Trustees' Annual Report for the period
Period start date Period end date 1[[st]] October 2022 To 30[th] September 2023
From 1[[st]] October 2022
To
Reference and administration details
Charity name ULCEBY VILLAGE ASSOCIATION
Registered charity number (if any) 1057954
Charity's principal address Ulceby Village Hall Spruce Lane Ulceby Postcode DN39 6UL
Names of the charity trustees who manage the charity
| 2 3 5 8 13 14 16 |
Trustee name | Office (if any) | Dates acted if not for whole year | Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Bridget Lee | Secretary | |||
| ShirleyHulatt | Treasurer | |||
| Rachael Rogerson | ||||
| Gareth Edwards | Chair | |||
| Judith Wressell | Vice Chair | |||
| Dawn Johnson | ||||
| Karen Taylor | ||||
| Names of the trustees for the charity, if any, (for example, any custodian trustees) | ||||
| Name | Dates acted if not for whole year | |||
| Official Custodian |
Structure, governance and management
Description of the charity’s trusts
Type of governing document Constitution
How the charity is constituted Association
Trustee selection methods Elected at AGM
Objectives and activities
Summary of the objects Management of the Village Hall and Playing Field of Ulceby, North Lincolnshire set out in the constitution for the benefit of the residents of the village Hiring of the hall to regular user groups (bingo, exercise classes and chat club) Summary of the main and occasional private hire. Hiring of the playing fields to local football teams activities in relation to for training and league matches. Employing caretaker and cleaner to maintain these objects the hall, changing rooms and playing fields. Fundraising to pay for improvements and maintenance to the hall.
March 2024
1
Achievements and performance
Summary of The main use of the hall is for Bingo Club, Fitness classes, Chat Club, Ulceby Twirlers, the main Ulceby WI, Ulceby Parish Council meetings and fundraising events for the charity e.g. achievements auctions, children’s parties, etc. The hall is also hired out for private hire for weddings, of the charity parties, etc. during the The Playing Field is used for occasional football matches. We now have a contractor to year cut the playing field and this is being funded by Ulceby Parish Council. The pond area is being used regularly by a Parent and Child Fishing Group which has been set up by a local angler and is run during the summer season for anyone who wants to learn how to fish. We are currently working on a Children’s Nature Trail in the grounds around the pond.
Also to raise funds we have an Astco recycling bin on site and we are paid £30/kg.
Solar panels continue to perform and earn the hall a reasonable income.
Financial review
Brief statement of the charity’s policy on reserves
No specific amount is set aside for reserves, but the average bank balance is maintained at around £5,000 in case of any emergency repairs. Any major work is funded by specific fundraising or grant applications.
Further financial review details (Optional information)
You may choose to include additional information about:
- The charity’s principal sources of funds (including fundraising).
The chief source of income is from hall hire from the regular user groups. This is boosted by fundraising to maintain the hall in a good condition and to meet all legal requirements for a building used by the public. The Parish Council donated £1000 towards the insurance costs, and funding has been received for specific projects from the Co-op Local Community Fund.
We have changed to a Cop-operative Bank current account which has three debit cards and internet access for electronic payments enabling the payment of most other outgoings, and opened a savings account, which receives a small amount of interest.
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Gareth Edwards Position Chair Date 4 April 2024
March 2024
2
Charity Name ULCEBY VILLAGE ASSOCIATION
No (if any) 1057954
Receipts and payments accounts
For the period Period start date from 1st October 2022
Period end date To 30th September 2023
Section A Receipts and payments
Village Hall Funds
Playing Field
Restricted for Village Hall
Total funds Last year
