Trustees’ Annual Report for the period
From 1 September 2022 to 31 August 2023
Charity name: St James School Parent Teacher Association
Charity registration number: 1057497
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The charity exists to raise money for the wellbeing, education and benefit of the pupils of St James’ RC Primary School in Petts Wood, Kent. Specifically, the objects of the charity are to advance the education of the pupils of the school by providing and assisting in the provision of facilities for education at the school (not normally provided by the local education authority) and in furtherance of this object may: (a) foster more extended relationships between the staff, parents and others associated with the school, and (b) engage in activities which support the school and advance the education of the pupils attending it. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Our big events this year were a Christmas Fair which raised £7,472, Summer Fair which raised £5,773, Summer Ball which raised £2,209 and a Christmas Panto which raised £1,572. (The numbers are all profit figures). In addition to the amounts received from raising activities, a total of £6,880 was received through matched funding programmes of parents’ workplaces. During the year the charity awarded grants totalling £10,400 for additional sports coaching and classroom allowances for the teachers. In addition, the charity spent £7,121 to purchase new desks and chairs for all key stage two classes, and £1,365 to repaint some of the classrooms. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | When making these decisions on awarding grants the trustees and the committee confirm that they have had complied with their duty to have regard to the guidance on public benefit published by the Charity Commission for England and Wales in exercising their powers and duties. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The main achievements of the charity during the year were to provide funds to purchase new desks and chairs for all the key stage two classrooms and offer additional funding towards the external sports coach to increase the number of sports classes for the children. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the end of the year the charity held £42,507 in cash and no financial commitments. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity operates on a receipts and payments basis without reference to a balance sheet. The association does not have any liabilities or financial commitments at the end of the year and so there is no requirement for reserves to be held. |
| Amount of reserves held | Para 1.22 | The charity held £42,507 in cash and reserves at the year end. |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | We have no concerns |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | By election at the annual general meeting |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | St James School Parent Teacher Association |
|---|---|
| Other name the charity uses | None |
| Registered charity number | 1057497 |
| Charity’s principal address | Maybury Close, Petts Wood, Orpington BR5 1BL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Omolola Adebanji | Treasurer | |||
| Paul Colonesse | Chair | |||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
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St James School Parent Teacher Association 1057497
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/09/2022 31/8/2023
Section A Receipts and payments
Unrestricted Restricted Endowment Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Fundraising Events 41,763 - - 41,763 41,249
Matched Funding 6,880 - - 6,880 3,617
Donations 487 - - 487 943
Bank Interest 18 - - 18 0
- - - - -
- - - - -
- - - - -
Sub total (Gross income for - 49,148 - - - - - 49,148 - 45,810
A2 Asset and investment sales,
- - - -
Sub total - - - - - - - - - -
Total receipts 49,148 - - 49,148 45,810
A3 Payments
Fundraising Events 19,804 - - 19,804 18,718
Gifts for School children 325 - - 325 65
Subscription to PTA UK 140 - - 140 116
School projects 20,618 - - 20,618 17,529
Independent examiner 120 - - 120 -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total 41,007 - - 41,007 36,429
A4 Asset and investment
- - - -
- - - -
Sub total - - - - -
Total payments 41,007 - - 41,007 36,429
Net of receipts/(payments) 8,141 - - 8,141 9,381
A5 Transfers between funds - - - - -
A6 Cash funds last year end 34,366 - - 34,366 24,985
Cash funds this year end 42,507 - - 42,507 34,366
----- End of picture text -----
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds |
Lloyds Current A/c Details Llyods Savings A/c |
Unrestricted to nearest £ 38,878 3,629 |
Restricted to nearest £ - - |
Endowment to nearest £ - - |
|---|---|---|---|---|
CCXX R1 accounts (SS)
17/07/2024
1
| Signed by one or two trustees on B4 Assets retained for the charity’s own use B2 Other monetary assets B3 Investment assets B5 Liabilities |
Details Details Signature Details Details Total cash funds (agree balances with receipts and payments account(s)) |
- - 42,507 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which Cost (optional) - - - - - Fund to which Cost (optional) - - - - - - - - - Fund to which Amount due - - - - - Print Name |
- |
|---|---|---|---|
| - OK |
|||
| Endowment funds to nearest £ - - - - - - Current value - - - - - Current value - - - - - - - - - When due Date of |
CCXX R2 accounts (SS)
17/07/2024
2
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees St James School Parent Teacher Association On accounts for the year ended 31 August 2023 Charity no (if any) 1057497 Set out on pages I report to the trustees on my examination of the accounts ofthe above charity Ilhe Trust.) for the year ended 3110812023. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charf(ies Act 2011 {'the Act'}. I report in respect of my examination of the Trust's aGGounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515){b) of the Act. Independent I have completed my examination. I confim that no material matters have examiner's ststement come to my attention in connection with the examination which gives me ause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act- or the accounts did not accord with the accounting récords., or the accounts did not comply with the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ttrue and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of Ihe accounts to be reached. Signed: Date: 1717124 Name: Natasha Mirrington R8levant professional qualificationls) or body lif any): ACA Institute of Chartered AGGountants In England & Wales Address: 16 West Way Orpington BR5 1LW IER Oct 2018
Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts- directions and guidance for examiners). Give hern brief details of any items that the examiner wlshes to disclose. IER Oct 2018