Trustees' Annual Report for the period
Period start date Period end date 1 April 2021 31 March 2022
From
To
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1057532
5thWorkington 1st Seaton Scout Group
Seaton Scout Group
Charity's postal address Group Treasurer, 14 Whitestiles Seaton, WORKINGTON. CA14 1LL
Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Ian Chambers Group Scout Leader District Commissioner
2 Michael Ditchburn Chairman Group Scout Leader
3 Jane Chambers Secretary Group Executive
4 Amanda Burgess Treasurer Group Executive
5 Clare Woowat
6 David Robinson
7 Matthew Fee
8 Rodney Braithwaite
9
10
11
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
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Type of adviser Name Address
Project Manager Brian Hemming Glenlea, 6b Main Rd, Seaton, WORKINGTON, Cumbria.
CA14 1ES
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution
Type of governing document
(eg. trust deed, constitution)
Association
How the charity is constituted
(eg. trust, association, company)
Proposed by Group Scout Leader, Elected by Group Executive
Trustee selection methods
(eg. appointed by, elected by)
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Additional governance issues (Optional information)
We follow the Policies, Organisation and Rules of The Scout Association. You may choose to include https://scouts.org.uk/por additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Seaton Scout Group aims to serve the village of Seaton and surrounding area with a safe but challenging environment for young people aged 6- 25. We provide a structured and progressive curriculum based on the Summary of the objects of the Scout Association Policies and Ethos, which aim to promote adventure, charity set out in its responsibility, personal development and Fun. governing document
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Seaton Scout Group has had an aggregate membership of 50 young people (6-18 yo) over the reporting period, lower than normal due to Covid19. We continue to deliver scouting activities to those members who choose to participate.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
Ordinarily the charity would have an operational turnover in the region of £15k. However in recent years we have been raising funds to replace our aging meeting place. This is all part of our objective to provide a safe environment for our activities.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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Contribution made by volunteers.
As such, this year we have continued to receive grant funding and donations, As well as covid19 related recovery grants. Totalling an income of ~£35K.
Conversely our total capital spending on our building project is ~£220k and was at practical completed during financial year 2020-21, Spending has continued on the groundwork remediation over this reporting period to the order of ~£20k and is reported as a fixed asset on our balance sheet. We will see further reserves/grants being spent in year 2022-23, finishing touches are made. In terms of finances it has been another extra-ordinary and challenging year for the charity whilst we invest in our future.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
April 2021 through to March 2022 has been a challenging time for all. Including youth work, where face-to-face activities were not possible for much of the year. We focused our energies on our capital build programme of our new HQ. Covid restrictions provided many challenges and opportunities in this respect. The project achieved practical completion in March 2021 and is reflected in our accounts as a Tangible Fixed Asset of ~£220k Project Plans can be inspected at - https://allerdalebc.force.com/pr/s/planning application/a3X3X000004DD26UAG/220140287
Outside of the building programme, the group has maintained it’s core aim of providing quality Scouting activities for young people and volunteering adults in the local community.
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Section E Financial review
