Charlty reglstratlon number 1058375 (England and Wales) THE HAWTHORNE MEADOW TRUST ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 Caladine Chartrered Certified Accountants
THE HAWTHORNE MEADOW TRUST LEGALAND ADMINISTRATNE INFORMATION Trustseg Mr D G Southgate Mrs M Hammond Mr D W E G Hammond Mrs R Soulhgate Mrs J E D'Lirna Mr B Spencer Mrs M Spenc8r (Appoint8d 3 December 20241 (Appolnted 3 December 2024) Charfty numb•r 1058375 Prlnclpal addres8 o David Hammond 7 Louls Close Old Catton Nonvich NR6 7BG Indepondent oxamln•r John Caladlne FCCA CTA FCIE Caladina Limited Chantry Hou88 22 Upperton Road Eastbourne East Sussex BN21 1BF
THE HAWTHORNE MEADOW TRUST CONTENTS Page Tmst88s' report ststernent of Twstees, responslblllties Independent examlneV8 report Stat8m8nt of financial activities S18ternent of finandal posttlon Note8 to the financial statements 7-12
THE HAWTHORNE MEADOW TRUST TRUSTEES. REPORT FOR THE YEAR ENDED 31 DECEMBER 2024 The trustees psent their annual report and financial slalements for the year ended 31 December 2024. Th8 financial statgments have been prepared in accordan(g with th8 accounting policies set oul in not8 1 to the financial statements and comply with the charity's Trust deed. the Charities Act 2011 and 'A¢counting and Reporting by Charities: Statement of R8commended Praclice applicab18 to chariti8s preparing their accounts in accordance with Ihe Financlal R8POrting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). Objectives and activities The objects of the charfty are a5 follows: to relleve person5 who are In need by reason of financlal hardship, ill health, unemployment or such olher economlc or social disadvantage in particular, but not Ilmlted to. those who are r8gulaT attenders at Meadow Way Chapel, Chapel Court, Hell8sdon, Norwlch or are assoclated wlth such Chapel and In particular, but not so as to limit the genefality of th& foregoing, to provide residential accommodation for those who ar8 in charitable need because of their age. infirmity, disability or otherwise on terms appropriat8 to their means; Such othar chgritabla purposes In particular. but not so as to Ilmit th8 genarallty of th8 foregoing: to further the religious and other chariiabla work of Meadow Way Chap81, Chapel Court. Hellesdon, Norwich., the relief of povety. ilkhealth, unemployment or such other economlc or soc181 dSsadvantsge: and for the advancement of education Public benellt The trustees have pald due regard to guidance Issued by the Charity Commlsslon in decldlng what activltles the charlty should undertake, in partlcular tha Chailty Commlsslon guldance on publlc benefit. Achlevemonts and performance 2024 brought better news in the frdGt thdt buildiiig wurk continu8d during the year. The base for each of our 5 bungalows has been completed with a vi8W to recommence work on our Pinewood Court project in the Spring of 2025. Encouragingly, we have received some enquiries as regards occupancy once the project has be8n completed. 111 health continues to Impact tha work of the Tnt but the Twst has made progress as regards racruiting now Trustees. During the autumn, the Trust held an 'open questions and answers. meeting encouraging anyone interested in our work to Come along. Five people were interested. and as you can see from the above, pleasingly, we recruited Iwo new Trustees who joined us in December. Praise God. In the coming months thera will be a change in roles amongst the Trustees. The Community Worker's role amongst the elderly continues to go from strength to str8roth and is much appreciated within the locality. Some of thè role's support lo the elderly is as follows.. visiling people in th8ir homes training volunteers to support the WOTk amongst the elderly helping lo arrange transport so that the elderly could attend activities arranged for them running Bible studies for the elderly Our next report should provlde more detsll as to the progress as regards the building of Plnewood Court. The Twstees conllnue to pralse God for the guldance and encouragement we have recelvéd.
