Trustees. Annual Report for the period
(omM￿￿ON
Period start date
Period end date
From
v*
2023 To
Reference and administration details
2024
Section A
Charity name
Clapham Village Hall
Other names charity is known by
Registered charity number (if any)
1058419
Charity's principal address
High Street
Clapham
Bedford
Postcode
MK416BP
Names of the charity trustses who manage the charlty
Dates acted If not for whole
ear
Trustee name
Office (If any)
Name of person (or body} èntitlèd
Int trustse
Ifan
Mrs Phillipa Simms
Mr Phil Hedley
Ms Keely Power
Mr Grant Roomes
Chair
04 July 2023
Vice chair
04 July 2023
04 July 2023
04 July 2023
Mr Sean Skipper
Ms Rosemary
Plum
Mr James
Saunders
04 July 2023
Mrs Cicely Palmer
Mr James Petrides
Treasurer
04 July 2023
04 July 2023
10
12
13
14
15
16
17
18
19
20
Names of the trustees for the charlty, if any. (for example, any custodian trustses)
Name
Dates acted if not for whole
ear
TAR
Marth 2012

Names and addresses of advisers (Optional infonnation)
e of adviser
Name
Address
Name of chief executive or names of senior staff members (Optional inforniation)
Section B
Structure,
overnance and mana
ement
Description of the charity's trusts
Type of governing document
Trust Deed
How the charity is constituted
Trust
Trustee selection methods
The Clapham Vlllage Hall Committee are a management committee
publicly elected at the Annual General meeting (AGM) to manage the
TrusL All Members are voluntsers and retire annually at the AGM
where new representatlves of the Parish or user groups have the
opportunlty to put themselves forward to joln the Clapham Village
Hall Committee.
The Clapham Vlllage Hall Commlttoe shall consist of 9 Electsd
Members, 4 Representstive membeys and not more than 3 Co-opted
members and the quorum shall not be less than on8 third of the totsl
number of the members.
Addltional governance issues (Optional infomation)
You may choose to include
additional information, where
relevant, about".
policies and procedures
adopted for the induction and
training of trustees.,
the charity's organisational
structure and any wider
network wrth which the charity
relationship with any related
parties.
trustees, consideration of
major risks and the systen
and procedures to manage
them.
Section C
Objectives and activities
March 2012
TAR

To provide a facility by way of a Willage Hall for educational and
leisure purposes for the local community
Summary of the objects of the
charity set out in its
governing document
To manage the building on behalf of the community by acting
reasonably and prudently. Maintain accurate financial control.
maintain the property. Ensure all health and safety laws are in
operation. All volunteers are unpaid and avoid any potential
conflicts of interesL
The Trustees confirm that they have had due regard to the Charity
Commission's guidance on public benefit when carrying out the
activities during the year.
Summary of the main
activities undertaken for the
publlc benefit in relation to
these objects (Include within
this section the statutory
declaration that trustees have
had regard to the guidance
Issued by the Charity
Commission on public
benefit)
Additional details of objectives and activities {Optional infomiation)
TAR
March 2012

You may choose to indude
further statements. where
relevant, about:
policy on grantmaking.
policy programme related
investment.
contribution made by
vo5unteers.
Section D
Achievements and performance
TAR
March 2012

Section D
Achievements and performance
Summary of the main
achievements of the charity
during the year
Chairperson's report
I can't quite believe a year has passed Sin￿ I became Chair of the
Village Hall Committee.
In this year we have seen many changes including the formation of one
of the largest committees the Village Hall has seen in many years. And I
thank each and every one of you for volunteering your time to this very
cherished part of the communty.
A decision was taken at the beginning of the last year to hire a facilities
manager to take care of the bookings and the facilities. James came on
board, and I think we can all agree that none of us have looked back
since. In fact we know many other local Halls are looking at introducing a
similar system as their committees start to stand down.
With many new systems being implemented along came a plethora of
new bookings, both casual and regular. May I take this opportunity to
thank our regular hirers who have been with the Hall for many years and
have taken the changes (including a long overdue increase
in fees) on board and stuck with us. I would also like to welcome our new
regular hirers, Tabernacle Ministries and thank them for becoming part of
our communty.
Further changes have taken place with regard to the bar which is now
available to hirers and we are grateful to the Football Cub for taking over
the running.
New audiolvisual equipment has been installed bringing the level of
services available to hirers to a much higher standard and Wifi is even
available throughout the building.
As is the norm with an old building, maintenance issues have arisen and
have been taken care of at the same time as making the lighting much
more energy efficient. Hopefully the weather will finally give us chance to
repair the current roof issues. I would like to thank our caretaker, Jenny,
for her sterling work in dealing with the problems caused by the leaking
roof as well as looking after our hirers and keeping the Hall in tip top
fashion.
Special thanks need to go to Cicely and Rosemary for taking on the
Treasurer and Secretary
roles in the committee. we couldn't do rt without you.
I think we can say that Clapham Village Hall is in a very different place to
where it was 12 months ago arKI l am looking forward to what the next
year has in store.
Phillipa Simms
Chairperson
Clapham Village Hall Management Comrnrttee
TAR
March 2012