| Village Hall Funds |
Playing Field | Restricted for Village Hall |
Total funds | Last year | |
|---|---|---|---|---|---|
| A1 Receipts | to the nearest £ 7,939 2,927 8,266 - 5,920 983 148 500 26,683 26,683 |
to the nearest £ - 500 - - 300 - 20 820 820 |
to the nearest £ | to the nearest £ | to the nearest £ |
| Income from Regular Users | 7,939 | - | 7,939 3,427 8,266 - 6,220 983 168 500 27,503 |
5,925 3,573 5,682 - 5,423 1,240 72 300 22,215 |
|
| Hall Hire from Occasional Users | 2,927 | ||||
| Fundraising | 8,266 | ||||
| Grass Cutting | - | ||||
| Grants/Donations | 5,920 | ||||
| Solar EnergyPayment | 983 | ||||
| Sundries | 148 | ||||
| Management Costs | 500 | ||||
| Sub total | 26,683 | ||||
| Total receipts A2 Asset and investment sales, etc. |
- | - | - | ||
| 26,683 | - | 27,503 | 22,215 |
A3 Payments
| A3 Payments | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Water/Electricity | 2,200 | - | 2,200 | 1,488 | |||||||
| Insurance | 1,451 | - | 1,451 | 1,343 | |||||||
| Annual Licences | 1,716 | - | 1,716 | 1,814 | |||||||
| Staff Costs | 6,813 | - | 6,813 | 6,838 | |||||||
| Cleaning/Maintenance/Grass Cutting | 573 | - | 573 | 343 | |||||||
| Telephone/Internet | 106 | - | 106 | 403 | |||||||
| New Equipment | 12,007 | 69 | 12,076 | 3,490 | |||||||
| Expenses | 399 | - | 399 | 116 | |||||||
| Fundraising | 1,664 | - | 1,664 | 2,658 | |||||||
| Repairs | 2,167 | - | 2,167 | 1,116 | |||||||
| Field, Fence & Other Costs | - | 79 | 79 | - | |||||||
| Sundries | - | - | - | 57 | |||||||
| BuildingCapital Expenditure | - | - | - | - | |||||||
| Management Costs | - | 500 | 500 | 300 | |||||||
| **Sub total ** | 29,096 | 648 | - | 29,744 | 19,966 | ||||||
| A4 Asset purchases | - | - | |||||||||
| **Total payments ** | 29,096 | 648 | - | 29,744 | 19,966 | ||||||
| **Net of receipts/(payments) ** | - 2,413 | 172 | - | - 2,241 | 2,249 | ||||||
| A5 Transfers between funds | |||||||||||
| - | - | - | - | - | |||||||
| A6 Cash funds last year end | 20,665 | 4,994 | - | 25,659 | 23,410 | ||||||
| **Cash funds this year end ** | 18,252 | 5,166 | - | 23,418 | 25,659 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds (agree balances with receipts an B2 Other monetary assets if outstanding |
Details to nearest £ Cash 628 Current Account 3,527 5,006 9,091 18,252 d payments account(s)) OK Details Village Hall Funds Fundraising Account Co-op Investment Account Total cash funds |
to nearest £ 5,166 5,166 OK to nearest £ - Playing Field Funds Unrestricted funds |
to nearest £ - OK to nearest £ - Restricted Funds Restricted funds |
Total to nearest £ |
|---|---|---|---|---|
| 628 | ||||
| 8,693 | ||||
| 5,006 | ||||
| 9,091 | ||||
| 23,418 | ||||
| OK | ||||
| - | - |
B4 Assets retained for the charity’s own use (all items listed over £200)
B5 Liabilities
| Details Car Park Fencing Security gates 1999 Air conditioninghall 2006 Air conditioningcommittee room 2007 Car Park SwingBarrier Sit & Ride Lawnmower 2007 Vac & Pump2007 Goal Posts 2007 Roof replacement & associated works- 2013 Kitchen replacement -y/e 2013 Solarpanels -y/e 2013 Replacement windows -y/e 2014 Fire alarm system -y/e 2014 Crockery-y/e 2015 Storage trolley for tables 2015 Football Wallpurchased byParish Council 2016 Refurbishment of disabled toilet 2017 Additional carpark fencing2017 Consumer unit & hall internal lightingAug2019 Grills for committee room heaters 2020 Curtains 2020 Life belt 2020 Pondgates 2020 Smallpetrol lawnmower - 2021 CCTV - 2021 Hot Water Boiler 2021 Strimmer 2022 Tables for hall 2022 Carpark re-surfacing2023 Security grilles for toilets 2023 Picinc Tables 2023 Playing field improvements, extension to the Hall for changing ~~&~~ ~~f~~ ~~fi ld~~ ~~i~~ ~~i~~ ~~2007~~ Refurbishment of ladies & gents toilets (total cost, including £26,000 paid direct to contractor by WREN) 2016 Refurbished Play Park (total cost, including £70,000 paid direct to contractor byFCC)- 2021 |
Village Hall Village Hall Village Hall Village Hall PlayingField Village Hall PlayingField PlayingField PlayingField Village Hall Village Hall Village Hall Village Hall Village Hall Village Hall Village Hall PlayingField Village Hall Village Hall Village Hall Village Hall Village Hall Village Hall Village Hall Village Hall Village Hall Village Hall Village Hall Village Hall Village Hall Village Hall Village Hall Village Hall Village Hall Fund to which asset belongs |