THE HAwfHORNE MEADOW TRUST TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Financlal revlew Thè result for th8 year was a deficit on the general unresiricted fund of £73,202 (2023: deficit of £91.256) . Genèral unrestrict8d reserves ended th8 year at £1.564,728 (2023: £1.637.930). Resetves policy It Is the policy of the ch8rty that unrestrlcted knnds whlch have not been deslgnated for a specKl¢ use should be m81ntained at a level equlvajenl to b6tween three and six month's expenditure. The twstees consider that reseries at thls level wlll en5 that. In the event of a significant drop in funding. they wlll be able to continue the charitys current actlvlties whlle Conslderatlon is given to ways in whlch addltional funds may be ralsed. Thls level of resep4es has been maintalned throughout the year. Current high levels of unrestrlctad raserves are due to the receipt of substantial legacles whlch will enable the long planned for development of land owned by the charity to fulfil its prSmary purp058 of providing accommodation for 81d8rfy people in need. Structure, govemance and management The charity is an unincorporated charity (registered number 1058375) govemed by a Declarallon of Twst dated 6th August 1996. Th8 tnjstees who serrfad durlng the year and up to the date of slgnature of the financial statements w8re: Mr D G Southgate Mrs M Hammond Mr D W E G Hammond Mrs R Southgat8 Mrs J E D'Llma Mr B Spencer Mrs M Spencer (Appolnted 3 December 2024) (Appointed 3 DBcember 2024) Recnjtiftwnt and appointment of tnJste6s New truslees are appolnted by the exlstlng trust88s by vlrtue of thelr personal or professlonal quallficatlons to make a contrlbutlon to the pursuit of the objects of the management or the Charity. Th8 Trusle6s' report was approved by the Board of Trustees. Mr D W E G Harnmond Trusloe 31 August 2025
THE HAwfHORNE MEADOW TRUST STATEMENT OF TRUSTEES. RESPONSIBILITIES FOR THE YEAR ENDED 31 DECEMBER 2024 The trustees a responsible for preparing the Trustees, Rewt and the financial statements in accordance with applicable law and United Kingdom Accounting Slandards (United Kingdom Generally Accepted Accounting Praclice). The law applicablè to charitl8s in England and Wales requires the trustees to prepare financia5 slataments for each financial year which giv8 a true and fair view of the state of affairs of the charity and of the incoming resources and application of r6$0urces of th8 charity for that year. In preparing th8se financial statements, the trustees are required to: select suitable accounting policies and th8n apply th8m consistently; - observe th8 methods and principles in the Charities SORP: - make judg8m8nts and 8stimat8S that are reasonable and prudent". state whether applicabl8 accounting standards hav8 been followed, subjed to any material departures dlsclosed and explained in the financial statements- and prepare the financial statements on the going concem basis unless it is inappropriate to presume that the charlly will continue in operatlon. The tnist8es ar8 r8sponsibl8 for keeplng sufficlent accountlng records that disclos8 Wlth reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial 8tat8ments comply with the Charities Act 2011. the Charity (Accounts and Reports) Regulations 2008 and the provisions of th8 trust deed. They are also responsible for safeguarding the assets of the charity and henca for taking r8asonable sleps for the prevention and d8lection of fraud and other irregularities.
