DIRECTORS’ REPORT AND ACCOUNTS
FOR THE YEAR ENDED 5[TH] APRIL 2023
COMPANY NUMBER: 3226143 REGISTERED CHARITY NUMBER: 1057421
RYE MUSEUM ASSOCIATION
DIRECTORS’ REPORT FOR THE YEAR ENDING 5[TH] APRIL 2023
The Directors present their report together with their accounts for the year ended 5[th] April 2023
Rye Museum Association is a private company limited by guarantee (number 3226143) incorporated 17th July 1996. It was registered as a charity (number 1057421) on 8[th] August 1996.
Directors:
The Directors who served during the year were:
Jo Kirkham Sheila Maddock Juliet Duff (co-opted June 17, 2022) Geoffrey Austen (co-opted February 3, 2023) Michael Boyd John Breeds Alan Dickinson John Lanigan Susan Manktelow Stephen Masters Yvonne Metcalf Heather Stevenson Jen Tomkinson Lesley Voice Diana Hajikakou John Lanigan
Chairman Hon Treasurer Hon Company Secretary
Objects and Policies:
The company was formed in succession to the unincorporated association of the same name. Its objectives are the provision of museum facilities in the Rye area, and the advancement of education and the exhibition of objects and collections with a Rye connection.
Bankers: Charities Aid Foundation Bank Solicitors: Heringtons, Bank Chambers, Rye Reporting Examiner: B.A. Antrobus BSc (Open) FCA CTA, Lyndhurst, Peasmarsh, E. Sussex Registered Office: 3, East Street, Rye, E. Sussex, TN31 7JY
Activities and finance:
The Association owns two museum sites at the Ypres Tower and 3 East Street, Rye. The Directors are satisfied that the company can meet its financial obligations.
Summary of Activities during the Year:
Rye Museum Association continues to fulfil its commitments according to the Objectives and Policies of the Association.
During the year April 2022 to March 2023 total income was £124,268 and expenditure was £117,922. The cash in the bank is £271,732 so the financial position is healthy.
Rye Castle/ The Ypres Tower has been fully opened. Visitor numbers to the Tower were 31,175.
East Street was open during summer weekends staffed by volunteers, and the number of visitors was 6,744.
During the 2022-2023 year, the Museum Directors have met regularly by Zoom to deal with Museum matters. We welcomed a new Director, Geoffrey Austen, and John Lanigan resigned in February 2023 and sadly our secretary Diana Hajikakou died in April 2022.
We had several social events: Summer party in July 2022 for members at the Tower, a Twelfth Night party in January 2023, and a tea party in March 2023 to welcome regular and new volunteers. We have continued to produce a monthly e-Newsletter with interesting items. Our normal Talks Programme has continued. A children’s craft day was held at East Street in August 2022. A series of articles has appeared in Rye News, with each one telling the story of one artifact from the Museum.
We have received several gifts for the Collections:
The Methodist War Memorial Board, which is now at East St and mounted
Some Rye Girl Guide artefacts are available, dating back to founding in 1916
Rye Pottery miniature jug given by Joe Dearden
Rye Pottery Platinum Jubilee mug given by Rye Pottery
Ostrich feather and tortoiseshell fan
Sampler circa 1766 done by 12- year-old
3 dog tags from Michael Whiteman who did The Long March
Rye Fire Brigade helmet
Medal of J. Adams who died in WWI
Policeman’s truncheon c 1870 belonging to PC Henley of the Rye Borough Police Force
Once again, the Directors wish to extend their warmest thanks to the many Volunteers amongst their members without whom the Museum could not function.
Directors' Responsibilities:
Company law requires the Directors to prepare accounts for each financial year which give a true and fair view of the state of the company's affairs and of the surplus or deficit for that year. In preparing these accounts the Directors are required to:
Make suitable accounting policies and then apply them consistently Make judgements and estim a tes that are reasonable and prudent Prepare the accounts on the g oing concern basis unless it is inappropriate to p resume that the company will continue in bu s iness.
