## **DIRECTORS’ REPORT AND ACCOUNTS** 

## **FOR THE YEAR ENDED 5[TH] APRIL 2023** 


COMPANY NUMBER: 3226143 REGISTERED CHARITY NUMBER: 1057421 

## **RYE MUSEUM ASSOCIATION** 



## **DIRECTORS’ REPORT FOR THE YEAR ENDING 5[TH] APRIL 2023** 

The Directors present their report together with their accounts for the year ended 5[th] April 2023 

Rye Museum Association is a private company limited by guarantee (number 3226143) incorporated 17th July 1996. It was registered as a charity (number 1057421) on 8[th] August 1996. 

## Directors: 

The Directors who served during the year were: 

Jo Kirkham Sheila Maddock Juliet Duff (co-opted June 17, 2022) Geoffrey Austen (co-opted February 3, 2023) Michael Boyd John Breeds Alan Dickinson John Lanigan Susan Manktelow Stephen Masters Yvonne Metcalf Heather Stevenson Jen Tomkinson Lesley Voice Diana Hajikakou John Lanigan 

Chairman Hon Treasurer Hon Company Secretary 

## Objects and Policies: 

The company was formed in succession to the unincorporated association of the same name. Its objectives are the provision of museum facilities in the Rye area, and the advancement of education and the exhibition of objects and collections with a Rye connection. 

Bankers: Charities Aid Foundation Bank Solicitors: Heringtons, Bank Chambers, Rye Reporting Examiner: B.A. Antrobus BSc (Open) FCA CTA, Lyndhurst, Peasmarsh, E. Sussex Registered Office: 3, East Street, Rye, E. Sussex, TN31 7JY 

## Activities and finance: 

The Association owns two museum sites at the Ypres Tower and 3 East Street, Rye. The Directors are satisfied that the company can meet its financial obligations. 



## Summary of Activities during the Year: 

Rye Museum Association continues to fulfil its commitments according to the Objectives and Policies of the Association. 

During the year April 2022 to March 2023 total income was £124,268 and expenditure was £117,922. The cash in the bank is £271,732 so the financial position is healthy. 

Rye Castle/ The Ypres Tower has been fully opened.  Visitor numbers to the Tower were 31,175. 

East Street was open during summer weekends staffed by volunteers, and the number of visitors was 6,744. 

During the 2022-2023 year, the Museum Directors have met regularly by Zoom to deal with Museum matters.  We welcomed a new Director, Geoffrey Austen, and John Lanigan resigned in February 2023 and sadly our secretary Diana Hajikakou died in April 2022. 

We had several social events: Summer party in July 2022 for members at the Tower, a Twelfth Night party in January 2023, and a tea party in March 2023 to welcome regular and new volunteers.  We have continued to produce a monthly e-Newsletter with interesting items. Our normal Talks Programme has continued. A children’s craft day was held at East Street in August 2022. A series of articles has appeared in Rye News, with each one telling the story of one artifact from the Museum. 

## We have received several gifts for the Collections: 

The Methodist War Memorial Board, which is now at East St and mounted 

Some Rye Girl Guide artefacts are available, dating back to founding in 1916 

Rye Pottery miniature jug given by Joe Dearden 

Rye Pottery Platinum Jubilee mug given by Rye Pottery 

Ostrich feather and tortoiseshell fan 

Sampler circa 1766 done by 12- year-old 

3 dog tags from Michael Whiteman who did The Long March 

Rye Fire Brigade helmet 

Medal of J. Adams who died in WWI 

Policeman’s truncheon c 1870 belonging to PC Henley of the Rye Borough Police Force 

Once again, the Directors wish to extend their warmest thanks to the many Volunteers amongst their members without whom the Museum could not function. 

## Directors' Responsibilities: 

Company law requires the Directors to prepare accounts for each financial year which give a true and fair view of the state of the company's affairs and of the surplus or deficit for that year. In preparing these accounts the Directors are required to: 



Make suitable accounting policies and then apply them consistently Make judgements and estim **a** tes that are reasonable and prudent Prepare the accounts on the **g** oing concern basis unless it is inappropriate to **p** resume that the company will continue in bu **s** iness. 

