2023-4 Sevenoaks Symphony Orchestra Annual Report ## Charity reference information Charity name: Sevenoaks Symphony Orchestra Charity registration number: 1057071 Correspondence address: 9A Bourchier Close Sevenoaks Kent TN13 1PD Trustees as at date of report: John Hendry - Chairman Anne Webster - Secretary Charles Hebert – Membership Secretary Debra Coote – Treasurer David Floyd – Librarian Nadia Courtenay Elizabeth Crawford Usher Jonathan Jaggard Jane Moore None Additional trustees during the financial year reported: ## Structure, governance and management Sevenoaks Symphony Orchestra is governed according to its constitution as adopted on 5 June 1996 and revised in 2017. Sevenoaks Symphony Orchestra is unincorporated. Appointment of trustees is by election by Sevenoaks Symphony Orchestra members at the Annual General Meeting. ## Reserves policy It is the Sevenoaks Symphony Orchestra’s policy to hold at least £15,000 in reserves for contingency purposes. To determine the size of the required reserves, we have considered the recommended charitable standard of approximately twice the “costs of the day” of producing a concert. ## Objectives and activities ## Objectives As stated in the charity constitution: The objects (hereinafter called "the objects") of the Society shall be to promote, improve, develop and maintain public education in and appreciation of the art and science of music, and in particular orchestral music, in all its aspects by the presentation of public concerts and recitals and by such other ways as the Society may from time to time decide; and for the general purposes of such charitable bodies or for such other purposes as shall be exclusively charitable as the Society may from time to time decide. The charity has considered the public benefit of the objectives and activities of the orchestra. The giving of public concerts ensures that the benefits are available to the public. The concert ticket prices are such that these are not prohibitively expensive and in the case of the children's concert are significantly below cost in order to encourage attendance. In addition the £2 tickets for under 19's at the 3 main concerts have been widely taken up. These have risen from £1 per ticket following a pricing policy change by the Stag to include a £1 per ticket charge within the ticket price. The orchestra receives £1 for each of the £2 tickets sold. ## Activities The orchestra has had a busy and successful year of activities. We kicked off the year with a ‘Play for Pleasure’ social event, followed by our annual family concert in October and three standard concerts, all of which were well attended. We also held a number of social events for members and patrons. ## Achievements and performance Feedback from audience members has been very positive, in terms of both the standard of playing and the selection of music performed. We are continuing to work hard to raise awareness of the orchestra’s activities amongst those who may not traditionally attend classical music concerts to build up future audiences. Membership of the orchestra is strong, with more new joiners than leavers. Financially, the orchestra is also strong. Income was slightly lower than expenditure, but balances are very healthy. Signed on behalf of the trustees Debra Coote 27 November 2024 ## **Sevenoaks Symphony Orchestra** ## **Annual Accounts for the Year Ended 31st August 2024** ## **Statement of Financial Activity** |**Incoming Resources**
**Incoming Resources from Charitable**
**Activities - Concert Income**
Season Tickets
Tickets
Sponsorship
Advertisements
**Total Concert Income**
**Voluntary Income**
Patrons and Other Donations
Members Subscriptions
Sundry Donations
Tax Recoveries (Gift Aid)
Grants
Other
**Investment Income - Interest**
**Total Incoming Resources**
**Expended Resources**
Conductor
Soloist
Leader
Professional Musicians
Music Hire
Rehearsal Hall
Concert Hall
Instrument Hire
Printing & Publicity
Programmes
Memberships (Making Music and MMP)
Card Payment Fee
Other
**Total Resources Expended**
**Net Incoming Resources**
**Total Funds Brought Forward**
**Total Funds Carried Forward**|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**2023/4**
**2022/3**
(Cello Fund)
2,790
2,790
2,773
11,841
11,841
16,436
0
0
500
500
500
15,131
0
15,131
19,709
4,238
4,238
3,088
8,468
8,468
7,540
0
0
0
0
0
3,633
0
0
0
1,025
1,025
979
Note 11
101
101
99
**28,963**
**0**
**28,963**
**35,048**
8,109
8,109
7,868
1,673
1,673
2,875
3,597
3,597
3,442
5,240
5,240
5,368
726
726
796
1,540
1,540
1,433
6,078
6,078
6,966
0
0
0
1,860
1,860
2,041
1,433
1,433
1,124
692
692
555
25
25
88
822
100
922
1,236
Note 12
**31,795**
**100**
**31,895**
**33,792**
-2,832
**-100**
-2,932
1,256
49,849
250
50,099
48,843
47,017
150
47,167
50,099| |---|---| Page 1 ## **Sevenoaks Symphony Orchestra** ## **Annual Accounts for the Year Ended 31st August 2024** ## **Balance Sheet as at 31st August 2024** |**Fixed Assets**
**Current Assets**
**Debtors & Prepayments**
**Cash at bank and in hand**
**Total Current Assets**
**Creditors: amounts falling due**
within one year
**Net Current Assets/Liabilities**
**Net Assets**
**Funds of the Charity**
Unrestricted Funds
Restricted Funds - (Cello Fund)
**Total Funds**
Signed by Debra Exall, Treasurer
on behalf of all the Trustees|Unrestricted
Restricted
Total
Total
Funds
Funds
2023/4
2022/3
-
0.00
- -
-
Note 8
4,758
4,758
2,269
Note 9
42,484
150
42,634
48,150
47,242
150
47,392
50,419
-225
-
-225
320
Note 10
47,017
150
47,167
50,099
47,017
150
47,167
50,099
47,017
47,017
49,849
150
150
250
47,017
150
47,167
50,099
…………………………………
Signature
………………………………… ……………..
Name