The Directors are responsible for k eeping proper accounting records which discl o se, with reasonable accuracy at any time, the financial p osition of the company and enable them to ens u re that the accounts comply with the Companies Act o f 2006. They are also responsible for safeguard i ng the assets of the company and hence for taking rea s onable steps for the prevention and detectio n of fraud and other irregularities.
Under Charity Law, the Directors o f Rye Museum Association are considered to ha v e the status and responsibilities of Trustees.
Risk analysis: the major risks to wh i ch the charity is exposed have been identified b y the Directors, have been reviewed and systems ar e in place to mitigate those risks.
The Treasurer wishes to record her t hanks to Ann and Nigel Antrobus who, once ag a in, have worked so hard on these accounts.
Approved by the Board of Director s on 26[th] July 2023 and signed on its behalf,
J. Duff Hon. Company Secretary
IndependeDt Examiner's Reporl on the Unaudil¢d Finaneial Statements to the Dimtors and Trnslees of the Rye Museum Associatio Charity No: 1057421 Company No: 3226143 I rep¢)rt to the charity trustees on my examination of the accounts of the Company for th¢ year ¢nded 5 April 2023 set out on pages S to l O. Responslbllliies and baw of repDrt As the charity's trustees of the G)mpany (who are also the direclors of the company for the purposes of company law). you arc re5pon5ible for the prcpardtion of the accounts in ccordance with the requirements of the Companies Act 2006 {'th¢ 2006 Act"). Having satisfied myself tha¢ ¢h¢ accounts of the Company are required to be audited for Ihis year under Part 16 of the 2006 Aci and are eligible for independent examination, I report in tespect of my ¢xamination of your charity'5 accounts as carried out under section 145 of the Charities Aa 2011 ("Ihe 2011 Acl?. In rying Out my examination, I hav¢ followed the Directions given by the Chariry Commission (under 5eciion 145(5)(b) of the 2011 Acl. Indtpemdent examlner's ststement I hav¢ ¢ompl¢ted my examination. I wnfirm that no matcrial matters have Come to my attention wliich gives me cause to believe that.. aceounting records were not kept in accordon¢e with section 386 of ihe Compani¢5 Act 2006. OT the Count$ do nffl accord with such record5" or the accounls do noi comply wilh relevant accounting requiTements under section 396 of the Companies Act 2Q06 other than any requirement that the ac¢ounis give a 'lNe and fair, view which is T]Ot a matter Consider part of an independeni examination. the accounts hav¢ not been prepared in accordance with the Charities SORP (FRS102). I have no concerns and have come acTOSS no rfh¢r matteJB in ¢onn¢ction wilh the examination to which attention should be drawn in or(kr to enable a proper understanding of ihe arxounts lo be reached. Lytslhurst Main Street Peasmarsh, Rye Easi Sussex TN316YA B A Antrobus BSC (Open) FCA cfA Xo%3 Page 4
RYE,TrIIJSF.Uhl ASSOCIAI lo. STATF:MTr"N'I' OF FINAIYCIAL AcfiviTIES OR THE Yl¢.AR ENDED Sih APRIL 2023 Unr¢stritled Funds 2023 Restricted Funtls Tolal Funds 'I'otAI Lind5 Not 202J 2023 2022 Income Doiialions ¢]d legacics Cliarilable activities Oiher Iradiiig activities Invcslmcnl inconie 8.895 107.142 6,885 1.346 8,895 107,142 6.885 14,633 79,276 429 TOTAL IINCDIIE 1 ?4,268 124,268 97.934 Expeiiditure Raisii)&) funds Cliariidble aclivilies DeprL'uialion 2,494 71,727 12,505 2,494 71,727 43.701 1.980 66.505 44,159 31,196 TOTAL EXI'EliDITURE 86,726 31.196 117.922 112,644 NET SURPLIISI (DEFICIT) FUR THF. YF.AR 37.542 (31,196) 6.346 {14,710) Fun(15 brought foni'ard I ransfers beiii'eeii luiid5 i unds cari-ied forward 374.i26 77,567 451.893 466,601 411.¥68 458,239 451,8l)3 There were no recogiii5cd gains and losses oilier than those 5hoivn aboe. The i)otes on pa¥es 7 10 1 O forin part of iliese accounts.
