## **Trustees’ Annual Report for the period** ## **From 1 September 2022 to 31 August 2023** **Charity name:** St James School Parent Teacher Association ## **Charity registration number:** 1057497 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The charity exists to raise money for the
wellbeing, education and benefit of the
pupils of St James’ RC Primary School in
Petts Wood, Kent. Specifically, the objects
of the charity are to advance the education
of the pupils of the school by providing and
assisting in the provision of facilities for
education at the school (not normally
provided by the local education authority)
and in furtherance of this object may: (a)
foster more extended relationships
between the staff, parents and others
associated with the school, and (b) engage
in activities which support the school and
advance the education of the pupils
attending it.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Our big events this year were a Christmas
Fair which raised £7,472, Summer Fair
which raised £5,773, Summer Ball which
raised £2,209 and a Christmas Panto
which raised £1,572. (The numbers are all
profit figures). In addition to the amounts
received from raising activities, a total of
£6,880 was received through matched
funding programmes of parents’
workplaces.
During the year the charity awarded grants
totalling £10,400 for additional sports
coaching and classroom allowances for the
teachers. In addition, the charity spent
£7,121 to purchase new desks and chairs
for all key stage two classes, and £1,365 to
repaint some of the classrooms.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|When making these decisions on awarding
grants the trustees and the committee
confirm that they have had complied with
their duty to have regard to the guidance
on public benefit published by the Charity
Commission for England and Wales in
exercising their powers and duties.| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The main achievements of the charity
during the year were to provide funds to
purchase new desks and chairs for all the
key stage two classrooms and offer
additional funding towards the external
sports coach to increase the number of
sports classes for the children.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|At the end of the year the charity held
£42,507 in cash and no financial
commitments.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity operates on a receipts and
payments basis without reference to a
balance sheet. The association does not
have any liabilities or financial
commitments at the end of the year and so
there is no requirement for reserves to be
held.| |Amount of reserves held|Para 1.22|The charity held £42,507 in cash and
reserves at the year end.| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|We have no concerns| **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|By election at the annual general meeting| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|St James School Parent Teacher Association| |---|---| |Other name the charity uses|None| |Registered charity number|1057497| |Charity’s principal address|Maybury Close, Petts Wood, Orpington BR5 1BL| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Omolola Adebanji|Treasurer||| ||Paul Colonesse|Chair||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** **----- Start of picture text -----**
St James School Parent Teacher Association 1057497
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/09/2022 31/8/2023
Section A Receipts and payments
Unrestricted Restricted Endowment Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Fundraising Events 41,763 - - 41,763 41,249
Matched Funding 6,880 - - 6,880 3,617
Donations 487 - - 487 943
Bank Interest 18 - - 18 0
- - - - -
- - - - -
- - - - -
Sub total (Gross income for - 49,148 - - - - - 49,148 - 45,810
A2 Asset and investment sales,
- - - -
Sub total - - - - - - - - - -
Total receipts 49,148 - - 49,148 45,810
A3 Payments
Fundraising Events 19,804 - - 19,804 18,718
Gifts for School children 325 - - 325 65
Subscription to PTA UK 140 - - 140 116
School projects 20,618 - - 20,618 17,529
Independent examiner 120 - - 120 -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total 41,007 - - 41,007 36,429
A4 Asset and investment
- - - -
- - - -
Sub total - - - - -
Total payments 41,007 - - 41,007 36,429
Net of receipts/(payments) 8,141 - - 8,141 9,381
A5 Transfers between funds - - - - -
A6 Cash funds last year end 34,366 - - 34,366 24,985
Cash funds this year end 42,507 - - 42,507 34,366
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**|Lloyds Current A/c
**Details**
Llyods Savings A/c|**Unrestricted**
**to nearest £**
**38,878**
**3,629**|**Restricted**
**to nearest £**
**-**
**-**|**Endowment**
**to nearest £**
**-**
**-**| |---|---|---|---|---| CCXX R1 accounts (SS) 17/07/2024 1 |Signed by one or two trustees on
**B4 Assets retained for the**
**charity’s own use**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**|**Details**
**Details**
Signature
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**-**
**-**
**42,507**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**Amount due**
**-**
**-**
**-**
**-**
**-**
Print Name|**-**| |---|---|---|---| ||||**-**
OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**-**
**-**
**-**
**-**
**-**
**Current value**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
Date of| CCXX R2 accounts (SS) 17/07/2024 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees St James School Parent Teacher Association On accounts for the year ended 31 August 2023 Charity no (if any) 1057497 Set out on pages I report to the trustees on my examination of the accounts ofthe above charity Ilhe Trust.) for the year ended 3110812023. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charf(ies Act 2011 {'the Act'}. I report in respect of my examination of the Trust's aGGounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515){b) of the Act. Independent I have completed my examination. I confim that no material matters have examiner's ststement come to my attention in connection with the examination which gives me ause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act- or the accounts did not accord with the accounting récords., or the accounts did not comply with the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ttrue and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of Ihe accounts to be reached. Signed: Date: 1717124 Name: Natasha Mirrington R8levant professional qualificationls) or body lif any): ACA Institute of Chartered AGGountants In England & Wales Address: 16 West Way Orpington BR5 1LW IER Oct 2018 Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts- directions and guidance for examiners). Give hern brief details of any items that the examiner wlshes to disclose. IER Oct 2018