Cost (optional) |
|---|---|---|
| Car Park Fencing | Village Hall | 1,858 |
| Security gates 1999 | Village Hall | 888 |
| Air conditioninghall 2006 | Village Hall | 7,402 |
| Air conditioningcommittee room 2007 | Village Hall | 3,381 |
| Playing field improvements, extension to the Hall for changing |
PlayingField | 160,000 |
| Car Park SwingBarrier ~~&~~ ~~f~~ ~~fi ld~~ ~~i~~ ~~i~~ ~~2007~~ |
Village Hall | 1,169 |
| Sit & Ride Lawnmower 2007 | PlayingField | 879 |
| Vac & Pump2007 | PlayingField | 636 |
| Goal Posts 2007 | PlayingField | 1,645 |
| Roof replacement & associated works- 2013 | Village Hall | 60,975 |
| Kitchen replacement -y/e 2013 | Village Hall | 19,157 |
| Solarpanels -y/e 2013 | Village Hall | 8,460 |
| Replacement windows -y/e 2014 | Village Hall | 3,036 |
| Fire alarm system -y/e 2014 | Village Hall | 2,236 |
| Crockery-y/e 2015 | Village Hall | 878 |
| Storage trolley for tables 2015 | Village Hall | 331 |
| Football Wallpurchased byParish Council 2016 | PlayingField | 5,694 |
| Refurbishment of ladies & gents toilets (total cost, including £26,000 paid direct to contractor by WREN) 2016 |
Village Hall | 27,019 |
| Refurbishment of disabled toilet 2017 | Village Hall | 1,735 |
| Additional carpark fencing2017 | Village Hall | 639 |
| Consumer unit & hall internal lightingAug2019 | Village Hall | 5,311 |
| Grills for committee room heaters 2020 | Village Hall | 214 |
| Curtains 2020 | Village Hall | 984 |
| Life belt 2020 | Village Hall | 342 |
| Pondgates 2020 | Village Hall | 325 |
| Smallpetrol lawnmower - 2021 | Village Hall | 381 |
| CCTV - 2021 | Village Hall | 2,600 |
| Refurbished Play Park (total cost, including £70,000 paid direct to contractor byFCC)- 2021 |
Village Hall | 84,000 |
| Hot Water Boiler 2021 | Village Hall | 335 |
| Strimmer 2022 | Village Hall | 114 |
| Tables for hall 2022 | Village Hall | 1,808 |
| Carpark re-surfacing2023 | Village Hall | 7,492 |
| Security grilles for toilets 2023 | Village Hall | 791 |
| Picinc Tables 2023 | Village Hall | 3,168 |
| Details Signature |
- Print Name ShirleyHulatt Fund to which Amount due |
When due |
|---|---|---|
| Date of approval |
||
| ShirleyHulatt | 8-Apr-24 | |
Signed by one or two trustees on behalf of all the trustees
| INCOMEAN | DEXPENDIT | UREYE | ARENDED3OTHSEPTEMBER | 2023 | ||
|---|---|---|---|---|---|---|
| RECEIPTS | CURRENT | PREVIOUS | PAYMENTS | CURRENT | PREVIOUS | |
| YEARIp | YEAR | YEARtp | YEAR | |||
| Hall hire | 2926.75 | J4dO | Water | 973.27 | 397 | |
| Exercise Classes | 3328.00 | 3432 | Electricity | 1227.14 | 1091 | |
| Bingo | 1683.00 | 1584 | Broadband | 0.00 | IJJ | |
| 200 Club | 846.00 | lnsurance | 1451.08 | 1343 | ||
| Donations/grants | 5920.65 | cttJ | Annuallicences | 1715.40 | 1814 | |
| Fund raising | 7168.08 | 5090 | Expenses | 399.35 | 116 | |
| Computer Club | 0.00 | 180 | Fund raising | 1663.97 | 2659 | |
| Chat Club | 528.00 | 504 | Cleaners | 2012.22 | 1991 | |
| Telephone | 0.00 | 0 | Caretaker | 4800.46 | 4847 | |
| Solar Energy Payment | 983.24 | 1240 | Cleaning | 573.02 | 487 | |
| Clothes Bank | 252.40 | z6u | Telephone | 106.76 | 269 | |
| Car Park | 2400.00 | 0 | Maintenance & repairs | 2167.17 | I ItO | |
| Management Costs | fromP Field | s00.00 | New equipment | 12006.65 | 3484 | |
| Sundries | 147.76 | 72 | Sundries | 0.00 | 57 | |
| Total | 26683.48 | 21643 | 29096.49 | 19804 | ||
| Deficitforperiod carried | down2413.41 | |||||
| Total | 26683.48 | Total | 26683.48 | |||
| tp | ||||||
| Accumulatedsurplus broughtfonrvard | 20664.83 | |||||
| Deficitforperiod brought down | 2413.01 | |||||
| Accumulated surplus carried forwardtonext year | 18251.82 | |||||
| Representedby:- | ||||||
| Bank balances - Co-op account | 8693.43 | |||||
| - C-op lnvestmentAccount | 9091.34 | |||||
| -Fundraising | account | 5006.00 | ||||
| Cash/cheques | 627.54 | |||||
| Total | 23418.31 | |||||
| Less | ||||||
| Playing FieldFund | 5166.49 | |||||
| NetTotalforUlceby | Village Association | 18251.n |