The Directors are responsible for **k** eeping proper accounting records which discl **o** se, with reasonable accuracy at any time, the financial **p** osition of the company and enable them to ens **u** re that the accounts comply with the Companies Act o **f** 2006. They are also responsible for safeguard **i** ng the assets of the company and hence for taking rea **s** onable steps for the prevention and detectio **n** of fraud and other irregularities. 

Under Charity Law, the Directors o **f** Rye Museum Association are considered to ha **v** e the status and responsibilities of Trustees. 

Risk analysis: the major risks to wh **i** ch the charity is exposed have been identified **b** y the Directors, have been reviewed and systems ar **e** in place to mitigate those risks. 

The Treasurer wishes to record her **t** hanks to Ann and Nigel Antrobus who, once ag **a** in, have worked so hard on these accounts. 

Approved by the Board of Director **s** on 26[th] July 2023 and signed on its behalf, 


J. Duff     Hon. Company Secretary 



IndependeDt Examiner's Reporl on the Unaudil¢d Finaneial Statements to the
Dimtors and Trnslees of the Rye Museum Associatio
Charity No: 1057421
Company No: 3226143
I rep¢)rt to the charity trustees on my examination of the accounts of the Company for th¢ year
¢nded 5 April 2023 set out on pages S to l O.
Responslbllliies and baw of repDrt
As the charity's trustees of the G)mpany (who are also the direclors of the company for the
purposes of company law). you arc re5pon5ible for the prcpardtion of the accounts in
ccordance with the requirements of the Companies Act 2006 {'th¢ 2006 Act").
Having satisfied myself tha¢ ¢h¢ accounts of the Company are required to be audited for
Ihis year under Part 16 of the 2006 Aci and are eligible for independent examination, I report
in tespect of my ¢xamination of your charity'5 accounts as carried out under section 145 of
the Charities Aa 2011 ("Ihe 2011 Acl?. In ￿rying Out my examination, I hav¢ followed the
Directions given by the Chariry Commission (under 5eciion 145(5)(b) of the 2011 Acl.
Indtpemdent examlner's ststement
I hav¢ ¢ompl¢ted my examination. I wnfirm that no matcrial matters have Come to my
attention wliich gives me cause to believe that..
aceounting records were not kept in accordon¢e with section 386 of ihe Compani¢5 Act
2006. OT
the ￿Count$ do nffl accord with such record5" or
the accounls do noi comply wilh relevant accounting requiTements under section 396 of
the Companies Act 2Q06 other than any requirement that the ac¢ounis give a 'lNe and
fair, view which is T]Ot a matter Consider￿ part of an independeni examination.
the accounts hav¢ not been prepared in accordance with the Charities SORP (FRS102).
I have no concerns and have come acTOSS no rfh¢r matteJB in ¢onn¢ction wilh the examination
to which attention should be drawn in or(kr to enable a proper understanding of ihe arxounts
lo be reached.
Lytslhurst
Main Street
Peasmarsh, Rye
Easi Sussex TN316YA
B A Antrobus BSC (Open) FCA cfA
Xo%3
Page 4

RYE,TrIIJSF.Uhl ASSOCIAI lo￿.
STATF:MTr"N'I' OF FINAIYCIAL AcfiviTIES
OR THE Yl¢.AR ENDED Sih APRIL 2023
Unr¢stritled
Funds
2023
Restricted
Funtls
Tolal
Funds
'I'otAI
Lind5
Not*
202J
2023
2022
Income
Doiialions ¢￿]d legacics
Cliarilable activities
Oiher Iradiiig activities
Invcslmcnl inconie
8.895
107.142
6,885
1.346
8,895
107,142
6.885
14,633
79,276
429
TOTAL IINCDIIE
1 ?4,268
124,268
97.934
Expeiiditure
Raisii)&) funds
Cliariidble aclivilies
DeprL'uialion
2,494
71,727
12,505
2,494
71,727
43.701
1.980
66.505
44,159
31,196
TOTAL EXI'EliDITURE
86,726
31.196
117.922
112,644
NET SURPLIISI
(DEFICIT) FUR THF. YF.AR
37.542
(31,196)
6.346
{14,710)
Fun(15 brought foni'ard
I ransfers beiii'eeii luiid5
i unds cari-ied forward
374.i26
77,567
451.893
466,601
411.¥68
458,239
451,8l)3
There were no recogiii5cd gains and losses oilier than those 5hoivn abo*e.
The i)otes on pa¥es 7 10 1 O forin part of iliese accounts.

