**2021-22 Annual Report**
## **Charity reference information**
Charity name: Sevenoaks Symphony Orchestra Charity registration number: 1057071 Correspondence address: 63 Chesterfield Drive Riverhead Sevenoaks Kent TN13 2EQ Trustees as at date of report: Joanna Kiely – Chairman Michael Thompson – Treasurer Anne Webster - Secretary David Floyd – Librarian Charles Hebert – Membership Secretary Jonathan Jaggard Prosper Marr-Johnson Ian McLauchlan Rebecca Rogers Guy Saunders Elizabeth Crawford Usher Additional trustees during the financial year reported: Nicholas Thomas
## **Structure, governance and management**
Sevenoaks Symphony Orchestra is governed according to its constitution as adopted on 5 June 1996 and revised in 2017. Sevenoaks Symphony Orchestra is unincorporated. Appointment of trustees is by election by Sevenoaks Symphony Orchestra members at the Annual General Meeting.
## **Reserves policy**
It is the Sevenoaks Symphony Orchestra’s policy to hold at least £15,000 in reserves for contingency purposes. To determine the size of the required reserves, we have considered the recommended charitable standard of approximately twice the “costs of the day” of producing a concert.
## **Objectives and activities**
## **Objectives**
As stated in the charity constitution:
The objects (hereinafter called "the objects") of the Society shall be to promote, improve, develop and maintain public education in and appreciation of the art and science of music, and in particular orchestral music, in all its aspects by the presentation of public concerts and recitals and by such other ways as the Society may from time to time decide; and for the general purposes of such charitable bodies or for such other purposes as shall be exclusively charitable as the Society may from time to time decide.
The charity has considered the public benefit of the objectives and activities of the orchestra. The giving of public concerts ensures that the benefits are available to the public. The concert ticket prices are such that these are not prohibitively expensive and in the case of the children's concert are significantly below cost in order to encourage
Page 1 of 2
## **2021-22 Annual Report**
attendance. In addition the £2 tickets for under 19's at the 3 main concerts have been widely taken up. These have risen from £1 per ticket following a pricing policy change by the Stag to include a £1 per ticket charge within the ticket price. The orchestra receives £1 for each of the £2 tickets sold.
## **Activities**
Following the lifting of Covid 19 restrictions the orchestra was able to begin performing again. We took a measured approach to this, bearing in mind the time elapsed since our last performances and an anticipation that audience numbers would be lower than usual as some audience preferred to self isolate to some degree.
However we did perform four concerts: a standard concert in October followed by a November “concerto” concert featuring four different concertos and soloists. This allowed us to showcase new talent and provide opportunities to perform after the dry period of Covid. We then performed a concert in March and another in May.
## **Achievements and performance**
This year due largely to a “post Covid” effect audience numbers were lower than usual leading to a larger than usual financial loss per concert. We were however extremely grateful to receive a substantial donation which as a result led to a net gain for the year.
It was notable that there was no noticeable “Covid” effect on membership – almost all members returned to the orchestra after Covid restrictions were lifted.
We have exited the year well placed to begin the 2022/23 season and hopefully build audiences back up.
Signed on behalf of the trustees
Michael Thompson 24 November 2022
Page 2 of 2
## **Sevenoaks Symphony Orchestra**
## **Annual Accounts for the Year Ended 31st August 2022**
|**Statement of Financial Activity**
**Incoming Resources**
**Incoming Resources from Charitable**
**Activities - Concert Income**
Season Tickets
Tickets
**Total Concert Income**
**Voluntary Income**
Patrons and Other Donations
Members Subscriptions
Other
**Investment Income - Interest**
**Total Incoming Resources**
**Expended Resources**
Conductor
Soloist
Leader
Professional Assistance
Music Hire
Rehearsal Hall
Concert Hall
Printing & Publicity
Programmes
Administration & Memberships
Card Payment Fee
Other
**Total Resources Expended**
**Net Incoming Resources**
**Total Funds Brought Forward**
**Total Funds Carried Forward**|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**2021/22**
**2020/21**
£
£
£
£
315
-
315
-
9,603
-
9,603
-|
|---|---|
||9,918
-
9,918
-
18,262
-
18,262
2,392
7,027
-
7,027
-
381
-
381
19
11
-
11
15|
||**35,599**
**-**
**35,599**
**2,426**|
||7,180
-
7,180
1,100
2,600
-
2,600
-
3,270
-
3,270
116
3,365
-
3,365
-
1,011
-
1,011
750
1,374
-
1,374
105
4,725
-
4,725
480
1,549
-
1,549
100
921
-
921
-
431
-
431
612
39
-
39
13
381
-
381
-|
||**26,846**
**-**
**26,846**
**3,276**|
||8,753
**-**
8,753
(850)
39,840
250
40,090
40,940|
||48,593
250
48,843
40,090|
## **Sevenoaks Symphony Orchestra**
## **Annual Accounts for the Year Ended 31st August 2022**
## **Balance Sheet as at 31st August 2022**
|Note
No.
