2022-08-31-accounts - Sevenoaks Symphony Orchestra

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2021-22 Annual Report

Charity reference information

Charity name: Sevenoaks Symphony Orchestra Charity registration number: 1057071 Correspondence address: 63 Chesterfield Drive Riverhead Sevenoaks Kent TN13 2EQ Trustees as at date of report: Joanna Kiely – Chairman Michael Thompson – Treasurer Anne Webster - Secretary David Floyd – Librarian Charles Hebert – Membership Secretary Jonathan Jaggard Prosper Marr-Johnson Ian McLauchlan Rebecca Rogers Guy Saunders Elizabeth Crawford Usher Additional trustees during the financial year reported: Nicholas Thomas

Structure, governance and management

Sevenoaks Symphony Orchestra is governed according to its constitution as adopted on 5 June 1996 and revised in 2017. Sevenoaks Symphony Orchestra is unincorporated. Appointment of trustees is by election by Sevenoaks Symphony Orchestra members at the Annual General Meeting.

Reserves policy

It is the Sevenoaks Symphony Orchestra’s policy to hold at least £15,000 in reserves for contingency purposes. To determine the size of the required reserves, we have considered the recommended charitable standard of approximately twice the “costs of the day” of producing a concert.

Objectives and activities

Objectives

As stated in the charity constitution:

The objects (hereinafter called "the objects") of the Society shall be to promote, improve, develop and maintain public education in and appreciation of the art and science of music, and in particular orchestral music, in all its aspects by the presentation of public concerts and recitals and by such other ways as the Society may from time to time decide; and for the general purposes of such charitable bodies or for such other purposes as shall be exclusively charitable as the Society may from time to time decide.

The charity has considered the public benefit of the objectives and activities of the orchestra. The giving of public concerts ensures that the benefits are available to the public. The concert ticket prices are such that these are not prohibitively expensive and in the case of the children's concert are significantly below cost in order to encourage

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2021-22 Annual Report

attendance. In addition the £2 tickets for under 19's at the 3 main concerts have been widely taken up. These have risen from £1 per ticket following a pricing policy change by the Stag to include a £1 per ticket charge within the ticket price. The orchestra receives £1 for each of the £2 tickets sold.

Activities

Following the lifting of Covid 19 restrictions the orchestra was able to begin performing again. We took a measured approach to this, bearing in mind the time elapsed since our last performances and an anticipation that audience numbers would be lower than usual as some audience preferred to self isolate to some degree.

However we did perform four concerts: a standard concert in October followed by a November “concerto” concert featuring four different concertos and soloists. This allowed us to showcase new talent and provide opportunities to perform after the dry period of Covid. We then performed a concert in March and another in May.

Achievements and performance

This year due largely to a “post Covid” effect audience numbers were lower than usual leading to a larger than usual financial loss per concert. We were however extremely grateful to receive a substantial donation which as a result led to a net gain for the year.

It was notable that there was no noticeable “Covid” effect on membership – almost all members returned to the orchestra after Covid restrictions were lifted.

We have exited the year well placed to begin the 2022/23 season and hopefully build audiences back up.

Signed on behalf of the trustees

Michael Thompson 24 November 2022

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Sevenoaks Symphony Orchestra

Annual Accounts for the Year Ended 31st August 2022

Statement of Financial Activity Incoming Resources Incoming Resources from Charitable Activities - Concert Income Season Tickets Tickets Total Concert Income Voluntary Income Patrons and Other Donations Members Subscriptions Other Investment Income - Interest Total Incoming Resources Expended Resources Conductor Soloist Leader Professional Assistance Music Hire Rehearsal Hall Concert Hall Printing & Publicity Programmes Administration & Memberships Card Payment Fee Other Total Resources Expended Net Incoming Resources Total Funds Brought Forward Total Funds Carried Forward	Unrestricted Restricted Total Total Funds Funds 2021/22 2020/21 £ £ £ £ 315 - 315 - 9,603 - 9,603 -
	9,918 - 9,918 - 18,262 - 18,262 2,392 7,027 - 7,027 - 381 - 381 19 11 - 11 15
	35,599 - 35,599 2,426
	7,180 - 7,180 1,100 2,600 - 2,600 - 3,270 - 3,270 116 3,365 - 3,365 - 1,011 - 1,011 750 1,374 - 1,374 105 4,725 - 4,725 480 1,549 - 1,549 100 921 - 921 - 431 - 431 612 39 - 39 13 381 - 381 -
	26,846 - 26,846 3,276
	8,753 - 8,753 (850) 39,840 250 40,090 40,940
	48,593 250 48,843 40,090

Sevenoaks Symphony Orchestra

Annual Accounts for the Year Ended 31st August 2022

Balance Sheet as at 31st August 2022

Note No. Fixed Assets 8 Current Assets Debtors & Prepayments 9 Cash at bank and in hand Total Current Asets Creditors: amounts falling due within one year 10 Net Current Assets/Liabilities Net Assets Funds of the Charity Unrestricted Funds Restricted Funds - (Cello Fund) Total Funds Signed by Michael Thompson, Treasurer on behalf of all the Trustees	Unrestricted Restricted Total Funds Funds 2021/22 £ £ £ - - - 2,799 - 2,799 47,034 250 47,284 49,833 250 50,083 1,240 - 1,240 48,593 250 48,843 48,593 250 48,843 48,593 48,593 250 250 48,593 250 48,843 ………………………………… Signature	Total 2020/21 £ -
		326 40,599
		40,925
		835
		40,090
		40,090
		39,840 250
		40,090

………………………………… …………….. Name Date of Approval

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Sevenoaks Symphony Orchestra

Annual Accounts for the Year Ended 31st August 2022

Notes to the Accounts

1 Basis of Preparation

1.1 Basis of Accounting

These accounts have been prepared on the basis of historic cost in accordance with; Accounting and Reporting by Charities - Statement of recommended Practice (SORP 2005), Accounting Standards and with the Charities Act 1993

There has been no change in the basis of accounting since last year and no changes have been made to the accounts for previous years other than the inclusion of Balance Sheet figures which had been prepared but not previously reported.