RYE MUSF.lJhl ASSOCIATIOI
BALANCE SHF.F.T
AT 5th APRIL 2023
Note
2022
Fixe(l As5els
.1 aiigible Assets
187.697
217.063
Cui'rent A55els
Stock
tkbiors and prepayiii¢iils
Cash at baiik
Cash iii liaild
2,294
1.372
271.732
19
1,187
640
233.959
19
27i.417
Less: Current Liabilities
Creditors and accruals
235,805
4.875
270.542
975
234,830
NL'f ASSETS
458,239
451,893
Fuii(Is of the Charily
Restricled inconie funds:
AO
46.371
77,)67
nresti'icttd income fund$:
Geiier421 I>Lifpos¢5 1.uiid
411,868
374,326
TOTAI. FULYDS
458.239
451,893
'I'he coiiipany was eniiiled lo exempiion froiii audil under 5 477 of th¢ Companies Aci 2006 relatino to sinall
companits.
The meiiib¢rs have not required ihe company to Dbiain an audil in accord8nce M'ith s 476 of the C.ompanie5 A¢1
2006
The director5 acknowledge Ehoir responsibilitics for compll'ints ￿1117 Ihc requireinenis of the Companies Aci
ii'ith respect lo accounting records Ihc preparation of Ihe accounis.
These accoTrunis ha¥'e beei) prepared in accordance Mith ihe provisitN15 applicable io small companies subj¢ct
lo the gmall companie5 regitne and tn accordance ivith FRS102 SORP.
Tliexe accounts were appi.oved by the Board on .JuiK.4. 2023..............
Sneii.i ￿lAddOCk
I'rtssleelDirector

RYE MUSEL,M ASSOCIATION
OTES TO THF. ACCOUNTS
FOR THE YF.AR F.liDED Sih APRIL 2023
Basis of preparalion
1.1 Basis of Aecountin%
These a¢C0111115 ha¥e been prcpared under ilie hisroric c051 contrenlion witli ileiiiN recognised at cos1 or
IranEaction i'alLl¢ unless OihernYi.￿ stated tn the relevtinl noies to ihcso accoiint5.
The accoun[8 have been prepareil on a going concern basi5 in aLcordance with..
the Sii?ieiiicni of Recoinmcndcd PraciiLe'. Accounting and R¢poi1iiig by Cliarttie5 preparing Ilicir
ac¢oiinls in a¢coi'diinLe wilh ihe Financial R¢poniii& Sta]idard Lpplicable in tlie UK aiid ihe
Repvblic of Ircland11.'RS 102) issued 011 16 JiilN 2014 aiid lviih Ilie Cliarilicg Aci 2011.
The charity coiisttlules a public ￿nefIt eniiiity as defined by FRS 102.
1.2 The coinpany is not re8lSt¢red for VA T. All items in the acco(Iiits incltid¢ attribulable VAT.
IJ C.han%e of accounting policy
The accotiTrls prvseiit a triiL 3J)d fair vieiv and no changes Iia*e bcen made to ilie accounting
policics adopied in iiote 2.
2 Accownling tNJlieties
2.1 IN'COME
Recognition of incom¢
icse are iiiclijdcd ii? Ihe Stateineiit of financial Activllieb ISofAI wheiTr
Ihe moneian, value can be Inetisured ii'itli siilTicieni reliabilily.
TherL h#s been no olrsetling of asseis dTid liabilities. or income ai)d expeiises
Linless required or pemiitted by Ihc fRS 102 SORP or FRS 102.
Granls and donatioi)s are oiily included iii thc SOFA wlieii Ihe L>ei)¥ral
iiicojne criieria arr mel {).10 to i.12 FRS102 SORP).
The cliarit). lias received govcrnineni grants iii il)e reponing period.
Thc charily has inciirred expenditure on support cosis.
2.2 EXPENDITIIRF, AIYD LIABILITIES
Offsettiiig
Grants and don•lion5
Govtrnment grgnts
.Svpport Costs
Liwbiliti. recog￿1110￿
Liabilities are recognised iNliere there is a legol or con5truciii'e obliLi8lioii
Coiiiiiiilling ilie charil), lo pay out r¢sourLes diid il)e aiiioijiit of il)e
oblt&Jalion cali b¥ ineasured ikith rcasonable ¢cnaiiilV.
The charil>" has crediiors ￿hich are measurcd al seiileine])l aiiiouni5.
Cr¢ditors
2.3 A*SkTS
TAneiblt fixed #ssets
Tliey are Capitalis￿ if the) can be used for MO￿ than one year and cosi
ai leasi £100. Thei. are i'alued al c051.
Stof k5 and work in
progress
Siock of publications for resale is valued ai ihe loivtr of c051 and net
realisable value. after makiiig alloiwai)ce for obsolele ai)d sloii iiioy'ing ilems.
Debiors
Debiors liJJcliidingi Irade debiors and loans re(eivabl¢) are Ineasured (Trn inili81
ogni¢ioii ai 5ertleii]eni amounl.
Pa8t 7