RYE MUSF.lJhl ASSOCIATIOI BALANCE SHF.F.T AT 5th APRIL 2023 Note 2022 Fixe(l As5els .1 aiigible Assets 187.697 217.063 Cui'rent A55els Stock tkbiors and prepayiii¢iils Cash at baiik Cash iii liaild 2,294 1.372 271.732 19 1,187 640 233.959 19 27i.417 Less: Current Liabilities Creditors and accruals 235,805 4.875 270.542 975 234,830 NL'f ASSETS 458,239 451,893 Fuii(Is of the Charily Restricled inconie funds: AO 46.371 77,)67 nresti'icttd income fund$: Geiier421 I>Lifpos¢5 1.uiid 411,868 374,326 TOTAI. FULYDS 458.239 451,893 'I'he coiiipany was eniiiled lo exempiion froiii audil under 5 477 of th¢ Companies Aci 2006 relatino to sinall companits. The meiiib¢rs have not required ihe company to Dbiain an audil in accord8nce M'ith s 476 of the C.ompanie5 A¢1 2006 The director5 acknowledge Ehoir responsibilitics for compll'ints 1117 Ihc requireinenis of the Companies Aci ii'ith respect lo accounting records Ihc preparation of Ihe accounis. These accoTrunis ha¥'e beei) prepared in accordance Mith ihe provisitN15 applicable io small companies subj¢ct lo the gmall companie5 regitne and tn accordance ivith FRS102 SORP. Tliexe accounts were appi.oved by the Board on .JuiK.4. 2023.............. Sneii.i lAddOCk I'rtssleelDirector
RYE MUSEL,M ASSOCIATION OTES TO THF. ACCOUNTS FOR THE YF.AR F.liDED Sih APRIL 2023 Basis of preparalion 1.1 Basis of Aecountin% These a¢C0111115 ha¥e been prcpared under ilie hisroric c051 contrenlion witli ileiiiN recognised at cos1 or IranEaction i'alLl¢ unless OihernYi. stated tn the relevtinl noies to ihcso accoiint5. The accoun[8 have been prepareil on a going concern basi5 in aLcordance with.. the Sii?ieiiicni of Recoinmcndcd PraciiLe'. Accounting and R¢poi1iiig by Cliarttie5 preparing Ilicir ac¢oiinls in a¢coi'diinLe wilh ihe Financial R¢poniii& Sta]idard Lpplicable in tlie UK aiid ihe Repvblic of Ircland11.'RS 102) issued 011 16 JiilN 2014 aiid lviih Ilie Cliarilicg Aci 2011. The charity coiisttlules a public nefIt eniiiity as defined by FRS 102. 1.2 The coinpany is not re8lSt¢red for VA T. All items in the acco(Iiits incltid¢ attribulable VAT. IJ C.han%e of accounting policy The accotiTrls prvseiit a triiL 3J)d fair vieiv and no changes Iiae bcen made to ilie accounting policics adopied in iiote 2. 2 Accownling tNJlieties 2.1 IN'COME Recognition of incom¢ icse are iiiclijdcd ii? Ihe Stateineiit of financial Activllieb ISofAI wheiTr Ihe moneian, value can be Inetisured ii'itli siilTicieni reliabilily. TherL h#s been no olrsetling of asseis dTid liabilities. or income ai)d expeiises Linless required or pemiitted by Ihc fRS 102 SORP or FRS 102. Granls and donatioi)s are oiily included iii thc SOFA wlieii Ihe L>ei)¥ral iiicojne criieria arr mel {).10 to i.12 FRS102 SORP). The cliarit). lias received govcrnineni grants iii il)e reponing period. Thc charily has inciirred expenditure on support cosis. 