## **Trustees' Annual Report for the period** Period start date Period end date 1[[st]] October 2022 **To** 30[th] September 2023 **From** 1[[st]] October 2022 **To** ## Reference and administration details **Charity name** ULCEBY VILLAGE ASSOCIATION **Registered charity number (if any)** 1057954 **Charity's principal address** Ulceby Village Hall Spruce Lane Ulceby **Postcode DN39 6UL** ## **Names of the charity trustees who manage the charity** |2
3
5
8
13
14
16|**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Bridget Lee|Secretary||| ||ShirleyHulatt|Treasurer||| ||Rachael Rogerson|||| ||Gareth Edwards|Chair||| ||Judith Wressell|Vice Chair||| ||Dawn Johnson|||| ||Karen Taylor|||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| ||**Name**||**Dates acted if not for whole year**|| ||Official Custodian|||| ## **Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution How the charity is constituted Association Trustee selection methods Elected at AGM ## **Objectives and activities** **Summary of the objects** Management of the Village Hall and Playing Field of Ulceby, North Lincolnshire **set out in the constitution** for the benefit of the residents of the village Hiring of the hall to regular user groups (bingo, exercise classes and chat club) **Summary of the main** and occasional private hire. Hiring of the playing fields to local football teams **activities in relation to** for training and league matches. Employing caretaker and cleaner to maintain **these objects** the hall, changing rooms and playing fields. Fundraising to pay for improvements and maintenance to the hall. **March 2024** 1 ## Achievements and performance **Summary of** The main use of the hall is for Bingo Club, Fitness classes, Chat Club, Ulceby Twirlers, **the main** Ulceby WI, Ulceby Parish Council meetings and fundraising events for the charity e.g. **achievements** auctions, children’s parties, etc. The hall is also hired out for private hire for weddings, **of the charity** parties, etc. **during the** The Playing Field is used for occasional football matches. We now have a contractor to **year** cut the playing field and this is being funded by Ulceby Parish Council. The pond area is being used regularly by a Parent and Child Fishing Group which has been set up by a local angler and is run during the summer season for anyone who wants to learn how to fish. We are currently working on a Children’s Nature Trail in the grounds around the pond. Also to raise funds we have an Astco recycling bin on site and we are paid £30/kg. Solar panels continue to perform and earn the hall a reasonable income. ## **Financial review** **Brief statement of the charity’s policy on reserves** No specific amount is set aside for reserves, but the average bank balance is maintained at around £5,000 in case of any emergency repairs. Any major work is funded by specific fundraising or grant applications. ## **Further financial review details (Optional information)** You **may choose** to include additional information about: - The charity’s principal sources of funds (including fundraising). The chief source of income is from hall hire from the regular user groups. This is boosted by fundraising to maintain the hall in a good condition and to meet all legal requirements for a building used by the public. The Parish Council donated £1000 towards the insurance costs, and funding has been received for specific projects from the Co-op Local Community Fund. We have changed to a Cop-operative Bank current account which has three debit cards and internet access for electronic payments enabling the payment of most other outgoings, and opened a savings account, which receives a small amount of interest. ## **Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Gareth Edwards **Position** Chair **Date** 4 April 2024 **March 2024** 2 **Charity Name ULCEBY VILLAGE ASSOCIATION** **No (if any) 1057954** ## **Receipts and payments accounts** **For the period** Period start date **from** 1st October 2022 Period end date **To** 30th September 2023 ## **Section A Receipts and payments** **Village Hall Funds** **Playing Field** **Restricted for Village Hall** **Total funds Last year** ||**Village Hall**