RYE MU.SF.UM ASSOCIATION
NO'fTr.s TO THE .4CCOUWIS
FOR THE YEAR F.YDED 51h APRIL 2023
Analysis of income
Unrestricled
Funds
Re51ricied
Funds
Tolal
Funds 2023
Funds 2022
Donations and legthcies
Doniiioiis awtd (lilt Aid
Grants - 8encral
Sub5LriPtions
4,869
1.358
2,668
8,895
4,869
1.358
2,668
8,1495
4,883
7,655
2,095
14,C).)3
Charit4ble a¢tiviltes
Ei)lry' fecs
107,142
107 142
79.276
Other Irading Aetivilies
FLind I'aisiiibi activities
Sales (trading}
1.755
5,130
6,885
1.7)5
5,130
6.885
95
3,501
Incojne from Investments
Bai?k inlercst r¢ceiied
429
Analysis of expenditure
Expendi(ure on rnising fuiids
Stagy ji)g luiicli'disiiig eveiit.s
Adi'crtising aiid pi'oii)Olioii
Cost of salcs (Iradiiig)
326
578
1.590
326
i78
l.i90
2.494
446
1,534
1,980
Expendilure on charilablc acliYAlies
Pmfcssional fees
Salaries
R¥iil, ral¢s and ivater
Liglit aiid heat
laintenaiice & Loiiservation
T¢lcpl)one & ii'eb
Posta8¢ and slalionery
Sccretarial expeiiscs
Siiiidiry cipenses
Insiiraiice arid security
Siibscriptioiis & a￿EllatIOn fees
Accouiilancy fees {nole 5)
-1.081
J3.033
642
9.895
5,236
809
544
1.239
2,415
13,274
584
975
3,081
33,033
642
9,89)
5.236
809
i44
1.239
2,415
13.274
584
975
2.¥43
32,319
1,814
4,OR8
8,2)8
801
205
1.563
1.675
11,612
3)2
975
71.727
66,505
1*¢5