THE HAWThORNE MEADOW TRUST INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE HAwfHORNE MEADOW TRUST I report to the trustees on my examination of the ffinancial statements of The Hawihome Meadow Trust {the charity) for the year ended 31 December 2024. Responslbllltles and ba818 of report As the trustees of the charity you are responslble for Ihe preparatlon of the financial stat8m8nts In accordance with the r8quir8m8nts of the Charities Act 2011. I report in respect of my examination of the charitys financial ststements carried out under sectlon 145 of the Charltles Act 2011. In carying out my examlnatlon I have folh)wed the Dlrectlons glven by the Charlty Commlsslon under section 145(5)(b) of th8 Charities Act 2011. Independent examlner'8 Statsmont I have completed my examination. I confirm that no matters hav8 com8 to my attention in conn8Ction with th8 examination giving m8 cau88 to beli8va that in any material respect: accounting records w8re not kept In reScl of th8 charity as requlred by sectlon 130 of the Charltles Act 2011. the financlal statements do not accord with those records; or th8 financial statements do not comply with the applicable requir8m8nts conceming the form and contènt of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements 9ive a tnje and falr view, whlch Is not a matter considered 8$ part of an Independent ex8min8ti0n. I hav8 no concems and have come across no other matters In Conngction with th8 examination to which attentlon should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. John Caladlne FCCA CTA FCIE Caiadine Limited Chantry Hous8 22 Upperton Road E8Stbourne East Sussex BN211BF 31 August 2025
THE HAwfHORNE MEADOW TRUST STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2024 Unrestrlcted Unrestrlcted funds funds 2024 2023 Nots8 Income from: Investments Other income 31,138 10 24,995 201 Total Incomo 31,148 25,196 Exponditure on: Charitablè activiti8S 104.350 116,452 Totsl expendlturg 104,350 116.452 Net expendltur• and movement In fund8 (73.202) (91.258) Re¢on¢lllatlon of funds: Fund balances at 1 January 2024 1.637,930 1.729,186 Fund balancwo at 31 D•c•mb•r 2024 1.564.728 1,637,930 Thc statoment of financial activities Includes all gains and losses recognised In the year. All income and expftnditure derive from continuing actlvlties.
THE HAwfHORNE MEADOW TRUST STATEMENT OF FINANCIAL POSITION AS AT 31 DECEMBER 2024 2024 2023 Note$ Flxed assets Property, plant and equipment 10 295.000 295,000 Currant assets Trade and oth8r receivables Cash at bank and In hand 11 4,897 1,267,831 1,376,381 1.272,728 (3,000) 1,376,381 (33,451) Currnnt Ilabllltle8 12 Net currnnt assats 1,269,728 1.342,930 Totsl a6Mts1068 Gurr•nt Il•blllt1•8 1,564,728 1.637.930 The fund# of the chartty Unr8strict8d fvnds 13 1,564.728 1,637,930 1.564.728 1.637.930 The flnancl81 ststements were approved by the twstees on 31 August 2025 Mr D W E G Hammond Tru•tso
THE HAwfHORNE MEADOW TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 Accounting policies Charlty Irrformallon The Hawthome Meadow Trust is an unincorporated charity govemed by a Declaration of Trust dated 8th August 1996. 1.1 Basls of preparatlon The financial statemènts have been prepared in accordance with the charity's gov8ming documenl. the Charities Act 2011, FRS 102 "The Financial R8POrting Standard applicable in Ihe UK and Republic of Ireland. ("FRS 102") and the Charities SORP 'Accounting and Reporting by Charities: Statement of Rocommended Practi applicable to charities preparing their accounts in accordance with Éhe Financial Reporting Standard appli¢able in the UK and Republic of Ireland {FRS 102). (effective 1 January 2019). The Charity is a Public Benefit Entity as defined by FRS 102. The charlty has taken a(fvantage of the provlslons In the SORP for charltles not to prepare a Ststement of Cash Flows. The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extont required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practlce which Is refefred to In the Regulatlons but whlch has slnce been wlthdrawn. The finandal statements ar6 pr8pared In sterfln9, whlch is th8 functional currency of the charfly. Monetary amounts In thes8 financial stat8ments are rounded to the near8St £. The financial statements have be8n prepared under the historical cost conv8ntion, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounling polici88 adopted are set out b810w. 1.2 Golng concèrn At the time of approvlng the financlal statements, the trustees have a reasonable expectation Ihat the charity has adequate resources to continue in operational existence for the foroseeable future. Thus the trustees contlnue to adopt the going conc8m basis of accounting in preparlng the financial statements. 1.3 Charitablo funds Unrestricted funds are avallable for use at the dlscretion of the trustees in furtherance of thelr charitable obJect4v8s. R8Stricted funds are subject to specific conditions by donors or gpntors as to how they may b8 used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. Endowment funds are subject to speclfic condltlons by donors that the capltal must be malntslned by the charity. 1A Income Income is recognised when th8 charity is legally entitled to it aftèr any performance conditions hav8 bean met, the amounts can be measur8d r81iably. and it is probable that income will b8 received. Cash donations are recognised on ceIpt. Other donations are rocognised once the charity has boen notrfied of the donation, unless perfomiance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognlsed at the time of the don8tlon. Legacies are r8cognised on receipt or otherwise if th8 chanty has been notified of an impending distribution. the amount is known. and receipt is exped8d. If the amount is not known, the legacy Is treated as a contingent asset.