With the completion of our capital buildings project, the new focus for any Brief statement of the reserves is now focused on renewing some of our ageing equipment. Not charity’s policy on reserves least looking at replacing our minibus. Reserves are held in the groups Cumberland Building Society account.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Michael Ditchburn Full name(s) Ian Chambers Position (eg Secretary, Chair, Group Scout Leader Chairman etc) Date 14/2/2023
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| Date Income Expenditure HSBC Operations CBS Buildings Category Description 07/04/2021 £15.00 £15.00 Donations Allerdale Lottery 16/04/2021 £15.00 £15.00 Donations Charities Trust 19/04/2021 £35.92 -£35.92 Insurance NFU - Vehicle Insurance 22/04/2021 £33.63 -£33.63 Insurance NFU - Buildings Insurance 29/04/2021 £65.88 -£65.88 Incidentals Fire Extiguiher Check CHQ973 04/05/2021 £23.62 -£23.62 Tax DVLA VED 06/05/2021 £7.04 -£7.04 Utilities Water 11/05/2021 £8.00 £8.00 Donations Allerdale Lottery 17/05/2021 £15.00 £15.00 Donations Charities Trust 19/05/2021 £35.92 -£35.92 Insurance NFU - Vehicle Insurance 24/05/2021 £10.52 £10.52 Donations Amazon Smile £28.70 -£28.70 Insurance NFU - Buildings Insurance 01/06/2021 £23.62 -£23.62 Tax DVLA VED £41.98 -£41.98 Incidentals Brian HemmingExpenses 08/06/2021 £8,000.00 £8,000.00 Grant Allerdale COVID Grant 11/06/2021 £10.00 £10.00 Donations Allerdale Lottery 15/06/2021 £50.70 £50.70 Subscriptons Sum-upSubs 16/06/2021 £15.00 £15.00 Donations Charities Trust £81.00 -£81.00 Incidentals Alpine Cleaning- BuildingCleaning £2,260.00 -£2,260.00 Banking BankingError(See 21st June) 17/06/2021 £500.00 £500.00 Donations Seaton Parish Council 21/06/2021 £35.92 -£35.92 Insurance NFU - Vehicle Insurance £2,260.00 £2,260.00 Banking Correction of BankingError(See 16th June) £2,260.00 -£2,260.00 New Build R&T Construction,Install Land Drain 22/06/2021 £28.70 -£28.70 Insurance NFU - Buildings Insurance £50.70 £50.70 Subscriptons Sum-upSubs 28/06/2021 £120.00 -£120.00 Incidentals Accounting- CHQ976 01/07/2021 £23.62 -£23.62 Tax DVLA VED 02/07/2021 £270.00 -£270.00 New Build EPC Report 06/07/2021 £8.00 £8.00 Donations Allerdale Lottery 08/07/2021 £21.14 -£21.14 Utilities SSE - Gas £50.51 -£50.51 Utilities SSE - Elec 13/07/2021 £51.12 £51.12 Subscriptons Sum-upSubs 16/07/2021 £15.00 £15.00 Donations Charities Trust £11.81 £11.81 Insurance NFU - Vehicle Insurance - Refund 22/07/2021 £28.70 -£28.70 Insurance NFU - Buildings Insurance 26/07/2021 £100.00 -£100.00 Incidentals Gift for Brian(re work on Building)CHG978 03/08/2021 £8.00 £8.00 Donations Allerdale Lottery 16/08/2021 £15.00 £15.00 Donations Charities Trust 17/08/2021 £13.03 £13.03 Donations Amazon Smile 23/08/2021 £28.70 -£28.70 Insurance NFU - Buildings Insurance 24/08/2021 £21.21 -£21.21 Utilities Water 01/09/2021 £492.66 -£492.66 Receipts Various Receipts CHQ979 £3,058.73 £3,058.73 Grant BigLottery (LandscapingProject) 14/09/2021 £135.32 £135.32 Subscriptons Sum-upSubs £150.00 £150.00 Donations From GH Chambers In Memoryof Allan Tinnion 17/09/2021 £15.00 £15.00 Donations Charities Trust 21/09/2021 £110.33 £110.33 Subscriptons Sum-upSubs 22/09/2021 £28.70 -£28.70 Insurance NFU - Buildings Insurance 24/09/2021 £70.09 -£70.09 Utilities SSE - Elec 27/09/2021 £500.00 £500.00 Donations Multiple Donations from Allan Tinnion Funeral 04/10/2021 £523.00 £523.00 Donations HQopeningevent £598.20 -£598.20 New Build W.Jarman,Install new Waterpipe 05/10/2021 £12.00 £12.00 Donations Allerdale Lottery 06/10/2021 £33.83 £33.83 Subscriptons Sum-upSubs 11/10/2021 £120.00 -£120.00 New Build BuildingSignage - CHQ980 |
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| 15/10/2021 £34.14 -£34.14 Utilities SSE - Elec £0.97 -£0.97 Utilities SSE - Gas 18/10/2021 £15.00 £15.00 Donations Charities Trust 19/10/2021 £38.90 £38.90 Subscriptons Sum-upSubs 20/10/2021 £48.60 -£48.60 Incidentals Alpine Cleaning- BuildingCleaningCHQ981 22/10/2021 £28.70 -£28.70 Insurance NFU - Buildings Insurance 02/11/2021 10.14 £10.14 Donations Sum-upPayment 09/11/2021 £60.95 £60.95 Subscriptons Sum-upPayment 10/11/2021 £12.00 £12.00 Donations Allerdale Lottery 15/11/2021 £0.55 £0.55 Utilities SSE - Gas Refund 16/11/2021 £17.06 £17.06 Donations Sum-upPayment 17/11/2021 £10.00 -£10.00 Utilities Water 22/11/2021 £29.95 -£29.95 Insurance NFU - Buildings Insurance 23/11/2021 £38.90 £38.90 Subscriptons Sum-upPayment 26/11/2021 £12.00 -£12.00 Utilities Water 29/11/2021 £10.00 -£10.00 Incidentals Banking- Stopped Cheque 30/11/2021 £15.00 £15.00 