Date of Approval| |---|---| Page 2 ## **Sevenoaks Symphony Orchestra** ## **Annual Accounts for the Year Ended 31st August 2024** ## **Notes to the Accounts** - 1 **Basis of Preparation** ## 1.1 **Basis of Accounting** These accounts have been prepared on the basis of historic cost in accordance with; Accounting and Reporting by Charities - Statement of recommended Practice (SORP) FRS 102, Accounting Standards and with the Charities Act 2011. There has been no change in the basis of accounting since last year and no changes have been made to the accounts for previous years. ## 2 **Accounting Policies** ## 2.1 **Incoming Resources** Incoming Resources are included in the Statement of Financial Activities (SOFA) when SSO becomes entitled to them, the trustees are virtually certain they will receive the resources and the monetary value can be measure with sufficient reliability. Concert income is recognised in the concert season to which that income relates. Income from concerts and the related expenditure are reported gross in the SOFA. Grants and donations are only included in the SOFA when the charity is unconditionally entitled to the resources. Incoming resources from tax reclaims are included in the SOFA when received. ## 2.2 **Expenditure and Liabilities** Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. ## 2.3 **Assets** Tangible fixed assets for use by the charity are capitalised if they can be used for more than one year and cost more than £500. ## 3 **Detailed Analysis of Incoming Resources and Resources Expended** APPENDIX A comprises a schedule of direct Income and Expenses, analysed by concert, with all other indirect income and expenses listed separately. Page 3 ## **Sevenoaks Symphony Orchestra** ## **Annual Accounts for the Year Ended 31st August 2024** ## **Notes to the Accounts** ## 4 **Trustee remuneration, benefits and expenses** No trustees receive renumeration or benefits One or more of the trustees has claimed expenses or had their expenses met by the charity ||2023/4|2022/3| |---|---|---| |**Expenses claimed for Travel**|£|£| |Number of trustees|0|0| |Total claimed|0|0| Trustees have been reimbursed for costs properly incurred in delivering the charitable activities of the Orchestra, including costs of hiring music, advertising and promoting concerts and providing flowers for soloists etc. ## 5 **Related party transactions** There were no related party transactions requiring disclosure. ## 6 **Fees for Examination of the Accounts** |Independent Examiner's fees for reporting on the accounts
Other fees paid to the Independent Examiner|2023/4
2022/3
£
£
None
None
None
None| |---|---| ## **7 Paid Employees** The charity has no paid employees. ## **8 Tangible Fixed Assets** The Orchestra owns a set music stands and concert display boards, which have been held for some time and fully written off since acquisition. The Trustees estimate the aggregate value of this equipment at £1,200 in total. The orchestra also owns a set of cymbals and a cello which are valued at below the capitalisation threshold Future acquisitions of fixed assets in excess of £500 will be capitalised and depreciated at appropriate rates. ## **9 Debtors and Prepayments** |**Debtors and Prepayments**
Debtors
Ticket sales
Advertising Revenue
Prepayments
Music hire
Printing & publicity
Stag concert deposits|2023/24
£
1,658
0
159
721
2,220
4,758|2022/23
£
1,285
80
0
409
495| |---|---|---| |||2,269| Page 4 ## **Sevenoaks Symphony Orchestra** ## **Annual Accounts for the Year Ended 31st August 2024** ## **Notes to the Accounts** |**10 Creditors and Accruals**
Creditors
Piano Tuner (May 23 concert)
Accruals
Piano Tuner (May 24 concert)
Deferred Income
Membership Subs for 23/24 Season
Season tickets for 24/25 season
**11 Other Income**
Play for Pleasure receipts
Easy fundraising
Sale of Timpani
Teas
**Total**
**12 Other expenses**
Gift, flowers for Soloist
Audience refreshments
Website & Domain hosting
PRS Fees Family Concert
Refreshments Play for Pleasure
Repair of Timpani on loan to us
Piano Tuner Pamoja hall
Gifts for Committee Members
Tea and biscuits
Four Last Songs words in programme
Bank Charges
Accounting System Fee
Deduct cost of piano tuner for May23 concert
Unrecorded deposits recovered
Purchase of cello using Cello Fund, loaned to SSO Member
**Total**|2023/24
£
0
-180
0
-45||2022/23
£
170
0
150
0| |---|---|---|---| ||-225||320| ||2023/24
£
196
384
0
445||2022/23
£
0
253
176
550| ||1,025||979| ||2023/24
£
76
86
163
67
119
0
180
107
68
120
60
186
-170
-240||2022/23
£
49
134
330
138
186
78
170
41
109| ||822|100
1,236|| Page 5 ## **Sevenoaks Symphony Orchestra - APPENDIX A** ## **Detailed Statement of Financial Activities for the Year Ended 31st August 2024** |**Incoming Resources**
**from Charitable Activitites**
**Concert Income**
Season Tickets
Tickets
**Total Concert Income**
**Resources Expended on**
**Charitable Activities**
Conductor
Soloist (including gifts etc)
Leader
Professional Assistance
Music Hire
Rehearsal Hall
Concert Hall (inc technical support)
Printing & Publicity
Programmes
Administration
PRS Fees
Piano Tuner at Pamoja Hall
Audience refreshments
Other (Four Last Songs words in prog)
**Total Expenditure on Charitable Activities**
**Concert Shortfall for the Year**
**Other Income**
Patrons and Other Donations
Members Subs
Interest
Tax Recoveries
Advertisements
Other
**Total Other Income**
**Other Expenses (Not allocated to particular**
Making Music and MMP Annual Membership
Website and Domain Hosting
Liberty Accounts System
Bank Charges
Refreshments Play for Pleasure
Gifts for Committee members
Tea and biscuits
Card payment fee
Repair of timpani on loan to us
Publicity charges
Professional Musician
Unrecorded deposits recovered
Accrual Piano Tuner for May23 concert
**Total Other Expenses**|**Subscription Concerts and Development of Repertoire**|**Subscription Concerts and Development of Repertoire**|**Subscription Concerts and Development of Repertoire**|**Subscription Concerts and Development of Repertoire**|
**Other Concerts**|
**Other Concerts**|**Total 2023-4**|
**Total 2022-3**| |---|---|---|---|---|---|---|---|---| ||**Winter 2023**|**Spring 2024**|
**Summer**
**2024**|**Repertoire**|
**Family**
**Concert**|**Joint Concert**
**with SPS**||| ||930
3,626|930
3,450|930
2,714|-
-|-
2,051|-
-|
2,790