THE HAWTHORNE MEADOW TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 A¢¢ountlng pollcles (Contlnuedl 1.5 Expondittirè Expenditure is recognised once there Is a 18gal or ci)nstructive obligation to transfer economlc benellt to a third paty, it is probable that a transfer of ewnomlc benefits will be requlred in settlement. and the amount of the obligation can be measured reliably. Expenditure is classffied by actlvlty. The costs of each activity are made up of the total of direct costs and shared costs, Including support costs invofved in undertaking each activtty. Direct costs attributable to a single activity are allocated direcly ta that activity. Shared costs which contribute to more than one activity and support C06ts which are not attributabl8 to a single activty are apportioned between those activities on 8 b85iS consistent with th8 use of resources. Central staff costs ara allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset's use. 1.6 Property, plant and equlpment Propety. plant and equipmgnt are Inltlally m8asur8d 8t cost and subsequently maasured at Cost or valuation. net of depreciation and any impaimient losses. Depreciatlon Is recognlsed so as to wrlt8 off the cost or vahjatlon of assets less thelr resldual values over thelr useful IIv8s on th8 followlng basis: Fr88hold land and buildings rK)t depreciated These are not depreclated as the land & bulldlngs are to be developed as set out in the Trustses, Report. The gain or loss arising on th8 disposal of an asset Is determined as the diff8r8nca b8tw88n the sale proceeds and th8 carying value of the asset. and Is recognised in the statement of fin8ncial activities. 1.7 Impalrnient of nonwcurrent assets At each reporting end date, the Charity revi8ws carrying amounts of its tsnglble assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exlsts, the recoverable amount of the asset Is estlm8ted In order to determlne the extent ol the Imp81rment loss (if any). 1.8 Cash and cash oqulvalents Cash and cash equivalents include cash in hand, deposlts held at call wlth banks, other short-term Ilquld Investments wlth orfginal maturitles of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 1.9 Flnanclal instruments The charity has elected to apply the provisions of Section 11 'Basic Financial Instruments, and Section 12 'Other Financial Instruments Issues, of FRS 102 to all of its financial instnjments. Financial instrument5 are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument. Flnancial assets and Ilabllltles are offset, wlth the net amounts presented In the flnanclal statements. when there is a legally enforceable rlght to set off the recognised amounts and there Is an Intention to setue on a nel basis or to reallse the asset and settle the liability simultaneously.
THE HAwfHORNE MEADOW TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Accountlng pollGles (Contlnued) Baslc flnanclal assets Basic financlal assets, wthich indude trade and other receivables and cash and bank balances. are Initially measured at transaction price including transacts'on costs and ar8 subsequenuy carried at amortlsed cost uslro the effective Interest method unless the arrangement constitutes a financlng transaction. where the transactlon Is measured at the present value of the future recelpts dlscounted at a market rate of Interest. Flnanclal assets classified as recelvable within one year are not amortls8d. Baslc flnancial Ilabillties Basic financial liabilities. including trade and olh8r payables and bank loans are initially regnIsed at transaction pric8 unless the arrangement constitutes a financing transaction, wher8 th8 debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable wlthin one year are not amortised. Debt instruments are subsequenlly carried at 8mortised cost. using the effedive Interest rate method. Trade payables are obllgatlons to pay for good8 or servlces that have been acqulred In the ordlnary course of operatlons from suppllers. Amounts payable are dasslfied as current liabllltles If paymentls due withln one year or less. If not, they are presented as non-current Itabilllles. Trade payables are recognlsed initlally at transaction price and subsequently measured at 8mortls8d cost using the effective interest rnethod. Derecognition of flnanclal Ilabllttles Finan¢lal liabilitias are derecognis8d when the charity's contractual obligations 8xpir8 or ar8 discharged or cancelled. 