(HARffY
(OALWSWN
Trustees. Annual Report for the period
Period start date
Period end date
From
2024
To ai
2025
Section A
Reference and administration details
Charity name
Clapham Village Hall
Other names charity is known by
Registsred charity number (rfany)
1058419
Charity's principal address
High Street
Clapham
Bedford
Postcode
MK4168P
Names of the charity trustees who manage the charity
Trustsè name
Dates acted rf not for whole
oar
Olfice (If any)
Name of por80n (or l)ody) entitled
oint trustse
Ifan
Mrs Phillipa Simms
Mr Phil Hedley
Mr Grant Roomes
Ms Rosemary
Plum
Chair
Vice Chair
Mr James
Saunders
Mrs Ci￿lY Palmer
Mr James Petrides
Ms Holly Dewson
Mr Ross Campbell
T￿aSurer
0110912024
10
11
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity. rf any, (for example. any custodian trustees)
Name
Dates acted rf not for whole
ear
TAR
Marth 2012

Names and addresses of advisers (Optional infonnation)
e of adviser
Name
Address
Name of chief executlve or names of senior staff members (Optional Infomiation)
Section B
Structure,
overnance and mana
ement
Description of the charity's trusts
Trust Deed
Type of governing document
How the charity is constituted
Trust
Trustee selection methods
The Clapham Vlllage Hall Committee are a management committee
publicly elected at the Annual General meeting (AGM) to manage the
TrusL All members are volunteers and retire annually at the AGM
where new representatives of the Parish or user groups have the
opportunity to put themselves forward to join the Clapham Village
Hall Committee.
The Clapham Vlllage Hall Commlttee shall consist of 9 Elected
Members, 4 Representstive members and not more than 3 Co-opted
members and the quorum shall not be less than one third of the total
nUM￿r of the members.
Additional governance issues (Optlonal information)
You may choose to include
additional information, where
relevant, about:
policies and procedures
adopted for the induction and
training of trustees;
the charity's organisational
structure and any wider
network with which the chanty
works,.
relationship with any related
parties"
trustees, consideration of
major risks and the system
and procedures to manage
them.
Section C
Objectives and activities
TAR
March 2012

To provide a facility by way of a Village Hall for educational and
leisure purposes for the local community
Summary of the objects of the
charity set out in its
governing document
To manage the building on behalf of the community by acting
reasonably and prudently. Maintain accurate financial control,
maintain the property. Ensure all health and safety laws are In
operation. All volunteers are unpaid and avoid any potential
conflicts of interesL
The Trustees confinn that they have had due regard to the Charity
Commission's guidance on public benefit when carrying out the
activities during the year.
Summary of the main
activitles undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)
Additional details of objectives and activlties (Optional information)
TAR
March 2012

You may choose to include
further statements, where
relevant, about:
policy on grantmaking"
policy programme related
investment.,
contribution made by
volunteers.
Section D
Achievements and performance
TAR
March 2012

Section D
Achievements and performance
CLAPHAM VILLAGE HALL
CHAIR'S REPORT 2024-24
AGM 0610512025
What a year for the Hall! lfithere do I sta
This time last year committee was pleased to hear that we were turning
the
comer on hirings and we were lookn.ng forward to a steady year. How
wrong
we were!
I would like to commend the hirers, James and Jenny for the sterling
efforts in
keeping the hall going despite the water pouring in and one thing is for
sure I
don't think the mop has seen as much use in its entire life!
Grant applications were made and after a series of rejections it was
beginning
to look like the Hall was destined to be mothballed as we certainly
couldn't
continue with the deterioration. Having kept the Parish Council updated
on the
series of issues being experienced at the Hall, I got to the point of
requesting
that the Council take on the responsibilrty of a loan to replace the roof as
other avenues had been exhausted.
l am very grateful to the Parish Council for agreeing to take on this
responsibilrty. My thanks go to all the councillors who could see that the
future
of the Hall was worth it. l am incredibly gratefvl to Rosemary and Robin
at
BATPC for their tireless efforts in bringing in the loan. There was not a
dry eye
around when we finally heard the news that we were successful.
At the time of writing this report, the roof is finished and the scaffolding is
now
down. Thank you to Neil and Josh of L & P Elite Roofing for their
excellent
workmanship and to their crews for getting the roof completed to an
ex￿sIent
standard.
Completing such a huge task combined with the extensive internal
damage
led to far more intemal works than we could have ever predicted. With a
sizeable Insuran￿ payout and a couple of successful grant applications,
finally the tide was tuming. We have committed to the long-terrn future of
the
Hall, it is now a dry. safe environment for the communty to continue to
use.
We wished Jenny well for her well-deserved holiday through December
and
we welcomed Sara to join us as an additional cleaner. I'd like to thank
them
both as cleaning around and after building work really feels like a
pointless
exercise, but it is much appreciated. And James has shown he is handy
with a
vacuum!
The last few weeks has seen the installation of a suspended ceiling
which is
Summary of the main
achievements of the charity
during the year
TAR
March 2012