2.2 EXPENDITIIRF, AIYD LIABILITIES Offsettiiig Grants and don•lion5 Govtrnment grgnts .Svpport Costs Liwbiliti. recog1110 Liabilities are recognised iNliere there is a legol or con5truciii'e obliLi8lioii Coiiiiiiilling ilie charil), lo pay out r¢sourLes diid il)e aiiioijiit of il)e oblt&Jalion cali b¥ ineasured ikith rcasonable ¢cnaiiilV. The charil>" has crediiors hich are measurcd al seiileine])l aiiiouni5. Cr¢ditors 2.3 ASkTS TAneiblt fixed #ssets Tliey are Capitalis if the) can be used for MO than one year and cosi ai leasi £100. Thei. are i'alued al c051. Stof k5 and work in progress Siock of publications for resale is valued ai ihe loivtr of c051 and net realisable value. after makiiig alloiwai)ce for obsolele ai)d sloii iiioy'ing ilems. Debiors Debiors liJJcliidingi Irade debiors and loans re(eivabl¢) are Ineasured (Trn inili81 ogni¢ioii ai 5ertleii]eni amounl. Pa8t 7
RYE MU.SF.UM ASSOCIATION NO'fTr.s TO THE .4CCOUWIS FOR THE YEAR F.YDED 51h APRIL 2023 Analysis of income Unrestricled Funds Re51ricied Funds Tolal Funds 2023 Funds 2022 Donations and legthcies Doniiioiis awtd (lilt Aid Grants - 8encral Sub5LriPtions 4,869 1.358 2,668 8,895 4,869 1.358 2,668 8,1495 4,883 7,655 2,095 14,C).)3 Charit4ble a¢tiviltes Ei)lry' fecs 107,142 107 142 79.276 Other Irading Aetivilies FLind I'aisiiibi activities Sales (trading} 1.755 5,130 6,885 1.7)5 5,130 6.885 95 3,501 Incojne from Investments Bai?k inlercst r¢ceiied 429 Analysis of expenditure Expendi(ure on rnising fuiids Stagy ji)g luiicli'disiiig eveiit.s Adi'crtising aiid pi'oii)Olioii Cost of salcs (Iradiiig) 326 578 1.590 326 i78 l.i90 2.494 446 1,534 1,980 Expendilure on charilablc acliYAlies Pmfcssional fees Salaries R¥iil, ral¢s and ivater Liglit aiid heat laintenaiice & Loiiservation T¢lcpl)one & ii'eb Posta8¢ and slalionery Sccretarial expeiiscs Siiiidiry cipenses Insiiraiice arid security Siibscriptioiis & aEllatIOn fees Accouiilancy fees {nole 5) -1.081 J3.033 642 9.895 5,236 809 544 1.239 2,415 13,274 584 975 3,081 33,033 642 9,89) 5.236 809 i44 1.239 2,415 13.274 584 975 2.¥43 32,319 1,814 4,OR8 8,2)8 801 205 1.563 1.675 11,612 3)2 975 71.727 66,505 1*¢5
RYE fvIUSEL.M ASSOCIAI"Inh' NOTES TO TllF. Accouf4TS FOR TH: YEAR :h'DF.D 5th APRII. 