1.10 Employee benefits The cost of any unused holklay enlltlement Is recognlsed In the ped¢xl in which the emplDye8's serv1c are i¥L¥lv¥d. Termlnatlon beneflts are recognlsad Immédlately as an expens8 when the charlty is demonstrably commStted to terminate the employment of an employee or to provide t8mination benefits. Incom• from ITrvo$lments Unrestrlctod Unre8tr1¢ted funds funds 2024 2023 Interest receiv8bl8 31,138 24,995 other income Unrestrlcted Unrestricted funds funds 2024 2023 other incom8 10 201
THE HAWTHORNE MEADOW TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Exp8ndlturo on charltabla aclivities Unrestrlcted Unrastrscted Funds Funds 2024 2023 Dlra¢t CO8t8 Community worker support grant Property Insurance Property and buildlng slte costs Professional fees Coundl fee5 and utiiitles Bank charges 10,000 1.352 $0,201 52,278 83 138 1,581 61,138 31,024 7,468 139 101,350 114.052 Sharo of support and govemanca c¢YJts (seo nots 5) Govem8nce 3,000 2,400 104,350 116.452 Analysls by fund Unrestricted fund8 104,350 116,452 support Costs allocated to actlvllles 2024 2023 Gov8man¢e Costs 3,000 2,400 Anal sed between: UnrestriGted Fund5 3,000 2,400 2024 2023 Governan costs comprls•: Accountancy and Independent Exarnination costs 3,000 2.400 3,000 2,400 Net movement in funds 2024 2023 The net movement in funds 15 Stated after charglngl(¢rediting): Fees payabla for the independant examination of the charitVs finanrial statements 720 720 10-
THE HAWTHORNE MEADOW TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Trustees None of the trustees (or any persons connected wilh them) received any remuneration or benefits from the charity during the year. Employ•o8 The average monthly number of employees during the year was: 2024 Number 2023 Number Total There were no employees whose annual remuneration was more than £60,000. Taxatlon The charity is •xompt from taxatlon on Its activitias because all Its Income is applied for charitable purposas, 10 Prop•rty, plant and oqulpmont Fr••hvld land and bulldlngs Cost At 1 January 2024 295.000 At 31 De¢emb8r 2024 295,000 Carrylng amount At 31 December 2024 295,000 At 31 Decemb8r 2023 295,000 The Land & Buildlngs relate to plots of land at the rear of 94. 96 and 98 Hawlhome Avenue. Norwlch. together land and buildings at 100 Hawthorne Avenue. Nonvich. 11 Trade and other recelvable8 2024 2023 Amounts falllng du• wlthln ono year: other receivablas 4,897 11
THE HAwfHORNE MEADOW TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 12 Current liabllltles 2024 2023 other payables Accruals and deferred income 31.051 2,400 3,000 3,000 33,451 13 Unrestrlcted funds Th6 unr8strl¢t8d funds of the charity comprfse the unexpended balancés of donatlons and grants whlch are not subl8¢t to spe¢lflc condltlons by donors and grantors as to how they may be used. These include designated funds whlch have been set aslde out of unrestricted funds by the trustees for specific purpos8S. At 1 January 2024 Incomlng Resourcos r•sour¢os expended At31 Docember 2024 General funds 1,637,930 31.148 (104,350) 1,564,728 Previous year: At 1 January 2023 Incomlng rnsources Rè8our¢os axpondod At31 D•comber 2023 Goneral funds 1,729,186 25,196 (116,452) 1,637,930 14 Events aftor Ihe r0POrtln9 dat• The Trust is committed to the development of the Pinewood Court Project with deveknpment to be und8rtaken via its associated charity. Hawthome Meadow Trust CIO, charity registration numb8r 1196119. with work due to commenc8 in 2025, but with no fijrther contracts Signed as yet. The TNst is expacting a significant sum of mon8y from the Estate of Dennis Brian Bush d8C8ased. although the timlng of this is unknown. 15 Related party transactions There were no dlsdosable related paty transactlons durlng the year (2023 - none>. There is a balance on the loan account of The Hawthome Twst CIO of £200 (2023.. £nil). 12-