**Fixed Assets**
8
**Current Assets**
**Debtors & Prepayments**
9
**Cash at bank and in hand**
**Total Current Asets**
**Creditors: amounts falling due**
within one year
10
**Net Current Assets/Liabilities**
**Net Assets**
**Funds of the Charity**
Unrestricted Funds
Restricted Funds - (Cello Fund)
**Total Funds**
Signed by Michael Thompson, Treasurer
on behalf of all the Trustees|Unrestricted
Restricted
Total
Funds
Funds
2021/22
£
£
£
-
-
-
2,799
-
2,799
47,034
250
47,284
49,833
250
50,083
1,240
-
1,240
48,593
250
48,843
48,593
250
48,843
48,593
48,593
250
250
48,593
250
48,843
…………………………………
Signature|Total
2020/21
£
-|
|---|---|---|
|||326
40,599|
|||40,925|
|||835|
|||40,090|
|||40,090|
|||39,840
250|
|||40,090|
||||
………………………………… …………….. Name Date of Approval
Page 2
## **Sevenoaks Symphony Orchestra**
## **Annual Accounts for the Year Ended 31st August 2022**
## **Notes to the Accounts**
- 1 **Basis of Preparation**
## 1.1 **Basis of Accounting**
These accounts have been prepared on the basis of historic cost in accordance with; Accounting and Reporting by Charities - Statement of recommended Practice (SORP 2005), Accounting Standards and with the Charities Act 1993
There has been no change in the basis of accounting since last year and no changes have been made to the accounts for previous years other than the inclusion of Balance Sheet figures which had been prepared but not previously reported.
## 2 **Accounting Policies**
## 2.1 **Incoming Resources**
Incoming Resources are included in the Statement of Financial Activities (SOFA) when SSO becomes entitled to them, the trustees are virtually certain they will receive the resources and the monetary value can be measure with sufficient reliability.
Concert income is recognised in the concert season to which that income relates.
Income from concerts and the related expenditure are reported gross in the SOFA
Grants and donations are only included in the SOFA when the charity is unconditionally entitled to the resources. Incoming resources from tax reclaims are included in the SOFA when received.
## 2.2 **Expenditure and Liabilities**
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
## 2.3 **Assets**
Tangible fixed assets for use by the charity are capitalised if they can be used for more than one year and cost more than £500.
- 3 **Detailed Analysis of Incoming Resources and Resources Expended**
Details of concert income and expenditure, analysed by individual concert is given in Appendix A to these accounts
- 4 **Trustee remuneration, benefits and expenses**
No trustees receive renumeration or benefits
|No trustees receive renumeration or benefits||||
|---|---|---|---|
|One or more of the trustees has claimed||||
|expenses or had their expenses met||||
|by the charity||||
|**Expenses claimed for Travel**||2021/22|2020/21|
|Number of trustees||0|0|
|Total claimed|£|0|0|
Trustees have been reimbursed for costs properly incurred in delivering the charitable activities of the Orchestra, including costs of hiring music, advertising and promoting concerts and providing flowers for soloists etc.
## 5 **Related party transactions**
There were no related party transactions requiring disclosure.
Page 3
## **Sevenoaks Symphony Orchestra**
## **Annual Accounts for the Year Ended 31st August 2022**
## **Notes to the Accounts**
- 6 **Fees for Examination of the Accounts**
|Independent Examiner's fees for reporting on the accounts
Other fees paid to the Independent Examiner|2021/22
£
None
None|2020/21
£
None|
|---|---|---|
|||None|
## **7 Paid Employees**
The charity has no paid employees.
## **8 Tangible Fixed Assets**
The Orchestra owns a set of second hand Timpani, music stands and concert display boards, which have been held for some time and fully written off since acquisition.
The Trustees estimate the original value of the Timpani to have been about £1000 and the aggregate value of the other equipment, £1,200 in total.
The orchestra also owns a set of cymbals which are valued at below the capitalisation threshold
Future acquisitions of fixed assets in excess of £500 will be capitalised and depreciated at appropriate rates.