2 Accounting Policies

2.1 Incoming Resources

Incoming Resources are included in the Statement of Financial Activities (SOFA) when SSO becomes entitled to them, the trustees are virtually certain they will receive the resources and the monetary value can be measure with sufficient reliability.

Concert income is recognised in the concert season to which that income relates.

Income from concerts and the related expenditure are reported gross in the SOFA

Grants and donations are only included in the SOFA when the charity is unconditionally entitled to the resources. Incoming resources from tax reclaims are included in the SOFA when received.

2.2 Expenditure and Liabilities

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

2.3 Assets

Tangible fixed assets for use by the charity are capitalised if they can be used for more than one year and cost more than £500.

3 Detailed Analysis of Incoming Resources and Resources Expended

Details of concert income and expenditure, analysed by individual concert is given in Appendix A to these accounts

4 Trustee remuneration, benefits and expenses

No trustees receive renumeration or benefits

No trustees receive renumeration or benefits
One or more of the trustees has claimed
expenses or had their expenses met
by the charity
Expenses claimed for Travel		2021/22	2020/21
Number of trustees		0	0
Total claimed	£	0	0

Trustees have been reimbursed for costs properly incurred in delivering the charitable activities of the Orchestra, including costs of hiring music, advertising and promoting concerts and providing flowers for soloists etc.

5 Related party transactions

There were no related party transactions requiring disclosure.

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Sevenoaks Symphony Orchestra

Annual Accounts for the Year Ended 31st August 2022

Notes to the Accounts

6 Fees for Examination of the Accounts

Independent Examiner's fees for reporting on the accounts Other fees paid to the Independent Examiner	2021/22 £ None None	2020/21 £ None
		None

7 Paid Employees

The charity has no paid employees.

8 Tangible Fixed Assets

The Orchestra owns a set of second hand Timpani, music stands and concert display boards, which have been held for some time and fully written off since acquisition.

The Trustees estimate the original value of the Timpani to have been about £1000 and the aggregate value of the other equipment, £1,200 in total.

The orchestra also owns a set of cymbals which are valued at below the capitalisation threshold

Future acquisitions of fixed assets in excess of £500 will be capitalised and depreciated at appropriate rates.

9 Debtors and Prepayments Debtors Ticket sales Prepayments Audience refreshments Printing & publicity Stag concert deposits 10 Creditors and Accruals Creditors HMRC Gift Aid over claimed Professional assistance Music Deferred Income Season tickets and tickets 11 Other Income Easy fundraising Teas Total 12 Other expense Gift, flowers for Soloist Audience refreshments Alcohol license at St Nicholas concert venue Christmas rehearsal refreshments Total	2021/22 £ 1,745 91 93 870 2,799 2021/22 £ 400 95 89 656 1,240 2021/22 £ 241 140 381 2021/22 £ 109 204 21 47 381	2020/21 £ 86 - - 240
		326
		2020/21 £ 400 - - 435
		835
		2020/21 £ 19 -
		19
		2020/21 £ - - - -
		-

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Sevenoaks Symphony Orchestra - APPENDIX A

Detailed Statement of Financial Activities for the Year Ended 31st August 2022

Subscription Concerts and Development of Repertoire	Subscription Concerts and Development of Repertoire	Subscription Concerts and Development of Repertoire	Subscription Concerts and Development of Repertoire	Other Concerts	Other Concerts	Total 2021-22	Total 2020-21
Winter 2021	Spring 2022	Summer 2022	Repertoire	Concerto	Soiree
315 2,859 - - - - -	- 1,606 - - - - -	- 2,609 - - - - -	- - - - - - -	- 2,529 - - - - -	- - - - - - -	315 9,603 - - - - -	- - - - - - -
3,174	1,606	2,609	-	2,529	-	9,918	-
1,360 500 645 705 140 210 1,620 - 285 186 46 8 40 - 34	2,020 500 819 1,585 87 525 525 - 319 209 46 8 40 - 115	1,580 400 761 590 89 280 960 - 303 261 46 8 40 - 181	220 - - - - 70 - - 139 58 46 8 40 - 9	1,250 1,200 645 485 695 70 1,620 - 501 207 46 8 40 - 41	750 - 400 - - 219 - - - - - - - - -	7,180 2,600 3,270 3,365 1,011 1,374 4,725 - 1,549 921 231 39 200 - 381	1,100 - 116 - 750 105 480 - 100 - 337 13 275 - -
5,780	6,798	5,500	590	6,808	1,369	26,846	3,276

(2,606) (5,192) (2,891) (590) (4,279) (1,369) (16,928) (3,276)
						18,262 2,392 7,028 - - - 11 15 - - - - 381 19
						25,681 2,426
						8,753 (850) 39,840 40,690
						48,593 39,840

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Sevenoaks Symphony Orchestra members of On accounts for the year 31[st] August 2022 Charity no 1057071 ended (if any) Set out on pages 1 to 5 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] August 2022.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 24/11/2022 Name: J A E SIMMONDS Relevant professional RETIRED CHARTERED ACCOUNTANT qualification(s) or body (if any): Address: 24 GARTH ROAD SEVENOAKS KENT TN13 1RU

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER