2023-4 Sevenoaks Symphony Orchestra Annual Report
Charity reference information
Charity name: Sevenoaks Symphony Orchestra Charity registration number: 1057071 Correspondence address: 9A Bourchier Close Sevenoaks Kent TN13 1PD Trustees as at date of report: John Hendry - Chairman Anne Webster - Secretary Charles Hebert – Membership Secretary Debra Coote – Treasurer David Floyd – Librarian Nadia Courtenay Elizabeth Crawford Usher Jonathan Jaggard Jane Moore None
Additional trustees during the financial year reported:
Structure, governance and management
Sevenoaks Symphony Orchestra is governed according to its constitution as adopted on 5 June 1996 and revised in 2017. Sevenoaks Symphony Orchestra is unincorporated. Appointment of trustees is by election by Sevenoaks Symphony Orchestra members at the Annual General Meeting.
Reserves policy
It is the Sevenoaks Symphony Orchestra’s policy to hold at least £15,000 in reserves for contingency purposes. To determine the size of the required reserves, we have considered the recommended charitable standard of approximately twice the “costs of the day” of producing a concert.
Objectives and activities
Objectives
As stated in the charity constitution:
The objects (hereinafter called "the objects") of the Society shall be to promote, improve, develop and maintain public education in and appreciation of the art and science of music, and in particular orchestral music, in all its aspects by the presentation of public concerts and recitals and by such other ways as the Society may from time to time decide; and for the general purposes of such charitable bodies or for such other purposes as shall be exclusively charitable as the Society may from time to time decide.
The charity has considered the public benefit of the objectives and activities of the orchestra. The giving of public concerts ensures that the benefits are available to the public. The concert ticket prices are such that these are not prohibitively expensive and in the case of the children's concert are significantly below cost in order to
encourage attendance. In addition the £2 tickets for under 19's at the 3 main concerts have been widely taken up. These have risen from £1 per ticket following a pricing policy change by the Stag to include a £1 per ticket charge within the ticket price. The orchestra receives £1 for each of the £2 tickets sold.
Activities
The orchestra has had a busy and successful year of activities. We kicked off the year with a ‘Play for Pleasure’ social event, followed by our annual family concert in October and three standard concerts, all of which were well attended. We also held a number of social events for members and patrons.
Achievements and performance
Feedback from audience members has been very positive, in terms of both the standard of playing and the selection of music performed. We are continuing to work hard to raise awareness of the orchestra’s activities amongst those who may not traditionally attend classical music concerts to build up future audiences. Membership of the orchestra is strong, with more new joiners than leavers.
Financially, the orchestra is also strong. Income was slightly lower than expenditure, but balances are very healthy.
Signed on behalf of the trustees
Debra Coote 27 November 2024
Sevenoaks Symphony Orchestra
Annual Accounts for the Year Ended 31st August 2024
Statement of Financial Activity
| Incoming Resources Incoming Resources from Charitable Activities - Concert Income Season Tickets Tickets Sponsorship Advertisements Total Concert Income Voluntary Income Patrons and Other Donations Members Subscriptions Sundry Donations Tax Recoveries (Gift Aid) Grants Other Investment Income - Interest Total Incoming Resources Expended Resources Conductor Soloist Leader Professional Musicians Music Hire Rehearsal Hall Concert Hall Instrument Hire Printing & Publicity Programmes Memberships (Making Music and MMP) Card Payment Fee Other Total Resources Expended Net Incoming Resources Total Funds Brought Forward Total Funds Carried Forward |
Unrestricted Restricted Total Total Funds Funds 2023/4 2022/3 (Cello Fund) 2,790 2,790 2,773 11,841 11,841 16,436 0 0 500 500 500 15,131 0 15,131 19,709 4,238 4,238 3,088 8,468 8,468 7,540 0 0 0 0 0 3,633 0 0 0 1,025 1,025 979 Note 11 101 101 99 28,963 0 28,963 35,048 8,109 8,109 7,868 1,673 1,673 2,875 3,597 3,597 3,442 5,240 5,240 5,368 726 726 796 1,540 1,540 1,433 6,078 6,078 6,966 0 0 0 1,860 1,860 2,041 1,433 1,433 1,124 692 692 555 25 25 88 822 100 922 1,236 Note 12 31,795 100 31,895 33,792 -2,832 -100 -2,932 1,256 49,849 250 50,099 48,843 47,017 150 47,167 50,099 |
|---|---|
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Sevenoaks Symphony Orchestra
Annual Accounts for the Year Ended 31st August 2024
Balance Sheet as at 31st August 2024
| Fixed Assets Current Assets Debtors & Prepayments Cash at bank and in hand Total Current Assets Creditors: amounts falling due within one year Net Current Assets/Liabilities Net Assets Funds of the Charity Unrestricted Funds Restricted Funds - (Cello Fund) Total Funds Signed by Debra Exall, Treasurer on behalf of all the Trustees |
Unrestricted Restricted Total Total Funds Funds 2023/4 2022/3 - 0.00 - - - Note 8 4,758 4,758 2,269 Note 9 42,484 150 42,634 48,150 47,242 150 47,392 50,419 -225 - -225 320 Note 10 47,017 150 47,167 50,099 47,017 150 47,167 50,099 47,017 47,017 49,849 150 150 250 47,017 150 47,167 50,099 ………………………………… Signature ………………………………… …………….. Name Date of Approval |
|---|---|
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Sevenoaks Symphony Orchestra
Annual Accounts for the Year Ended 31st August 2024
Notes to the Accounts
- 1 Basis of Preparation
1.1 Basis of Accounting
These accounts have been prepared on the basis of historic cost in accordance with; Accounting and Reporting by Charities - Statement of recommended Practice (SORP) FRS 102, Accounting Standards and with the Charities Act 2011.