**Funds**|**Playing Field**|**Restricted for**
**Village Hall**|**Total funds**|**Last year**| |---|---|---|---|---|---| |**A1 Receipts**|**to the nearest £**
**7,939**
**2,927**
**8,266**
**-**
**5,920**
**983**
**148**
**500**
**26,683**
**26,683**|**to the nearest £**
**-**
**500**
**-**
**-**
**300**
**-**
**20**
**820**
**820**|**to the nearest £**|**to the nearest £**|**to the nearest £**| |Income from Regular Users|**7,939**||**-**|**7,939**
**3,427**
**8,266**
**-**
**6,220**
**983**
**168**
**500**
**27,503**|**5,925**
**3,573**
**5,682**
**-**
**5,423**
**1,240**
**72**
**300**
**22,215**| |Hall Hire from Occasional Users|**2,927**||||| |Fundraising|**8,266**||||| |Grass Cutting|**-**||||| |Grants/Donations|**5,920**||||| |Solar EnergyPayment|**983**||||| |Sundries|**148**||||| |Management Costs|**500**||||| |**_Sub total_**|**26,683**||||| |**_Total receipts_**
**A2 Asset and investment sales,**
**etc.**|||**-**|**-**|**-**| ||**26,683**||**-**|**27,503**|**22,215**| ## **A3 Payments** |**A3 Payments**|||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |Water/Electricity||**2,200**||**-**||||**2,200**||**1,488**|| |Insurance||**1,451**||**-**||||**1,451**||**1,343**|| |Annual Licences||**1,716**||**-**||||**1,716**||**1,814**|| |Staff Costs||**6,813**||**-**||||**6,813**||**6,838**|| |Cleaning/Maintenance/Grass Cutting||**573**||**-**||||**573**||**343**|| |Telephone/Internet||**106**||**-**||||**106**||**403**|| |New Equipment||**12,007**||**69**||||**12,076**||**3,490**|| |Expenses||**399**||**-**||||**399**||**116**|| |Fundraising||**1,664**||**-**||||**1,664**||**2,658**|| |Repairs||**2,167**||**-**||||**2,167**||**1,116**|| |Field, Fence & Other Costs||**-**||**79**||||**79**||**-**|| |Sundries||**-**||**-**||||**-**||**57**|| |BuildingCapital Expenditure||**-**||**-**||||**-**||**-**|| |Management Costs||**-**||**500**||||**500**||**300**|| |**_Sub total_ **||**29,096**||**648**||**-**||**29,744**||**19,966**|| |**A4 Asset purchases**||||**-**||||**-**|||| |**_Total payments_ **||**29,096**||**648**||**-**||**29,744**||**19,966**|| ||||||||||||| |**_Net of receipts/(payments)_ **||**- 2,413**||**172**||**-**||**- 2,241**||**2,249**|| |**A5 Transfers between funds**|||||||||||| |||**-**||**-**||**-**||**-**||**-**|| |**A6 Cash funds last year end**||**20,665**||**4,994**||**-**||**25,659**||**23,410**|| |**_Cash funds this year end_ **||**18,252**||**5,166**||**-**||**23,418**||**25,659**|| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
(agree balances with receipts an
**B2 Other monetary assets if**
**outstanding**|**Details**
**to nearest £**
Cash
**628**
Current Account
**3,527**
**5,006**
**9,091**
**18,252**
d payments account(s))
OK
**Details**
**Village Hall**
**Funds**
Fundraising
Account
Co-op Investment
Account
**_Total cash_**
**_funds_**|**to nearest £**
**5,166**
**5,166**
OK
**to nearest £**
**-**
**Playing Field**
**Funds**
**Unrestricted**
**funds**|**to nearest £**
**-**
OK
**to nearest £**
**-**
**Restricted**
**Funds**
**Restricted**
**funds**|**Total**
**to nearest £**| |---|---|---|---|---| |||||**628**| |||||**8,693**| |||||**5,006**| |||||**9,091**| |||||**23,418**| |||||OK| |||||| |||**-**|**-**|| ## **B4 Assets retained for the charity’s own use (all items listed over £200)** ## **B5 Liabilities** |**Details**
Car Park Fencing
Security gates 1999
Air conditioninghall 2006
Air conditioningcommittee room 2007
Car Park SwingBarrier
Sit & Ride Lawnmower 2007
Vac & Pump2007
Goal Posts 2007
Roof replacement & associated works- 2013
Kitchen replacement -y/e 2013
Solarpanels -y/e 2013
Replacement windows -y/e 2014
Fire alarm system -y/e 2014
Crockery-y/e 2015
Storage trolley for tables 2015
Football Wallpurchased byParish Council 2016
Refurbishment of disabled toilet 2017
Additional carpark fencing2017
Consumer unit & hall internal lightingAug2019
Grills for committee room heaters 2020
Curtains 2020
Life belt 2020
Pondgates 2020
Smallpetrol lawnmower - 2021
CCTV - 2021
Hot Water Boiler 2021
Strimmer 2022
Tables for hall 2022
Carpark re-surfacing2023
Security grilles for toilets 2023
Picinc Tables 2023
Playing field improvements, extension to the Hall for changing
~~&~~
~~f~~
~~fi ld~~
~~i~~
~~i~~
~~2007~~
Refurbishment of ladies & gents toilets (total cost, including