11,841|2,773
16,436| ||4,556|4,380|3,644|-|2,051|-|
14,631|19,209| ||1,420
429
668
2,475
498
175
1,662
584
422
-
-
-
-
120|2,428
527
1,003
1,180
140
490
1,740
708
358
-
-
-
-
-|1,924
468
936
660
88
315
1,056
424
361
-
-
180
86
-|885
-
326
-
-
350
-
-
-
-
-
-
-
-|1,452
325
664
925
-
210
1,620
144
292
-
67
-
-
-|-
-
-
-
-
-
-
-
-
-
-
-
-
-|
8,109

1,749

3,597

5,240

726

1,540

6,078

1,860

1,433

-

67

180

86

120|7,868
2,924
3,442
5,323
797
1,432
6,966
1,857
1,124
8
138
170
134
-| ||8,453|8,574|6,498|1,561|5,699|-|
30,785|32,183| |||||||||| ||(3,897)
(4,194)
(2,854)
(1,561)||||(3,648)
0||(16,154)|(12,974)| ||**concert)**
**1st August 2023**
**st August 2024**||||||4,238
8,468
101
-
500
1,025|3,088
7,540
99
3,633
500
979| ||||||||14,332|15,839| ||||||||692
163
186
60
119
107
67
25
-
-
-
-240
-170|555
330
109
80
186
41
78
184
44| ||||||||1,009|1,607| |||||||||| |**Net Other Income & Expenses**|||||||13,323|14,232| |**Net Incoming Resources for the Period**
**Unrestricted Funds Brought Forward as at 3**
**Unrestricted Funds Carried Forward as at 31**|||||||(2,831)
49,849|1,258
48,843| ||||||||47,017|49,849| Page 6 Independent examinerfs report on the accounts Section A Independent Examiner's Re ort Report to the trn￿tee3 Sevenoaks Symphony Orchestra On accounts for the year ended 31st August 2024 Charity no (rf any) 1057071 Set out on pages 1to6 I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended 31 St August 2023. Responsibilities and basis of report As the chantys trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.) I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Direcb'ons given by the Chanty Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confimi that no material mattern have examinerf8 Statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act; or the aCc￿unts did not accord wth the accounting records; or the accounts did not comply with the applicable requirements con￿mIng the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an indeperKlent examination. I have no cOn￿mS and b.ave come across no other matters in connection wrth the examination to which attention should be drawn in this report in order to enab￿ a proper understanding of the accounts to be reached. Slgned: Date: 10111124 Name: Richard Gilbert Relevant professional qualification(s) or body (if any): Reb"red Chartered Accountsnt Address: Ryefield. Packhorse Road, Sevenoaks Kent. TN13 2QP IER Oct 2018 Section B Disclosure Only complete if the examiner needs to highlight matenal matters of concem (see CC32, Independent examination of tharrty accounts." d1￿ctionS and guidan￿ for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018