There has been no change in the basis of accounting since last year and no changes have been made to the accounts for previous years.
2 Accounting Policies
2.1 Incoming Resources
Incoming Resources are included in the Statement of Financial Activities (SOFA) when SSO becomes entitled to them, the trustees are virtually certain they will receive the resources and the monetary value can be measure with sufficient reliability.
Concert income is recognised in the concert season to which that income relates.
Income from concerts and the related expenditure are reported gross in the SOFA.
Grants and donations are only included in the SOFA when the charity is unconditionally entitled to the resources. Incoming resources from tax reclaims are included in the SOFA when received.
2.2 Expenditure and Liabilities
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
2.3 Assets
Tangible fixed assets for use by the charity are capitalised if they can be used for more than one year and cost more than £500.
3 Detailed Analysis of Incoming Resources and Resources Expended
APPENDIX A comprises a schedule of direct Income and Expenses, analysed by concert, with all other indirect income and expenses listed separately.
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Sevenoaks Symphony Orchestra
Annual Accounts for the Year Ended 31st August 2024
Notes to the Accounts
4 Trustee remuneration, benefits and expenses
No trustees receive renumeration or benefits
One or more of the trustees has claimed expenses or had their expenses met by the charity
| 2023/4 | 2022/3 | |
|---|---|---|
| Expenses claimed for Travel | £ | £ |
| Number of trustees | 0 | 0 |
| Total claimed | 0 | 0 |
Trustees have been reimbursed for costs properly incurred in delivering the charitable activities of the Orchestra, including costs of hiring music, advertising and promoting concerts and providing flowers for soloists etc.
5 Related party transactions
There were no related party transactions requiring disclosure.
6 Fees for Examination of the Accounts
| Independent Examiner's fees for reporting on the accounts Other fees paid to the Independent Examiner |
2023/4 2022/3 £ £ None None None None |
|---|---|
7 Paid Employees
The charity has no paid employees.
8 Tangible Fixed Assets
The Orchestra owns a set music stands and concert display boards, which have been held for some time and fully written off since acquisition. The Trustees estimate the aggregate value of this equipment at £1,200 in total.
The orchestra also owns a set of cymbals and a cello which are valued at below the capitalisation threshold
Future acquisitions of fixed assets in excess of £500 will be capitalised and depreciated at appropriate rates.
9 Debtors and Prepayments
| Debtors and Prepayments Debtors Ticket sales Advertising Revenue Prepayments Music hire Printing & publicity Stag concert deposits |
2023/24 £ 1,658 0 159 721 2,220 4,758 |
2022/23 £ 1,285 80 0 409 495 |
|---|---|---|
| 2,269 |
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Sevenoaks Symphony Orchestra
Annual Accounts for the Year Ended 31st August 2024
Notes to the Accounts
| 10 Creditors and Accruals Creditors Piano Tuner (May 23 concert) Accruals Piano Tuner (May 24 concert) Deferred Income Membership Subs for 23/24 Season Season tickets for 24/25 season 11 Other Income Play for Pleasure receipts Easy fundraising Sale of Timpani Teas Total 12 Other expenses Gift, flowers for Soloist Audience refreshments Website & Domain hosting PRS Fees Family Concert Refreshments Play for Pleasure Repair of Timpani on loan to us Piano Tuner Pamoja hall Gifts for Committee Members Tea and biscuits Four Last Songs words in programme Bank Charges Accounting System Fee Deduct cost of piano tuner for May23 concert Unrecorded deposits recovered Purchase of cello using Cello Fund, loaned to SSO Member Total |
2023/24 £ 0 -180 0 -45 |
2022/23 £ 170 0 150 0 |
|
|---|---|---|---|
| -225 | 320 | ||
| 2023/24 £ 196 384 0 445 |
2022/23 £ 0 253 176 550 |
||
| 1,025 | 979 | ||
| 2023/24 £ 76 86 163 67 119 0 180 107 68 120 60 186 -170 -240 |
2022/23 £ 49 134 330 138 186 78 170 41 109 |
||
| 822 | 100 1,236 |
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Sevenoaks Symphony Orchestra - APPENDIX A
Detailed Statement of Financial Activities for the Year Ended 31st August 2024