£26,000 paid direct to contractor by WREN) 2016
Refurbished Play Park (total cost, including £70,000 paid direct to
contractor byFCC)- 2021|Village Hall
Village Hall
Village Hall
Village Hall
PlayingField
Village Hall
PlayingField
PlayingField
PlayingField
Village Hall
Village Hall
Village Hall
Village Hall
Village Hall
Village Hall
Village Hall
PlayingField
Village Hall
Village Hall
Village Hall
Village Hall
Village Hall
Village Hall
Village Hall
Village Hall
Village Hall
Village Hall
Village Hall
Village Hall
Village Hall
Village Hall
Village Hall
Village Hall
Village Hall
**Fund to which**
**asset belongs**|**Cost (optional)**| |---|---|---| |Car Park Fencing|Village Hall|**1,858**| |Security gates 1999|Village Hall|**888**| |Air conditioninghall 2006|Village Hall|**7,402**| |Air conditioningcommittee room 2007|Village Hall|**3,381**| |Playing field improvements, extension to the Hall for changing





|PlayingField|**160,000**| |Car Park SwingBarrier
~~&~~
~~f~~
~~fi ld~~
~~i~~
~~i~~
~~2007~~|Village Hall|**1,169**| |Sit & Ride Lawnmower 2007|PlayingField|**879**| |Vac & Pump2007|PlayingField|**636**| |Goal Posts 2007|PlayingField|**1,645**| |Roof replacement & associated works- 2013|Village Hall|**60,975**| |Kitchen replacement -y/e 2013|Village Hall|**19,157**| |Solarpanels -y/e 2013|Village Hall|**8,460**| |Replacement windows -y/e 2014|Village Hall|**3,036**| |Fire alarm system -y/e 2014|Village Hall|**2,236**| |Crockery-y/e 2015|Village Hall|**878**| |Storage trolley for tables 2015|Village Hall|**331**| |Football Wallpurchased byParish Council 2016|PlayingField|**5,694**| |Refurbishment of ladies & gents toilets (total cost, including
£26,000 paid direct to contractor by WREN) 2016|Village Hall|**27,019**| |Refurbishment of disabled toilet 2017|Village Hall|**1,735**| |Additional carpark fencing2017|Village Hall|**639**| |Consumer unit & hall internal lightingAug2019|Village Hall|**5,311**| |Grills for committee room heaters 2020|Village Hall|**214**| |Curtains 2020|Village Hall|**984**| |Life belt 2020|Village Hall|**342**| |Pondgates 2020|Village Hall|**325**| |Smallpetrol lawnmower - 2021|Village Hall|**381**| |CCTV - 2021|Village Hall|**2,600**| |Refurbished Play Park (total cost, including £70,000 paid direct to
contractor byFCC)- 2021|Village Hall|**84,000**| |Hot Water Boiler 2021|Village Hall|**335**| |Strimmer 2022|Village Hall|**114**| |Tables for hall 2022|Village Hall|**1,808**| |Carpark re-surfacing2023|Village Hall|**7,492**| |Security grilles for toilets 2023|Village Hall|**791**| |Picinc Tables 2023|Village Hall|**3,168**| |**Details**
Signature|**-**
Print Name
ShirleyHulatt
**Fund to which**
**Amount due**|**When due**| |---|---|---| |||| |||Date of
approval| ||ShirleyHulatt|8-Apr-24| |||| Signed by one or two trustees on behalf of all the trustees ||INCOMEAN|DEXPENDIT|UREYE|ARENDED3OTHSEPTEMBER|2023|| |---|---|---|---|---|---|---| |RECEIPTS||CURRENT|PREVIOUS|PAYMENTS|CURRENT|PREVIOUS| |||YEARIp|YEAR||YEARtp|YEAR| |Hall hire||2926.75|J4dO|Water|973.27|397| |Exercise Classes||3328.00|3432|Electricity|1227.14|1091| |Bingo||1683.00|1584|Broadband|0.00|IJJ| |200 Club||846.00||lnsurance|1451.08|1343| |Donations/grants||5920.65|cttJ|Annuallicences|1715.40|1814| |Fund raising||7168.08|5090|Expenses|399.35|116| |Computer Club||0.00|180|Fund raising|1663.97|2659| |Chat Club||528.00|504|Cleaners|2012.22|1991| |Telephone||0.00|0|Caretaker|4800.46|4847| |Solar Energy Payment||983.24|1240|Cleaning|573.02|487| |Clothes Bank||252.40|z6u|Telephone|106.76|269| |Car Park||2400.00|0|Maintenance & repairs|2167.17|I ItO| |Management Costs|fromP Field|s00.00||New equipment|12006.65|3484| |Sundries||147.76|72|Sundries|0.00|57| |Total||26683.48|21643||29096.49|19804| |||||Deficitforperiod carried|down2413.41|| |Total||26683.48||Total|26683.48|| |||||tp||| |Accumulatedsurplus broughtfonrvard||||20664.83||| |Deficitforperiod brought down||||2413.01||| |Accumulated surplus carried forwardtonext year||||_18251.82_||| |Representedby:-||||||| |Bank balances - Co-op account||||8693.43||| |- C-op lnvestmentAccount||||9091.34||| |-Fundraising||account||5006.00||| |Cash/cheques||||627.54||| |Total||||23418.31||| |Less||||||| |Playing FieldFund||||5166.49||| |NetTotalforUlceby|Village Association|||_18251.n_||| ##