|**9**
**Debtors and Prepayments**
Debtors
Ticket sales
Prepayments
Audience refreshments
Printing & publicity
Stag concert deposits
**10 Creditors and Accruals**
Creditors
HMRC Gift Aid over claimed
Professional assistance
Music
Deferred Income
Season tickets and tickets
**11 Other Income**
Easy fundraising
Teas
**Total**
**12 Other expense**
Gift, flowers for Soloist
Audience refreshments
Alcohol license at St Nicholas concert venue
Christmas rehearsal refreshments
**Total**|2021/22
£
1,745
91
93
870
2,799
2021/22
£
400
95
89
656
1,240
2021/22
£
241
140
381
2021/22
£
109
204
21
47
381|2020/21
£
86
-
-
240|
|---|---|---|
|||326|
|||2020/21
£
400
-
-
435|
|||835|
|||2020/21
£
19
-|
|||19|
|||2020/21
£
-
-
-
-|
|||-|
Page 4
**Sevenoaks Symphony Orchestra - APPENDIX A**
## **Detailed Statement of Financial Activities for the Year Ended 31st August 2022**
|**Subscription Concerts and Development of Repertoire**
**Other Concerts**
**Winter 2021**
**Spring 2022**
**Repertoire**
**Concerto**
**Soiree**
**Total 2021-22 Total 2020-21**
**Incoming Resources**
**from Charitable Activitites**
**Concert Income**
Season Tickets
315
-
-
-
-
-
315
-
Tickets
2,859
1,606
2,609
-
2,529
-
9,603
-
Programmes
-
-
-
-
-
-
-
-
Income share
-
-
-
-
-
-
-
-
Concert Fee
-
-
-
-
-
-
-
-
Sponsorship
-
-
-
-
-
-
-
-
Advertisements
-
-
-
-
-
-
-
-
**Total Concert Income**
3,174
1,606
2,609
-
2,529
-
9,918
-
**Resources Expended on**
**Charitable Activities**
Conductor
1,360
2,020
1,580
220
1,250
750
7,180
1,100
Soloist
500
500
400
-
1,200
-
2,600
-
Leader
645
819
761
-
645
400
3,270
116
Professional Assistance
705
1,585
590
-
485
-
3,365
-
Music Hire
140
87
89
-
695
-
1,011
750
Rehearsal Hall
210
525
280
70
70
219
1,374
105
Concert Hall
1,620
525
960
-
1,620
-
4,725
480
Instrument Hire
-
-
-
-
-
-
-
-
Printing & Publicity
285
319
303
139
501
-
1,549
100
Programmes
186
209
261
58
207
-
921
-
Administration
46
46
46
46
46
-
231
337
Card Payment Fees
8
8
8
8
8
-
39
13
Subscriptions
40
40
40
40
40
-
200
275
Charity Donation
-
-
-
-
-
-
-
-
Other
34
115
181
9
41
-
381
-
**Total Expenditure on Charitable Activities**
5,780
6,798
5,500
590
6,808
1,369
26,846
3,276
**Concert Shortfall for the Year**
(2,606)
(5,192)
(2,891)
(590)
(4,279)
(1,369)
(16,928)
(3,276)
**Other Income**
Patrons and Other Donations
18,262
2,392
Members Subs
7,028
-
Sundry Donations
-
-
Interest
11
15
Tax Recoveries
-
-
Grants
-
-
Other
381
19
**Total Other Income**
25,681
2,426
**Net Incoming Resources for the Period**
8,753
(850)
**Unrestricted Funds Brought Forward as at 31st August 2020**
39,840
40,690
**Unrestricted Funds Carried Forward as at 31st August 2021**
48,593
39,840
**Summer**
**2022**|**Subscription Concerts and Development of Repertoire**|**Subscription Concerts and Development of Repertoire**|**Subscription Concerts and Development of Repertoire**|**Subscription Concerts and Development of Repertoire**|**Other Concerts**|**Other Concerts**|**Total 2021-22**|**Total 2020-21**|
|---|---|---|---|---|---|---|---|---|
||**Winter 2021**|**Spring 2022**|**Summer**
**2022**|**Repertoire**|**Concerto**|**Soiree**|||
||315
2,859
-
-
-
-
-|-
1,606
-
-
-
-
-|-
2,609
-
-
-
-
-|-
-
-
-
-
-
-|-
2,529
-
-
-
-
-|-
-
-
-
-
-
-|
315
9,603
-
-
-
-
-|-
-
-
-
-
-
-|
||3,174|1,606|2,609|-|2,529|-|
9,918|-|
||1,360
500
645
705
140
210
1,620
-
285
186
46
8
40
-
34|2,020
500
819
1,585
87
525
525
-
319
209
46
8
40
-
115|1,580
400
761
590
89
280
960
-
303
261
46
8
40
-
181|220
-
-
-
-
70
-
-
139
58
46
8
40
-
9|1,250
1,200
645
485
695
70
1,620
-
501
207
46
8
40
-
41|750
-
400
-
-
219
-
-
-
-
-
-
-
-
-|
7,180
2,600
3,270
3,365
1,011
1,374
4,725
-
1,549
921
231
39
200
-
381|1,100
-
116
-
750
105
480
-
100
-
337
13
275
-
-|
||5,780|6,798|5,500|590|6,808|1,369|
26,846|3,276|
||||||||||
||(2,606)
(5,192)
(2,891)
(590)
(4,279)
(1,369)
(16,928)
(3,276)||||||||
||||||||18,262
2,392
7,028
-
-
-
11
15
-
-
-
-
381
19||
||||||||25,681
2,426||
||||||||8,753
(850)
39,840
40,690||
||||||||48,593
39,840||
Page 5
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Sevenoaks Symphony Orchestra **members of On accounts for the year** 31[st] August 2022 **Charity no** 1057071 **ended (if any) Set out on pages** 1 to 5 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] August 2022.
**Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed: Date:** 24/11/2022 **Name:** J A E SIMMONDS **Relevant professional** RETIRED CHARTERED ACCOUNTANT **qualification(s) or body (if any): Address:** 24 GARTH ROAD SEVENOAKS KENT TN13 1RU
1
**Oct 2018**
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**Oct 2018**
**IER**