| Incoming Resources from Charitable Activitites Concert Income Season Tickets Tickets Total Concert Income Resources Expended on Charitable Activities Conductor Soloist (including gifts etc) Leader Professional Assistance Music Hire Rehearsal Hall Concert Hall (inc technical support) Printing & Publicity Programmes Administration PRS Fees Piano Tuner at Pamoja Hall Audience refreshments Other (Four Last Songs words in prog) Total Expenditure on Charitable Activities Concert Shortfall for the Year Other Income Patrons and Other Donations Members Subs Interest Tax Recoveries Advertisements Other Total Other Income Other Expenses (Not allocated to particular Making Music and MMP Annual Membership Website and Domain Hosting Liberty Accounts System Bank Charges Refreshments Play for Pleasure Gifts for Committee members Tea and biscuits Card payment fee Repair of timpani on loan to us Publicity charges Professional Musician Unrecorded deposits recovered Accrual Piano Tuner for May23 concert Total Other Expenses |
Subscription Concerts and Development of Repertoire | Subscription Concerts and Development of Repertoire | Subscription Concerts and Development of Repertoire | Subscription Concerts and Development of Repertoire | Other Concerts |
Other Concerts |
Total 2023-4 | Total 2022-3 |
|---|---|---|---|---|---|---|---|---|
| Winter 2023 | Spring 2024 | Summer 2024 |
Repertoire | Family Concert |
Joint Concert with SPS |
|||
| 930 3,626 |
930 3,450 |
930 2,714 |
- - |
- 2,051 |
- - |
2,790 11,841 |
2,773 16,436 |
|
| 4,556 | 4,380 | 3,644 | - | 2,051 | - | 14,631 |
19,209 | |
| 1,420 429 668 2,475 498 175 1,662 584 422 - - - - 120 |
2,428 527 1,003 1,180 140 490 1,740 708 358 - - - - - |
1,924 468 936 660 88 315 1,056 424 361 - - 180 86 - |
885 - 326 - - 350 - - - - - - - - |
1,452 325 664 925 - 210 1,620 144 292 - 67 - - - |
- - - - - - - - - - - - - - |
8,109 1,749 3,597 5,240 726 1,540 6,078 1,860 1,433 - 67 180 86 120 |
7,868 2,924 3,442 5,323 797 1,432 6,966 1,857 1,124 8 138 170 134 - |
|
| 8,453 | 8,574 | 6,498 | 1,561 | 5,699 | - | 30,785 |
32,183 | |
| (3,897) (4,194) (2,854) (1,561) |
(3,648) 0 |
(16,154) | (12,974) | |||||
| concert) 1st August 2023 st August 2024 |
4,238 8,468 101 - 500 1,025 |
3,088 7,540 99 3,633 500 979 |
||||||
| 14,332 | 15,839 | |||||||
| 692 163 186 60 119 107 67 25 - - - -240 -170 |
555 330 109 80 186 41 78 184 44 |
|||||||
| 1,009 | 1,607 | |||||||
| Net Other Income & Expenses | 13,323 | 14,232 | ||||||
| Net Incoming Resources for the Period Unrestricted Funds Brought Forward as at 3 Unrestricted Funds Carried Forward as at 31 |
(2,831) 49,849 |
1,258 48,843 |
||||||
| 47,017 | 49,849 |
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Independent examinerfs report on the accounts Section A Independent Examiner's Re ort Report to the trntee3 Sevenoaks Symphony Orchestra On accounts for the year ended 31st August 2024 Charity no (rf any) 1057071 Set out on pages 1to6 I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended 31 St August 2023. Responsibilities and basis of report As the chantys trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.) I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Direcb'ons given by the Chanty Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confimi that no material mattern have examinerf8 Statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act; or the aCcunts did not accord wth the accounting records; or the accounts did not comply with the applicable requirements conmIng the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an indeperKlent examination. I have no cOnmS and b.ave come across no other matters in connection wrth the examination to which attention should be drawn in this report in order to enab a proper understanding of the accounts to be reached. Slgned: Date: 10111124 Name: Richard Gilbert Relevant professional qualification(s) or body (if any): Reb"red Chartered Accountsnt Address: Ryefield. Packhorse Road, Sevenoaks Kent. TN13 2QP IER Oct 2018
Section B Disclosure Only complete if the examiner needs to highlight matenal matters of concem (see CC32, Independent examination of tharrty accounts." d1ctionS and guidan for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018