of the Hall was worth it. l am incredibly gratefvl to Rosemary and Robin at BATPC for their tireless efforts in bringing in the loan. There was not a dry eye around when we finally heard the news that we were successful. At the time of writing this report, the roof is finished and the scaffolding is now down. Thank you to Neil and Josh of L & P Elite Roofing for their excellent workmanship and to their crews for getting the roof completed to an exsIent standard. Completing such a huge task combined with the extensive internal damage led to far more intemal works than we could have ever predicted. With a sizeable Insuran payout and a couple of successful grant applications, finally the tide was tuming. We have committed to the long-terrn future of the Hall, it is now a dry. safe environment for the communty to continue to use. We wished Jenny well for her well-deserved holiday through December and we welcomed Sara to join us as an additional cleaner. I'd like to thank them both as cleaning around and after building work really feels like a pointless exercise, but it is much appreciated. And James has shown he is handy with a vacuum! The last few weeks has seen the installation of a suspended ceiling which is Summary of the main achievements of the charity during the year TAR March 2012
Section D Achievements and performance looking fantastic and the decorating will begin very soon. Wrthin in all the chaos there have been issues, but l am so grateful to everyone who has stuck wrth us. To those who know that this will all be worth it in the end. To those new hirers that have joined us during the chaos and are showing that Clapham Village Hall can only go from strength to strength. Thanks to the Concert Party for somehow managing to pull off a panto at probably the worst time of the building's deterioration. Thanks for their fantastic fundraising and donation to the Hall and their innovative idea of Clapham's Got Talent. which was so well received it is back again at the end of this month. Congratulations to Ross, Sean and the team for being the runner-up at the Bedford Local Heroes Award. You will always be the winners in our eyes. I will take this opportunty to wish Sean all the best for the future as he steps down from the committee and thank him for his help and advice over the years. My thanks go to all the members of this committee for their dedication to the cause and their support and encouragement,. it really was needed at certain points. Thanks to the Football Club for stepping in and hosting many of the meetings which the hall was unable to handle. And for being so patient with all of the delays to the work. Extra special thanks go to Cicely for managing the finances during which can only be called a tricky year! Thanks must go to Rosemary for her tireless efforts, her design and creativity from a business plan, a loan application, grant funding, project managing, electrician whipping and everything else she in between. I think this year can be summed up by saying we held our nerrfe. And as this year begins, I know that the sky is the limst for the hall, but thankfully we can no longer see the sky through the roof! TAR March 2012
Section E Brief statement of the charity's policy on reserves The Trustees feel that the village hall is reasonably financially secure at the start of the financial year 2024125. The Committee are mindful that some finances need to be kept in reserve to meet general maintenance and service costs and any emergencies that may occur. Details of any funds materially in deficit None Further financial review details (Optional information) You may choose to include additional information, where relevant about.. the charity's principal sources of funds (including any fundraising); how expenditure ha8 8UPPOrted the key objectives of the charity,. investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charity's trustees Signature(s) Full namds) Position (eg Secretary, Chair, etc) Phillipa Simms Chair Qc£L? FALffjf Date 1510112026 TAR March 2012
CHARITY COMMISSIO FOR ENGLAND AND WALE Receipts and payments accounts CC16a For thg period To Section A Receipts and payments Unrestrictsd funds Restrictsd funds Endowment fund$ Totsl funds Last yo#r A1 Roceipts LETTINGS 29A31 29,831 26.229 FUNDRAISING CLAPHAM SPORTS FC RENT BAR RENT INDEMNITY BONDS DONATIONS HMRCIJRS Electricity re chafgo Commun4ty Centre PC Gr8nt PC for r1 In8urant• c[M 11,063 11,Q63 260 6.813 5,613 8.384 176 10.000 10,000 21,343 Bgc GRANT Sub total(Gross income forAR) A2 Asset and Investment salé8, {889 tsble}. 93J11 33,080 ub total 93.311 93.311 33,080 A3Pa WAGES UTILITIES ments 20.817 13.332 20,617 13.332 17.995 10.753 ROOF INSURANCE 21,276 1587 21.276 1587 PRSIPPL ADMINISTRATIONIBOOKINGS REPAIRSNAINTENANCEIREPLACE 8ONDSIDEPOSITS RETURNED LICENCE FEE ANO DPS RATES 1.526 11.817 39.478 39A78 375 251 375 261 319 236 Sub total 103A16 103A16 49.639 A4 Ass•t and inveslmont urchases see tsble Sub total 103.316 103J16 49.639 Net of receipts/(payments) AS Transfers between funds A6 Cash funds last year end Cash funds this year end 10.00 10.00 16,559 18.2S2 &247 18.2S2 8.247 18,2S2 1.693
Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricled funds to neare•t£ Endowment funds Categories Dgtails to neareat£ tc• nearest£ 81 Cash funds Total cash funds Unrestrictod funds to ng•rn¥t£ Re8trictgd funds to ng•Y••t£ Endowm•nt funds to neaMt£ Detsils B2 Other monetary assets Details FUNI to fhkh Co•t lo%thnall Current value OMI Fund to Th5eh Detai18 Co•i lopuonat) Current valu• onal B4 Assets retained for the charity's own use FWNI tOT¥thlch Arnount dvo Details bVh•n du• lOponI1) B5 Liabillties Signed by onB or tnjstees on behalf of 811 the trustees Signature Print Name Date of roval 3£
CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees On accounts for the year ended Charity no (if any) Set out on pages I report lo the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended Responslbillties and basis of report As the charrtws trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charrties Act 2011 {he Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directs'ons given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confinn that no material matters have come to my attention in connection with the examination (oth•F4OI //ki disGIe) which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records" or the accounts did not comply wrth the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the br8ckets rfthey do not apply. Signed: Date: Name: Relevant professional qualification{s) or body (if any): IER Oct 2018
Address: CH Section B Disclosure Only complete if the examiner needs to highlight material matters of concem (see CC32. Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. /A IER Oct 2018