Section E
Financial review
The Trustees feel that the village hall is reasonably financially
secure at the start of the financial year 2024125. The Committee are
mindful that some finances need to be kept in reserve to meet
general maintenance and service costs and any emergencies that
may occur.
Brief statement of the
charity's policy on reserves
Detsils of any funds materially
in deficit
None
Further financial review detsils (Optional inforniation)
You may choose to include
additional information, where
relevant about..
the charity's principal
sources of funds (including
any fundraising).
how expenditure has
supported the key objeth'ves
of the charity.
investment policy and
objectives including any
ethical investment policy
adopted.
Section F
Other optional information
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signature(s)
Full name(s)
Position (eg Secretary, Chair,
etc}
IiILLiPrt & iiz
7H
Eoyek4A£V fi-uH
sEc£E TARq
Date
£o-01-L£
TAR
Marth 2012

CHARITY COMMISSIO
FOR ENGLAND ANO WALE
Receipts and payments accounts
CC16a
For the period
To
Section A Receipts and payments
Unrestricted
funds
Restricted
nd8
Endowmgnt
funds
Totsl funds
L••t yo•r
A1 Receipts
LETTINGS
FUNDRAISING
CLAPHAM SPORTS FC RENr
BAR RENT
2622
16.632
3.624
INDEMNITY 8ONDS
DONAfioNS
HMRCIJRS
EleCt￿ty re C￿rge
Comrnunity Centr8
8BC GRANT
2.797
260
384
176
175
Sub total(Gross Incon￿ forAR)
A2 A88Ot and Inv•8tsnont sab88.
(8oe tabl•}.
22333
22.233
A3Pa
WAGES
GAS
ELECTRICITY
WATER
INSURANCE
PRSIPPL
ADMINISTRATIONIBOOKINGS
REPAIRSIMMNTENANCEIREPLACE
BONDS￿EPOSITs RETURNED
LICENCE FEE AND DPS
RATES
17,9gS
10.753
17,995
10,763
9.264
1,097
743
226
1A91
319
193
7,862
3,101
203
1A26
11,817
6.363
J19
11￿17
5,363
319
236
4•.639
Sub total
A4 A8so1 and investment
urchase8
809 tablo
4734
4734
Sub total
4734
5,734
4373
24.489
Net of recepts/(payments)
A5 Translern beiween fvnds
A6 Cash fvnds last year end
Cash fiinds this year end
22293
21293
1256
18.250
18250
38,287
Section B Statement of assets and liabilities at the end of the period
Restrlcted
funds
Categories
Endowment
funds
fund8

to ne*r•st£
to n•ar•st£
B1 Cash funds
Total cash fvnds
cryYd(s)I
funds
fvnd$
to ngar8St£
funds
Details
to noarost£
B2 Other monetsry assets
Fund to T*thleh
Curnnt valye
Detsils
Co•t loWors•
Fund to w1￿Ch
Cu¥r•nt ¥8lug
on41
Detail•
CoBt{opilu+i•ll
B4 Assets retained for tho
charlty's own use
Furrtito T•thkh
Wh•n du•
loNIl)
etaiis
BS Llabilitles
Slgned by one or on
behalf of all IhÈ tsustees
Date of
roval
SNJnature
Print Name
A41LL IPA SI'M
riEkfA£V A
Zo411- Z

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report
on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
On accounts for the year
ended
3 I Tr4cLrch 2ca 4
Charity no
(If any)
1058419
Set out on pages
Respective responsibilitiesThe charty's trustees are responsible for the preparation of the accounts. The
of trustses and examinercharty's trustees consider that an audit is not required for this year under
section 144 of the Charities Act 2011 (the Charities Act) and that an
independent examination is needed.
It is my responsibilty to:
examine the accounts under section 145 of the Charities Act.
to follow the procedures laid down in the general Directions given by the
Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.
Basls of Independenlmy examination was carried out in accordance wrth general Directions given
examinerfs ststemenlby the Chaiity Commission. An examination includes a review of the
accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual
items or disclosures in the accounts, and seeking explanations from the
trustees conceming any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and consequently
no opinion is given as to whether the accounts present a 'true and fair, view
and the report is limited to those matters set out in the statement below.
Independent examinerfsln connection wrth rny examination, no material matters have come to my
statementattention {
which gives me cause to believe
that in, any material respect:
accounting records were not kept in
accordan￿ with section 130 of the Charities Act or
the accounts do not accord wth the
accounting records
I have come across no other matters in connection wrth the examination to
which attention should be drawn in order to enable a proper understanding of
the accounts to be reached.
Please delete the words in the braGkets rf they do not apply.
Signed:
Date:
aoas
Name:
Relevant professional
qualification(s) or body
(if any}:
Address:
IER
December 2017

Section B
Disclosure
Only complete rf the examiner needs to highlight matters of concern (see CC32,
Independent examination of chanty accounts: directions and guidan￿ for
examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
December 2017