2023 Unrestrlcltd 'unds Re5trict¢ Funds Toial fruJi(L$ 2023 Total Funds 2012 Fee5 for exaniinalion of aerounls Iiid¢pendeiit exaFntnerfs fee 975 975 975 Fixed knets Frechnld la Offjce TOTAL Cost b/fii,d Additions Cost Ci'fii.d 1.037240 14.021 1.051.261 153.394 50,259 314 50.)73 1,240,893 153.394 1 ?55,2?8 Acciiitiulaled deprcciaiion blfwd Deprecialinn for period Accumlilated depreciation c/fwd 850,409 39,188 889.597 142.267 1,600 143,867 31.154 2,913 34.067 1.023,830 43,701 1067.i31 Balaiicc at 5th April 2023 9,527 187,697 Balaiicc al 5th April 2022 186.831 19.105 217.063 Freehold property comprise8: (beforc depreciaiion) 3 East Street, R)'e - cost Woinens, -l-oiver- Cdpiialised iinproveinciil e.xpendtture Ypres ToM'er- cost Y)'pres Tower- capilalised iinprovemciit ¢xpeiidilure 3 Easl Street. Ryc- capiialised improveni¢nt expendilure 157.795 311.955 501 267.631 313.379 1051.261 Dcprcciation is pruvided 01) fixcd assets al tlic folloiving annual ralcs based oil ilie ¢sliiiiat¢d Iiseful life aiid anlicipJled residijal i'alire. Frecliold iinproveii)ci)ts Display cqiiipnient.. rurnilvre, fixliires and fittiiigs coiiipiiter equipnieiil 0]ce equiptnenl 109/. 011 C051 i/ 20Yty on cost 017 COSI reduciiig bdlanLe basis Uii(ler a contract lor Solar Pane15, ali estiinaied £1 5,243 further ivill be pa)iable to JPS Reiicwable E.nergy Ltd. No depreciation is i)rovided on Ilie original acquisitloll C05t ofili¢ freeliold laiid aIid buildiiigis. Iii a¢coi'd&iicL Ivlth the rL'coinmendaiions of the Statcwnenl of R¢coiiiinend¢d Piaclicc on Accoiiiitii)& l)y c.liarilies, Ilie PLnllai?ei)t Colle¢iion of Museiiin Exliibits lias been excluded froiii tlie Ralance Slie¢t. Scc iiote I l.
RYE NIUSEUM A.SSOCIAI'IO liUTES TO THE ACCOUNTS FOR THF. YEAR b:P*l)ED 5th APRIL 202J Fixed Assets (rontinued) Depreciation urestrICted Fuiids Restricied Funds To(al Fuiids 2023 Tolal Fiinds 2022 Woiiiens, Tow¢r All otlier a55ets 31,196 31,196 12.505 31,196 12,()63 44,li9 12,50) 12,)05 t)urin8 1997, tlie freeliold of ihe Ypres Toii'¢r i%'ds purchased al a cost of £1 plus legal e.Kpenses of £.500. Tlie Yprrs Toii"er frtcl)old is siibjeL'I lo pre-einpiion riglils grhiiled lo Roilier District C.oiincil and Ry¢ Town Caijiicil granting tliciii a right gf pl1])Se in tlie event of a Sale. Stocks 2023 2022 Opening stock lor resale Added iii period E.xpeiised iii p¢riod Closing stock 1,187 2,697 (I:i90) 2.294 1,107 1,614 (1.534) Debtors Pr¢i)IlVlllCllts and dcposils 2023 2022 640 Creilitor5 AccThals and payables 4,875 975 io Restricttd income fund¥ entn lthcomin Ro50urtts Closin BAlxnc¢ Rtsourtts ended Jjalance Geiiei'al Fuiid Fabric F'iiiid Ciardcn fund Woiii¢iis' Tois'er Fiiiid 3,531 69 82 73,885 3,531 69 82 42.689 46.371 31.196 31.196 Porniallent collectiun Tlie periiiaiieiil collectioli ofmuseuii) exhibits is held bi, Ilie R}'e MIiscuTll Tmsl. Limite(I bv gu4rantee R)'e MiiseiIiIi Associatloll 15 a registcrcd charity. It is a private cojllpatiy limiled by guaiantee, and does iiot have a share capilal. The liabilit). ofeach nieinbcr is liiiiited to £1. 12 Paby 10