RYE fvIUSEL.M ASSOCIAI"Inh'
NOTES TO TllF. Accouf4TS
FOR TH*: YEAR *:h'DF.D 5th APRII. 2023
Unrestrlcltd
'unds
Re5trict¢
Funds
Toial
fruJi(L$ 2023
Total
Funds 2012
Fee5 for exaniinalion of aerounls
Iiid¢pendeiit exaFntnerfs fee
975
975
975
Fixed knets
Frechnld
la
Offjce
TOTAL
Cost b/fii,d
Additions
Cost Ci'fii.d
1.037240
14.021
1.051.261
153.394
50,259
314
50.)73
1,240,893
153.394
1 ?55,2?8
Acciiitiulaled deprcciaiion blfwd
Deprecialinn for period
Accumlilated depreciation c/fwd
850,409
39,188
889.597
142.267
1,600
143,867
31.154
2,913
34.067
1.023,830
43,701
1067.i31
Balaiicc at 5th April 2023
9,527
187,697
Balaiicc al 5th April 2022
186.831
19.105
217.063
Freehold property comprise8:
(beforc depreciaiion)
3 East Street, R)'e - cost
Woinens, -l-oiver- Cdpiialised iinproveinciil e.xpendtture
Ypres ToM'er- cost
Y)'pres Tower- capilalised iinprovemciit ¢xpeiidilure
3 Easl Street. Ryc- capiialised improveni¢nt expendilure
157.795
311.955
501
267.631
313.379
1051.261
Dcprcciation is pruvided 01) fixcd assets al tlic folloiving annual ralcs based oil ilie ¢sliiiiat¢d
Iiseful life aiid anlicipJled residijal i'alire.
Frecliold iinproveii)ci)ts
Display cqiiipnient..
rurnilvre, fixliires and fittiiigs
coiiipiiter equipnieiil
0￿]ce equiptnenl
109/.
011 C051
i￿/
20Yty
on cost
017 COSI
reduciiig bdlanLe basis
Uii(ler a contract lor Solar Pane15, ali estiinaied £1 5,243 further ivill be pa)iable to JPS Reiicwable
E.nergy Ltd.
No depreciation is i)rovided on Ilie original acquisitloll C05t ofili¢ freeliold laiid aIid buildiiigis.
Iii a¢coi'd&iicL Ivlth the rL'coinmendaiions of the Statcwnenl of R¢coiiiinend¢d Piaclicc on Accoiiiitii)&
l)y c.liarilies, Ilie PLnllai?ei)t Colle¢iion of Museiiin Exliibits lias been excluded froiii tlie Ralance
Slie¢t. Scc iiote I l.

RYE NIUSEUM A.SSOCIAI'IO
liUTES TO THE ACCOUNTS
FOR THF. YEAR b:P*l)ED 5th APRIL 202J
Fixed Assets (rontinued)
Depreciation
u￿restrICted
Fuiids
Restricied
Funds
To(al
Fuiids 2023
Tolal
Fiinds 2022
Woiiiens, Tow¢r
All otlier a55ets
31,196
31,196
12.505
31,196
12,()63
44,li9
12,50)
12,)05
t)urin8 1997, tlie freeliold of ihe Ypres Toii'¢r i%'ds purchased al a cost of £1 plus legal
e.Kpenses of £.500. Tlie Yprrs Toii"er frtcl)old is siibjeL'I lo pre-einpiion riglils grhiiled lo
Roilier District C.oiincil and Ry¢ Town Caijiicil granting tliciii a right gf pl1￿])￿Se in tlie
event of a Sale.
Stocks
2023
2022
Opening stock lor resale
Added iii period
E.xpeiised iii p¢riod
Closing stock
1,187
2,697
(I:i90)
2.294
1,107
1,614
(1.534)
Debtors
Pr¢i)IlVlllCllts and dcposils
2023
2022
640
Creilitor5
AccThals and payables
4,875
975
io
Restricttd income fund¥
entn
lthcomin
Ro50urtts
Closin
BAlxnc¢
Rtsourtts
ended
Jjalance
Geiiei'al Fuiid
Fabric F'iiiid
Ciardcn fund
Woiii¢iis' Tois'er Fiiiid
3,531
69
82
73,885
3,531
69
82
42.689
46.371
31.196
31.196
Porniallent collectiun
Tlie periiiaiieiil collectioli ofmuseuii) exhibits is held bi, Ilie R}'e MIiscuTll Tmsl.
Limite(I bv gu4rantee
R)'e MiiseiIiIi Associatloll 15 a registcrcd charity. It is a private cojllpatiy limiled by
guaiantee, and does iiot have a share capilal. The liabilit). ofeach nieinbcr is liiiiited to £1.
12
Paby 10