Donations Charities Trust 01/12/2021 £750.00 -£750.00 New Build Used Lawnmower,Craftsman LT1000 07/12/2021 £12.00 £12.00 Donations Allerdale Lottery £22.03 £22.03 Subscriptons Sum-upPayment 13/12/2021 £5.95 £5.95 Donations Amazon Smile £17,228.00 £17,228.00 Grant BigLottery (LandscapingProject) 18/12/2021 £10.00 £10.00 Incidentals Banking- Stopped Cheque - Refund £3,800.00 -£3,800.00 New Build Install new fencing,Coombe & Sharpe £12,630.00 -£12,630.00 New Build Tarmac Paths and Lane,D Tolson 21/12/2021 £69.53 £69.53 Subscriptons Sum-upPayment 22/12/2021 £29.84 -£29.84 Insurance NFU - Buildings Insurance £5.00 -£5.00 Banking HSBC MonthlyBankingCharges 30/12/2021 £78.68 -£78.68 Utilities SSE - Elec 31/12/2021 £15.00 £15.00 Donations Charities Trust £18.78 -£18.78 Utilities SSE - Gas 04/01/2022 33.93 33.93 Subscriptons Sum-upSubs 05/01/2022 £150.00 £144.78 £5.22 Incidentals Donation minus various Receipts £1,000.00 £998.73 £1.27 Incidentals Sale of Minibus minus various Receipts 07/01/2022 £48.00 -£48.00 New Build Thankyou signage POD 11/01/2022 £12.00 £12.00 Donations Allerdale Lottery £135.00 £135.00 Subscriptons Sum-upPayment 17/01/2022 £21.13 -£21.13 Utilities Crown Gas 18/01/2022 £16.96 £16.96 Subscriptons Sum-upPayment 22/01/2022 £5.00 -£5.00 Banking HSBC MonthlyBankingCharges 24/01/2022 £29.84 -£29.84 Insurance NFU - Buildings Insurance 25/01/2022 £135.60 £135.60 Subscriptons Sum-upPayment 31/01/2022 £15.00 £15.00 Donations Charities Trust 01/02/2022 £33.83 £33.83 Subscriptons Subscriptons 08/02/2022 £33.83 £33.83 Subscriptons Subscriptons 09/02/2022 £22.00 £22.00 Donation Allerdale Lottery 11/02/2022 £50.40 -£50.40 New Build Bulkhead Lamps 14/02/2022 £15.16 -£15.16 Utilities Water 15/02/2022 £15.00 £15.00 Donations Charities Trust £29.90 -£29.90 Utilities Crown Gas £33.83 £33.83 Subscriptons Subscriptons 22/02/2022 £29.84 -£29.84 Insurance NFU - Buildings Insurance £6.23 -£6.23 Banking HSBC MonthlyBankingCharges 23/02/2021 £10.35 £10.35 Donations Amazon Smile 28/02/2022 £2,667.00 £2,667.00 Grant Allerdale COVID Grant 07/03/2022 £1,578.50 -£1,578.50 Subscriptons MembershipFee Beavers Cubs Scouts 08/03/2022 £12.00 £12.00 Donations Allerdale Lottery £33.83 £33.83 Subscriptons Subscriptons 14/03/2022 £28.17 -£28.17 Utilities Crown Gas |
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| 17/03/2022 £15.00 £15.00 Donations Charities Trust 22/03/2022 £29.84 -£29.84 Insurance NFU - Buildings Insurance £5.40 -£5.40 Banking HSBC MonthlyBankingCharges 24/03/2022 £48.00 -£48.00 New Build Grant Acknowledgment Signage £154.00 -£154.00 Subscriptons MembershipFee Explorers 31/03/2022 48.48 48.48 Incidentals Interest Payment on CBS Account £400.70 £87.60 £313.10 Subscriptons Subscriptons + Donation - Expenses |
|
|---|---|
| 2021 f, |
f | ||
|---|---|---|---|
| 24410 | Donations | 1724 | |
| Fundraising Events | r57 | ||
| 601 | Subscriptions | 2352 | |
| r5287 | Grant | 20287 | |
| 7000 | InsuranceClaim | ||
| 20637 | Allerdale CovidGrant | 1A667 | |
| 6393s | 35187 | ||
| 147 | Interest Received | 48 | |
| 64082 | 3s235 | ||
| Less:Expenses | |||
| 1728 | Capitulation Pryment | 1732 | |
| t7 | Repairs Renewals and Cleaning | 799 | |
| 759 | HeatandLight | 358 | |
| 39 | WaterRates | 53 | |
| 2r2 | Insurance | 350 | |
| 336 | GeneralExpenses | 913 | |
| 895 | MotorVehicleExpenses | 330 | |
| BankCharges | 22 | ||
| s49 | Depreciation-Motor | rt97 | |
| t64 | Depreciation-Equipment | 355 | |
| 4699 | 61,02 | ||
| 593 83 | NetProfit forYear TransfenedtoCapital | Account | 29126 |
| CIJRRE}.{T ASSETS | ||
|---|---|---|
| 147 140 19988 15553 |
DebtorsandPrepayments Capitulation Control Account CumberlandBuildingSociety Bankand Cash Balances |
r47 140 2A784 2s369 |
| ?3SL::2 | 264238 | |
| nA | Less: Sundry Creditors | 120 |
| 234992 | 26411I |
| CAPITALACCoLTNT | |||
|---|---|---|---|
| Opening Balance | 234992 | ||
| NetProfit forYear | 29126 | ||
| 234992 | 264118 |
| Motor | Plant& | Land& | Total | ||
|---|---|---|---|---|---|
| Vehicle f |
Equipment f, |
Buildings f |
f | ||
| Costasat1uAprtl202l Added Sale |
r27I0 (1000) |
7333 trt9 |
r96433 19947 |
( | 21647 6 21066 1000) |
| DEPRECIATIONI asatt*AprrLZAZl |
(r05 13) | (667e) | ( | LTrez) | |
| ChargeforYear | (rreT) | (35s) | ( | rssz) | |
| NET BOOKVALI.JE | |||||
| asat3l'tMarch 2022 | 1418 | 2r6380 | 2t7798 |