Section D
Achievements and performance
looking fantastic and the decorating will begin very soon.
Wrthin in all the chaos there have been issues, but l am so grateful to
everyone who has stuck wrth us. To those who know that this will all be
worth
it in the end. To those new hirers that have joined us during the chaos
and are
showing that Clapham Village Hall can only go from strength to strength.
Thanks to the Concert Party for somehow managing to pull off a panto at
probably the worst time of the building's deterioration. Thanks for their
fantastic fundraising and donation to the Hall and their innovative idea of
Clapham's Got Talent. which was so well received it is back again at the
end
of this month. Congratulations to Ross, Sean and the team for being the
runner-up at the Bedford Local Heroes Award. You will always be the
winners
in our eyes. I will take this opportunty to wish Sean all the best for the
future
as he steps down from the committee and thank him for his help and
advice
over the years.
My thanks go to all the members of this committee for their dedication to
the
cause and their support and encouragement,. it really was needed at
certain
points. Thanks to the Football Club for stepping in and hosting many of
the
meetings which the hall was unable to handle. And for being so patient
with all
of the delays to the work. Extra special thanks go to Cicely for managing
the
finances during which can only be called a tricky year!
Thanks must go to Rosemary for her tireless efforts, her design and
creativity
from a business plan, a loan application, grant funding, project managing,
electrician whipping and everything else she in between.
I think this year can be summed up by saying we held our nerrfe. And as
this
year begins, I know that the sky is the limst for the hall, but thankfully we
can
no longer see the sky through the roof!
TAR
March 2012

Section E
Brief statement of the
charity's policy on reserves
The Trustees feel that the village hall is reasonably financially
secure at the start of the financial year 2024125. The Committee are
mindful that some finances need to be kept in reserve to meet
general maintenance and service costs and any emergencies that
may occur.
Details of any funds materially
in deficit
None
Further financial review details (Optional information)
You may choose to include
additional information, where
relevant about..
the charity's principal
sources of funds (including
any fundraising);
how expenditure ha8
8UPPOrted the key objectives
of the charity,.
investment policy and
objectives including any
ethical investment policy
adopted.
Section F
Other optional information
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Slgned on behalf of the charity's trustees
Signature(s)
Full namds)
Position (eg Secretary, Chair,
etc)
Phillipa Simms
Chair
Qc£L? FALffjf
Date
1510112026
TAR
March 2012

CHARITY COMMISSIO
FOR ENGLAND AND WALE
Receipts and payments accounts
CC16a
For thg period
To
Section A Receipts and payments
Unrestrictsd
funds
Restrictsd
funds
Endowment
fund$
Totsl funds
Last yo#r
A1 Roceipts
LETTINGS
29A31
29,831
26.229
FUNDRAISING
CLAPHAM SPORTS FC RENT
BAR RENT
INDEMNITY BONDS
DONATIONS
HMRCIJRS
Electricity re chafgo
Commun4ty Centre
PC Gr8nt
PC for r￿1
In8urant• c￿[M
11,063
11,Q63
260
6.813
5,613
8.384
176
10.000
10,000
21,343
Bgc GRANT
Sub total(Gross income forAR)
A2 Asset and Investment salé8,
{889 tsble}.
93J11
33,080
ub total
93.311
93.311
33,080
A3Pa
WAGES
UTILITIES
ments
20.817
13.332
20,617
13.332
17.995
10.753
ROOF
INSURANCE
21,276
1587
21.276
1587
PRSIPPL
ADMINISTRATIONIBOOKINGS
REPAIRSNAINTENANCEIREPLACE
8ONDSIDEPOSITS RETURNED
LICENCE FEE ANO DPS
RATES
1.526
11.817
39.478
39A78
375
251
375
261
319
236
Sub total
103A16
103A16
49.639
A4 Ass•t and inveslmont
urchases
see tsble
Sub total
103.316
103J16
49.639
Net of receipts/(payments)
AS Transfers between funds
A6 Cash funds last year end
Cash funds this year end
10.00
10.00
16,559
18.2S2
&247
18.2S2
8.247
18,2S2
1.693

Section B Statement of assets and liabilities at the end of the period
Unrestricted
funds
Restricled
funds
to neare•t£
Endowment
funds
Categories
Dgtails
to neareat£
tc• nearest£
81 Cash funds
Total cash funds
Unrestrictod
funds
to ng•rn¥t£
Re8trictgd
funds
to ng•Y••t£
Endowm•nt
funds
to neaMt£
Detsils
B2 Other monetary assets
Details
FUNI to f*hkh
Co•t lo%thnall
Current value
OMI
Fund to T*h5eh
Detai18
Co•i lopuonat)
Current valu•
onal
B4 Assets retained for the
charity's own use
FWNI tOT¥thlch
Arnount dvo
Details
bVh•n du•
lOp￿onI1)
B5 Liabillties
Signed by onB or tnjstees on
behalf of 811 the trustees
Signature
Print Name
Date of
roval
3£

CHARITY COMMISSION
FOR ENGLAND ANO WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
On accounts for the year
ended
Charity no
(if any)
Set out on pages
I report lo the trustees on my examination of the accounts of the above
charity (Ihe Trusf) for the year ended
Responslbillties and
basis of report
As the charrtws trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charrties Act 2011
{￿he Acr).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed all the applicable Directs'ons given by the Charity Commission
under section 145(5)(b) of the Act.
Independent
examiner's statement
I have completed my examination. I confinn that no material matters have
come to my attention in connection with the examination (oth•F4￿￿OI
//ki disGIe￿) which gives me cause to believe that in, any material
respect..
the accounting records were not kept in accordance with section 130
of the Charities Act; or
the accounts did not accord with the accounting records" or
the accounts did not comply wrth the applicable requirements
conceming the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a Irue and fairf view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the br8ckets rfthey do not apply.
Signed:
Date:
Name:
Relevant professional
qualification{s) or body
(if any):
IER
Oct 2018

Address:
CH
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concem
(see CC32. Independent examination of charity accounts: directions and
guidance for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
/A
IER
Oct 2018