Trustees. Annual Report for the period (omMON Period start date Period end date From v* 2023 To Reference and administration details 2024 Section A Charity name Clapham Village Hall Other names charity is known by Registered charity number (if any) 1058419 Charity's principal address High Street Clapham Bedford Postcode MK416BP Names of the charity trustses who manage the charlty Dates acted If not for whole ear Trustee name Office (If any) Name of person (or body} èntitlèd Int trustse Ifan Mrs Phillipa Simms Mr Phil Hedley Ms Keely Power Mr Grant Roomes Chair 04 July 2023 Vice chair 04 July 2023 04 July 2023 04 July 2023 Mr Sean Skipper Ms Rosemary Plum Mr James Saunders 04 July 2023 Mrs Cicely Palmer Mr James Petrides Treasurer 04 July 2023 04 July 2023 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charlty, if any. (for example, any custodian trustses) Name Dates acted if not for whole ear TAR Marth 2012
Names and addresses of advisers (Optional infonnation) e of adviser Name Address Name of chief executive or names of senior staff members (Optional inforniation) Section B Structure, overnance and mana ement Description of the charity's trusts Type of governing document Trust Deed How the charity is constituted Trust Trustee selection methods The Clapham Vlllage Hall Committee are a management committee publicly elected at the Annual General meeting (AGM) to manage the TrusL All Members are voluntsers and retire annually at the AGM where new representatlves of the Parish or user groups have the opportunlty to put themselves forward to joln the Clapham Village Hall Committee. The Clapham Vlllage Hall Commlttoe shall consist of 9 Electsd Members, 4 Representstive membeys and not more than 3 Co-opted members and the quorum shall not be less than on8 third of the totsl number of the members. Addltional governance issues (Optional infomation) You may choose to include additional information, where relevant, about". policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider network wrth which the charity relationship with any related parties. trustees, consideration of major risks and the systen and procedures to manage them. Section C Objectives and activities March 2012 TAR
To provide a facility by way of a Willage Hall for educational and leisure purposes for the local community Summary of the objects of the charity set out in its governing document To manage the building on behalf of the community by acting reasonably and prudently. Maintain accurate financial control. maintain the property. Ensure all health and safety laws are in operation. All volunteers are unpaid and avoid any potential conflicts of interesL The Trustees confirm that they have had due regard to the Charity Commission's guidance on public benefit when carrying out the activities during the year. Summary of the main activities undertaken for the publlc benefit in relation to these objects (Include within this section the statutory declaration that trustees have had regard to the guidance Issued by the Charity Commission on public benefit) Additional details of objectives and activities {Optional infomiation) TAR March 2012
You may choose to indude further statements. where relevant, about: policy on grantmaking. policy programme related investment. contribution made by vo5unteers. Section D Achievements and performance TAR March 2012
Section D Achievements and performance Summary of the main achievements of the charity during the year Chairperson's report I can't quite believe a year has passed Sin I became Chair of the Village Hall Committee. In this year we have seen many changes including the formation of one of the largest committees the Village Hall has seen in many years. And I thank each and every one of you for volunteering your time to this very cherished part of the communty. A decision was taken at the beginning of the last year to hire a facilities manager to take care of the bookings and the facilities. James came on board, and I think we can all agree that none of us have looked back since. In fact we know many other local Halls are looking at introducing a similar system as their committees start to stand down. With many new systems being implemented along came a plethora of new bookings, both casual and regular. May I take this opportunity to thank our regular hirers who have been with the Hall for many years and have taken the changes (including a long overdue increase in fees) on board and stuck with us. I would also like to welcome our new regular hirers, Tabernacle Ministries and thank them for becoming part of our communty. Further changes have taken place with regard to the bar which is now available to hirers and we are grateful to the Football Cub for taking over the running. New audiolvisual equipment has been installed bringing the level of services available to hirers to a much higher standard and Wifi is even available throughout the building. As is the norm with an old building, maintenance issues have arisen and have been taken care of at the same time as making the lighting much more energy efficient. Hopefully the weather will finally give us chance to repair the current roof issues. I would like to thank our caretaker, Jenny, for her sterling work in dealing with the problems caused by the leaking roof as well as looking after our hirers and keeping the Hall in tip top fashion. Special thanks need to go to Cicely and Rosemary for taking on the Treasurer and Secretary roles in the committee. we couldn't do rt without you. I think we can say that Clapham Village Hall is in a very different place to where it was 12 months ago arKI l am looking forward to what the next year has in store. Phillipa Simms Chairperson Clapham Village Hall Management Comrnrttee TAR March 2012
Section E Financial review The Trustees feel that the village hall is reasonably financially secure at the start of the financial year 2024125. The Committee are mindful that some finances need to be kept in reserve to meet general maintenance and service costs and any emergencies that may occur. Brief statement of the charity's policy on reserves Detsils of any funds materially in deficit None Further financial review detsils (Optional inforniation) You may choose to include additional information, where relevant about.. the charity's principal sources of funds (including any fundraising). how expenditure has supported the key objeth'ves of the charity. investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc} IiILLiPrt & iiz 7H Eoyek4A£V fi-uH sEc£E TARq Date £o-01-L£ TAR Marth 2012
CHARITY COMMISSIO FOR ENGLAND ANO WALE Receipts and payments accounts CC16a For the period To Section A Receipts and payments Unrestricted funds Restricted nd8 Endowmgnt funds Totsl funds L••t yo•r A1 Receipts LETTINGS FUNDRAISING CLAPHAM SPORTS FC RENr BAR RENT 2622 16.632 3.624 INDEMNITY 8ONDS DONAfioNS HMRCIJRS EleCtty re Crge Comrnunity Centr8 8BC GRANT 2.797 260 384 176 175 Sub total(Gross Incon forAR) A2 A88Ot and Inv•8tsnont sab88. (8oe tabl•}. 22333 22.233 A3Pa WAGES GAS ELECTRICITY WATER INSURANCE PRSIPPL ADMINISTRATIONIBOOKINGS REPAIRSIMMNTENANCEIREPLACE BONDSEPOSITs RETURNED LICENCE FEE AND DPS RATES 17,9gS 10.753 17,995 10,763 9.264 1,097 743 226 1A91 319 193 7,862 3,101 203 1A26 11,817 6.363 J19 1117 5,363 319 236 4•.639 Sub total A4 A8so1 and investment urchase8 809 tablo 4734 4734 Sub total 4734 5,734 4373 24.489 Net of recepts/(payments) A5 Translern beiween fvnds A6 Cash fvnds last year end Cash fiinds this year end 22293 21293 1256 18.250 18250 38,287 Section B Statement of assets and liabilities at the end of the period Restrlcted funds Categories Endowment funds fund8
to ner•st£ to n•ar•st£ B1 Cash funds Total cash fvnds cryYd(s)I funds fvnd$ to ngar8St£ funds Details to noarost£ B2 Other monetsry assets Fund to Tthleh Curnnt valye Detsils Co•t loWors• Fund to w1Ch Cu¥r•nt ¥8lug on41 Detail• CoBt{opilu+i•ll B4 Assets retained for tho charlty's own use Furrtito T•thkh Wh•n du• loNIl) etaiis BS Llabilitles Slgned by one or on behalf of all IhÈ tsustees Date of roval SNJnature Print Name A41LL IPA SI'M riEkfA£V A Zo411- Z
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of On accounts for the year ended 3 I Tr4cLrch 2ca 4 Charity no (If any) 1058419 Set out on pages Respective responsibilitiesThe charty's trustees are responsible for the preparation of the accounts. The of trustses and examinercharty's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibilty to: examine the accounts under section 145 of the Charities Act. to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention. Basls of Independenlmy examination was carried out in accordance wrth general Directions given examinerfs ststemenlby the Chaiity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent examinerfsln connection wrth rny examination, no material matters have come to my statementattention { which gives me cause to believe that in, any material respect: accounting records were not kept in accordan with section 130 of the Charities Act or the accounts do not accord wth the accounting records I have come across no other matters in connection wrth the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the braGkets rf they do not apply. Signed: Date: aoas Name: Relevant professional qualification(s) or body (if any}: Address: IER December 2017
Section B Disclosure Only complete rf the examiner needs to highlight matters of concern (see CC32, Independent examination of chanty accounts: directions and guidan for examiners). Give here brief details of any items that the examiner wishes to disclose. IER December 2017